Niix Software Presentation

Company Background
HK Comp is one of the world's leading software Research and

Development providers with more than 15 years of experience,
offers a wide range of Quality Management and Document Control
related software to improve effectiveness, efficiency and productivity
of businesses in various sectors.
HK Comp has assisted more than 1600 organizations with 85,000
users worldwide, ranging from small enterprises to large corporate
from very diverse industries. They include SME, multinational
corporations, public listed companies, government agencies,
statutory bodies, government-linked companies & etc.
2010
Achievement
Common Challenges of ISO Document Control
• Difficult to keep track update & changes

• Document distribution not up to date
• Miscommunications
• Traditional workflow are time consuming
Traditional Paper base • Labor Intensive

Implementation • Many tedious steps
• Human errors
• Storage space
• Limited copies for reference

• Difficult to cross refer with other dept
• Loosely control, misplace document
Did you ever encounter this situation?

Introduction of
niix ISO Document
Management System
A document management system which
specifically developed according to ISO
document control requirements for ISO 9001, ISO
13485, ISO 17025, ISO 14001, ISO 27001, OHSAS
ISO DMS 18001, ISO/TS 16949 and other quality
standards.
Awarded the “Quality Recognition Award” by

Institute of Quality Malaysia (IQM).
Workflow of niix ISO DMS
Creator Reviewer
Send for review Send for review
Agreed
Creator: Agreed niix ISO DMS

Proceed for Approver
approval.
Send for Approval
Approved
Upon approval, the system will:

• Generate Document Revision
Number.
• Update Document Master List.
• Notify all users via email
regarding approval of new
document. User – HQ User – Branch User –
office Overseas
Features of ISO Document Management System
Workflow Management.
Automated workflow features include document creation,
review, approval, document revision, revision control,
document publishing, archiving, master list updates, pending
task and document changes.
Maintain Multiple ISO Standards in One. ApplicationCapable

to manage documents of various ISO standards such as ISO
9001, ISO 14001, ISO 13485 & etc within the system.
Supporting Documents.
Each document created in the system can be attached with
multiple supporting documents, where the file format can be in
pdf, images, audio, video, etc.
Audit Trails/ Log.
Traceability record of activities related to user and document
such as who has accessed which document, document
printing activities, etc.
Document Status.
To display the status of each document such as document in
draft, pending for review, pending for approval, document
had been approved and etc.
Department List.
A display of how many documents have been created under a
particular department and whether the document is categorized
under Quality Manual, Procedure, Work Instruction, Form, etc.
Document Bulletin.
Shows a list of documents pending for the "Reviewer" or
"Approver" to review and approve document.
Document Master List.
A comprehensive list to show the approved documents,
revision number, name of author and approver, approval date,
document name, ISO clauses and etc.
Dashboard.
A platform for announcements, news releases and setting
task reminder.
User Security.
A feature to assign user access rights of what the user can do
or cannot do in the system such as to create, edit, revise or
delete document, etc.
Email Notification.
Automated email notification to notify related user about
document pending for review, approval & newly approved
document.
Obsolete Document Control.
Obsolete documents is automatically remove to the document
history section and document versioning is automatically
updated.
Activate and Inactive Document.

A feature to temporary prevent other users to access to the
particular approved document.
Document Cancellation.
A document which had been sent for reviewed or approval can
be withdrawn for amendment by document creator.
Personal Folder.
A folder to store all the confidential documents and documents
that only can be accessed by designated colleagues.
Supporting Document List.
Display complete supporting document lists of each specific
document.
Reference Document List.

Display cross-reference between one document and
another.
Document Effective Date.

A feature to set when is the effective date of the document.
Document Expiry Date.

Remind creator about the next expiry date of the document.
System will send email notification to creator 30 day prior to
document expire.
Document Master List
Document Master List.

All approved document is automatically
updated in the Document Master List.
Department List
Department List
Provide Real time update of the amount
of document such as procedures, forms
and instruction are available under a
particular department
Viewing of Approved Document
Review Document via Online
Review document
Review document via online.
Approve Document via Online
Approve Document
Approve document via Online
Document Change Record
Document Change Record

History of each Document Revision is automatically
updated.
Cross Reference Document List
Cross Reference Document

Relationship between one document
and another.
Supporting Document List
Supporting Document List

Display which document consist of
supporting document.
Benefits of niix ISO DMS
• Significantly cut down labor hours, resources & cost.
• Improved staff productivity and operating procedure.
• Improved compliance with regulation or legislation.
• Enhanced efficiency of organization.
• Improved ISO Standard implementation.
• Redeployment of resources and financial saving.
• Improved disaster and disruption recovery.
• Consistent document revision control.
• Easier control of multiple ISO standards.
• Improves effectiveness in multi-level and cross department
document control.
• Reduce ISO implementation cost.
• Improve organization image towards Green-Environment
office.
Hardware and Applications Requirements for niix
Software Solution.
Server Requirements:
 Processor: Intel Pentium Quad Core and above.
 OS: Windows Server 2003, Windows Server 2008, Windows 7.
 RAM: 4GB and above.
 Harddisk: 10GB free space for niix Software installation.
 Application:
• MS Office 2007/2010. (Word, Excel, PowerPoint). Only
applicable to niix ISO Document Management System.
• JAVA (Can download from www.java.com)
• PostgresSQL DB (To be provided by HK Comp).
Client PC Requirements:
 Processor: Intel Pentium IV and above
 OS: Windows XP Professional, Windows 7.
 RAM: Min 1GB and above.
 Web Browser: Google Chrome version 28/ Internet Explorer version 10/
Mozilla Firefox version 23 WITH Adobe Flash Player Plugin.
 Application:
• MS Office 2003/2007/2010. (Word, Excel, PowerPoint). Only applicable to
niix ISO Document Management System.
• MS Office is NOT required at Client’s PC if user only needs to view the
document in niix ISO DMS.
• MS Office is REQUIRED at Client’s PC if user needs to Create & Revise
the document in niix ISO DMS.
• JAVA (Can download from www.java.com)
Contact
Mr. T.H. Tan

Handphone: +(6)016-335 6000
Email: thtan@niix.com
HK Comp Software Standards (M) Sdn Bhd

T: +603-7954 1552
F: +603-7954 8559
www.niix.com

Niix Software Presentation

Uploaded by

Copyright:

Available Formats

Niix Software Presentation

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Niix Software Presentation

Uploaded by

Copyright:

Available Formats

Company Background

HK Comp is one of the world's leading software Research and

• Difficult to keep track update & changes

Traditional Paper base • Labor Intensive

• Limited copies for reference

Did you ever encounter this situation?

Awarded the “Quality Recognition Award” by

Creator: Agreed niix ISO DMS

Send for Approval

Upon approval, the system will:

Maintain Multiple ISO Standards in One. ApplicationCapable

Activate and Inactive Document.

Reference Document List.

Document Effective Date.

Document Expiry Date.

Document Master List.

Document Change Record

Cross Reference Document

Supporting Document List

Mr. T.H. Tan

HK Comp Software Standards (M) Sdn Bhd

You might also like