PRODUCT DEVELOPMENT DEPARTMENT

R ECORDS O PTIMIZATION TO
W ORK E FFICIENTLY
JVM VRL CJDZ MESC IRMV RSA

THE SPEED SPECIALIST

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ABSTRACT
 ABSTRACT

Optimizing drawing documents management is

important in the operations, to assure that all the
mold designs with addition of SYFMC Non-glass new
projects are correctly fabricated based on the
drawings.

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PROBLEM
IDENTIFICATION
 PROBLEM IDENTIFICATION
 Brainstorming process was conducted by the team regarding the problem areas that
contributes to the speed of Product Development of Glass Molds.

 During the observations, congestion of drawings encountered due to its indefinite

date of disposal.

 One observation of the team is 32% of the drawing envelopes are outside the
storage area.

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DATA GATHERING
Reference Drawing Issued
80
60
40
Reference
20 Issued for
year 2022
0

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Outgoing Drawing Issued
80

60

40

20 Drawing Issued
for year 2022
0

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Drawing Reissued
25
20
15
10 Drawing Reis-
5 suance for year
2022
0

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Drawing Records Category
Store room
(inactive
Steel drawer;
files); 714;
1312; 39%
21%

loose files; 21;

1%

File rack; 348; Long file drawer;

10% 953; 28%

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Drawing Records Category
No Dedicated Proper = File rack + store room (inactive files) + Loose files
Storage Area

FILE TYPE NUMBER OF FILES PERCENTAGE

File rack 348 10%

Store room (inactive) 714 21%

Loose files 21 1%

Total: 1083 32%

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PROBLEM STATEMENT

32% of the PDD files have no dedicated

proper storage area in the year 2022
*Standard: All PDD files should have a dedicated proper storage area

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DATA GATHERING
1. Congestion of drawing envelope
and folder per drawing cabinet that
leads to misalignment of the drawers.

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 DATA GATHERING

2. Drawing envelopes inside the mold

design office.

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 DATA GATHERING

Sample ng old drawing natin na

naaagnas na

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ROOT CAUSE
ANALYSIS
ROOT CAUSE ANALYSIS
Increase in customer’s requirements
Development of new products

Increase in new mold designs &

drawing revisions
32% of PDD files
Huge amount of files have no
dedicated proper
storage area in
MAN the year 2022

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ROOT CAUSE ANALYSIS
No scanner capable of scanning
large paper drawings

The drawing files does not have a soft copy

Huge amount of hard copies 32% of PDD files

have no
dedicated proper
storage area in
MACHINE the year 2022

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ROOT CAUSE ANALYSIS
Outdated drawings can still be used for
future reference
Drawings have no definite date of disposal
Accumulation of Superseded Drawings

Huge amount of files 32% of PDD files

have no
dedicated proper
storage area in
METHOD the year 2022

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ROOT CAUSE ANALYSIS
Ordinary steel cabinets cannot accommodate
large size drawing envelopes

Insufficient number of steel drawing cabinets

Huge amount of drawing envelopes 32% of PDD files

placed on temporary racks have no
dedicated proper
storage area in
MATERIAL the year 2022

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ROOT CAUSE ANALYSIS

Storage area/ Records Center is not suitable for

filing due to high humidity and temperature 32% of PDD files
have no
dedicated proper
storage area in
MATERIAL the year 2022

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VALIDATION
 VALIDATION
PROBABLE ROOT VALIDATION TOOL FINDINGS CONTROLLABILITY REMARKS CONCLUSION
CAUSE USED

Increase in
Increase in
Customer’s Records capacity Beyond Control TRUE NOT VALID
requirements

No scanner The OCE TDS 100

capable of is only capable of
scanning large Observation scan to print Within Control TRUE VALID
paper drawings function

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 VALIDATION
PROBABLE ROOT VALIDATION TOOL
CAUSE USED FINDINGS CONTROLLABILITY REMARKS CONCLUSION

Drawings from
Outdated
Drawings can still Interview the Records
be used for Observation
Center are still Within Control TRUE NOT VALID
future reference being used as
reference

Ordinary steel
Drawing
cabinets cannot envelopes
accommodate
large size
Observation require a special Within Control TRUE VALID
size of steel
drawing cabinets
envelopes

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 VALIDATION
PROBABLE ROOT VALIDATION TOOL FINDINGS CONTROLLABILITY REMARKS CONCLUSION
CAUSE USED

Drawings and
files are getting
worn-out and
faded
Storage area/
Records Center is
not suitable for
filing due to high
Observation Within Control TRUE VALID
humidity and
temperature

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OBJECTIVE
STATEMENT
 OBJECTIVE STATEMENT
PROBABLE PERCENT REDUCTION
FACTOR TRUE ROOT CAUSE CONTRIBUTION CONTROLABILITY FROM TOTAL CONTRIBUTION TO ROOT
REDUCTION CONTRIBUTION CAUSE
Drawings
HIGH 3
and files
are
MAN Observation getting Within
TRUE NOT MEDIUM 2

worn-out Control VALID

LOW 1
and faded
TEAM’S CONTROL

VERY HIGH CONTROL 100%

HIGH CONTROL 75%

TOTAL MEDIUM CONTROL 50%

LOW CONTROL 25%

BEYOND CONTROL 0%

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 OBJECTIVE STATEMENT CONTRIBUTION TO ROOT
CAUSE

PERCENT HIGH 3
REDUCTION
FACTOR TRUE ROOT CAUSE CONTRIBUTION CONTROL PROBABLE FROM TOTAL
REDUCTION CONTRIBUTI
MEDIUM 2
ON

LOW 1

No sample bottle acquired during the mold trial run 3 25% 0.75 8

TEAM’S CONTROL
MATERIAL
Product Sample Bottle is misplaced 3 75% 2.25 25 VERY HIGH CONTROL 100%

HIGH CONTROL 75%

MEDIUM CONTROL 50%

METHOD 2D drawing is hard to appreciate/interpret in irregular and decorated molds 3 50% 1.5 16 LOW CONTROL 25%

BEYOND CONTROL 0%
TOTAL 9     49

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OBJECTIVE STATEMENT

“ Zero-out the scattered files

outside the storage area by
“
December 2022

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SOLUTION
FORMULATION
 SOLUTION FORMULATION
REAL ROOT CAUSE PROBABLE DESIRED EFFECT ADVANTAGE DISADVANTAGE DECISION
SOLUTION

All drawing files

Scanning all the
will have a soft
Acquire a Multi- copy files is time
All Drawings will consuming and
No scanner Functional Printer have a soft copy will affect the
capable of & Scanner Plotter Easy retrieval of
scanning large that will be saved mold drawings workload GO
in the Mold assigned for each
paper drawings Scanning of all
Design Database personel
Drawing Files Ensure that soft
copies are
updated

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 SOLUTION FORMULATION
REAL ROOT CAUSE PROBABLE DESIRED EFFECT ADVANTAGE DISADVANTAGE DECISION
SOLUTION

All drawing files

Ordinary steel Every PDD files will be properly
cabinets cannot Acquire additional managed This will incur
will have a specific
accommodate Steel Drawing
file location additional cost GO
large size drawing Cabinets cabinet Easy retrieval of and space
envelopes mold drawings

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POTENTIAL PROBLEM
ANALYSIS
 POTENTIAL PROBLEM ANALYSIS
ACTIVITY POTENTIAL MOST LIKELY PREVENTIVE CONTINGENT TRIGGERING PERSON
PROBLEM CAUSE ACTION ACTION MECHANISM RESPONSIBLE

Acquire a Conduct
Multi- Insufficient emergency Reports of
Functional budget to Long PR to PO Consistent delay in
follow up to meeting to PDD
Printer & acquire this processing
approve releasing
Scanner technology facilitate cash drawings
Plotter advance

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 POTENTIAL PROBLEM ANALYSIS
ACTIVITY POTENTIAL MOST LIKELY PREVENTIVE CONTINGENT TRIGGERING PERSON
PROBLEM CAUSE ACTION ACTION MECHANISM RESPONSIBLE

Make a Delayed in
Implement a master list
Delayed for all the releasing
Scanning of all implementatio Busy with time bound drawing
schedule scanned PDD
Drawings n other task
including this because the
drawings to soft copy is
process monitor it
not updated
per day

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BENEFITS
BENEFITS
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FUTURE PLANS
FUTURE PLANS
 RECORDS
OPTIMIZATION TO
WORK
MAXIMOUS EFFICIENTLY
THE SPEED SPECIALIST 40