Company Profile: Events Management NC III

Events Management NC III
COMPANY PROFILE
Ms. Christine Beltran
Greetings!
We would like to extend our sincere gratitude in advance for considering

our company to be your working partner in attaining your event goals. We
are very privilege and honor to do the tasks and you can rely to our whole
team in bringing the most memorable occasion in your life. With regards
to the said event, attached here is the detailed proposal for your
reference. We are looking forward to a fruitful working relationship with
you. Thank you very much and more power.
Sincerely yours,
Claveria Life Events

Brgy. Dalig, Balayan, Batangas
Contact No. 0975-036-9906
Follow us on:
www.facebook.com/ClaveriaLifeEvents
Our people behind
Christine Joy Magpantay

CEO
Luna Rivera Joseph Parado

General Operation Manager Venues & Booking Dept.
Mae Reyes Gelo Granados

Catering Manager Events Project Manger
Jeffrey Mirhan
Security Coordinator
Company Description
Claveria Life Event is a company where in we
make your dream event turns into reality. We
make every event more special and memorable
in a price that is so affordable. It is founded year
2017. Through hard work
this company is brought.
We will strive more to be the best event

company not only locally but internationally.
Company Location
Main Office
Block 297, Lot 02, Macatangga St.
Brgy. San Juan, Kalaayaan, Laguna
09755215883
Contact person: Howell Valdez
Makati Branch
Block 299, Lot 13, Calachuchi St.
Brgy. Pembo, Makati City
0975-521-5883
Contact person: Grimmel Rivera
VISION and MISSION
Our mission is to provide our clients with the
most amazing event planning and decoration
services, Claveria Life Events & Events promises
to make any event the memorable event ever.
Claveria Life Events seek to be the forerunner

of the events industry in the Philippines by
meeting and exceeding the expectations of our
clients and delivering superior services.
SWOT ANALYSIS
STRENGTHS
 Creativeness of the event theme
 New and exciting activities for guests
 Accessibility
 Reasonable price
 Trusted and reliable suppliers
WEAKNESSES
 Availability of guests
OPPORTUNITIES
 Possible future referral s
 Meet potential clients
 Exposure of company event services
THREATS
 Party crashers
 Bad weather
 Technical problem with sound system, lightings etc.
 Excess guests
 Celebrant’s or guests’ behavior
Accomplished Project
Affiliates
Affiliates
Event Programme
5:00 – 6:00pm INGRESS
6:00 – 6:30pm set-up
6:30 – 7:00pm INGRESS
7:00 – 7:30pm celebrant’s pictorial
7:30 – 7:35pm Invocation
7:35 – 7:45pm Introduction Of The Debutante, Her Escort And Her Cotillion Court
7:45 – 8:00pm Toast In Honor Of The Debutante
8:00 – 8:15pm Welcome Remarks (By The Parents)
8:15 – 8:30pm Father And Daughter Dance
8:30 – 9:15pm Dining
9:15 – 9:30pm Audio-visual Presentation Debutante From Infancy To Present
9:30 – 10:00pm 18 Roses Dance
10:00 – 10:30pm 18 Candles Presentation
10:30 – 10:35pm Singing Of Traditional Debutante’s Birthday Song
10:35 – 10:40pm Blowing Of The Cake Candles
10:40 – 10:50pm Cutting Of The Cake
10:50 – 11:20pm 18 Treasures Presentation
11:20 – 11:30pm A Word From The Debutante
11:30 - 12:00am Time To Party
12:00 – 1:30am EGRESS
Events Layout Lights & sounds
C Lights & sounds C
R R
Center stage for Debutant
Gifts Cakes
B Open space for program Table B
U Table U
F F
F F
E E
T T T T
T T
ENTRANCE
souv Message Gifts

Photo area
enirs area booth
entrance / exit / lobby

Event Brief
Title : Christine’s Decade and Eight
Client’s Name : Christine Beltran
Address : Balayan, Batangas
Date and Time : January 27, 2020, 7:00pm
Ceremony Venue : La Concepcion
Balayan, Batangas
Pre-Ceremony Venue : Villa Beadoy Pavillion
Caterer : Claveria Life Events
Theme : Starry Night
Color Motif : Sky blue and Silver
Number of Guests : 300
Budget Allocations
Inclusions Amount
Debutant’s Gown with crown 85,000.00

Debutant’s Mini Gown 15,500.00
Photography (1 album, 2 mini albums,
pre-debut photo shoot for 5 hours and 45,000.00
make up in every sets)
Videography 25,000.00
Photobooth 8,500.00
Standee (7 Ft.) 4,000.00
Tarpaulin with stand 1,800.00
Give aways (200/piece x 300) 60,000.00
Invitations (80/piece x 300) 24,000.00
Catering
Red Carpet Platform
Flowers Projector 185,000.00
Bouquet Lights and Sounds
Balloons Sound Systems
Foods Package
Parmesian Fish Fillet
Hamonado
Chicken Tereyaki
Shanghai 275,000.00
Vegetable Salad
Pasta Salad
Fruit Salad
Leche Flan
2 Birthday Cakes
31,000.00
Chocolate Fountain 25,000.00

Out of Town Accommodation (2days and
1 nights) 25,000.00
Sub-Total 809,800.00
15% Professional Fee 121,470.00
10% Contingency Fee 80,980.00
TOTAL AMOUNT 1,012,250.00
Time Frame
Date Activity
Dec. 9 – Dec. 15 Client Meeting
Draft Guest List
Budget
Presentation of Event Proposal
Contract Signing
Downpayment
Dec. 16 – Dec. 22 Venue visit
Party theme
Invitation/Decoration/Souvenirs
Choosing Menu
Food Tasting
Dec. 23 – Dec. 29 Order Cake
Order Supplies
Program Draft
Jan.02 – Jan. 05 Photo shoot
Contact Milestone and Moments
Photobooth
Jan.06 – Jan.12 Checking sound system, microphones,
projector etc.
Update with the event host
Jan. 13 – Jan. 19 Updating and checking all the

transactions and venue inspection
Jan. 27 Event Day

Venue Actual Image
Invitations
Debutant’s Gowns
Debutant’s Crown
Birthday Cakes
Balloons
Give away
Food Guide
Shanghai
Chicken Tereyaki
Parmesan Fish Fillet Pork Hamonado

Leche Flan Pasta Salad
Vegetable Salad Fruit Salad
Contract of Agreement
This contract is made effective as of ____________________ (date) by and between ____________________ ("Event
Planner") and ____________________ ("Client"). This contract serves as an agreement of distribution of services and
compensation in the planning of ____________________ ("Event"), which will be held on ____________________
(date of event).
Scope of Services
The Event Planner is responsible for the planning and coordination of the Event. This shall include making
appropriate reservations, creating a format for invitations, reserving necessary space for the event, and handling on-
site logistics. Additional duties may be required based on the nature of the event and should be described below.
___________________________________________________________________(additional duties)
Compensation
As compensation for the Event Planner’s services, the Client agrees to pay a total of ____________________ to the
Event Planner. A non-refundable deposit of 50% or ____________________ will be made as an initial deposit and is
due on the date that this contract goes into effect.
The remaining balance of ____________________ shall be due no later than five (5) business days prior to the date
of the event. If the balance is not received within this period of time, an interest rate of 15% of the remaining
balance shall be charged for every week the balance is past due.
Vendors
Based on preliminary discussions, the Event Planner will compile a list of preferred vendors and review that list with
the Client. This list may include but is not limited to caterers, rental agencies, musicians, DJs, photographers,
Videographers, chefs, hotels, and conference centers. Services desired by the Client will be drawn from the
approved vendor list when possible. Deviations from this list will be announced to the Client prior to the
approval of any final agreement with the vendor.
Client is responsible for all payments made to the vendors chosen and will be notified of all due dates at the time
that an agreement is formed with these parties.
Date Changes and Cancellations

Should the date of the event change, the Event Planner will make the best effort possible to accommodate the new
date. The Client understands that last-minute changes can affect the quality of the final event and that these
changes are not necessarily the fault of the Event Planner.
In the event of a cancellation of the event, the Client should notify the Event Planner no later than thirty (25) days
prior to the planned date. Should the event be canceled after that deadline, the Event Planner may collect the
full fee owed, including any applicable interest that may arise due to late payments.
Weather
The Event Planner will make an effort to select an alternate venue for outdoor events where weather is a concern if
possible. In the event of severe weather that may disrupt the event or prevent it from being held, the Client can
propose an alternate date and the Event Planner will make the best effort to accommodate that change as per
the clause above.
By signing below, both the Client and the Event Planner indicate that they have read, understood, and agreed to all
terms and conditions presented above.
Client: ___________________________ Date: ________________________
Event Planner: _____________________ Date: ________________________

Company Profile: Events Management NC III

Uploaded by

Copyright:

Available Formats

Company Profile: Events Management NC III

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Company Profile: Events Management NC III

Uploaded by

Copyright:

Available Formats

What services does the event planning company offer?

What services does the event planning company offer?

What are the company's locations?

What are the company's locations?

Events Management NC III

We would like to extend our sincere gratitude in advance for considering

Claveria Life Events

Christine Joy Magpantay

Luna Rivera Joseph Parado

Mae Reyes Gelo Granados

We will strive more to be the best event

Claveria Life Events seek to be the forerunner

souv Message Gifts

entrance / exit / lobby

Debutant’s Gown with crown 85,000.00

Chocolate Fountain 25,000.00

Jan. 13 – Jan. 19 Updating and checking all the

Jan. 27 Event Day

Parmesan Fish Fillet Pork Hamonado

Date Changes and Cancellations

You might also like