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  • Overview On DBS

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    Binod Nakhan
    139 views30 pages
    The document describes Distributor Billing System (DBS), a cloud-based invoicing and financial software for FMCG sub-distributors. [1] DBS integrates with UDN's ROSIA system to allow sub-distributors to invoice both ROSIA businesses as well as other third parties in a single system. [2] It eliminates duplicate work for sub-distributors by providing controls and transparency for billing, receivables, stock operations and financial reporting in one place. [3] DBS is registered with the Internal Revenue Department for tax compliance.

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    Overview on DBS

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    The document describes Distributor Billing System (DBS), a cloud-based invoicing and financial software for FMCG sub-distributors. [1] DBS integrates with UDN's ROSIA system to allow sub-distributors to invoice both ROSIA businesses as well as other third parties in a single system. [2] It eliminates duplicate work for sub-distributors by providing controls and transparency for billing, receivables, stock operations and financial reporting in one place. [3] DBS is registered with the Internal Revenue Department for tax compliance.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
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    Download as pptx, pdf, or txt
    139 views30 pages

    Overview On DBS

    Uploaded by

    Binod Nakhan
    The document describes Distributor Billing System (DBS), a cloud-based invoicing and financial software for FMCG sub-distributors. [1] DBS integrates with UDN's ROSIA system to allow sub-distributors to invoice both ROSIA businesses as well as other third parties in a single system. [2] It eliminates duplicate work for sub-distributors by providing controls and transparency for billing, receivables, stock operations and financial reporting in one place. [3] DBS is registered with the Internal Revenue Department for tax compliance.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pptx, pdf, or txt
    of 30

    Distributor Billing System(DBS)

    • DBS is invoicing and financial software for FMCG Sub-Distributors.

    • It integrates with UDN’s ROSIA’s system while also allowing the Sub-D to invoice
    other third-party businesses.

    • Eliminates replicated effort at Sub-Ds saving time and effort. 

    • Ensures compliance and brings transparency to trade spends. 

    • Provides controls and fosters accountability. 

    • Registered with the Internal Revenue Department (IRD).


    Enabling Integrated Billing,
    Receivables & Stock Operations

    Distributor Billing System (DBS) is a cloud-based software for


    Sub- Distributors, that is integrated with ROSIA.

     Allows Sub-Ds to operate in an integrated manner with UDN’s ROSIA


    enabled businesses.
     Through the tight integration, invoicing, returns, stock inwards and
    receivables are made easy using a single ROSIA window. A single
    transaction updates both systems, whether its sales, returns, purchases or
    payments.
     Ensures full compliance of ROSIA configured trade promotions.
     ROSIA enabled businesses can follow individual credit policies set by Sub-
    Ds for their customers.
     Fully cloud-based. No on-premise systems to install and maintain.
    DBS Includes:
    Transaction:
    • Sales and Sales Return Fundamental Reports: 
    • Good Received Note (Purchase) and Purchase • Ledger Report
    Return  • Aggregate Ledger Reports
    • Receipt • Outstanding Report and 
    • Receivables Ageing Report 
    Journal Voucher
    Accounting Repots
    • Trial balance,
    Inventory: • Profit & Loss,
    • Stock Ledger • Balance Sheet,
    • Opening Balance • Day Book
    • Stock Journal (Stock Adjustment)
    • Stock Valuation Report IRD Reports: 
    • Stock Ageing Report • Sales Book,
    • Sales Return Book
    Configuration: • Purchase Book
    • Ledgers, Business Group, Account Group • Purchase Return Book
    • SKU and SKU Price, Salesperson, Users • VAT Book
    • Sales Materialized View ​
    DBS Reports

    • Sales Materialized View Report


    • Ledger Report
    • Outstanding Report
    • Sales VAT Report
    • Stock Valuation Report
    • Sales Return VAT Report 
    • Stock Aging Report
    • Purchase VAT Report 
    • Stock Ledger
    • Purchase Return VAT 
    • Trial Balance
    • VAT Report 
    • Profit & Loss A/C
    • Aggregated Ledger Report
    • Day Book
    • Ageing Report
    • Balance Sheet
    ROSIA
    &
    ROSIA Integrated DBS
    Easy and efficient billing process

     Select sales order in


    ROSIA
     Select Customer ledger
     Print Invoice
    Simple, easy & powerful

    Single click from order to invoice,allows


    a better and efficient invoicing
    experience.
    Invoicing in ROSIA Invoice Created Printed Invoice
    Integrated Stock Inward
    & Returns
    A single GRN or Sales Return entry
    in ROSIA will also update both on
    ROSIA and the DBS. Eliminating
    effort in keeping two system in
    sync.
    Receivables Management
    DBS provides easy and quick access to Outstanding & Aging Reports.

    This information is available to DSEs/AREs/Dispatchers in the filed, when collecting


    payments ensuring the right information at the right time.
    Transparency in
    Collections

     Rosia captures cash or cheque payments by


    DSEs/AREs/Dispatchers
     Billing assistants can process these
    payments in ROSIA.
     Customer Ledger are updated on the DBS
    on verified payment receipts or honored
    cheques.
    Data Privacy Costs

    ROSIA DMS and DBS are two different systems. ROISA DBS for
    ROSIA DBS Service is on a monthly
    each Sub-D is hosted individually with an individual database.
    subscription basis.5 users supported.

    No User details are shared. User IDs on DBS are created independently Monthly Cost of NPR 2,500

    from ROSIA DMS.


    This cost includes hosting
    Between ROSIA DMS and DBS, only specific ROSIA related business infrastructure,support and development of
    data such as Customer Ledger, Stock Ledger and Payments are shared, new capabilities.
    limited to each business.
    No data is shared between any ROSIA enabled businesses.

    Sub-Ds third party business data on DBS is not shared with DMS.

    DBS is hosted on a secure third party data center in


    Kathmandu.
    Any Questions
    Demo
    Goods Received Note – ROSIA
    Goods Received Note –DBS Standalone
    Sales Invoice - ROSIA
    Sales Invoice – DBS Standalone
    Sales Return Note – ROSIA
    Sales Return Note – DBS Standalone
    Receipt – ROSIA
    Receipt – DBS Standalone
    Customer Ledger
    Ageing Report
    Trial Balance
    Balance Sheet
    Feedback & Question Session
    Steps for IRD Registration

    • Agreement between Datacenter, Developer and User Company


    • DBS Architecture document
    • DBS Help/User Manual File
    • Backup and Recovery Process document
    • Document that declares edit and delete is not available
    • User Log Report
    • Firm Registration, PAN Registration and Tax Clearance Documents Both (Sub - D
    and Evolve)
    • TAX Invoice, Copy Invoice Copy, Sales Return (Print Layout)
    • Sales VAT Register
    • Materialized View Report
    • Setup File in a pendrive with soft copy of Tax invoice, Copy invoice, Sales Vat
    register and materialized view. 
    Procedure for Implementation

    • Stock Upload - Batchwise

    • Upload/Creation of Customer Ledgers

    • Opening Balance of Ledgers


    Thank You

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