Planning The Five Organizing Staffing of Directing Controlling

Functions Management
Reported by: JO JAN PAUL J. PENOL NONITO Q. PASUELO JR. KIMBERLY LABORDO

Functions of Management Management

Defining The Five

Management is creative problem solving.

This creative problem solving is accomplished through four functions of management: planning, organizing, leading and controlling. The intended result is the use of an organization's resources in a way that accomplishes its mission and objectives.

The verb manage comes from the Italian maneggiare (to handle especially tools), which in turn derives from the Latin manus (hand).

Functions of Management Management

Functions of The Five
Different experts have classified functions of management. According to George & Jerry, There are four fundamental functions of management i.e. planning, organizing, actuating and controlling . According to Henry Fayol, To manage is to forecast and plan, to organize, to command, & to control . Whereas Luther Gullick has given a keyword POSDCORB where P stands for Planning, O for Organizing, S for Staffing, D for Directing, Co for Co-ordination, R for reporting & B for Budgeting.

Functions of Management Management

Defining The Five
But the most widely accepted are functions of management given by KOONTZ and O DONNEL i.e. Planning, Organizing, Staffing, Directing and Controlling.

For theoretical purposes, it may be convenient to separate the function of management but practically these functions are overlapping in nature i.e. they are highly inseparable. Each function blends into the other & each affects the performance of others.

Functions of Management Management

Defining The Five

The Five Functions of

Planning Management
It is the basic function of management.
It deals with chalking out a future course of action & deciding in advance the most appropriate course of actions for achievement of pre-determined goals.

According to KOONTZ, Planning is deciding in advance what to do, when to do & how to do.

The Five Functions of

Planning Management
A plan is a future course of actions. It is an exercise in problem solving & decision making. Planning is determination of courses of action to achieve desired goals. Thus, planning is a systematic thinking about ways & means for accomplishment of pre-determined goals. Planning is necessary to ensure proper utilization of human & non-human resources. It is all pervasive, it is an intellectual activity and it also helps in avoiding confusion, uncertainties, risks, wastages etc.

The Five Functions of

Organizing Management
It is the process of bringing together physical, financial and human resources and developing productive relationship amongst them for achievement of organizational goals.

To organize a business is to provide it with everything useful or its functioning i.e. raw material, tools, capital and personnel s .
According to Henry Fayol,

The Five Functions of

Organizing Management
To organize a business involves determining & providing human and non-human resources to the organizational structure. Organizing as a process involves:

Identification of activities. Classification of grouping of activities. Assignment of duties. Delegation of authority and creation of responsibility. Coordinating authority and responsibility relationships.

The Five Functions of

Organizing Management
To sum, it the is establishment of the internal organizational structure of the organization. The focus is on division, coordination, and control of tasks and the flow of information within the organization. It is in this function that managers distribute authority to job holders delegation of job.

The Five Functions of

Staffing Management
It is the function of manning the organization structure and keeping it manned.
The main purpose of staffing is to put right man on right job i.e. square pegs in square holes and round pegs in round holes.
According to Kootz & O Donell, Managerial function of staffing involves manning the organization structure through proper and effective selection, appraisal & development of personnel to fill the roles designed un the structure .

The Five Functions of

Staffing Management
Staffing involves: Manpower Planning (estimating man power in terms of
searching, choose the person and giving the right place).

Recruitment, selection & placement. Training & development. Remuneration (salary). Performance appraisal. Promotions & transfer.

The Five Functions of

Staffing Management
To sum it up, Staffing is filling and keeping filled with highly qualified people all positions in the business.

The Five Functions of

Directing Management
It is that part of managerial function which actuates the organizational methods to work efficiently for achievement of organizational purposes. It is considered life-spark of the enterprise which sets it in motion the action of people because planning, organizing and staffing are the mere preparations for doing the work.

The Five Functions of

Directing Management
Directing has following elements:
Supervision- implies overseeing the work of subordinates by their superiors. It is the act of watching & directing work & workers. Motivation- means inspiring, stimulating or encouraging the subordinates with zeal to work. Positive, negative, monetary, nonmonetary incentives may be used for this purpose. Leadership- may be defined as a process by which manager guides and influences the work of subordinates in desired direction. Communications- is the process of passing information, experience, opinion etc from one person to another. It is a bridge of understanding.

The Five Functions of

Directing Management

Directing is influencing people's behavior through motivation,

communication, group dynamics, leadership and discipline.

The purpose of directing is to channel the behavior of all personnel to accomplish the organization's mission and objectives while simultaneously helping them accomplish their own career objectives.

The Five Functions of

Controlling Management
It implies measurement of accomplishment against the standards and correction of deviation if any to ensure achievement of organizational goals. The purpose of controlling is to ensure that everything occurs in conformities with the standards. An efficient system of control helps to predict deviations before they actually occur.

The Five Functions of

Controlling Management
According to Theo Haimann, Controlling is the process of checking whether or not proper progress is being made towards the objectives and goals and acting if necessary, to correct any deviation .
According to Koontz & O Donell Controlling is the measurement & correction of performance activities of subordinates in order to make sure that the enterprise objectives and plans desired to obtain them as being accomplished .

The Five Functions of

Controlling Management
Therefore controlling has following steps:

Establishment of standard performance. Measurement of actual performance. Comparison of actual performance with the standards and finding out deviation if any. Corrective action.

The Five Functions of

Management

Planning Organizing Staffing Directing Controlling

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The Five

Functions of Management