BUDGETING AND COST CONTROL

Ir Asep Saefulbachri Ramli,MBA,MM,IPU

 Strategic Planning
Every enterprise has a set of goals

Public
Profitability
Service
Growth

Achieving and
IDENTIFY
Strategic Maintaining
CRITICAL SUCCESS
Planning a Competitive
FACTORS
Advantage
 Strategic Planning
What is a Strategic Long-Range Plan?

It expresses the specific steps required to

achieve the organization’s goal
It discusses the major capital investments required to:

Maintain Develop
Present Particular
Facilities Markets
Diversify
Increase
Products or
Capacity
Processes
What Are The Key Purposes Of Budgeting
Systems?
What is a budget?

What is a budgeting
system?
What Are The Key Purposes Of Budgeting
Systems?
What is a budget?

A detailed plan, expressed in quantitative terms,

that specifies how an organization will acquire and
use resources during a particular period of time.

What is a budgeting
system?

The procedures used to

develop a budget
 What Are The Key Purposes Of Budgeting
Systems?
Budgeting
System
Evaluating Performance
Planning and Providing
Incentives

Facilitating Managing Financial

Communication and
and Coordination Operating Performance

Allocating
Resources
 Organizations Use Many Types Of Budgets
MASTER BUDGET
A comprehensive set of budgets covering all phases of the
organization’s operations for a period of time

PRO FORMA FINANCIAL STATEMENTS

Show how the organization’s financial statements will appear
at a specified time if operations proceed according to plan

CAPITAL BUDGET
A plan for the acquisition of capital asset

FINANCIAL BUDGET
Shows how the organization will acquire its financial resources

ROLLING BUDGET
Continually updated by periodically adding a new
incremental time period, such as a quarter, and
dropping the period just completed
 Budget
• Capex : capital expenditures. Anggaran
investasi untuk membiayai fixed assets.
• Opex: Operational expenditures. Anggaran
operasional untuk membiayai current assets.
 Components Of A Master Budget For Manufacturing
Sales Budget
Sales Budget
Production Budget

Direct Material Direct Labor Mft. Overhead Operational

Budget Budget Budget Budget

Budgeted schedule Selling, General

cost of goods Cash budget and Administrative
manufactured and sold Budget

Budgeted income R&D

Statement Budget
Marketing
Capital Budget Budgeted balance Budget
Statement
Customer Service
Budgeted Budget
Financial Budgeted Statement
Statements of Cash Flows
 Sales Budget: The Starting Point
Sales forecasting is the process of predicting sales of goods and
services

Among the major factors considered when forecasting sales are:

1. Past sales levels and trends 7. Planned advertising and

2. General economic trends product promotion
3. Economic trends in the 8. Expected action of
company’s industry competitors
4. Other factors expected to 9. New products contemplated
affect sales in the industry by the company or other
5. Political and legal events firms
6. The intended pricing policy of 10. Market research studies
the company
Sales Budget: The Starting Point
Starting
The sales level of the prior year
Point

Sales staff

Delphi technique

Market researchers

Econometric models
 Operational Budgets: Meeting The Demand
For Goods And Services
OPERATIONAL BUDGETS
Prepared from
Specify how the company’s operations
the sales budget
will be carried out to meet the demand.

Manufacturing Merchandising Service Industry

Firm Firm Firm

Production Budget Merchandise Set of budgets

shows the number Purchases Budget that shows how the
of product units to used instead of a firm will meet the
be manufactured production budget demand for its
services
 Operational Budgets: Meeting The Demand For
Goods And Services

OPERATIONAL BUDGETS
Specify how the company’s operations will be carried out to meet
the demand for its goods or services

Shows expected cash Operational

Cash receipts from selling budgets encompass
Budget goods and services and a plan for using
disbursements to pay the basic factors of
bills production
(material, labor,
and overhead) to
Details plans for produce a product
Capital major acquisitions or provide a
Budget and disposals of service
assets
Budgeting Case Study
 THE BUDGET IS CLASSIFIED BROADLY INTO TWO
CATEGORIES

1. Operating budget, reflecting the result of

operating decisions

2. Financing budget, reflecting the financial

decisions of the firm
 THE OPERATING BUDGET CONSISTS OF :

• Sales budget
• Production budget
• Direct materials budget
• Direct labor budget
• Factory overhead
• Selling and administrative expense budget
• Pro forma income statement
 THE FINANCIAL BUDGET CONSISTS OF :

• Cash Budget

• Pro Forma balance sheet

 LANGKAH PENYIAPAN BUDGET

• Pembuatan a sales forecast

• Tentukan expected production volume
• Estimasi biaya manufaktur dan operating expenses.
• Tentukan cash flow dan perhitungan finansial yang
lain.
• Buat proyeksi laporan keuangan.
 SALES BUDGET

DESIRED ENDING PRODUCTION

INVENTORY BUDGET BUDGET

DIRECT DIRECT FACTORY

MATERIAL LABOR OVERHEAD

COST OF GOODS
SOLD BUDGET

SELLING EXPENSE
BUDGET

ADMINISTRATIVE
EXPENSE BUDGET

BUDGETED INCOME
STATEMENT

CAPITAL BUDGETED BALANCE CASH

BUDGET SHEET BUDGET

MASTER BUDGET
SCHEDULE 1
THE PUTNAM COMPANY
Sales Budget
For the Year Ended December 31, 20X2

Quarter
1 2 3 4 Year as a
whole
Expected sales in unitsa 1,000 1,800 2,000 1,200 6,000
Unit sales pricea X $150 X $150 X $150 X $150 X $150
Total sales $ 150,000 $ 270,000 $300,000 $180,000 $900,000
a
Given

Schedule of Expected Cash Collections

Accounts receivable,
12/31/20X1 100,000a $100,000
1 st quarter sales 60,0000a $900,000 C
150,000
($ 150,000)
2d quarter sales 108,200 $162,000 270,000
($270,000)
3d quarter sales 120,000 $180,000 300,000
($300,000)
4d quarter sales
($180,000) ________ ________ _______ 72,000 72,000
Total Cash Collections $160,000 $198,000 $282,000 $252,000 $892,000

a
All of the $100,000 accounts receivable balance is assumed to be collectible in the 1st
quarter.
b
40% of a quarter’s sales are collected in the quarter of sale.
C
60% of a quarter’s sales are collected in the quarter following
SCHEDULE 2
THE PUTNAM COMPANY
Production Budget
For the Year Ended December 31, 20X2

Quarter
1 2 3 4 Year as
a whole
Planned sales (Sch.1) 1,000 1,800 2,000 1,200 6,000
Desired ending inventorya 180 200 120 300b 300
Total needs 1,180 2,000 2,120 1,500 6,300
Less : Beginning inventory 200b 180C 200 120 200
Units to be produced 980 1,820 1,920 1,380 6,100

a
10% of the next quarter’s sales ( for example, 180 =10% x 1,800 )
b
Given
C
The same as the previous quarter’s ending inventory
 SCHEDULE 3

THE PUTNAM COMPANY

Direct Material Budget
For the Year Ended December 31, 20X2

Quarter
1 2 3 4 Year as a
whole
Units to be produced (Sch.2) 980 1,820 1,920 1,380 6,100
Material needs per unit (lbs) a X2 X2 X2 X2 X2
Production needs (usage) 1,960 3,640 3,840 2,760 12,200
Desired ending inventory of
materialsb 910 960 690 520C 520
Total needs 2,870 4,600 4,530 3,280 12,720
Less :
Beginning inventory of
materials 490 910d 960 690 490
Materials to be purchased 2,380 3,690 3,570 2,590 12,230
Unit Pricea X $5 X $5 X $5 X $5 X $5
Purchase cost $11,900 $18,450 $17,850 $12,950 $61,150
 Schedule of Expected Cash Disbursements
Accounts payable,
12/31/20X1 $6,275c $ 6,275
1 st quarter Purchases
($ 11,900) 5,950f 5,950f 11,900
2d quarter Purchases
($18,450) 9,225 9,225 18,450
3d quarter Purchases
($17,850) 8,925 8,925 17,850
4d quarter Purchases
($12,950) ________ ________ _______ 6,475 6,475
Total disbursements $12,225 $15,175 $18,150 $15,400 $60,950

a
Given
b
25% of the next quarter’s unit needed for production. For example, the 2 nd quarter production
needs are 3,640 lbs. Therefore, the desired ending inventory for the 1 st quarter would be
25 % x 3,640 lbs = 910 lbs
C
Assume that the budgeted production needs in lbs for the 1 st quarter of 20 X 2 = 2,080 lbs So,
25% x 2,080 lbs = 520 lbs
d
The same as the prior quarter’s ending inventory
e
All of the $6,275 accounts payable balance(from the balance sheet, 20X1) is assumed to be paid
in this first quarter.
f
50% of a quarter’s purchases are paid for in the quarter of purchase ; the remaining 50% are pa id
for in the following quarter.
SCHEDULE 4
THE PUTNAM COMPANY
Direct Labor Budget
For the Year Ended December 31, 20X2

Quarter
1 2 3 4 Year as
a whole
Unit to be produced (sch.2) 980 1,820 1,920 1,380 6,100
Direct Labor hours per unita X5 X5 X5 X5 X5
Total hours 4,900 9,100 9,600 6,900 30,500
Direct labor cost per hoursa $10 X $10 X $10 X $10 X $10
Total direct labor cost $49,000 $91,000 $96,000 $69,000 $305,000

a
Both are Given
 Overhead Cost
• OH : Biaya semua fasilitas agar buruh bisa
bekerja.
• Fixed Overhead: Depresiasi mesin
• Variable overhead : biaya listrik
• OH dihitung berdasarkan manhours
SCHEDULE 5

THE PUTNAM COMPANY

Factory Overhead Budget
For the Year Ended December 31, 20X2

Quarter
1 2 3 4 Year as
a whole
Budgeted direct labor
hours (Sch.4) 4,900 9,100 9,600 6,900 30,500
Variable overhead rate X $2 X $2 X $2 X $2 X $2
Variable overhead
budgeted 9,800 18,200 19,200 13,800 61,000
Fixed overhead budgeted 18,300 18,300 18,300 18,300 73,200
Total budgeted overhead 28,100 36,500 37,500 32,100 134,200
Less : Depreciationa 4,000 4,000 4,000 4,000 16,000
Cash disbursements for
factory overhead $24,100 $32,500 $33,500 $28,100 $118,200

a
Depreciation does not require a cash outlay
SCHEDULE 6
THE PUTNAM COMPANY
Ending Finished Goods Inventory Budget
For the Year Ended December 31, 20X2

Ending Inventory Units Unit Product Cost Total

300 units (Sch,2) $ 82a $24,600

a
The unit product cost of $82 is computed as follows:

Unit cost Units Total

Direct materials $5 per lb 2 lbs $10
Direct labor 10 per hr 5 hrs 50
Factory overheadb $4.40 per hr 5 hrs 22
Unit product cost $82

b
Predetermined factory overhead applied rate=budgeted annual factory
overhead/budgeted annual activity units = $ 134,200/30,500 DLH=$4.40
SCHEDULE 7

THE PUTNAM COMPANY

Selling and Administrative Expanse Budget
For the Year Ended December 31, 20X2

Quarter
1 2 3 4 Year as
a whole

Expected sales in units 1,000 1,800 2,000 1,200 6,000

Variable Selling and
administrative expense
per unit a X $3 X $3 X $3 X $3 X $3
Budgeted variable
expense $ 3,000 $5,400 $6,000 $3,200 $18,000
Fixed selling and
administrative
expenseb
Advertising 20,000 20,000 20,000 20,000 80,000
Insurance 12,600 12,600
Office salaries 40,000 40,000 40,000 40,000 160,000
Taxes 7,400 7,400
Total budgeted selling
and administrative
expensec $63,000 $78,000 $66,000 $71,000 $278,000

a
Assumed. It includes sales agent’s commissions, shipping, and supplies.
b
Scheduled to be paid.
c
Paid for in the quarter incurred.
SCHEDULE 8
THE PUTNAM COMPANY
Cash Budget
For the Year Ended December 31, 20X2
From Quarter
Schedule 1 2 3 4 Year as
a whole
Cash balance, $19,000a 10,675 10,000 10,350 19,000

beginning
Add : Receipts:
Collection from customers 1 160,000 198,000 282,000 252,000 892,000
Total cash available (a) 179,000 208,675 292,000 262,000 911,000
Less :Disbursements:
Direct materials 3 12,225 15,175 18,150 15,400 60,950
Direct labor 4 49,000 91,000 96,000 69,000 305,000
Factory overhead 5 24,100 32,500 33,500 28,100 118,200
Selling and admin 7 63,000 78,000 66,000 71,000 278,000
Equipment purchase Given 30,000 12,000 0 0 42,000
Dividends Given 5,000 5,000 5,000 5,000 20,000
Income tax 10 15,000 15,000 15,000 15,000 60,000
Total disbursements (b) 198,325 248,675 233,650 203,500 884,150
Minimum cash balance 10,000 10,000 10,000 10,000 10,000
Total cash needed (c) 208,325 258,675 243,650 213,650 894,150
Cash surplus (deficit) (a)-(c) (29,325) (50,000) (48,350) 48,850 16,850
Financing:
Borrowing 30,000b 50,000 0 0 80,000
Repayment 0 0 (45,000) (35,000) (80,000)
Interest 0 0 (3000)c (2,625)d (5,625)
Total effect of financing (d) 30,000 50,000 (48,000) (37,625) (5,625)

Cash balance[(a)-(b)+(d)] $ 10,675 10,000 10,350 21,225 21,225

a
$19,000 (from the balance sheet 20X1)
b
the company desire tp maintain a $ 10,000 minimum cash balance at the end of each quarter
Therefore, borrowing must be sufficient to cover the cash shortfall of $19,325 and to provide for
the minimum cash balance of $10,000, for a total of $29,325.
c
the interest payments relate only to the pricipal being repaid at the time it is repaid. For example,
the interest in quarter 3 relates only to the interest due on the $30,000 principal being repaid from
quarter 1 borrowing and on the $15,000 principal being repaid from quarter 2 borrowing. Total
interest being paid is $3,000, show as follows:

$30,000 x 10% x 3/4 =$2,250

$15,000 x 10% x 2/4 = 750
d
$35,000 x 10%x 3/4 =$2,625
SCHEDULE 9
THE PUTNAM COMPANY
Budgeted Income Statement
For the Year Ended December 31, 20X2

From Schedule
Sales(6,000 unit @ $150) 1 $900,000
Less : Cost of Goods Sold
Beginning Finished goods inventory 10 $ 16,400
Add : Cost of Goods manufactured
(6,100 units @$82) 6 500,200
Cost of goods available for sale 516,600
Less : Ending finished goods inventory 6 (24,600) $492,000
Gross margin $408,000
Less : Selling and administrative
expense 7 278,000
Operating income 130,000
Less : Interest expense 8 5,625
Net income before taxes 124,375
Less : Income taxes 60,000a
Net income after taxes $64,375

a
Estimated
SCHEDULE 10

THE PUTNAM COMPANY

Balance Sheet
For the Year Ended December 31, 20X1

Assets
Current asset
Cash $ 19,000
Accounts receivable 100,000
Materials inventory (490 lbs) 2,450
Finished goods inventory (200 units) 16,400
Total current assets $ 137,850
Plan and equipment
Land 30,000
Buildings and equipment 250,000
Accumulated depreciation (74,000)
Plant and equipment, net 206,000
Total assets $343,850

Liabilities and Stockholders’ Equity

Current liabilities
Accounts payable (raw materials) $ 6,275
Income tax payable 60,000
Total current liabilities $ 66,275
Stockholders’ equity
Common stock, no par $200,000
Retained earnings 77,575
Total stockholders’ equity 277,575
Total liabilities and stockholders’ equity $343,850
 THE PUTNAM COMPANY
Balance Sheet
December 31, 20X2

Assets
Cash $21,225 (a)
Accounts receivable 108,000 (b)
Materials inventory (520 lbs) 2,600 (c)
Finished goods inventory (300 units) 24,600 (d)
Total Current assets $156,425
Plant and equipment
Land 30,000 (e)
Buildings and equipment 292,000 (f)
Accumulated depreciation (90,000) (g)
Plant and equipment, net 232,000
Total assets $388,425
Current liabilities
Accounts payable (raw materials) $ 6,475 (h)
Income tax payable 60,000 (i)
Total current liabilities $66,475
Stockholders’ equity
Common stock, no par $200,000 (j)
Retained earnings 121,950 (k)
Total stockholders equity 321,950
Total liabilities and stockholders’ equity $388,425
Supporting computations :
(a) From Schedule 8 (cash budget)
(b) $100,000 (accounts receivable, 12/31/20X1) + $900,000 (credit sales
from Schedule 1) - $ 892,000 (Collections from Schedule 1) = $
th
108,000, 0r 60 % of 4 quarter credit sales, from schedule 1 ($180,000
or 60 % = $108,000)
(c) Direct materials, ending inventory = 520 lbs x $5 = $2,600 (from
Schedule 3)
(d) From Schedule 6 (ending finished goods inventory budget)
(e) From the 20X1 balance sheet and schedule 8 (no change)
(f) $250,000 (building and equipment, 12/31/20X1) +$42,000 (purchases
from schedule 8) = $292,000
(g) $74,000 (accumulated depreciation, 12/31/20X1) + $16,000 (Purchases
from Schedule 5)=$90,000.
(h) Note that all accounts payable relate to material purchases. $6,275
(accounts payable, 12/31/20X1)+$61,150 (credit purchases from
th
schedule 3) = $6,475 or 50% of the 4 quarter
purchases=50%($12,950)=$6,475
(i) From schedule 9
(j) From the 20X1 balance sheet and Schedule 8 (no change)
(k) $77,575 (retained earnings, 12/31/20X1) + $ 64, 375 (net income for the
period, Schedule 9) - $20,000 (cash dividends from Schedule 8)
=$121,950
 20X1 20X2
Current ratio :
(Current assets/Current liabilities) $ 137,850 / $66,275 $156,425 / $ 66,475
= $ 2.35
Return on total assets :
(Net income after taxes / Total $45,000 / $343,850 $64,375 / $ 388,425
assets) =$13.08% = $ 16.57 %
Master Budget Perusahaan Jasa
 PENDAPATAN

ANGGARAN
OPERASI

BEBAN BEBAN BEBAN OPERASI & BEBAN BEBAN UMUM &

KARYAWAN PENYUSUTAN PEMELIHARAAN INTERKONEKSI ADMINISTRASI

HARGA POKOK
PENJUALAN

BEBAN PEMASARAN

BEBAN
ADMINISTRASI &
LAIN-LAIN

BUDGETED INCOME
STATEMENT

CAPITAL BUDGETED BALANCE CASH

BUDGET SHEET BUDGET

MASTER BUDGET