Prospects Privacy Notice

Prospects is organised and managed by Jisc. This privacy notice sets out the personal data processing that will be undertaken by Jisc as an independent controller.

For more information, please refer to Jisc's overarching Privacy Notice. To exercise your data subject rights, query what data we have about you or to request any further information, please contact dataprotection@jisc.ac.uk.

What personal data will we collect about you?

Personal data means any information that relates to an identified or identifiable individual. For the purposes of providing these services, Jisc will process the following personal data:

• Identity and contact data: This includes your first name, last name, email address, address, and telephone number. We may collect this information from you when you contact us or when you request services from us.
• Technical and usage data: This includes information we obtain from your device or browser (such as IP address, your login data, version and device identifiers, time zone setting and location, browser plug-in types and versions and operating system) as well as how you use our website and services.
• Information that we need if you join a research project or receive our services: This includes additional information relating to your use of the services or role in the project. We collect this when you use the service or take part in the project.
• Information collected when you contact us: This includes information in emails and other communications with us, or call recordings when you phone us. This may include the different types of content (e.g. photographs, articles, comments) you send to us when contacting us, or through social media accounts with third parties, or any other information that you want to share with us.
• Information about your preferences: This includes information such as relevant subjects/interests that you voluntarily provide to help us provide relevant information to you.
• Job application information: If you apply for a job with us, we will also collect your application data, which includes your contact information (including name, postal address, email address and phone number), job history, curriculum vitae (CV), contact details of your referees and any other personal information you choose to submit along with your application when applying for a job.
• Special category data: As well as information about your gender and contact information, we may also collect information about your ethnic group, socioeconomic background, and disability to send positive action messages on behalf of universities and/or employers. This processing is only carried out with your explicit consent.

How do we use your personal data?

The following sets out why we process your personal data, and also our lawful basis for processing your personal data. We may rely on more than one lawful basis for processing your personal data depending on the context of the processing activity.

Activities necessary for the performance of a contract with you, or to take steps at your request prior to entering a contract 

• To allow for the application of jobs across the website.
• To respond to your requests for information and enquiries.

Activities necessary for our legitimate interests (to inform and improve the business)

• To better understand our users and increase the functionality and user-friendliness of our website. Please see our Cookie Policy for more information.
• To run a research (including market research) project, study, survey, working group, workshop, or user group that you are participating in.
• To provide up to date communications and relevant information to our registrants.
• To re-target users with advertising after visiting our website.
• To target Prospects users with job and course opportunities and career guidance messages.
• To send positive action messages on behalf of universities and/or employers.
• To constantly improve services using aggregated information.
• To understand what may be of interest to you, or to provide you with marketing materials and product offers.
• To create personalised email alerts most relevant to your skills, education, and interests.
• To enable access to easy, apply function on the Prospects job pages.
• To allow for the application of jobs across the website.
• To record meetings, events and workshops through video, audio, or transcription (including in-person and virtual).

Activities which will require your explicit consent

• To understand what may be of interest to you about Prospects Luminate, or to provide you with marketing materials and product offers specific to Prospects Luminate.
• To include you in competitions and prize draws.
• To create personalised Prospects Luminate email alerts most relevant to your skills, education, and interests.
• To enable access to easy, apply function on the Prospects job pages.
• To provide you with case study videos.
• To publicly publish case studies and blog posts.
• To record meetings, events and workshops through video, audio, or transcription (including in-person and virtual).
• Monitoring for service improvement involving the use of cookies or similar technologies on our website(s) and application(s). More details are available in our Cookie Policy).

Activities necessary to comply with a legal obligation

• To comply with laws and to respond to and comply with requests from government, regulators and other third parties with legal authority.
• To investigate, detect and prevent fraud or crime and carry out related risk assessments.

Targeting and profiling preferences

We use a variety of applications (Google Re-marketing, Facebook Pixel and LinkedIn Insight Tag) to personalise and target appropriate content to you:

Google Re-marketing

If you would prefer to not receive any targeted advertising, you can deactivate the use of cookies for these purposes through Google. Alternatively, users can deactivate the use of cookies by third-party providers by visiting the Network Advertising Initiative's opt-out page.

Facebook Pixel

This tool allows us to re-target users on Facebook after they have visited the Prospects site. Facebook can connect the data with your Facebook account and use the data for their own advertising purposes, in accordance with Facebook's Data Use Policy. You can revoke your permission at Website Custom Audiences.

LinkedIn Insight Tag

This tool allows us to re-target users using LinkedIn's advertising network after they have visited our website. It also allows us to see further data about the visitors to our website using the LinkedIn platform. The LinkedIn Insight Tag enables the collection of metadata such as IP address information, timestamp, page views and events. To opt out of cookies from LinkedIn, please visit your LinkedIn settings page. For more information, see LinkedIn's cookie policy.

Updating your personal information

Please keep us informed of any changes to your personal details. At any time, you can update or correct your registration information and change your choices about the information services you would like to receive by logging into your account.

Sharing your personal data

We may share your personal data with carefully selected third-party suppliers to deliver some of our services, such as our email campaign provider to enable us to send you relevant information or marketing materials. In all cases, we will ensure that only the minimum amount of personal data required to deliver the service is shared.

We also reserve the right to release personal information without your consent or without consulting you, when we believe this is appropriate. This may be to comply with our legal obligations, to enforce our terms and conditions, to protect the security of the website or to prevent fraud.

From time to time, we may share anonymous, aggregated information about visitors to this site to potential advertisers, business partners and sponsors, such as the number of users we have, their average age, location, etc. This information will be shared in a way that ensures your identity is not revealed.

Unsubscribing and disabling your account

You may unsubscribe from any of our emails by following the unsubscribe link in any of our email communications to you or, alternatively, by logging in to your email subscriptions page to edit your subscriptions. To delete your account, log in to your Prospects account page. Please note that deleting your account login does not remove the information we hold on you. If you would like us to remove your personal information from our systems, please contact dataprotection@jisc.ac.uk.