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BYLAWS THE NORTH CAROLINA COLLEGE PERSONNEL ASSOCIATION Founded in 1966 (Chartered by the American College Personnel Association in 1971) Article I - Name Section 1. The name of the association shall be the North Carolina College Personnel Association, a state division of the American College Personnel Association, hereafter abbreviated NCCPA. Section 2. The name of this association shall be employed in connection with official business and activities of the association. The name of the association shall not be used in sponsorship or endorsement by individuals, organizations, or agencies without the approval of the Executive Board. Article II - Purpose The purpose of this Association shall be: (1) to provide leadership in college student development within the framework of the goals of higher education, and (2) to provide an opportunity for men and women in college student development to serve together productively and to share and participate in the ideas, research and experience which are basic to a profession's growth and social utility. Article III - Membership Section 1. Classes for membership shall be those prescribed by these Bylaws. Section 2. Any person working, studying or interested in higher education and student development may be a member. Section 3. All current members with the North Carolina College Personnel Association shall be eligible to serve on association committees, shall have voting privileges, and may hold office and serve on the Executive Committee. Current membership shall be defined as members whose dues are currently paid in full. Section 4. The North Carolina College Personnel Association does not discriminate on the basis of race, national origin, religion, gender, age, sexual orientation, or disability in any of their policies, procedures, or practices. This nondiscrimination policy covers membership and access to state programs and activities including but not limited to publications, workshops, and conferences. Further, this association has in force at all times a separate Affirmative Action Statement and Plan which is evaluated on a regular basis and which calls for specific actions to be taken by the Association to promote access and diversity at all levels of the organization. Article IV - Meetings of the Association Section 1. The official business year of the Association shall mirror that of the American College Personnel Association.

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Section 2. A business meeting of the Association shall be held in conjunction with each conference of the North Carolina College Personnel Association. Section 3. The President may, with the approval of the Executive Committee, call additional meetings of the Association when necessary or desirable. Article V - Officers Section 1. The officers of this Association shall be a President, a President-Elect, a Secretary, a Treasurer/Membership, and three Members-at-Large. Section 2. The President shall be the chief executive officer of the Association and chairperson of the Executive Committee. He/she shall chair all official meetings of the Association and shall appoint the chairpersons and members of all committees unless otherwise specifically provided for in these Bylaws. The President shall serve as the representative to the American College Personnel Association. Section 3. The President-Elect shall act as President at all Association or Executive Committee meetings in the absence of the President and shall succeed to the presidency at the expiration of his/her term as PresidentElect. He/she shall coordinate site arrangements for conferences two years in advance and coordinate the submission of all award and grant proposals to the American College Personnel Association. Section 4. The Secretary shall keep records of the current activities of the Association and its Executive Committee and shall keep minutes of all business sessions of the Association and of the Executive Committee. In addition, he/she shall be responsible for the whereabouts of all NCCPA banners, flags, award plaques and other properties belonging to the Association. Section 5. The Treasurer shall have custody of all the funds of the Association. He/she shall deposit all funds of the Association according to the financial policy of the Executive Committee. The Executive Committee shall, from time to time, prescribe methods and procedures for authorizing the expenditure and the accounting for such funds. The Treasurer/Membership officer shall maintain the complete membership database which includes association fees paid and membership status. The Treasurer/Membership officer position was newly merged by a unanimous vote of membership on 11-9-2006. The Treasurer will work closely with the MemberAt-Large for Membership to produce an accurate account of membership. Section 6. The term of office for the President shall be a two-year term and the President-Elect shall be a one year term during the Presidents second year in office. The term of office for the Secretary, Treasurer/Membership and three Members-at-Large shall be two years. All officers shall be installed and take office at the summer charge session following official election during the prior spring. Section 7. The three Members-at-Large serve a two-year term and are responsible for marketing and communication, the Membership database, and the equity and social justice initiatives for NCCPA. In addition, they will determine, along with the other Executive Committees, what projects they will be responsible for during that year or have been assigned to complete by the President. One Member-At-Large will be titled the Member-At-Large for Equity and Inclusion. This person will serve as a liaison to all committees to ensure recruitment and inclusion of members from diverse backgrounds, diversity programming in all of the Association's activities, and promote affirmative action plans of the Association. One
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member-at-large will focus on marketing and communication for all Association activities, including regular listserv and webpage updates, social media, and coordination of all promotional efforts. One Member-at-Large will lead the membership committee and focus on retention and recruitment efforts for NCCPA and assist the Treasurer/Membership chair as needed.

Article VI - Executive Committee Section 1. The Executive Committee shall be the agency through which the general administrative and executive functions of the Association shall be carried out. It shall conduct, manage, and control the business of the Association between official meetings of the Association. Section 2. The Executive Committee shall be composed of the President, President-Elect, Secretary, Treasurer, Immediate Past-President, and three Members-at-Large. Section 3. In addition to being a current member of NCCPA, the President, President-Elect, and Immediate Past-President will also maintain an active membership with the American College Personnel Association during his/her tenure of service on the NCCPA Executive Committee. Section 4. A special committee of executive officers (President, President-Elect, Secretary, and Treasurer) and the Immediate Past President may be asked to meet to consider such issues as fiscal policies and procedures and the strategic plan. Article VII - Committees Section 1. The standing committees of the Association shall be: (a) The Crystal Coast Society of Past Presidents. The Crystal Coast Society shall be chaired by the Immediate Past President. The Immediate Past President shall involve any interested Past Presidents in the Society. The Immediate Past President shall involve at least two Past Presidents in a subcommittee for nominations, elections, distinguished scholar, NCCPA awards, and bylaws. The Society shall be responsible for establishing criteria and procedures for awards, with the approval of the Executive Committee, and shall review the nominations and select the individuals to receive awards; and presenting those awards at the Fall conference. In addition, the Immediate Past-President shall recognize the service of executive committee members leaving positions at the fall conference. In addition, the Immediate Past President shall involve Past Presidents in other ad hoc subcommittees for tasks such as judging case competitions, etc. (b) Conference Committee. The committee shall be responsible for the programs for all meetings of the Association, including on-site arrangements and convening of Association conferences. Responsibilities: Organize on-site arrangements, solicit and select programs, and convene Association conferences. The Conference Committee should seek to generate a profit to be used for other NCCPA projects through conference income. The NCCPA President and Treasurer will jointly oversee the Conference Committee to ensure fiscal stability of the Association. Conference Committee applications shall be available during Fall Conference and members shall be selected by December 1 following Fall Conference. The Conference Committee term shall be January to January for 1 year. Conference Committee Co-Chairs will be a two-year term on an alternating basis. The Conference Committee will include two Next-GenNC Co-Chairs.

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(c) Membership Committee. The committee shall be responsible for the coordination of recruitment and retention strategies and other membership related activities as delegated by the Executive Committee. The Member-At-Large for Membership will serve as chair of the Membership Committee (d) Research Consortium. This committee shall lead the Association by fostering college student learning through the generation and dissemination of knowledge, which informs policies, practices and programs for student affairs professionals and the higher education community. The committee will develop and sustain a peer-review process that regularly publishes journal articles via a statewide collaboration of college student affairs professionals. (e) Communications Committee. This committee shall be responsible for the NCCPA listserv announcements and any other Association publications as designated by the President, as well as, maintaining the NCCPA Website, Social Media, and evaluating and implementing future technological needs of the Association. Responsibilities: Collect information from the Executive Committee and membership for regular communication to NCCPA members. Continually update the website with current information. Moderate and maintain NCCPA listservs. The Member-at-Large for Marketing and Communication will serve as the chair for the Communications Committee. (f) Graduate/New Professionals Committee. This committee shall be responsible for assisting with recruitment of graduate students and new professional members, coordinating activities related to graduate students and new professionals, and coordinating job information materials. The NCCPA President will provide oversight for this Committee and may delegate responsibilities to the Immediate Past President or President-Elect as needed. (g) Administrative Personnel Committee. The committee shall develop activities related to administrative personnel including resources, information, and research to share with professionals in higher education in North Carolina. In addition, the Administrative Personnel committee shall work with the Conference Committee to integrate programming for administrative personnel into Association events. (h) Equity and Inclusion Committee This committee will provide support, guidance, and programming to members regarding topics of diversity, multiculturalism, and social justice and be chaired by the Member-AtLarge for Equity and Inclusion. Members of this committee will include the HBCU Liaison, the 2-Year College Liaison, and other areas as designated by the President or Member-At-Large for Equity and Inclusion.

Article VIII - Dues Section 1. This Association may assess dues provided such assessments are recommended by the Executive Committee and approved by a majority of the membership present in a regular business meeting of the Association. Section 2. Members of the Crystal Coast Society of Past Presidents shall be considered lifetime paid members in good-standing of The North Carolina College Personnel Association. Article IX - Election of Officers Section 1. The Past President will solicit nominations and prepare a ballot for election for the positions of the upcoming term for President-Elect and Members-at-large annually for the Executive Committee. Additionally,
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the Past President will solicit nominations for either the Secretary or Treasurer. These officers serve staggered terms so that both positions are not filled at the same time, providing some continuity. Each candidate for President-Elect, Secretary, and Treasurer shall be a member of NCCPA in good standing and is preferred to have been so for at least one year prior to the nomination. Each candidate for Member-at-large shall be a current member of NCCPA at the time of nomination. Section 2. Ideally a ballot of at least two nominees for each open position shall be prepared by the Past President and shall be submitted to the members for election each year. If, after the initial nomination process is completed and no nominees have accepted the nomination for a position, then nominations for that particular position will be opened up again for an additional designated time period. If the second time period has passed and no nominees have accepted the nomination, then nominations will be closed. Any unfilled positions during elections will then be appointed by the incoming President. Section 3. Ballots will be counted and a report of the election made consistently with procedures set forth by these Bylaws. The highest number of votes counted per position shall constitute election to office. Section 4. Elected officers will officially assume the duties of their offices at the beginning of the summer charge session. The transfer of leadership typically occurs at the final Executive Committee meeting of the year and a summer charge session for the new executive committee is typically held in June. Section 5. In case of a vacancy in the office of the President, the President-Elect or Past-President shall succeed to the President's unexpired term and continue until the next election cycle. In case of a vacancy in any of the other elected offices, the Executive Committee shall have the power to fill the vacancy until the next regular election. Section 6. No officer is eligible to serve in the same office for more than two consecutive terms of office, nor hold two positions simultaneously. Article X - Removal of Elected and Appointed Members of the Executive Committee Section 1. Elected or appointed members of the North Carolina College Personnel Association Executive Committee may be removed from their position for failing to abide by these Bylaws, for financial irresponsibility, or for conduct deemed inappropriate for the Association, including absence from official meetings. Section 2. Removal of officers of the Association will be the decision of the Executive Committee after a hearing at which the reasons for removal will be presented. Section 3. Any member of the Association may submit to the Executive Committee, or any member thereof, a letter expressing the reasons for the removal of an officer. The Executive Committee will review all such requests and determine if a hearing is warranted. Section 4. When a hearing for removal of an officer is deemed necessary by a majority of the Executive Committee, a certified letter outlining the date of the hearing, procedures for the hearing, location, and a list of reasons for removal will be mailed no less than one week prior to the hearing.

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Section 5. The Executive Committee shall designate a chair who shall preside over a hearing for the removal of an officer and shall outline procedures to insure a fair hearing. Section 6. The designated chairperson and the designated members of the Executive Committee shall conduct the hearing, decide by majority vote, and inform the membership of the decision. The chair of the hearing committee shall not be a voting member. Section 7. Appointed members of the Executive Committee may be removed during the business year at the discretion of the President and the approval of the Executive Committee. Section 8. The process for an appeal after a decision to remove a member of the Executive Committee is: (a) Any executive committee member may appeal his/her removal within 24 hours of the removal vote by requesting to the designated chair of the removal hearing a special appeal meeting of a review committee made up of other executive committee members. The chair will preside over the review committee. The President, or President-Elect if the President is the officer being removed, shall notify all members of the Executive Committee of this meeting which is to occur at least one week and not more than two weeks after the appeal request is received. (b) The decision to uphold the vote for removal shall require a simple majority vote of the Executive Committee members present at the next meeting. Article XI - Conduct of Business Section 1. Bylaws of the North Carolina College Personnel Association shall govern the proceedings of the Association unless otherwise specified by the American College Personnel Association. Section 2. A majority vote of the members present at the Business Meeting of the Associations annual conference(s) shall allow the transaction of business presented in that meeting. Section 3. A majority of the authorized membership of the Executive Committee shall constitute a quorum for conducting business of that committee. Section 4. NCCPA will allocate up to $750 total each year for the current President and President-Elect to attend the ACPA National convention representing the organization at state and international division meetings. The allotment can be used for travel, registration, and / or lodging expenses. The current President and President-Elect may request use of the organizational debit card, in advance to cover these expenses or submit receipts for reimbursement. The total amount available is not to exceed $750 for the annual convention unless there is prior approval from the NCCPA Executive Committee. The home institution of both the President and President-Elect are strongly encouraged to provide travel funding if possible. Section 5. NCCPA will allocate funds to send the current President and President-Elect to the ACPA Summer Leadership meeting each year. ACPA traditionally covers registration materials, meals and lodging for the current President at this weekend meeting. NCCPA should provide for the President-Elect to attend, therefore covering the registration cost (which should include lodging, materials and on-site meals). In addition to these expenses, the organization should provide transportation to and from the host institution, as well as meals not covered by ACPA for both the President and President-Elect. The total amount for both the current President and the President-Elect shall not exceed $750 for the Summer Leadership meeting unless there is prior approval from the NCCPA Executive Committee. The officers may request use of the organizational debit card, an
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advance to cover these expenses or submit receipts for reimbursement. The President and President-Elect are strongly encouraged to request travel funding from their home institutions if possible Section 6. NCCPA will reimburse board members for travel to events sponsored by NCCPA if the following conditions apply: 1) that member is acting as the NCCPA host for the event, 2) there is an expectation for that board member to attend, and 3) the employing institution of the board member will not be providing professional development monies. The Treasurer will need to receive notification of these conditions being met before the event takes place to guarantee adequate funds are available. Article XII - Amendments to These Bylaws Section 1. Amendments to these Bylaws may be made at a business meeting of the Association if such amendments are approved by two-thirds of the members voting. Proposals to amend must be submitted in writing to the President prior to the meeting. Section 2. In case of an emergency, the Executive Committee may submit a proposed amendment to the membership for a vote. Twenty days after mailing the proposed amendment, the polls shall be closed and the votes counted by the Executive Committee. If passed by two-thirds of the members voting, the Amendment shall go into effect.

Adopted:

January 3, 1966

Amended: July 1970 February 1977 March 2, 1981 March 1, 1982 February 21, 1986 October 11, 1988 July 27, 1989 November 19, 1993

November 18, 1994 November 17, 1995 May 15, 1997 May 18, 1998 May 21, 1999 May 8, 2000 November 16, 2000

November 16, 2001 October 15, 2004 May 21, 2007 November 15, 2007 No November 5, 2009 October 10, 2012 February 07, 2014

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