Computer Application Software

• What are the basic set of devices found in

most Personal Computers?
• What is an input device? Give examples.
• What is an output device? Give examples.
Application Software

• is a program or group of programs designed for end users. Allows end

users to accomplish one or more specific (non-computer related) tasks.
• Examples of Computer Application Software:
• Word processor
• Spreadsheet
• Presentation Software
• Database Management System
• Desktop Publisher
• Graphic Editor
• Web Browser
Word Processor

• Word processor is a software program capable of creating, storing, and printing documents. Unlike the
standard typewriter, users using word processors have the ability of creating a document and making any
changes anywhere in the document. This document can also be saved for modification at a later time or to be
opened on any other computer using the same word processor.
• Some of Word Processor Features:
• ▪ Insert text
• ▪ Delete text
• ▪ Cut and paste
• ▪ Copy
• ▪ Page size and margins
• ▪ Search and replace
• ▪ Print

• Word Processor Examples are Microsoft Word, WordPro, AppleWorks and etc.
Spreadsheet

• Spreadsheet is a data file made up of rows and columns that are

used to sort data and allow a user to manipulate and arrange data
easily, commonly numerical data. What makes a spreadsheet
software program most unique is its ability to calculate values
using mathematical formulas and the data in the cells. Some of
Spreadsheet Features:
• Formulas
• Functions
• Charts
• Cut/Copy/Paste with single cells or ranges of cells
• Cells formatting
• Cells merging
• Spreadsheet Examples are Microsoft Excel, Lotus 1-2-3, Apple Numbers, OpenOffice Calc.
Presentation Software

• A presentation program is a software program that helps create a slideshow that addresses a
topic. Presentation programs are often used in businesses and schools for discussing a topic or
for teaching. It typically includes three major functions: – an editor that allows text to be
inserted and formatted – a method for inserting and manipulating graphic images – a slide-
show system to display the content.
• Some of Presentation Software Features:
• • Insert Slide
• • Deletion of Inserted slides
• • Allows cut and paste slides in any order.
• • Allows duplication content or slide
• • Allows you to display the presentation designed in a slide show system. (View Slide Feature)
• • Allows animations and/or sounds manipulations on objects in the slide.
• Presentation Software Example are Microsoft PowerPoint, Adobe Persuasion, Hypercard,
OpenOffice Impress and Scala Multimedia
Database Management System (DBMS) Software

.
• A program that controls the organization, storage,
management, and retrieval of data in a database.
Users can create tables, queries, forms and
reports.
• Database Management System (DBMS) Software
examples are Microsoft Access, Oracle Database,
MySQL and FoxPro
Desktop Publishing Software

• Used to produce high-quality printed documents

such as magazine, greeting card, posters, etc.
Allows you to use different typefaces, specify
various margins and justifications, and embed
illustrations and graphs directly into the text.
• Desktop Publishing Software examples are Adobe
InDesign , QuarkXPress and MS Publisher
• Web Browser
• Web browser is a software application used to locate and
display Web pages. Example: – Internet Explorer (IE),
Mozilla Firefox, Opera and Google Chrome.
• Graphic Software
• Graphics software or image editing software is a program or
collection of programs that enable a person to manipulate
visual images on a computer. Computer graphics can be
classified into two distinct categories: raster graphics and
vector graphics
Raster Graphic Editor

• A raster graphics editor is a computer program that allows users to

paint and edit pictures interactively on the computer screen and
save them in one of many popular “bitmap” or “raster” formats
• Common features:
• • Select a region for editing
• • Draw lines with brushes of different color, size, shape and
pressure
• • Add typed letters in different font styles
• • Apply various filters for effects
• • Convert between various image formats
Save and Save As

• To save file your file, follow the following procedures:

• 1. In the File Tab, hover over and click Save As (saving for the first time and saving to
another file name or another copy), click browse for you to access the Save As dialog box
and it will appear.
• 2. In the save as dialog box, you need to have the following information: File name –is a
name used to uniquely identify a computer file stored in a file system.
Extension or File name Extension
• -is the ending of a file that helps identify the type of file in operating systems, such as
Microsoft Windows. In Microsoft Windows, the file name extension is a period that is often
followed by three characters but may also be one, two, or four characters long. Some of
the more common file extensions are listed below, separated by the types of files the
associated file extensions.
File Location or Path
• - defines the location of a file or folder in a computer's file system. Paths are also called
"directory paths" because they often include one or more directories that describe the
path to the file or folder.
• 3. After filling in the filename, choosing the file extension and the location, then click sav
• Note:
• Use Save to update the lastly preserved file with the latest content
• Use Save As to store a new file or to store an existing file to a new location with the same
name or a different name. e.
 What is a Storage Device?
• A storage device is any hardware capable of holding information either temporarily or permanently.
• There are two types of storage devices used with computers:
• 1. a primary storage device, such as RAM, and a secondary storage device, such as a hard drive.
• 2. Secondary storage can be removable, internal, or external.
• (www.computerhope.com 2017)
• A primary storage device is a medium that holds memory for short periods of time while a computer
is running. Although it has a much lower access time and faster performance, it is also about two
orders of magnitude more costly than secondary storage
• RAM (random access memory) and cache are both examples of a primary storage device. The image
shows three different types of storage for computer data. Primary storage's key differences from the
others are that it is directly accessible by the CPU, it is volatile, and it is non-removable.
• A secondary storage device is a non-volatile device that holds data until it is deleted or overwritten.
Secondary storage is about two orders of magnitude cheaper than primary storage. Consequently, a
hard drive or an additional, slower SSD may use as secondary storage to a primary, faster, PCIe
SSD.
• Off-line storage is a subset of secondary storage, as they both serve the same purpose and do not
interact directly with the CPU.
 Hard Disk Drive
• A hard disk drive (sometimes abbreviated
• as a hard drive, HD, or HDD) is a non-volatile
• data storage device. It is usually installed internally
• in a computer, attached directly to the disk controller
• of the computer's motherboard. It contains one or more platters, housed inside of an air-sealed
casing. Data is written to the platters using a magnetic head, which moves rapidly over them as
they spin. Internal hard disks reside in a drive bay, connected to the motherboard using an ATA,
SCSI, or SATA cable. They are powered by a connection to the computer's PSU (power supply
unit). Examples of data that may be stored on a computer's hard drive include the operating
system, installed software, and the user's personal files
 SOLID STATE DRIVE
• Short for solid-state drive, an SSD is a storage medium that uses non-volatile memory as a
means of holding and accessing data. Unlike a hard drive, an SSD has no moving parts which
gives it advantages such as faster access time, noiseless operation, higher reliability, and lower
power consumption. The picture shows an example of an SSD made by Crucial. As the costs
have come down, SSDs have become suitable replacements for a standard hard drive in both
desktop and laptop computers. SSDs are also a great solution for netbooks, nettops, and other
applications that don't require a lot of storage.
 USB Thumb Drive
• Alternatively referred to as a USB flash drive, data stick, pen drive, memory unit, keychain drive, and
thumb drive, a jump drive is a portable storage device. It is often the size of a human thumb (hence the
name) and connects to a computer via a USB port. Flash drives are an easy way to store and transfer
information between computers and range in
• SD Card

• Short for Secure Digital card, the SD card is one of the more common types of memory cards used with
electronics. The SD technology is used by over 400 brands of electronic equipment and over 8000
different models, including digital cameras and cell phones. It is considered the industry standard due
to the wide use.
• Types of SD cards
• The three versions of the SD card, along
• with their physical dimensions, are shown below.
• SD - 32mm x 24mm x 2.1mm.
• MiniSD - 21.5mm x 20mm x 1.4mm.
• MicroSD - 15mm x 11mm x 1.0mm sizes from 2 GB to 1 TB.
• CD
• Abbreviated as CD, a compact disc is a flat, round, optical storage medium invented by
James Russell. The first CD was created at a Philips factory in Germany on August 17, 1982.
The picture is an example of the bottom of a standard compact disc and is the side the disc
player reads. The opposite side of the disc has a label to help indicate what is on the disc
• DVD
• Short for digital versatile disc or digital video disc, a DVD or DVD-ROM is a disc
capable of storing a significant amount more data than a standard compact disc.
DVDs are widely used for storing and viewing movies and ot her data. The
picture of the Matrix DVD movie disc is an example of a DVD movie. DVD-ROM
drives that utilize these discs were first sold in 1997.
Floppy Diskette

• Alternatively referred to as a floppy or floppy disk, a floppy diskette is a type of storage

media, capable of storing electronic data, like a computer file. The floppy diskette was first
created in 1967 by IBM as an alternative to buying hard drives, which were extremely
expensive at the time.
Tape Drive

A tape is a magnetically thin coated piece of plastic wrapped around wheels capable of
storing data. Tape is less expensive than other storage mediums, but it is a much slower
solution because it is sequential access and is often used for backing up large amounts of
data.
• Tape Drive
• Today, tape has mostly been abandoned for faster and more reliable solutions like disc
drives, hard drives, and flash drives that are all direct access and cloud storage. The
image is an example of magnetic tape taken by KENPEI and shared under the creative
commons.
Which storage devices are used today?

• Most of the storage devices mentioned above are no longer used with today's computers.
Most computers today primarily use an SSD to store information, as well as the ability to
use USB flash drives and access to cloud storage. Most desktop computers and some
laptops include a disc drive that is capable of reading and writing CDs and DVDs.
• What storage device has the largest capacity?
• For most computers, the largest storage device is the hard drive or SSD. However,
networked computers may also have access to larger storage with large tape drives, cloud
computing, or NAS devices.
Activity 1
Direction: Below are jumbled letters. Each group of jumbled letters is referring to
one application software. Rearrange the letters to form the correct word.

• Activity 1
• Direction: Below are jumbled letters. Each group of jumbled letters is referring to one application
software. Rearrange the letters to form the correct word. Write your answers on your notebook.
• 1. WDOR CESPROSOR
• 2. SHEETSPREAD
• 3. TATIONPRESEN
• 4. BASEDATA
• 5. CATIONAPPLI
• 6. SHERPUBLI
• 7. BRSEROW
• 8. PHICSGRA
• 9. WARESOFT
• 10. MS RDWO
• I Have Learned
• What are the examples of application program/software?
• What is the importance of application program/software?
• How to save your work?
• What are the different storage devices?
• What should you consider first when buying a storage device?
Access Information Using Keyboard

• 1. What is an application software?

• 2. What is the function of an application software?
• 3. Give examples of an application software.
• 4. What are the icons found in the desktop?
DESKTOP ICONS

• Windows uses icons to graphically represent items, such as programs and folders. This is
part of Windows GUI, or graphical user interface. Icons appear everywhere throughout
Windows and are just pictures that depict the type of items they represent. The Windows
desktop contains a range of desktop icons. Many of these icons are known as shortcuts or
links to frequently used programs, folders, and files. You can save quite a bit of time and
reduce the number of mouse clicks in a day by creating desktop shortcuts for frequently
used programs. Shortcuts to programs, files and folders can be added easily to the
desktop, as well as arranged, moved, and removed. You should also clean up your
desktop from time to time when it becomes too cluttered.
• The Windows desktop contains a range of icons, some of which appear when you install
Windows 7, and some that appear when you install new programs. Icons with an arrow
are known as shortcuts or links to programs, files or folders. You can DoubleClick on a
desktop icon to launch that program, folder or file. Below are some common desktop
icons.
Programs

• The icons to the left represent shortcuts to various programs. You

can tell it’s a shortcut as it contains an arrow. So, if you were to
delete the shortcut, you wouldn’t be deleting the actual program,
only the desktop link to it. Double-clicking on the relevant icon will
launch that program. For example, if you double-click on the icons
to the left you will launch: 1. Google Chrome (internet browser) 2.
PowerPoint 2016(presentation software) 3. Publisher 2016
(publishing software) 4. Word 2016 (word processing software)
Files
• Icons that show a page represent a file. When you double-click on the icon, the file will
open in the program that it was created in. The picture to the left shows that the file was
created in Notepad. However, as no arrow appears, it is not a shortcut, but indicates that
this file was actually saved to the desktop. Therefore, if this desktop icon is deleted, so is
the actual file
Folders and drives

• Icons that show a folder represent a folder or shortcut to

a folder. When you double-click on a folder icon, the
Windows Explorer window will open and you will
• see the contents of that folder. Similarly, icons that show
a hard disk will display the contents of that drive in
Windows Explorer when you double-click on it.
Recycle Bin

• The desktop icon for the Recycle Bin is shown as a waste paper basket with the recycle
symbol on it. Double-clicking on this icon will open the Recycle Bin window, allowing you
to permanently delete or restore files as necessary.
• ARRANGING AND RESIZING DESKTOP ICONS
• When a new icon appears on the desktop, it usually sits along the left side of
the screen. However, just as you can arrange items on your desk to suit your
preferences, you can also arrange icons on the desktop to sit wherever you’d
like. As well as arranging icons, you can also resize them, that is, make the
icons larger or smaller.
• CREATING A DESKTOP SHORTCUT
• Desktop icons are designed to enable quick access to frequently-used
programs, files, folders and so on. Many of these icons will be shortcuts, which
are used to launch a program (or whatever) from another location. You can
create desktop shortcuts for pretty much anything on your computer:
programs, files, folders, windows and the like.
• CLEANING THE DESKTOP
• As you work with your computer over time, you’ll find that more and more
icons make their way onto your desktop. This might be through saving files to
the desktop, or shortcuts being added when new programs are installed. From
time to time, however, you’ll need to clean your desktop so that you can easily
find what you need and keep the desktop free from clutter.
WHAT IS KEYBOARDING?
 The ability to enter text by using the correct fingers without looking at the keys (aka-touch typing).
 Having adequate keyboarding skills will enable you to use the computer more effectively and be more
productive.
 We will continue to practice and develop your skills; as well as, improve your speed and accuracy.
THE KEYBOARD LAYOUT
 The central portion that consists of the alphanumeric keys  A smaller section to the right
contains the numeric keypad
 A small set of function and directional keys between the letters and the numeric keypad
 A row of function keys across the top used for computer commands
• THE KEYBOARD ARRANGEMENT
• The most common arrangement of keyboards is the QWERTY
keyboard.
• TECHNIQUE
• Maintain good posture
•  Keep your body centered with the G/H keys
•  Keep your wrists low but not touching the keyboard or table
•  Use correct fingering based on the home row keys keeping fingers curved and
upright
•  Key at a steady pace
•  Keep your copy at your side
•  Keep your eyes on your copy
• Stay on task and have a positive attitude toward improving your
technique
• COMPUTER KEYBOARD SHORTCUT KEYS
• Shortcut keys help provide an easier and quicker method of navigating and executing commands
in the computer software. Shortcut keys are commonly accessed by using the Alt key (on IBM
compatible computers), Command key (on Apple computers), Ctrl key, or Shift key in conjunction
with another key. The de facto standard for listing a shortcut is listing the modifier key, a plus
symbol, and another key. In other words, "Ctrl+S" is telling you to press and hold the Ctrl key, and
then press the S key too.
• You can also find the shortcut keys in popular programs by looking for underlined letters in their
menus. For example, the file menu image has an underline on the "F" in File, which means you
can press the Alt key and "F" key to access the file menu. Some programs require the user to press
and hold Alt to see the underlined characters. In the image above, you can see that some of the
common features, such as Open (Ctrl+O) and Save (Ctrl+S), have shortcut keys assigned to them.
As you begin to memorize shortcut keys, you'll notice that many applications share them.
• BASIC PC SHORTCUT KEYS
• Below is a list of some of the most commonly used basic shortcut keys that work with IBM
compatible computers and software. It is highly recommended that all users keep a reference to
these shortcut keys or try to memorize them. Doing so will dramatically increase your productivity.
• Besides the special character shortcuts listed here, some are also located on the number keys (below
the F1 - F12 keys). You can enter these special characters by pressing the Shift key and the number
key that has the special character listed on it.
STEP-BY-STEP: KEEP A CLEAN KEYBOARD
Tools and Supplies Basic Cleaning
Canned compressed air (available at computer and photo dealers), lint-free cloth or photographic
wipes, mild liquid dishwashing detergent, vacuum cleaner with soft brush
Intensive Care
All of the above, plus a small screwdriver (for removing keys), cotton swabs, and 90 percent
isopropyl alcohol (available at any drugstore). Note: Do not use ethyl-based rubbing alcohol.
Basic Cleaning
1. Tap out the dirt.

Turn off your PC and unplug the keyboard. Put a large piece of old newspaper on a table, turn the
keyboard over, and holding it a few inches above the paper, shake out any loose debris.
2. Blow out the dirt.

This step is best done outside. Use a can of compressed air to loosen and remove dirt by directing
the air stream between the keys. Then invert and shake out the keyboard again.
3. Clean the key surfaces.

To remove finger oils and other dirt from the surface of the keys, make a diluted solution of
standard liquid dishwashing detergent. (Do not use any harsh cleaning solutions.) Use a damp (not
wet) lint-free cloth to gently clean off the key surfaces. If they're not particularly dirty, plain warm
water will do. Then wipe the keys with a dry cloth.
Intensive Care
WARNING: These additional steps are only for truly filthy membrane-type keyboards with sticking keys.
Don't use these steps with laptops, or with mechanical keyboards (which have a spring under each key
and can be identified by a distinctive click when you press down).

5. Keep track of the keys.

If extreme measures are necessary, access the keyboard's interior by popping off the keys. Before you
begin, use a copy machine or a digital camera to record the layout of the assembled keyboard so you
can return each key to its correct location. 6. Remove the keycaps.
Using a small screwdriver, carefully pry up each key. It should pop off easily. Do not remove the
spacebar or large keys such as <Shift>, <Enter>, or <Tab>. Putting those back on can be difficult.

7. Go after the stubborn dirt.

Loosen and remove leftover particles using compressed air. Use a cloth dampened with the solution
from Step 3 to remove dirt and stains. For stubborn stains, use cotton swabs dampened with 90
percent isopropyl alcohol. Then use the compressed air again.

8. Replace the keycaps.

Carefully snap each keycap back on. Make sure each one works freely as you proceed. Plug in the
keyboard and test all the keys when finished.