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Lesson 6 Excel

This document provides an overview of spreadsheets and their key components. It describes what a spreadsheet is, its main uses, and defines key elements like worksheets, cells, columns, rows, and formulas. It also discusses functions, formatting tools, sorting data, creating tables and charts. The document includes step-by-step instructions on formatting a sample budget spreadsheet with income/expense tabs and using formulas to calculate totals and differences between values.

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daniel loberiz
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© © All Rights Reserved
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Download as PPTX, PDF, TXT or read online on Scribd
296 views

Lesson 6 Excel

This document provides an overview of spreadsheets and their key components. It describes what a spreadsheet is, its main uses, and defines key elements like worksheets, cells, columns, rows, and formulas. It also discusses functions, formatting tools, sorting data, creating tables and charts. The document includes step-by-step instructions on formatting a sample budget spreadsheet with income/expense tabs and using formulas to calculate totals and differences between values.

Uploaded by

daniel loberiz
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Understanding Spreadsheets

Lesson 6
What is a spreadsheet?

A program that
displays data (text
& numbers) in a
table called a
worksheet
Uses of Spreadsheet
Prepare budgets
Financial statements
Inventory management
Create charts
What is a worksheet?

A grid with columns &


rows; the term
worksheet is used
interchangeably with
spreadsheet
What is a cell?

The intersection of a
row and column
What 3 things can you type into a
cell?
Label = words or letters
Value = numbers
Formula – statement
that performs a
calculation
What is a cell range?
A group of cells that are
closely together
What are columns?

Vertical arrangements of
cells; identified by letters
What are rows?
Horizontal arrangement of
cells; identified by
numbers
What is a worksheet tab?

A tab that identifies each open


worksheet in a spreadsheet
program, located in the lower left
corner of the screen
Excel 2003 vs. Excel 2007

256 Columns 16,384 Columns


65,536 Rows 1,048,576 Rows
What is a Cell Address
(Reference)?
This is a column letter &
row number
combination, such as
A1, B2
What is a name box?

Displays the name of the


active cell or range
What is a formula bar?
Displays the data or
formula stored in the
active cell
What is an active cell?

The cell in which you


are currently working
(normally the cell is
surrounded by a
black border)
What is a function?

A built-in formula that is


a shortcut for common
calculations such as
addition and average.
What are Operation Symbols?

Instruct the computer as


to what mathematical
operations to perform
Operation Symbols
Addition (+)
Subtraction (-)
Multiplication (*)
Division (/)
How do you key a formula?
You combine numbers,
cell addresses
(references),
Operation symbols
and/or functions
Ex: =4 + 5; =B1 * B2
Order of Operations
 Completes formulas in this order:
1. Parentheses
2. Exponents
3. Multiplication
4. Division
5. Addition
6. Subtraction
Example:
Formula: 5+2*7 Result: 19

Formula: (5+2)*7 Result: 49


What is a column width tool?

Tool that changes the


width of the columns on
a spreadsheet
What is a row height tool?
Tool that changes the
height of rows on a
spreadsheet
What is the Fill Handle Tool?

Used to copy data &


formulas to another cell;
and create a series
What is Auto Sum Tool?

Automatically creates a
formula to add a series
of numbers in a
spreadsheet
What is a Chart?
Graphic representations
used to compare &
contrast worksheet data
What is sorting?

Organizing or rearranging
data in either ascending
or descending order
Definitions….

Sort Ascending – arranges


records from A to Z or smallest to
largest
Sort Descending – arranges
records from Z to A or largest to
smallest
Activity
Formatting the Spreadsheet
1. In your desktop, create a document named ‘My Weekly Budget’. Always
Remember to save your progress by pressing Ctrl + S.
2. Create an additional tab by clicking the plus icon in the sheets tab below.
3. Rename Sheet1 by double click its name and change it to
Income. Do the same with Sheet2 and change it to Expense.
Select the Income tab and type the following data as seen in Figure
4.

2.3. Then click the Expense tab and type the following data
INCOME AMOUNT
Parent's Allowance ₱5,000.00
Sallary ₱25,000.00
Extra Income ₱9,000.00
₱39,000.00
5. To adjust the cell width or height, click and drag the edge of the
column or row heading respectively
6. Go to the Income tab, then drag select cells A1 to C1. While the
A1 to C3 cells are selected, in the ribbon click Home > Center then
click Home > Bold as seen in Figure 2.5. Do the same for the
Expense tab.
7. In the Expense tab, drag select from A1 to C15 then from the ribbon, click
Home > Format as Table > Table Style Light 9 as specified in Figure 2.2. A
prompt will appear as seen in Figure 2.6 that validates the selection range, then
press OK. Do the same to A1 to C3 in the Income tab but use Table Style Light
10 instead.
8. In the Expense tab, drag select C2 to C16, press right click > Format
Cells (see Figure 2.7), the Format Cell Window will appear.
9. Format Cell Window will appear.
In the Number tab, press Currency
and search in the dropdown box for
the Peso sign symbol (₱) or PHP.
Change decimal places to 0 then
press OK. (see Figure 2.8)
10. Do steps 8 and 9 for C2 to
C4 to the Income
tab.
Report Summarization
1. In the Income tab, click C4 then type =SUM(C2:C3). This will
automatically compute the sum of cells C2 to C3 as seen
in Figure 2.9
Do the same for the Expense tab, but use
the code =SUM(C2:C15) instead.

2. Create another tab, rename it Report Summary.

3. In Report Summary tab, type the


data as seen in Figure 2.9. Notice the
space between A1 and A3.
4. Select A1, then in the Home tab in
the ribbon, edit the following: (see
Figure 2.10)
a) Bold
b) Change Font Size to 15.
c) Change Fill Color to Green.
d) Change Font Color to White.
e) Center
5. Drag select A3 to A5 then click
Home > Bold.
6. Select B3 then type = Income!C4,
this will
display the content of C4 in the
Income tab.
(see Figure 2.11)
7. Do the same with B4 but type = Expense!C12.
8. Select B5, then type =B3-B4 as
seen in Figure 2.12. This formula
will display
the difference between B4 and B3.
9. Drag select B3 to B5, press right click > Format Cells, the Format
Cell Window will appear. In the Number Tab, press Currency and
search in the dropdown box for the Peso sign symbol (₱) or PHP as
seen in Figure 2.8, press OK.
Table Creation
1. To create a graph, drag select A3 to B4 then press Insert>
Insert Pie or Doughnut Chart as seen in Figure 2.13.
2. Double click on the Title of the graph and change it into
FINANCIAL SUMMARY PIE GRAPH as seen in Figure 2.14.
3. To resize the graph, click and drag the lower rightmost handle then move the
mouse to the left as seen in Figure 2.15. Any handles can be used in this
purpose as long as you drag away from the handle you clicked.
4. To move the graph, hover on the edge of the chart then click
and drag it anywhere you want it to move.

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