Compliance Controller

Presentati on
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 COMPLIANCE
SOLUTION

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 COMPLIANCE ISSUES

02 04 06
Ministry of Corporate Affairs
Cost of delay / Estimated time spent on added provisions in the
missing compliance compliances: Companies Act to measure
is greater than Senior 25% | Middle compliance by independent /
doing compliances 50% | Junior 75% nominated directors.

01 03 05
Tracking changes in >25% of organizational In more than 60% of
Legislations and Regulations; time is spent on 3Rs statutory requirements,
and interpreting the change Reminder | Review | Senior management
& implementing it Rechecking personnel are liable for
compliances

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COMPLIANCE CONTROLLER – Solution

1 2 3 4 5

Automated Central Compliance

Process & tool Real time
alerts for due date repository dashboards -
designed by Legal input of
and escalation & of more than user friendly
and Compliance activities by
flagging of non- 1500 Laws and user
experts users
compliances available specific

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HOW IT WORK?

Compliance Controller Tool Legal Update and

Compliance Review (Phase I) Software Support
Implementation (Phase II)
Compliance Review by team of lawyers
(Phase III)
Web Based - User Friendly, robust and Legal Update - Amendments,
and CS/CA easy to use application Notifications / Circulars, Forms
Compliance check list – based on Multi-Organization Structure Software Support – Bug Fix, Offsite
company structure, type of business, type Compliance Calendar – Consider due Support. Patches operations & type of
of operations & type of establishment date / weekly-offs / Holiday establishment
Non-legal compliance – Internal Control Workflow – Maker & Checker Concept Tool Update – Updates of toll with latest
and Contract/Agreement based Alerts - Mail & SMS Alerts for user / updates
approver
Documents Management - upload
scanned documentary proof
Reporting - Dashboards and Graphical
Reports
Auditors Room - Controlled access for
Auditor
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COMPLIANCE MODULES

Legal & Statutory Compliances Contractual Compliances Internal Controls

• Compliances relating to Laws; • Compliance relating to • Compliances based on

Regulations; and Other local Agreements signed with internal policies, guidelines,
Laws Financial Institutions; and reporting requirements
other stakeholders and/or control established

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 DASHBOARDS
&
NOTIFICATIONS

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Board / Top Management

• View of Statutory Risk across

organization and verticals
• Risk & prevention based strategy
rather than detection & reaction
based response
• 360° view on current status
• Accountability is defined and the
process for compliance
management is established
• Automated reporting and
escalations in case of non-
compliance or missing the
deadlines

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Functional / Department Heads

• View of statutory risk across the department

and functions
• Fool proof system with clearly defined
accountabilities
• Easy transition of employees / users
• Automated Reports and Dashboard
delivered
• Reports available at a click showing risk
score card
• Department wise calendar for upcoming
events
• Performance monitoring for employees in
context with compliance requirements

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End User

• Clearly defined responsibility matrix

• Updating compliance is just a single
step process
• Pre-event alerts for upcoming
compliance / activities
• Clearly defined compliance , with
section text and section summary for
clarity
• Each compliance activity has link to the
Acts/Laws (government / regulator
website)
• Robust functionality for document
storage & search
• Personal dashboards for each user

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Compliance Notification - Doer
First Alert / Second Alert
Automatic Notification
Dear Primary Responsible/Secondary Responsible, email to User for upcoming
This is to remind you that an activity is pending for compliance.
Compliance
Please find below the detail of this activity:

Form Due
Activity Name Act Name Section
No Date

An annual return in Form 22 shall be Factories Act, 1948 The

Section 110 Form 31-01-
filed in duplicate not later than 31st West Bengal Factories
& 103 (1) No.22 2021
January every year. Rules, 1969

Please click on the link given below to update the compliance status.
http://ServerName/Compliance/

Regards,
Risk Management & Governance Team

This mail is generated from Compliance Controller software, please do not reply to the mail

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Compliance Notification – Approver / HOD
Dear Approver

Please find the list of statutory compliance for next week between 11/11/2020 to 25/11/2020
Automatic Notification
Compliance Primary Secondary
email to HOD for upcoming
ActivityID Name Act
Date Responsible Responsible
Approver
Compliance for his/her team
THE
Primary Secondary
KARNATAKA 15 Nov Approver
Fi222 Returns Responsible Responsible
VALUE ADDED 2020 Name
Person Person
TAX ACT, 2003

Submission of Karnataka Primary Secondary

20 Nov Approver
Fi223 monthly Value Added Responsible Responsible
2020 Name
return 23 Tax Rules 2005 Person Person

Deduction of THE
Primary Secondary
tax at source KARNATAKA 20 Nov Approver
Fi221 Responsible Responsible
in the case of VALUE ADDED 2020 Name
Person Person
canteens TAX ACT, 2003

Login to http://ServerName/Compliance for more details

Regards
Risk Management & Governance Team

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Compliance - Escalation
Dear HOD/Fhead,

The below mentioned activity is not complied on the due date. (An annual return in Form 22 shall be
filed in duplicate not later than 31st January every year.) You are requested to take corrective measures Automatic Escalation
in order to comply the same. email to HOD / Management
Team for missed Compliance
The details of activity are as follows:

Due Primary Secondary

Department Name of Activity Risk Impact
Date Responsible Responsible

An annual return in Form

31- Primary Secondary
22 shall be filed in
Labour/Legal 01- Responsible Responsible High High
duplicate not later than
2021 Person Person
31st January every year.

You are requested to take corrective action

Please click on the link given below to view the compliances status in detail
http://ServerName/Compliance

Regards,
Risk Management & Governance Team

This mail is generated from Compliance Controller software, please do not reply to the mail

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 ADD ON-
MODULES

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 CONTRACT COMPLIANCE MODULE

Contractor Master Data Link of site sent to

Define category of vendor for
Contractual work Maintenance Comply with Calendar based
registration on Contractor self-registration on compliances / requirements
portal portal and generate account e.g. Returns, Deposits &
Compliances Vendor work assignment with calculation Sheets etc.
activities configured reference to PO, location and
based on state and e.g. Compliances related to 1st
category of work Comply with 1 time
st
month is required to be completed
category of compliances / requirements in 2nd month and contractor is
Contractual work – Create compliance calendar e.g. S&E Reg., Labor Law Reg. supposed to upload evidences by
One Time / Period considering PO and project start 2nd month end.
with respective date to project end date
frequency Contractor Registration Contractor Periodic
Confirmation Compliances
Contractor Registration Email Alert on compliance
Compliance master
scheduler tracker confirmation

Legal Compliance
changes / updated Contractor Compliance Status Review and approval of
considering effective Monitoring compliances confirmed by Review and approval of
date contractor and approved by compliances confirmed by
External Partner - Approval OR contractor – Approve OR Refer
System Management Refer back to Partner OR back
Contractor Payment Release Contractor

Vendor Compliance Tacker & Level 2: Approval by Central Level 1: Approval by External
Payment Release Team Partner
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Contractual Compliance Management

Contract Compliance Contract Compliance

Risk Management
Obligation Tracking
• Pre-configured compliance • Contractor registration – • Workflow based review and
checklist considering location validation of credentials approval
(State/City), establishment, • Compliance updation within • Single repository of contractor
category of work stipulated timelines compliance records &
• Capability to configure Non- • Automatic alerts to contractors evidences
legal compliance – Internal and escalation to controlling • Capability to extend system to
Controls team third-party compliance
• Legal changes / update • Processing and recording of validator
management - centrally compliance confirmation • Option of
• linking with payment
system
• auditing compliance
records

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AUDIT/INSPECTION COMPLIANCE MODULE

Head of Department /
Audit / Inspection / Decision Activity creation and
Function can re-assign the
by Board or Top assignment to Head of
activity to other person from
Management Department / Function
team

Review / approval by all Confirmation on assigned

Closure of Task and final
personnel involved in activity with evidence done
acceptance
assignment chain by responsible person

Provision to convert into

Compliance Status Tracker
controls

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ENTITY MANAGEMENT SYSTEM

1 2 3 4 5 6 7

Categories of Entity Structures Stakeholder Ownership & Event Trackers Professionals Insider
Entity & & Details Management Relationship & Agent Trading
Jurisdictions
Define Event &
Office Locations Frequency Self &
Promoter, Entity to Entity In-house –
– Registered & Relationship
Director, Relationship Details* and
Others Details, De-
Management - Relationship
Personal Details* Reminders & mat & Bank
Stakeholder Tracking Details
Listing (if applicable)
Holdings External –
and Capital Details
Entity Details,
Confirmation Contact Disclosure –
Entity Document Relationship – External Entity / with Evidence Person*, One-time,
Management Appointment & Person –
Relationships Periodic
Separation Holdings

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 SERVICE
DELIVERY AND
SUPPORT

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 IMPLEMENTATION APPROACH
• Finalization of List of Acts/ • Setting up Application &
Rules to be reviewed Database
• Formation of functional Client • Customisation of LPMS &
Compliance Review Team CC tools
• Assessment of legal process • User Acceptance Test
requirement • UAT Issue Resolution • Go-Live on System
• Deliverable - Project Schedule • Deliverable - Software • User Handholding
and Project Charter Solution • Project Sign-off
Phase II –
Phase III -
Phase I – Compliance Phase IV - Final Phase V – Go-
Software Tool
Initiation Review & Preparation Live
Implementation
Customization
• Understanding Business & • Master Data Finalization –
Requirements of Client Users, Authorizations,
• Study / Research of Acts; Rules Classification
& Regulations applicable • User Training
• Listing of Compliances and • Data Migration
Risk Categorization • Deliverable - Master Data
• Customisation of LPMS & CC upload in Production Server
tools
• Review & Feedback

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SOFTWARE LICENSE OPTIONS

• Instance based License

Perpetual • User based Licenses for access
License • 1st year AMC included

• Enterprise subscription
Software As • Includes Application Subscription, Server Hosting,
A Service Connectivity and Database License Rental
• User based charges

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POST-IMPLEMENTATION SUPPORT

Client Call SLA Software Legal

Handling (Priority) Support Update

 Issue / Request –  High (Impacts  Bug Fix  Notifications /

helpdesk@proind.in Business Operations)  Offsite Support Circulars
 Account Manager- Within 4 hours  Patches  Amendments
Discuss with Client  Medium (Impacts  New Releases  Forms
representative; and Business Process)
get it resolved Within 2 days
 Low (Non-Critical
Error) Within 4 days

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INFORMATION SECURITY STANDARDS

GENERAL SECURITY
FEATURES

3-Tier application SSL communication A2: Broken Authentication A3: Cross Site Scripting
A1: Injection
& Session Management Flaws

Integration with Active

Logging of security events
Directory A5: Security A7: Missing Function Lev
A6: Sensitive Data Exposure
Misconfiguration Access Control

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WHY PROIND®

Solution Provider Experience Team Legal Content Delivery Process End-to-end Support
• Comprehensive • 60+ implementation • Repository of • Review meeting with • Legal and Regulatory
service and solution and support • 1500+ law, client functional Compliances
provider, In-house customers availing • across 35+ Industry teams • Contractual
• Legal / Compliance legal update and/or Verticals, • Customized Compliances
team annual software • 28 states & 8 UTs compliance checklists • Internal Controls
• IT development & support services • Covers • Weekly Legal Updates • Contractor
delivery team • 1200+ Live Locations, • Corporate; Compliances
300+ Companies • Taxation; • Entity Compliances
• Zero Customer • Safety, Health & • Insider Trading
separation because of Environment; Compliances
service / delivery • Labor & Welfare;
related issues • Other Misc. Laws
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 ABOUT US

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ABOUT US

Headquartered in New
Process oriented
Delhi, India, with its Experience in providing
organization - ISO 9001
development and delivery comprehensive
and 27001 Certified
teams operating out of compliance solution
Foundation and strength
NOIDA (National Capital and legal process
of organization is highly
Area), Pune, Mumbai solutions to a wide
qualified and experienced
(Maharashtra), Bengaluru group of customers
information technology,
(Karnataka) & Patna from diverse industries
legal and finance experts
(Bihar).

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PRODUCT AND SERVICES

PRODUCTS LEGAL
IT
SERVICES
SERVICES

Compliance Controller
System Compliance Review Product Development

Legal Process
Management System Legal Research
IT Advisory Services
Contract Management
Legal Contract Management
Entity Management
System
Structural Digital IT / Product Support
Legal Case Analysis
database
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LEGAL SERVICES

1 2 3 4
COMPLIANCE LEGAL CASE CONTRACT LEGAL RESEARCH
REVIEW ANALYSIS MANAGEMENT

• Statutory & Regulatory • Case Management • Contract Lifecycle • Draft research

Compliance Review • Corporate Management (CLM) memorandum
• Performance Investigation Automation & • Conduct legal surveys
Measurement and Risk • Data Hosting Implementation • Research on different
Evaluation Collection & Forensic • Contract Obligation & areas of laws and
• Legal Updates • Record Keeping & Record Management comparative analysis
• Internal Audit and MIS • Contractual Risk • Business research for
Compliance • Legal Notice & Assessment law and related
• Industry Best Practice Rejoinder Solution • Contract Abstraction business issues
• Policy & Procedure and Playbook
creation
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STRUCTURAL DIGITAL DATABASE

1 2 3 4
What is SDD Compliance Benefits Proind
requirement SDD

• Idea of SDD was first by

• Digital Database (SDD)for • Repository of UPSI • Audit Trail
committee on fair market
the entity to constantly • Proof of purpose of Time stamping
conduct and was later
track the movement of communication can not be tempered
introduced vide SEBI
• Used to ward off More security
(prohibition of insider insider data effective
allegations of Insider
trading ) (Amendment) from 1 April 2019, features
regulations,2018 trading
Amendments were • Timing of Possession of
More structured
• Responsibility to maintain-
introduced w.e.f. July UPSI recorded compilation of data
Board of directors of listed
17,2020. • Compliance with the • cost effective
companies and heads of
the organization who is regulation • Easy to adapt
required to handle UPSI.

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IT ADVISORY SERVICES

SYSTEM STANDARD PROJECT EVALUATION AND

IT ADVISORY
ADVISORY ADVISORY
• ISO/IEC 27001 Information • System support and • Project planning and strategy.
Security Management System administration services • Development of business
Implementation • Infrastructure development and process and software
• ISO 22301 Business Continuity management services specification
Management • Information security and risk • Developing implementation
• ISO/IEC 20000 – Service management services strategy
Management System • SAP advisory and consulting • Post implementation strategy
• ISO/IEC 9001 – Quality services • Implementation effectiveness
Management System review

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OUR CLIENT BASE-A Glimpse
Global Bank

Public Sector

Infrastructure &
Power

Automotive

FMCG &
Distribution

Manufacturing

Services

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 Team
Ajay K Dhawan
Management • Over 28 years of experience in FMCG, Media, Quality certifications, Consumer durables,
interior decorative products and power industry
• His is post graduate with Electronics, possess management degree PGDBM from IMT
Ghaziabad, and Executive MBA from IIM Kolkata.
• His Interpersonal skills, communication and proficiency in management of diverse range of
departments serves as foundation to effectively network ,collaborate, negotiate and maintain
positive partnership with internal and external partners

Vivek Sharma
• 15+ years of experience; 14 years of handling on various diverse platforms like Microsoft and
IT Oracle.
• He is subject matter expert (SME) in designing, developing, and implementation on .Net
platform.
• He got his Master Degree in Computer Applications from Uttar Pradesh Technical University.
Since then he has worked in the Information Technology product development with various
companies
06/06/2024 © Proind Business Solutions, 2022
ADVISORY BOARD
Nalin K Bamzai, Mentor Aanand Lakhotiaa, Advisor Praveen Pasricha, Director
• 40+ years of experience, IIT, • Over 2 decades of experience • 36+ years of experience; NIT,
Bombay in Audit, Taxation & Corporate Kurukshetra,
• Expertise in International Finance, FCA • Expertise on Process and Energy
Marketing / Trade, Global • Expertise in financial and conservation
Product Lines , Strategic accounting domain, Co-
Partnership, Merger and Founder Sarthi
Acquisition

Sudhakar Evani, Advisor Ramesh Grover, Advisor Sameera Bazaz, Advisor

• 35+ years of experience, FCA, • 40+ years of experience, IIT, Delhi • 20+ years of experience, CPA -
FCS, InfoSec Auditor Alumni Australia, LLB, University of
• Expertise on Corporate • Expertise in Occupational Safety Sydney, MBA, Harvard Business
Governance, Operational and Health (OSHA) and NEBOSH, School
Efficiencies & Effectiveness, Safety and Risk • Expertise in corporate strategy,
Resource Optimization strategic sourcing and risk
management

Rakesh Jha, Director & Co-Founder

• 15+ years of experience, BITS-
Mesra and MBA, Thunderbird
School of Global Management,
USA
• Expertise in International Sales
and Digital Marketing

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STARTEGIC PARTNER

Pranav Bansal, Shreyans Jain, Krishna Kumar Mittal

(FCA, IP, DISA, FAFD, CCAOB) (FCA, CS, DISA) (FCA, RV-SFA, Dip IFRS, FAFD,
CCAOB, ISO 27001)
• Fellow Chartered Accountant
• Fellow Chartered Accountant • Fellow Chartered Accountant
(FCA) , Registered Valuer-
(FCA) , Insolvency Professional (FCA) , Company Secretary (CS),
Securities or Financial Assets
(IBBI) • Concurrent Audit for Banks
(IBBI)
• Forensic and Fraud Detection (ICAI) ; Forensic and Fraud
• Forensic and Fraud Detection
(ICAI), Certified Information Detection (ICAI) ; Diploma in
(ICAI), Concurrent Audit for Banks
Auditor (ICAI), Concurrent Audit Information Systems Audit (DISA),
(ICAI), ISO 27001(ISMS) LA,
for Banks (ICAI) • More than 10 years of experience
Diploma of IFRS
• Ex-Big Four with more than 13 in the diverse fields including Risk
• More than 9 years of experience
years of experience in the diverse Based Internal Control Reviews in
in the diverse fields including Risk
fields including Risk Based Insurance Domain
Based Internal Control Reviews in
Internal Control Reviews in
Insurance Domain
Insurance Domain.

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TEAM

LEGAL TEAM IT DEVELOPMENT TEAM

• Team Leads • Software Development Team
• Lawyers with 5 to 10 years of experience and trained in • Experienced in .Net & VB
common law system • 80 years total combined experience
• Highly Experienced Manager – Exposure to different • Systems Control Team
Industry Verticals • System Support and Advisory
• Total Combined Experience of Legal team is more than 100 • Successful deployment of ISO 27001
Years • 100 years of total combined experience
• Associates
• Lawyers with typically 3 to 10 years of experience and
trained in common law system
• Team Strength: 10+ Highly Experienced Associates
• Pool of Lawyers available as per the Projects

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AWARDS AND RECOGNITIONS

ERP Insights Magazine Silicon India Magazine

CIO Review Magazine
20 most Promising Solution 20 Most Promising Risk
20 most promising GRC
provider for year 2015 (Out of Management Companies –
solution providers – 2016
200 odd shortlisted companies) 2016

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AWARDS AND RECOGNITIONS

With Ms. CS Mamta Binani,

Swift N Lift
President of Institute of
General Counsel Seminar, Leh 10 Most Promising Risk
Company Secretaries at
October 2015 Management Consultants -
Gandhinagar, November 2016 -
2019
Launch of CAMS

© Proind Business Solutions, 2023 37 of 34

 India | USA

Proind Business Solutions Private Limited

212, Tower C, I-thum, Plot No A-40,
Sector 62, Noida, UP, 201301, India
Email: info@proind.in
Phone: +91 120 4224203

Integrated Technology and Business Solutions

987 Redberry Court, Great Falls,
Virginia 22066, USA
Email: abhi.itabsusa@gmail.com
Phone: +1 703 861 5824

Noida | Pune
Mumbai | Bangalore | Patna
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