Time Management

Subgroup 3 Time Management
I'm guessing you are here because you want to make the most of your time. You recognize that time is a unique and precious resource that you need in order to do your work, accomplish your goals, spend time with your loved ones, and enjoy everything that life has to offer. erhaps you have a heavy workload and want to find ways to become more effective so you can get more done in less time. !aybe you feel overwhelmed or "stressed out# and want to find ways to do less and enjoy more. $r maybe you simply want to feel more focused and in control of your time, instead of feeling like you rush madly from one activity to the ne%t until you fall into bed e%hausted every night. &enjamin 'ranklin said, "(o you love life) *hen do not squander time, for that's the stuff that life is made of.# +hatever your reasons, you came to the right place. ,ere you'll find tons of resources, ideas and suggestions to help you improve your time management skills, increase your productivity and make much better use of your time. What Exactly Is Time Management? Time management is a set of principles, practices, skills, tools, and systems working together to help you get more value out of your time with the aim of improving the quality of your life. *he important point is that time management is not necessarily about getting lots of stuff done, because much more important than that is making sure that you are working on the right things, the things that truly need to be done. -mart time managers know that there is much more to do than anyone could possibly accomplish. -o instead of trying to do it all, smart time managers are very picky about how they spend their time. *hey choose to focus and spend their time doing a few vital projects that will really make a difference, rather than spending all their time doing many trivial things that don't really matter all that much. If you become a good time manager, you.ll not only get a lot more done in less time, but you.ll feel more rela%ed, focused and in control of your life. You.ll be able to use your time in a much more balanced and effective way, and you.ll be able to make time for the people and activities that you love. +hen you get to the end of a busy day, you.ll feel a strong sense of accomplishment from everything that you actually got done.
Improving your time management skills can even help you get better results by doing less work, because you're focusing on the things that really matter rather than all the low/ priority busywork that just keeps you busy. If you don.t learn how to manage your time well, you.ll be far less productive than you could be and you.ll get a lot less done. You.ll also feel much more stressed and overwhelmed, and you.ll struggle to find time to spend with the people you care about and to do the things you enjoy. Learning Time Management Skills In the end, time management comes down to choices. 0ood choices lead to better results, while poor choices lead to wasted time and energy. *he good news is that time management can be learned and mastered by anyone. 1ll it takes is practice and dedication. 2ike any other skill, you can learn time management the easy way or you can learn it the hard way. *he hard way usually involves years of trial and error and lots of false starts trying to figure out what works and what doesn't. If you'd like to save yourself some time, money and effort, I recommend you try the easy way3 learn from someone who has already done it. !akes sense, right) 15 est Time Management Tips In the meantime, here are 45 practical time management tips to help you get started... 1. Write things down 1 common time management mistake is to try to use your memory to keep track of too many details leading to information overload. 6sing a to/do list to write things down is a great way to take control of your projects and tasks and keep yourself organized. 2. Prioritize your list rioritizing your to/do list helps you focus and spend more of your time on the things that really matter to you. 7ate your tasks into categories using the 1&8( prioritization system described in the time management course. 3. Plan your week -pend some time at the beginning of each week to plan your schedule. *aking the e%tra time to do this will help increase your productivity and balance your important long/term projects with your more urgent tasks. 1ll you need is fifteen to thirty minutes each week for your planning session.
4. Carry a notebook You never know when you are going to have a great idea or brilliant insight. 8arry a small notebook with you wherever you go so you can capture your thoughts. If you wait too long to write them down you could forget. 1nother option is to use a digital recorder. 5. earn to say no !any people become overloaded with too much work because they overcommit9 they say yes when they really should be saying no. 2earn to say no to low priority requests and you will free up time to spend on things that are more important. !. Think be"ore acting ,ow many times have you said yes to something you later regretted) &efore committing to a new task, stop to think about it before you give your answer. *his will prevent you from taking on too much work. #. Continuously im$ro%e yoursel" !ake time in your schedule to learn new things and develop your natural talents and abilities. 'or e%ample, you could take a class, attend a training program, or read a book. 8ontinuously improving your knowledge and skills increases your marketability, can help boost your career, and is the most reliable path to financial independence. &. Think about what you are gi%ing u$ to do your regular acti%ities It is a good idea to evaluate regularly how you are spending your time. In some cases, the best thing you can do is to stop doing an activity that is no longer serving you so you can spend the time doing something more valuable. 8onsider what you are giving up in order to maintain your current activities. '. (se a time management system 6sing a time management system can help you keep track of everything that you need to do, organize and prioritize your work, and develop sound plans to complete it. 1n integrated system is like glue that holds all the best time management practices together. 1). *denti"y bad habits !ake a list of bad habits that are stealing your time, sabotaging your goals, and blocking your success. 1fter you do, work on them one at a time and systematically eliminate them from your life. 7emember that the easiest way to eliminate a bad habit, it to replace it with a better habit. 11. +on,t do other $eo$le,s work 1re you in the habit of doing other people.s work because or a :hero. mentality) (oing this takes up time that you may not have. Instead, focus on your own projects and goals, learn to delegate effectively, and teach others how to do their own work.
12. -ee$ a goal .ournal -chedule time to set and evaluate your goals. -tart a journal and write down your progress for each goal. 0o through your goal journal each week to make sure you are on the right track. ;eeping a journal on your computer has never been easier< 13. +on,t be a $er"ectionist -ome tasks don.t require your best effort. -ending a short email to a colleague, for e%ample, shouldn.t take any more than a few minutes. 2earn to distinguish between tasks that deserve to be done e%cellently and tasks that just need to be done. 14. /eware o" 0"iller1 tasks +hen you have a to/do list filled with important tasks, be careful not to get distracted by "filler# tasks. *hings such as organizing your bookcase or filing papers can wait until you tackle the items that have the highest priority. 15. 2%oid 0e""iciency tra$s1 &eing efficient doesn.t necessarily mean that you are being productive. 1void taking on tasks that you can do with efficiency that don.t need to be done at all. =ust because you are busy and getting things done doesn.t mean you are actually accomplishing anything significant.

Time Management

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Subgroup 3 Time Management

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