e-Invoice

e-invoice
(electronic invoice)

The PRESENT and the FUTURE of Invoicing!

Session Overview
 What has changed?
 E-Invoicing details
 E-invoicing impact on the Taxpayer?
 Preparedness for e-invoicing
 Impact of e-invoice on the purchase cycle?
 Documents to be reported to e-invoice system
 Modes of generating e-invoices?
 Technology for e-invoice?
 Technology is the key – Why?
 Role of GSP in e-invoice?
 What you need?
 Product walk-through
What has changed?
e-Invoice
 e-Invoice

What has changed?

Particulars Present Invoicing System E-
Invoicing
B2B Supplies/Exports
Aggregate Annual Turnover
Applicability All Taxpayers
> 500 Crore – 1st Oct’20 | > 100 Crore – 1st Jan’20
* Turnover (PAN) in last 3 preceding Financial years (Starting
2017-18)

Reporting of invoices on GST JSON upload Prescribed schema (structured template) containing
Portal mandatory parameters. Auto-population of GST
Returns

Sequential Invoice number (No 64 character unique IRN generated through hash generation
Invoice Reference Number (IRN) concept of IRN) algorithm

Could not be validated on the basis Validated invoices generated by IRP will contain QR
QR Code of QR code Code

Facility available on GST portal Cancellation within 24 hours on IRP (provided there is no active
Invoice Amendment/Cancellation
eWay Bill against IRN), post that on GST portal
Are B2C (Business to Consumer) supplies also needs be reported by notified persons?

No. currently, reporting B2C invoices by notified persons is not applicable/allowed.

 What is an Invoice Registration Portal (IRP)?

Invoice Registration Portal (IRP) is the website for uploading/reporting of invoices by

the notified persons.
E-invoice Details?
e-Invoice
 e-Invoice

E-invoice Details?

 Seller Details (Name / Address / GSTIN / Pin code etc.)

 Buyer Details
 Consignee Details
 Dispatch From Details
 Item Details (Qty / Rate / UQC / Amount / HSN..)
 Invoice Details (Invoice No. / Date / Discount / Other charges / Amount..)
 Export details (if applicable: Shipping Bill No./ Date / Port Code / Currency and
Country code)
 E-Way Bill Details (Transporter / Distance / Mode / Pin code etc..)
Is there any fixed position prescribed by the Department to print the QR Code?

No, it can be printed anywhere on the invoice.

What is the maximum number of line items which can be reported in an invoice?

The limit is kept at 1000 presently. It will be enhanced based on requirement in future.
 Do I need to print IRN on the invoice?

No. It’s optional. IRN is anyway embedded in the QR Code which is one of the
mandatory particulars on invoice.
E-invoicing impact on the Taxpayer?
e-Invoice
 e-Invoice

E-invoicing impact on the Taxpayer?

 High level integration between taxpayer ERP software and government portals such as IRP, e-
waybill and GSTN portal

 Requires immediate attention from business process update standpoint

Preparedness for e-invoicing
Preparedness for e-invoicing

Taxpayer will receive a communication from department

On receiving the communication Taxpayer will login to IRP portal

Complete registration process by providing required details

Select their preferred GSP in case of API based e-invoice generation

Start generating e-invoice from date of applicability

Impact of e-invoice on the purchase
cycle?
Impact of e-invoice on the purchase cycle?

• Identify if your vendors need to be e-invoice compliant

 Having IRN for an invoice will be necessary to claim ITC

• Verify the IRN and QR code on invoices

 Digitally-signed QR code is available only for IRP registered invoices, hence it is recommended to verify the IRN and QR
code which is included on the invoices via Mobile App provided by the department
Documents to be reported to e-invoice system
(Types of Transactions)

?
Documents to be reported to e-invoice system?

 B2B/ B2G Tax Invoice

 Export Invoices
 Reverse Charged Invoices (Outward Supplies for reverse chargeable items/ service)
 Credit Notes
 Debit Notes
Whether e-invoicing is applicable for invoices between two different GSTINs
under same PAN?

Yes, it is applicable
Modes of generating e-invoices?
 Various modes of generating e-invoice

IRP Portal

GSP

Business Portal Direct Entry SMS Mobile App Offline Tools

API
(Large Taxpayers on Portal (ERP) (Excel)
>500Cr. Turnover)
 Will IRP store/archive e-invoices?

No. IRP will only be a pass-through portal which performs prescribed validations on
invoice data and generates IRN. It will not store or archive e-invoice data.
 What are the channels of help and feedback for e-invoicing?

For any technical issue with APIs/Sandbox/e-invoice portal/Offline Utility etc., please
raise a ticket with GST Self-Service Portal (https://selfservice.gstsystem.in/)

Any other feedback & suggestions on e-invoice are welcome at e-invoice@gstn.org.in

Technology for e-invoice?
 Technology for e-invoice?

Supplier Invoice Registration Portal (IRP) GST System Buyer

1 2A 5 6
GS  Does de-duplication check
 Invoice information gets stored in  Buyer can use the QR
P
GST invoice registry code to verify the invoice
Info 3  GST system now has a unique
Generate standard invoice with a unique number  Buyer can use the ITC related
 Sends authenticated payload to GST System  GSTR-1 of seller gets updated
invoice using ERP to the invoice in his GSTR-
 GSTR-2A & 2B of buyer gets 2A & 2B
4
updated
 Sends to e-way bill system & generates e-way
bill number

2B

 Returns digitally signed JSON to Supplier with

the QR Code information included in it.
Technology is the key – Why?
Technology is the key – Why?

 Effortless generation of e-invoices

 Faster generation of bulk e-invoices

 Quick generation of e-invoices which also requires generation of E-way Bill too

 Quick and easy access to the e-invoice data/information

 Smart validations for ensuring compliance

Role of GSP in e-invoice?

GST Suvidha Provider

Role of GSP in e-invoice
Authorized intermediary for businesses to Taxpayer will NOT be able to connect to the
access IRP (Invoice Registration Portal) IRP directly
services

Taxpayer can only connect through the It is an intermediary between the taxpayer
official Govt. sponsored G2B application and the central IRP server maintained by the
OR more commonly, by applications Govt.
developed by private licensed GSPs

Taxpayers upload their data first to the GSPs use secure APIs procured from the
servers maintained by the GSP, which is govt. to build interactive and easy to use
then securely uploaded and transferred with applications for the taxpayer to use
the central GST server

GSPs solve the aspects of availability, scalability and reliability and ensure e-Invoice
requirements of clients are always met
You now need an integrated system to remain on
the top of your compliance
 What you need?
Simple and Powerful integrated system to generate e-invoices without disrupting the business process.
Introducing Tally Prime Release 1.1
Add ‘e’ to your invoices with utmost SIMPLICITY!
Product walkthrough…

e-Invoicing solution that adapts to your needs completely without

disrupting your business process.
 Effortlessly GENERATE e-invoice using Tally GSP
e-Invoice

GSP
TallyPrime Invoice Registration Portal (IRP)
Flexibility to send individual/selective/BULK invoices to IRP

TallyPrime GSP Invoice Registration Portal (IRP)

Effortlessly generate e-invoice along with e-WAY BILL (if applicable)

GSP
TallyPrime Invoice Registration Portal (IRP)

e-Invoice e-Way Bill

Flexibility to generate OFFLINE JSON to handle exigency scenarios

JSON
TallyPrime
Product walkthrough…

e-Invoice report to get a bird’s-eye view…

Know the STATUS of each invoice (Generated/Cancelled/Rejected IRN etc.) via IRN REGISTER

GSP Invoice Registration Portal (IRP)

TallyPrime
GERNERATE IRN for PENDING invoices

GSP Invoice Registration Portal (IRP)

TallyPrime
 UPDATE IRN for the invoices generated from other software

GSP Invoice Registration Portal (IRP)

Other Software TallyPrime
Get IRN for the IRN manually generated invoices / IRN rejected
invoices / invoices for which QR code is deleted or corrupted

GSP Invoice Registration Portal (IRP)

TallyPrime
Identify e-invoices which were modified

GSP Invoice Registration Portal (IRP)

TallyPrime
IRN CANCELLATION due to duplicate entry / data entry
mistake / order cancelled etc.
Use case 1 – IRN cancelled on portal and need to cancel in books
Use case 2 – Cancel IRN and send to IRP for cancellation

GSP Invoice Registration Portal (IRP)

TallyPrime
Invoices REJECTED BY IRP, understand the reasons and do
necessary revisions

GSP Invoice Registration Portal (IRP)

TallyPrime

e-Invoice

t ed
j ec
Re
DELETE stored IRN information including QR code and
start afresh if required

TallyPrime
Product walkthrough…

Always remain in control of e-invoicing process with useful alerts

 Alerts will be available in multi-user scenarios to prevent
redundancy and ensure that the latest data is shared with
e-invoice portal

TallyPrime TallyPrime TallyPrime TallyPrime TallyPrime

 Alerts will also help safeguard against accidental modification /
deletion / cancellation of IRN generated for a particular transaction


Don’t get overwhelmed when you come across errors during data exchange
via multiple distributed systems. Know the Status!
Tally Prime Release 1.1 is designed for…
Hassle-free online generation of e-Invoice woven as part of regular invoicing activity of a business via TallyGSP

Entire process (invoice creation-login-upload-generate IRN-download IRN) tightly integrated with GST systems without requiring user to go outside of Tally.

Flexibility to generate e-Invoice during voucher entry (for each individual invoice) or as a periodic or end-of-day activity (for bulk invoices) from report

Ability to generate e-way Bill online for e-Invoice applicable transactions

Intuitive "e-Invoice Preview report" that can be accessed from anywhere in the application

Flexibility to export e-Invoice file offline to handle exigency scenarios (Ex: no internet)

MIS reports to verify status and perform additional activities (Cancel IRN / Get IRN info etc.)

Printing of Tax invoice with QR code obtained in various formats (Simple/Comprehensive/POS) and in pre-printed stationery as well.
FAQs / Objection handling
Are there any additional charges for using the e-Invoice functionality being introduced
with Tally Prime 1.1?

There are no additional charges if you have an active TSS - just upgrade to Tally Prime 1.1
and start using the e-Invoice solution
My turnover is less than 100 crores and e-invoicing does not apply to my business right
now. Why should I migrate to Tally Prime? I will do it later.

Sir, you are correct in your understanding that since e-invoicing norm does not apply to your
business right now, you can delay your migration. But I would like to suggest that if you
migrate now, you and your team will get sufficient time to explore the product and get familiar
with it till the time e-invoicing gets applicable to your business starting April'21. That way, you
and your team will be ready, and it will be a smooth transition for your business to e-invoicing.
Is there a way where I can first explore the product for a while before I completely migrate
my data?

Sir, you can make use of our co-existence facility that we are extending to all our customers
where you will be able to use both the current Tally ERP 9 release you are on and Tally Prime
1.1 parallelly for some time. This will allow you to experience the product before you decide to
migrate all your business data. You can also go through different videos, attend webinars that
are being conducted by Tally explaining everything about this release or, if you are
comfortable, I can arrange for a detailed demo for you and your team to see and learn about
the product.
 Will migrating to Tally Prime now affect my business continuity? Are there any risks
involved in the migration?

Sir, the migration of your Tally.ERP 9 data into TallyPrime is seamless and can happen with
just a click. We will take data backup of all your data before migration so that if something
goes wrong due to some uncertain reasons, we will be able to restore it with the backup and
you can continue your work. We will be there to help you in the entire process and after that to
address any issues or concerns.
I have multiple licenses across different offices. Can I choose to migrate only a few licenses
to Tally Prime 1.1 and keep the rest as is? Will that hamper my work?

Sir, this idea can work if there is no data consolidation happening , else, it will not work. I
would recommend that you migrate all your licenses to Tally Prime 1.1 so that your teams can
seamless work with each other and collaborate. Also, since all the future updates are going to
come only on Tally Prime, it will be a good idea to migrate now and get familiar with the
product.
 What happens if I don’t migrate to Tally PRIME now and want to continue with TE9 itself
as my team and I are both very comfortable working in it. Will you be supporting both the
products going forward?
Sir, you can continue using Tally ERP 9 if that’s what you want however, if you choose so, you will
not be able to reap benefits of all the future updates & enhancements that Tally will bring in as they
are going to only come on Tally Prime. There will be no feature updates for Tally.ERP 9 going
forward. This release Tally Prime 1.1 is coming up with updates related to e-invoice & e-payment
which will help you comply to latest government e-invoicing norm which mandates all businesses
with turnover > 100 cr to use e-invoicing starting 1st Jan 2021. It is expected that the same will be
applicable to all other businesses as well starting April'21.
My CA has yet not advised me to migrate to Tally Prime and he handles all auditing and
filing for my business. What should I do?
 Customer TO > 100 cr - Sir, if that's the case, we would suggest that you please connect with your CA
immediately as the e-invoicing will get applicable to your business starting 1st Jan 2021. If required, we
will be happy to speak with your CA and explain him about the product and its functionalities. We will assist
you in migrating your data to Tally Prime 1.1 release as soon as you give a go ahead so that you and your
teams are ready for this change.

 Customer TO < 100 cr - Sir, though the e-invoicing norm is not applicable to you now, it is going to get
applicable starting 1st April 2021. I would recommend that you speak with your CA and discuss this with
him as soon as possible. We would be also happy to connect with your CA and walk him through this new
release of our product and address any concerns that he might have. Sir, sooner you migrate to this, better it
will be as you and your team will have enough time to get familiar with the product and be ready when the
norm gets applicable to your business in April. We will be happy to assist you in migrating your business
data safely to new release ensuring there is no impact on business continuity.
Q&A
 You will never need to go out of the product for
e-invoicing!
GST System

TallyPrime Tally GSP Invoice Registration Portal (IRP)

E-Way Bill Portal

Thank you