Evaluate Consolidated Manual Classification of SAP Users to Discover SAP License Potential Savings

[Siarhei]

Do you manage multiple SAP systems and have a measurement plan for SAP audits but haven't proactively analyzed whether your manual classification of SAP users aligns with your SAP license entitlement? With the SAM4U solution from SAP, this task becomes effortless, helping you maintain your SAP landscape within entitled SAP license boundaries.

How it works?

Install the SAM4U extractor from SAP in your SAP backend systems, gather data with almost one click, and enjoy consolidated analysis done by the SAM4U Tool.

Where to get SAM4U extractor?

The SAM4U Extractor is deployed into the customer's backend systems to extract data. Its functionality has been adapted (downported) for compatibility with release 7.31 and is distributed via SAP Note:
3292019 - SAM4U Data Extractor - SAP for Me

Which SAM4U KPI shows consolidated results of manual classification of SAP users?

Once you have uploaded data to the SAM4U tool and created a consolidation according to your SAP measurement plan, as shown in the example below:

 Pic.01. SAM4U Consolidation

You can access all SAM4U KPIs that are automatically filled with data based on the extracted information from SAP backends. A demo instance of the SAM4U Tool is always available on our website: Skybuffer

On the Dashboard, as well as in the Users Analytics section, you can find the “Classified Users” KPI, which displays the number of classified users for each type.

 Pic.02. SAM4U Tool – Classified Users KPI

By clicking on the chart, you can drill down to the list of users.

 Pic.03. SAM4U Tool – List of Users Assigned to a Certain Metric

In our example, you can see that 402 SAP users are classified as “SAP Bus. Suite Professional,” which is the most expensive type of license. Checking the License Consumption KPI in the SAM4U tool, we see that the number of “SAP Bus. Suite Professional” licenses purchased is less than the number of SAP users manually classified as professionals.

Pic.04. SAM4U Tool – License Consumption

Optimizing Manual Classification of SAP Users

Considering the spare licenses of other SAP user types, several options exist for optimizing the manual classification of SAP users to comply with SAP license entitlement:

• Evaluate Manual Classifications: Use the SAM4U KPI “Classified/Dialog Users” from user analytics to ensure all users are manually classified. Automatically classified users are typically assigned the most expensive license type, so reviewing and reclassifying these users is essential.

• Identify Dormant Users: Check the SAM4U users analytics for dormant users who might be locked and invalidated.

• Analyze User Roles and Usage: Use the SAM4U tool to identify users whose roles and active usage do not justify their current classification, allowing for potential reclassification.

SAM4U Tool brings clarity and helps you reclassify SAP users effectively, ensuring proper SAP license consumption and unlocking potential cost savings.

Get familiar with the SAM4U tool available on our website: Skybuffer and keep reading our blogs.

P.S. Check out our entire blog series about the SAM4U tool here: SAM4U as a Service.