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Introduction To Technical Writing

Technical writing involves producing documents to convey technical or procedural information to specialized audiences. It is characterized by using precise terminology and objective, impartial language. The goal is to clearly and concisely explain complex topics to knowledgeable, but not expert, readers. Common outputs include reports, manuals, proposals, specifications, and journal articles. Technical writers must understand their subject matter, purpose, and audience to effectively communicate essential information.

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Darryl Barrientos
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187 views

Introduction To Technical Writing

Technical writing involves producing documents to convey technical or procedural information to specialized audiences. It is characterized by using precise terminology and objective, impartial language. The goal is to clearly and concisely explain complex topics to knowledgeable, but not expert, readers. Common outputs include reports, manuals, proposals, specifications, and journal articles. Technical writers must understand their subject matter, purpose, and audience to effectively communicate essential information.

Uploaded by

Darryl Barrientos
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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TECHNICAL WRITING

Characteristics, Principles and Outputs


Technical Writing/ Report Writing

◻ This is to give account or description of an aspect of


a particular business, science, technology, trade,
industry, government and other professions learned
by experience, observation, study or investigation
(Vicente, et. al, 2004).
◻ The final output of this process is a technical report
which may range in complexity and size from a
simple memorandum or letter to complex reports.
◻ Every field of knowledge has developed its own
technology and sets of terminologies.
Characteristics of Technical Writing

◻ Technical writing deals with a subject matter.


◻ Technical writing is characterized by formal elements
such as scientific and technical vocabulary.
◻ Technical writing utilizes writing styles e.g. description,
cause and effect, classification, illustration, partition,
comparison and contrast.
◻ Technical writing presents and explains a subject
matter in a clear, accurate, and concise manner. It
maintains an attitude of impartiality and objectivity
and by the absence of any attempt to arouse emotions.
Basic Principles of Technical Writing

Understand the reader


 A writer should always have in mind a specific reader (real
or imaginary). The writer assumes that the reader is
intelligent but uninformed.
Know the purpose of the technical report
 The writer determines the exact purpose of his report,
and should make sure that every word, sentence and
paragraph contributes to that purpose.
Know the subject matter
 A writer must have sufficient knowledge of the subject he
is to write about.
Basic Principles of Technical Writing

Write Objectively
 The writer should use a language that is simple,
concrete and familiar. A good technical writer must
emphasize the facts and the data.
Use Correct Format
 The technical writer should make his report
attractive to look at.
Adopt Ethical Standards
 A good technical writer acknowledges the help he
receives from others and documents sources of
reference materials.
Zall’s Holistic Guide to Technical Writing

◻ Accuracy
 A writer must be tactful in recording data, statement or
calculating mathematical figures. An error committed and
an illogical statement can create confusion as well as
doubts over the whole text.
◻ Brevity
 Being brief means courtesy to the reader. The reader
should get the essence of your thinking in a
compressed form.
◻ Confidence
 The writer should be decisive or sure of what he is
writing about.
Zall’s Holistic Guide to Technical Writing

◻ Dignity
 The writer must be certain that all grammatical
constructions are correct. You need to be formal with
your words and know the words are used.
◻ Emphasis
 The writer should know what is important to the reader
and never expect that the reader will find it our for
himself. He has to lead them from point to point.
◻ Facility
 This refers to the devices used by the writer to make his
report easy to read and understand. The link from one
part to another should be clearly established, illustrated
or stated.
End Products of Technical Writing

◻ Abstract- A condensed form of a long piece of


written work.

◻ Brochure- A set of printed information printed on


specially chosen materials in min-book form or loose
sheets.

◻ Business Letters/Correspondence- Written


communication to link businessmen with customers
or clients.
End Products of Technical Writing

◻ Contract- A written document between


persons, companies or organizations which
contains details of matters mutually agreed
upon.

◻ Feasibility Report- Presents facts, information that


clarify the financial, economic, technical and
beneficial aspects of a plan.

◻ Graphic Aids- Come in pictures, graphs, diagrams,


tables, sketch forms and are used to illustrate
important details in reports.
End Products of Technical Writing

◻ Instructional Manual- A technical document which


briefly describes the product and its purposes.

◻ Laboratory Report- Specifically describes the


scope of a project, instrument and materials used,
steps undertaken and results, conclusions and
recommendation drafted.

◻ Memorandum- Written communication circulated


within the company and its branches.
End Products of Technical Writing

◻ Policy- A written agreement with a company that


contains a plan of action adopted or preserved by
both parties.

◻ Printed Action Memo- A memo in prepared written


form that the writer just have to put a check mark
on an appropriate box or space to indicate his
message.

◻ Progress Report- A document written in narrative


format to present history of a project over a given
period of time. It covers from the start of the
endeavor until the completion.
End Products of Technical Writing

◻ Proposal- A formal statement of a plan or idea


that is officially suggested for someone to
consider.

◻ Specification- A graphical, tabular or textual


document which contains particular information
about performance status, etc.

◻ Survey Report- Contains the voice or opinion of the


population necessary in the formulation and drafting
of a conclusion which the researcher or writer may
need in his next project.
End Products of Technical Writing

◻ Journal Article- A comprehensive research done


by an expert in a specific field of discipline.

◻ Recommendation Report- It is a detailed report that


attests the skills of a job seeker relevant to the target
work position.

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