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    XP XP XP: New Perspectives On Microsoft Office 2010 1

    Uploaded by

    Şahin Novruzov
    The document outlines key concepts and tasks for working with Microsoft Access, including creating and navigating tables, queries, forms and reports. It discusses organizing data in tables, creating relationships between tables, and using Access to compact, back up and restore databases. The objectives are to learn basic Access functions like creating objects, entering and editing data, and maintaining database files.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    XP XP XP: New Perspectives On Microsoft Office 2010 1

    Uploaded by

    Şahin Novruzov
    13 views28 pages
    The document outlines key concepts and tasks for working with Microsoft Access, including creating and navigating tables, queries, forms and reports. It discusses organizing data in tables, creating relationships between tables, and using Access to compact, back up and restore databases. The objectives are to learn basic Access functions like creating objects, entering and editing data, and maintaining database files.

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    Lesson 23.pptx

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    The document outlines key concepts and tasks for working with Microsoft Access, including creating and navigating tables, queries, forms and reports. It discusses organizing data in tables, creating relationships between tables, and using Access to compact, back up and restore databases. The objectives are to learn basic Access functions like creating objects, entering and editing data, and maintaining database files.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    13 views28 pages

    XP XP XP: New Perspectives On Microsoft Office 2010 1

    Uploaded by

    Şahin Novruzov
    The document outlines key concepts and tasks for working with Microsoft Access, including creating and navigating tables, queries, forms and reports. It discusses organizing data in tables, creating relationships between tables, and using Access to compact, back up and restore databases. The objectives are to learn basic Access functions like creating objects, entering and editing data, and maintaining database files.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 28

    XP

    New Perspectives on Microsoft Office 2010 1


    Objectives XP

    • Learn basic database concepts and terms


    • Explore the Microsoft Access window and
    Backstage view
    • Create a blank database
    • Create and save a table in Datasheet view
    • Enter field names and records in a table
    datasheet
    • Open a table using the Navigation Pane

    New Perspectives on Microsoft Access 2010 2


    Objectives XP

    • Open an Access database


    • Copy and paste records from another Access
    database
    • Navigate a table datasheet
    • Create and navigate a simple query
    • Create and navigate a simple form
    • Create, preview, navigate, and print a simple
    report
    • Learn how to compact, back up, and restore a
    database
    New Perspectives on Microsoft Access 2010 3
    The Access Window XP

    New Perspectives on Microsoft Access 2010 4


    Organizing Data XP

    • Your first step in organizing data is to identify


    the individual fields
    – The specific value, or content, of a field is
    called the field value
    – A set of field values is called a record
    • Next, you group related fields together into
    tables

    New Perspectives on Microsoft Access 2010 5


    Databases and Relationships XP

    • A collection of related tables is called a database, or a


    relational database
    • You connect the records in the separate tables
    through a common field
    • A primary key is a field, or a collection of fields,
    whose values uniquely identify each record in a table
    • When you include the primary key from one table as
    a field in a second table to form a relationship
    between the two tables, it is called a foreign key in
    the second table

    New Perspectives on Microsoft Access 2010 6


    Databases and Relationships XP

    New Perspectives on Microsoft Access 2010 7


    Relational Database Management XP
    Systems
    • A database management system (DBMS) is a
    software program that lets you create
    databases and then manipulate data in them
    • In a relational database management system,
    data is organized as a collection of tables

    New Perspectives on Microsoft Access 2010 8


    Creating a Table in Datasheet View XP

    • Click the Create tab on the Ribbon


    • In the Tables group, click the Table button.
    • Accept the default ID primary key field with the
    AutoNumber data type, or rename the field and
    change its data type, if necessary.
    • In the Add & Delete group on the Fields tab, click the
    button for the type of field you want to add to the
    table (for example, click the Text button), and then
    type the field name. Repeat this step to add all the
    necessary fields to the table

    New Perspectives on Microsoft Access 2010 9


    Creating a Table in Datasheet View XP

    • In the first row below the field names, enter the value
    for each field in the first record, pressing the tab or
    Enter key to move to the next field
    • After entering the value for the last field in the first
    record, press the Tab or Enter key to move to the next
    row, and then enter the values for the next record.
    Continue this process until you have entered all the
    records for the table
    • Click the Save button on the Quick Access Toolbar,
    enter a name for the table, and then click the OK
    button
    New Perspectives on Microsoft Access 2010 10
    Creating a Table in Datasheet View XP

    New Perspectives on Microsoft Access 2010 11


    Entering Records XP

    New Perspectives on Microsoft Access 2010 12


    Saving a Table XP

    • Click the Save button on the Quick Access


    Toolbar. The Save As dialog box opens
    • In the Table Name text box, type the name for
    the table
    • Click the OK button

    New Perspectives on Microsoft Access 2010 13


    The Create Tab Options XP

    New Perspectives on Microsoft Access 2010 14


    Opening a Database XP

    • Start Access. If necessary, click the File tab to


    display Backstage view
    • Click the Open command in the navigation bar
    to display the Open dialog box
    • Navigate to the database file you want to
    open, and then click the file
    • Click the Open button

    New Perspectives on Microsoft Access 2010 15


    Opening a Database XP

    New Perspectives on Microsoft Access 2010 16


    Navigating a Datasheet XP

    • The navigation buttons provide another way


    to move vertically through the records

    New Perspectives on Microsoft Access 2010 17


    Creating a Simple Query XP

    • A query is a question you ask about the data


    stored in a database
    • The Simple Query Wizard allows you to select
    records and fields quickly

    New Perspectives on Microsoft Access 2010 18


    Creating a Simple Form XP

    • A form is an object you use to enter, edit, and


    view records in a database
    • You can design your own forms, use the Form
    Wizard, or use the Form tool to create a
    simple form quickly and easily

    New Perspectives on Microsoft Access 2010 19


    Creating a Simple Form XP

    New Perspectives on Microsoft Access 2010 20


    Creating a Simple Report XP

    • A report is a formatted printout (or screen


    display) of the contents of one or more tables
    in a database
    • The Report tool places all the fields from a
    selected table or query

    New Perspectives on Microsoft Access 2010 21


    Creating a Simple Report XP

    New Perspectives on Microsoft Access 2010 22


    Creating a Simple Report XP

    New Perspectives on Microsoft Access 2010 23


    Printing a Report XP

    • Open the report in any view, or select the report in


    the Navigation Pane
    • To print the report with the default print settings,
    click the File tab to display Backstage view, click the
    Print tab, and then click Quick Print
    or
    • To display the Print dialog box and select the options
    you want for printing the report, click the File tab,
    click the Print tab, and then click Print (or, if the
    report is displayed in Print Preview, click the Print
    button in the Print group on the Print Preview tab)
    New Perspectives on Microsoft Access 2010 24
    Viewing Objects in the Navigation XP
    Pane

    New Perspectives on Microsoft Access 2010 25


    Compacting and Repairing a DatabaseXP
    • Compacting a database rearranges the data
    and objects in a database to decrease its file
    size

    New Perspectives on Microsoft Access 2010 26


    Compacting and Repairing a DatabaseXP
    • Make sure the database file you want to
    compact and repair is open
    • Click the File tab to display Backstage view
    • Make sure the Info tab is selected in the
    navigation bar
    • Click the Compact & Repair Database button

    New Perspectives on Microsoft Access 2010 27


    Backing Up and Restoring a DatabaseXP
    • Backing up a database is the process of making
    a copy of the database file to protect your
    database against loss or damage
    • The Back Up Database command enables you
    to back up your database file from within the
    Access program, while you are working on
    your database

    New Perspectives on Microsoft Access 2010 28

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