Location via proxy:   [ UP ]  
[Report a bug]   [Manage cookies]                
skip to main content
article

An Experiment Assessing Group Support System and Facilitator Effects on Meeting Outcomes

Published: 01 February 1995 Publication History

Abstract

This paper is dedicated to the memory of Bye Wynne, who never held back from life, charging those he touched with his vigor, heart, and mind. Thanks.
This article reports on an experiment investigating the effects of a human facilitator and a computerized Group Support System GSS on group meeting outcomes. These treatments were applied in the same way as they are in real organizational situations, with experimental conditions used to control confounding influences of other outside factors. Forty-eight groups were supported by one, both, or neither of the GSS and facilitator treatments. Groups designed a coordinated production strategy during the meeting and then implemented their strategy. Group performance, perceptions of group cohension, and group interaction processes were assessed as the primary dependent variables.
Facilitated groups experienced improved group processes and greater cohesion, whereas the GSS-supported groups did not. Facilitator and GSS support together tended to enhance one another's effective influence on cohesion and processes. No significant treatment effects on Performance were found. Supplemental analyses revealed that the quality of facilitators and the restrictiveness of different GSS tools moderated their impacts on appropriation processes and group outcomes.

References

[1]
Anderson, L., and J. Ager, "Analysis of Variance in Small Group Research," Personality and Social Psychology Bulletin, 4, 2 (1978), 341-345.
[2]
Anson, R., "Effects of Computer Support and Facilitator Support on Group Processes and Outcomes: An Experimental Assessment," Unpublished Doctoral Dissertation, Indiana University, 1990.
[3]
Ball, T., and S. Jones, "The Utilization of Nominal Groups as an Aid in Marketing Organizations," Proceedings of the Southeast American Institute for Decision Sci., (1977), 63-65.
[4]
Benbasat, I. and L. Lim, "The Effects of Group, Task, Context and Technology Variables on the Usefulness of Group Support Systems," Small Group Research, 24, 4 (1993), 430-462.
[5]
Bostrom, R., "Successful Application of Communication Techniques to Improve the Systems Development Process," Information and Management, 16 (1989), 279-295.
[6]
Bostrom, R. and R. Anson, "The Face to Face Meeting: A Tutorial," in Computer Augmented Teamwork: A Guided Tour, R. Bostrom, R. Watson, and F. Kinney (Eds.), Van Nostrand Reinhold, New York, 16-33, 1992.
[7]
Bostrom, R., R. Anson and V. Clawson, "Group Facilitation and Group Support Systems," in Group Support Systems: New Perspectives, Jessup and Valacich (Eds.), Macmillan Publishing Co., New York, 146-168, 1993.
[8]
Carron, A., W. Widmeyer, and L. Brawley, "The Development of an Instrument to Assess Cohesion in Sport Teams: The Group Environment Questionnaire," J. Sport Psychology, 7 (1985), 244-266.
[9]
Chidambaram, L., R. Bostrom, and B. Wynne, "The Impact of GDSS on Group Development," J. Management Information Systems, 7, 3 (1990/91), 7-25.
[10]
Clapper, D., E. McLean, and R. Watson, "An Experimental Investigation of the Effect of a Group Decision Support System on Normative Influence in Small Groups," Proceedings of the Eleventh International Conference on Information Systems, (1991), 273-282.
[11]
Clawson, V., R. Bostrom, and R. Anson, "The Role of the Facilitator in Computer Supported Meetings," J. Small Group Research, November, 1993.
[12]
Clawson, V., R. Bostrom, and R. Anson, "Research Driven Facilitation Training for Computer Supported Environments," Group Decision and Negotiation, forthcoming.
[13]
Dalkey, N., and O. Halmer, "An Experimental Application of the Delphi Method to the Use of Experts," Management Sci., 6 (1963), 458-467.
[14]
Dennis, A., and B. Gallupe, "A History of Group Support Systems Empirical Research: Lessons Learned and Future Directions," in Group Support Systems: New Perspectives, Jessup and Valacich (Eds.), Macmillan Publishing Co., New York, 59-77, 1993.
[15]
Dennis, A., J. George, L. Jessup, J. Nunamaker, and D. Vogel, "Information Technology to Support Electronic Meetings," MIS Quarterly, December (1988), 591-624.
[16]
Dennis, A., J. Nunamaker, and D. Vogel, "A Comparison of Laboratory and Field Research in the Study of Electronic Meeting Systems," J. Management Information Systems, 7, 3 (1991), 107-135.
[17]
DeSanctis, G. and S. Poole, "Understanding the Difference in Collaborative Systems Use Through Appropriation Analysis," Proceedings of the Twenty-fourth Annual Hawaii International Conference on System Sciences, HI, Volume III (1991), 547-553.
[18]
DeSanctis, G., M. D'Onofrio, V. Sambamurthy, and M. Poole, "Comprehensiveness and Restrictiveness in Group Decision Heuristics: Effects of Computer Support on Consensus Decision Making," Proceedings of the Tenth International Conference on Information Systems, MA (1989), 131-140.
[19]
Dickson, G, J. Partridge, and L. Robinson, "Exploring Modes of Facilitative Support for GDSS Technology," MIS Quarterly, 17, 2 (1993), 173-194.
[20]
Easton, G., J. George, J. Nunamaker, and M. Pendergast, "Using Two Different Electronic Meeting System Tools for the Same Task An Experimental Comparison," J. Management Information Systems, 7, 1 (1990), 85-100.
[21]
Evans, N. and P. Jarvis, "Group Cohesion: A Review and Reevaluation," Small Group Behavior, 11, 4 (1980), 359-370.
[22]
Fellers, J., "The Effect of Group Size and Computer Support on Group Idea Generation for Creativity Tasks: An Experimental Evaluation Using a Repeated Measures Design," Unpublished Dissertation, Indiana University, 1989.
[23]
Gallupe, B., G. DeSanctis, and G. Dickson, "The Impact of Computer-Based Support on the Process and Outcomes of Group Decision Making," Management Information Systems Quarterly, 12, 2 (1988), 277-298.
[24]
George, J., A. Dennis, and J. Nunamaker, "An Experimental Investigation of Facilitation in an EMS Decision Room," Group Decision and Negotiation, 1 (1992), 57-70.
[25]
Gopal, A., R. Bostrom, and W. Chin, "Applying Adaptive Structuration Theory to Investigate the Process of Group Support Systems Use," J. Management Information Systems, 9, 3 (1993), 45-69.
[26]
Gouran, D., C. Brown, and D. Henry, "Behavioral Correlates of Perceptions of Quality in Decision-Making Discussions," Communication Monographs, 45, 1 (1978), 51-63.
[27]
Hackman, J. and R. Kaplan, "Interventions into Group Process: An Approach to Improving the Effectiveness of Groups," Decision Sci., 5 (1974), 459-480.
[28]
Hall, J. and W. Watson, "The Effects of a Normative Intervention on Group Decision-Making Performance," Human Relations, 23, 4 (1970), 299-317.
[29]
Hastings, C., P. Bixby, and R. Chaudhry-Lawton, The Superteam Solution: Successful Teamworking in Organizations, Gower Publishing Co. Lmt., Aldershot, England, 1986.
[30]
Hiltz, S., K. Johnson, and M. Turoff, "Group Decision Support: The Effects of Designated Human Leaders and Statistical Feedback in Computerized Conferences," J. Management Information Systems, 8, 2 (1991).
[31]
Hirokawa, R. and D. Gouran, "Facilitation of Group Communication: A Critique of Prior Research and an Agenda for Future Research," Management Communication Quarterly, 3, 1 (1989), 71-92.
[32]
Hirokawa, R. and R. Pace, "A Descriptive Investigation of the Possible Communication-Based Reasons for Effective and Ineffective Group Decision Making," Communication Monographs, 50 (1983).
[33]
Hoffman, L., The Group Problem-Solving Process, Praeger, New York, 1979.
[34]
Hoffman, L. and N. Maier, "The Use of Group Decision to Resolve a Problem of Fairness," Personnel Psychology, 12 (1959), 545-559.
[35]
Howell, J., P. Dorfman, and S. Kerr, "Moderator Variables in Leadership Research," Academy of Management Review, 11, 1 (1986), 88-102.
[36]
Kerr, S. and J. Jermier, "Substitutes for Leadership: Their Meaning and Measurement," Organizational Behavior and Human Performance, 22 (1978), 375-403.
[37]
Kraemer, K. and J. King, "Computer-Based Systems for Cooperative Work and Group Decision Making," ACM Computing Surveys, 20, 2 (1988), 115-146.
[38]
Limayem, M., J. Lee-Partridge, G. Dickson, and G. DeSanctis, "Enhancing GDSS Effectiveness: Automated Versus Human Facilitation," Proceedings of the Twenty-Sixth Annual Hawaii International Conference on System Sciences, Volume IV (1993), IEEE Society Press, Los Alamitos, CA, 95-101.
[39]
Maier, N., Problem-Solving Discussions and Conferences: Leadership Methods and Skills, McGraw-Hill, New York, 1963.
[40]
Maier, N. and L. Hoffman, "Using Trained 'Developmental' Discussion Leaders to Improve Further the Quality of Group Decisions," J. Applied Psychology, 44 (1960), 247-251.
[41]
Maier, N. and R. Maier, "An Experimental Test of the Effects of 'Developmental' vs. 'Free' Discussions on the Quality of Group Decisions," J. Applied Psychology, 41, 5 (1957), 320-323.
[42]
McGoff, C. and L. Ambrose, "Empirical Information From the Field: A Practitioner's View of Using GDSS in Business," Proceedings of the Twenty-fourth Annual Hawaii International Conference on System Sciences, Volume III (1991), IEEE Society Press, Los Alamitos, CA.
[43]
Mennecke, B., J. Hoffer, and B. Wynne, "Group Development and History in GSS Research: A New Research Perspective," Proceedings of the Twenty-Fifth Annual Hawaii International Conference on System Sciences, Volume III (1992), IEEE Society Press, Los Alamitos, CA.
[44]
Miranda, S. and R. Bostrom, "The Impact of Group Support Systems on Group Conflict and Conflict Management: An Empirical Investigation," Proceedings of the Twenty-Sixth Annual Hawaii International Conference on System Sciences, Volume III (1993), IEEE Society Press, Los Alamitos, CA.
[45]
Monge, P., C. McSween, and J. Wyer, "A Profile of Meetings in Corporate America: Results of the 3M Meeting Effectiveness Study," 1989, available from 3M Meeting Management Institute, 3M Austin Center, Building A145-5N-01, PO Box 2963, Austin, TX 78769-2963.
[46]
Mosvick, R. and R. Nelson, We've Got to Start Meeting Like This!. A Guide to Successful Business Meeting Management, Scott, Foresman and Co., Glenview, IL, 1987.
[47]
Neter, J., W. Wasserman, and M. Kutner, Applied Linear Statistical Models: Regression, Analysis of Variance, and Experimental Designs, Second Edition, Irwin, Homewood, IL, 1985.
[48]
Nunnally, J., Psychometric Theory, Second Edition, McGraw-Hill, New York, NY, 1978.
[49]
Pinsonneault, A. and K. Kraemer, "The Effects of Electronic Meetings on Group Processes and Outcomes: An Assessment of the Empirical Research," European J. Oper. Res., 46 (1990), 143-161.
[50]
Poole, M., "Procedures for Managing Meetings: Social and Technological Innovation," Innovative Meeting Management, R Swanson and B. Knapp (Eds.), 3M Meeting Management Institute, 3M Austin Center, 3M Center Bldg. A145-5N-01, Austin, TX 78769, 1991.
[51]
Poole, M. and G. DeSanctis, "Group Decision Making and Group Decision Support Systems: A 3-Year Plan for the GDSS Research Project," University of Minnesota Working Paper, MISRC-WP-88-02, 1987.
[52]
Poole, M. and G. DeSanctis, "Understanding the Use of Group Decision Support Systems: The Theory of Adaptive Structuration", in Theoretical Approaches to Information Technologies in Organizations, C. Steinfield and J. Fulk (Eds.), Sage, Beverly Hills, CA, 1989.
[53]
Putnam, L., "Conflict in Group Decision-Making," in R. Hirokawa and M. Poole (Eds.) Communication and Group Decision-Making, Sage, Beverly Hills, CA (175-196), 1986.
[54]
Reagan-Cirincione, P., "Combining Group Facilitation, Decision Modeling, and Information Technology to Improve the Accuracy of Group Judgement," Proceedings of the Twenty-Fifth Annual Hawaii International Conference on System Sciences, Volume IV (1992), IEEE Society Press, Los Alamitos, CA, 232-243.
[55]
Sambamurthy, V. and S. Poole, "The Effects of Variation and Capabilities of GDSS Design on the Management of Cognitive Conflict in Groups," Information Systems Res., 3, 3 (1992), 224-251.
[56]
Seashore, S., Group Cohesiveness in the Industrial Work Group, University of Michigan, Ann Arbor, 1954.
[57]
Shaw, M., Group Dynamics, Third Edition, McGraw Hill, New York, 1981.
[58]
Silver, M., Systems that Support Decision Makers: Description and Analysis, John Wiley, New York, 1991.
[59]
Silver, M., "User Perceptions of Decision Support System Restrictiveness: An Experiment," J. Management Information Systems, 15, 1 (1988).
[60]
Stokes, J., "Components of Group Cohesion: Intermember Attraction, Instrumental Value, and Risk Taking," Small Group Behavior, 14, 2 (1983), 163-173.
[61]
Tobia, P. and M. Becker, "Making the Most of Meeting Time," Training and Development Journal, August (1990), 34-38.
[62]
Van de Ven, A. and A. Delbecq, "The Effectiveness of Nominal, Delphi, and Interacting Group Decision Making Processes," Academy of Management Journal, December (1974), 605-621.
[63]
Vogel, D., J. Nunamaker, L. Applegate, and B. Konsynski, "Group Decision Support Systems Determinants of Success," in DSS-87 Transactions of the Seventh International Conference on DSS, Omar Sawy (Ed.), 1987.
[64]
Volkema, R., "Problem Formulation in Planning and Design", Management Sci. 28, 6 (1983), 639-652.
[65]
Weinberg, S., S. Rovinski, L. Weiman, and M. Beitman, "Common Group Problems: A Field Study," Small Group Behavior, 12, 1 (1981), 81-92.
[66]
Wynne, B., "GDSS Environments--Applications and Evolutions," Proceedings of the 1990 Conference of the International Society for Decision Support Systems, Austin, TX, September, 1990.
[67]
Zigurs, I., "Methodological and Measurement Issues in Group Support systems Research," in Group Support Systems: New Perspectives, Jessup and Valacich (Eds.), Macmillan Publishing Co., New York, 112-122, 1993.
[68]
Zigurs, I., M. Poole, and G. DeSanctis, "A Study of Influence in Computer-Mediated Group Decision Making," MIS Quarterly, December (1988), 625-644.

Cited By

View all
  • (2017)Algorithmic Mediation in Group DecisionsProceedings of the 2017 ACM Conference on Computer Supported Cooperative Work and Social Computing10.1145/2998181.2998230(1035-1048)Online publication date: 25-Feb-2017
  • (2017)Proceedings of the 2017 ACM Conference on Computer Supported Cooperative Work and Social ComputingundefinedOnline publication date: 25-Feb-2017
  • (2013)Facilitating Team Processes with Recommender SystemsProceedings of the 13th International Conference on Knowledge Management and Knowledge Technologies10.1145/2494188.2494215(1-8)Online publication date: 4-Sep-2013
  • Show More Cited By

Recommendations

Comments

Information & Contributors

Information

Published In

cover image Management Science
Management Science  Volume 41, Issue 2
February 1995
188 pages

Publisher

INFORMS

Linthicum, MD, United States

Publication History

Published: 01 February 1995

Author Tags

  1. adaptive structuration theory
  2. facilitation
  3. group
  4. group support systems
  5. meeting

Qualifiers

  • Article

Contributors

Other Metrics

Bibliometrics & Citations

Bibliometrics

Article Metrics

  • Downloads (Last 12 months)0
  • Downloads (Last 6 weeks)0
Reflects downloads up to 25 Jan 2025

Other Metrics

Citations

Cited By

View all
  • (2017)Algorithmic Mediation in Group DecisionsProceedings of the 2017 ACM Conference on Computer Supported Cooperative Work and Social Computing10.1145/2998181.2998230(1035-1048)Online publication date: 25-Feb-2017
  • (2017)Proceedings of the 2017 ACM Conference on Computer Supported Cooperative Work and Social ComputingundefinedOnline publication date: 25-Feb-2017
  • (2013)Facilitating Team Processes with Recommender SystemsProceedings of the 13th International Conference on Knowledge Management and Knowledge Technologies10.1145/2494188.2494215(1-8)Online publication date: 4-Sep-2013
  • (2011)An efficient and scalable meeting minutes generation and presentation techniqueProceedings of the 1st international conference on Human interface and the management of information: interacting with information - Volume Part II10.5555/2021604.2021648(345-352)Online publication date: 9-Jul-2011
  • (2011)A Literature Review on Distance Knowledge Exchange in Healthcare GroupsJournal of Medical Systems10.1007/s10916-009-9401-735:4(639-646)Online publication date: 1-Aug-2011
  • (2010)Integration of decision support systems to improve decision support performanceKnowledge and Information Systems10.5555/3225664.322598822:3(261-286)Online publication date: 1-Mar-2010
  • (2010)Group norms, media preferences, and group meeting successComputers in Human Behavior10.1016/j.chb.2010.01.00126:4(645-655)Online publication date: 1-Jul-2010
  • (2008)An integrated decision support environment for organisational decision makingProceedings of the 2008 conference on Collaborative Decision Making: Perspectives and Challenges10.5555/1563893.1563936(392-403)Online publication date: 25-Jun-2008
  • (2008)Meeting mediatorProceedings of the 2008 ACM conference on Computer supported cooperative work10.1145/1460563.1460636(457-466)Online publication date: 8-Nov-2008
  • (2007)Transferring a collaborative work practice to practitionersProceedings of the 13th international conference on Groupware: design implementation, and use10.5555/1784428.1784456(295-302)Online publication date: 16-Sep-2007
  • Show More Cited By

View Options

View options

Figures

Tables

Media

Share

Share

Share this Publication link

Share on social media