VENTURE
VENTURE
VENTURE
C
3 A Compilation of Selective Govt. Orders.
A Companion to Postal Comrades.
All India Postal Employees Union Group 'C'
K.V. Sridharan
GENERAL SECRETARY
PREFACE
It is rather an unique privilege for the All India Postal Employees Union Group
'C', Central Head Quarters in compiling selective administrative orders which
are absolutely essential for the day to day functioning of the
Divisional/Branch unions and activities.
During my interaction with many Divisional/Branch Secretaries, I realise the
need to venture this book which I am confident, will enlighten the ruling
positions on various topics and subjects for their active involvement in
mitigating the grievances of the Postal Comrades.
I have not elaborated the postal functions and its various rulings, manuals
etc. I restricted my limitation only to the importance of welfare activities,
Transfer, Promotion etc. that too in order to overcome the menace of several
anti workers decisions being unleashed now a day at various circles. This
H Q
This Venture is Dedicated to
C
venture will enlighten the entitlement and the need to avail the benefits.
I have been encouraged by many of my CHQ office bearers and Circle
Secretaries. Within a month, I completed this stependous task and perhaps
there may be errors and omissions in some areas despite my sincere efforts
for the accuracy and also to give upto date information. This venture is not
exhaustive and many more venture we should launch in future.
On this happy occasion, I look forward to receive various suggestions from
our Comrades and well wishers for making this venture a more perfect and
purposeful in subsequent editions.
With regards,
Comradely Yours
3
K.V. Sridharan
Com. N.C. Ambalavanan
General Secretary
(Ex. All India President)
(1981-1997)
Dated : 25-8-2007
CONTENTS
S.NO. SUBJECT PAGE NO.
(1) TENURE, TRANSFERS AND POSTINGS
1. Guidelines for Rotational Transfers 13
2. Clarification on Rotational Transfers 15
3. Clarification on Rotational Transfers 15
4. Rotational Transfers 16
5. Rotational Transfers Policy Guidelines for the Year 1996-97 16
6. Rotational Transfers Policy Guidelines for the Year 1998-99 17
7. Rotational Transfers Policy Guidelines for the Year 2000-2001 18
8. Rotational Transfers Policy Guidelines for the Year 2001-2002 19
9. Abolition of Station Tenure - Transfer of Non-gazetted staff from one station to another 19
10. Maintenance of Request Register - Rotational Transfer 19
11. Tenure of Non-gazetted Postmasters (Time-Scale) 20
12. Period of Stay at Tenure stations calculation of 20
13. Computation of Tenure for the purpose of Rotational charges 20
14. Reduced Tenure in respect of certain Station considered arduous 20
15. Tenure Transfer of Postal Assistants working in Gazetted Head Office under the charge 20
of Senior Postmasters
16. Tenure Transfer of Postal Assistants working in Gazetted Head Office 21
17. Fixation of Tenure for Mail Overseers 21
18. Selection of Speed Post Postmen and Tenure 21
19. Fixation of Tenure of Staff working in PSDs. 21
20. Staffing Pattern of Postal Stores Depots 22
21. Rotational Transfer of Departmental Stamp Vendors 22
22. Rotational Transfers Liabilities of SBCO Staff 22
23. Tenure of SB/SC Counter Staff 22
24. Shorter Tenure for counter Clerks in H.O.s. Having Instant Counter Facility. 23
25. Extension of Tenure of Postal Assistants working in the SB Branches of the POs. 23
26. Tenure in RMS Head Record Offices 23
27. Tenure in RMS 23
28. Uniform Tenure Policy in RMS 23
29. Fixing of tenure of service for mailman and also SG Mailman in the offices of Supdts. of 24
RMS & Post Office and HROs
30. Rotation of officials who occupy Post Quarters 24
31. Gist on Tenures 24
32. Continuity of counter staff for at least one year 25
33. Rotational Transfers-Guidelines-regarding. 25
34. Public Relation Inspector (Postal) Criterion for Selection of Regarding 25
35. Exercise of Powers for Cancellation of Transfer orders by appointing authorities- 26
Procedure to be followed.
36. Check on the issue of Transfer Orders by Divisional Superintendent Retiring Within 26
(6) Six monhts
37. Cancellation of Transfer order by Appointing Authorities. 26
38. Check on the issue of Transfer Orders by Divisional 26
Superintendents retiring within 6 months
39. Grant of TA & Transit of Official Transferred on Completion of Tenure to the Place of Their Choice 27
40. Tenure Posting of officials in single handed double 27
Handed post offices -- Preventive Vigilance Measure
41. Categorising LSG officials as Leave Reserve Postal Assistants 27
42. Transfer and Posting of Circle cadre staff by Regional Postmasters General - 27
Request of staff for transfer
43. Rules for Selection of Development Officer (PLI) 28
44. Posting of Officials against LSG Supervisory Posts 28
45. Posting of physically handicapped candidates 28
S.NO. SUBJECT PAGE NO.
46. Physically Handicapped Officers/Employees may be given preference in Posting/Transfer 28
to near their native places.
47. Employees having Children with hearing Impairment or Multiple Disability may be given 29
Posting to their own preferred Linguistic Zone/State.
48. Posting of Govt. employees who have mentally retarded children 29
49. Posting of Govt. employees who have mentally retarded children 29
50. Posting to Home Division/Circle Policy regarding all categories of Supervisory cadres 29
51. Provision of Post attached Rent Free Accommodation as a Condition of Service to the 30
Postmasters/SPMs.
52. Choice of Officials for posting as Treasurers / Asstt. Treasurers in Post Offices 30
53. Appointment of Treasurers/Cashiers in Post Offices Regarding. 30
54. Appointment of LSG operatives as Treasurer/Cashier in Post Offices- payment of Special Pay 30
55. Posting of Treasurers on completion of Tenure 31
56. Transfer under the Provisions of Rule 38 of P&T Man. Vol. IV 31
57. Re-delegation of Power to Heads of Circles to allow Rule 38 Transfer requests of surplus 32
qualified officials to their home divisions in relaxation of 5 years service condition
58. Postal Assts./Sorting Assts. - Transfer under Rule 38 of P&T Man. Vol. IV 32
59. Inter-Circle Transfer within the same cadre under Rule-38 of Postal Manual Vol. IV 32
60. Review of the provisions of Rule 38 of Postal Manual Vol-IV - Postal Assit. / Sorting Assit. 33
61. Conditions for Rule 38 Transfers from the cadre of RMS Sorting Assistants to Postal Assit. 33
62. Clarification on Rule 38 Transfer from Sorting Assit. to Postal Assit. 34
63. Transfer/retention of officials on bifurcation reorganisation of a division- Clarification reg. 34
64. In Request Transfer cases, Intervening Holiday's can be availed 34
65. Filling up Unfilled Vacancies of Postmen/ Mail Guard Cadre from Candidates of other 34
Divisions at Regional Level
66. Posting of Husband and wife at the same station 34
67. Discontinuation of Scheme of Engagement of short Duty Staff. 36
68. Posting of Husband and wife at the same station 36
69. Posting of Husband and Wife at the same station- Reiterated 67. 36
(4) RECRUITMENTS
1. Department of Posts (Postal Assistants and Sorting Assistants) Recruitment Rules 2002. 73
2. Copy of Notification (DOP) dated 9th January, 2002 73
3. Recruitment to the Cadre of Postal/Sorting Assistant-Regarding. 74
4. Recruitment Procedure to Cadre of Postal/Sorting Assistants in Post Offices Clarifications. 75
5. Revised Recruitment Procedure for Postal Assistants/Sorting Assistants. 75
6. Introduction of Fast Track Promotion to Fill up LSG/HSG-II Posts in PO & RMS 77
Offices-Amendment to Recruitment Rules.
7. Rules of Recruitment to Selection Grade Posts 1976 80
8. Selection Grade Posts Recruitment (Amendment) Rules 2002 86
9. Recruitment Rules for HSG-I Posts- Amendment Regarding 88
10. Recruitment to the Posts of Inspector of Posts, Rules Reg.- Merger etc. 88
11. Exemption from requirements of Educational Qualification in respect of Widows of Govt. 91
Servants Appointed on Compassionate Grounds.
12. The Gazetted of India Notification regarding Rules regulating the method of Recruitment 91
to the Posts of Postman/Village Postman and Mail guard in the Department of Posts.
13. Department of Posts (Group D Posts) Recruitment Rules 2002. 94
14. Revision of Rates of Training Allowance paid to induction trainees selected for initial 95
Appointment in PA/SA
15. Rates of Fees Payable to state Government Medical Officers for Medical Examination of 95
Candidates for Appointment to Group 'C' Posts.
16. Distribution of Reservation for Persons with Disabilities amongst three categories of 95
Disabilities-Clarificaiton.
(7) WELFARE
1. Immediate Relief to the Families of Government Servants who die while in Service. 133
2. Action to be taken on receipt of intimation about the Death of a Postal employee/Extra 133
Departmental Agent.
3. Modified orders for production of Medical Certificate by Gazetted/Non-Gazetted Employees. 133
4. Grant of Earned Leave to Central Government Employees 134
5. Report of the Complaints Committee constituted for prevention of sexual harassment of 134
women at work places -follow-up action
6. Financial Assistance from the Postal Staff Welfare scheme in cases of prolonged illness/ 135
surgical operations, enhanced
7. Grant of financial assistance in the case of death of Postal Employee while in service 135
8. Enhanced Rate of Financial Assistance from the Postal Service Staff Welfare Board in the 135
S.NO. SUBJECT PAGE NO.
Case of Death of an Employee
9. Financial Assistance from Welfare Fund for Funeral Expenses- Payment to the near Relatives. 136
10. Transportation Charges to the Handicapped Children of Postal Employees. 136
11. Clarification on Financial Assistance from Welfare Fund in cases of EOL/HPL Due to 136
Serious/Prolonged illness
12. Increase in the amounts of Financial Assistance in Case of Death. 136
13. Enhancement of rates of Financial Assistance to the victims of fire/floods and natural calamities 136
14. Financial Assistance to SC & ST Employees, Department of Posts for (i) Appearing in the 137
Departmental Examination and (ii) Pursuing Higher Education through Regular Classes.
15. Revised Rate of Scholarships for Development of Individual Personality. 137
16. Scholarship for development of individual personality decision taken in the 9th meeting of the 137
Postal Services Staff Welfare Board Meeting held on 17-02-2002
17. Revision in Scholarships / Book Awards for OBCs 138
18. Financial Assistance for Nutritive Diet from Welfare Fund admissible to all Departmental 138
Employees who are suffering from TB may be extended to ED employees and Enhancement
of final assistance
19. Grants of Residential Welfare Associations Enhanced. 138
20. Grants to Postal Ladies Organization from the Postal Services Staff Welfare Board 138
21. Enhancement of recurring grants to the creches from the Welfare Fund 138
22. Salary of Part-Time Tailoring Instructors under the Postal Staff Welfare Scheme. 139
23. Permission to leave office during office hours be granted to Presidents/General Secretaries 139
of the Residential Welfare Associations
24. P&T Community Halls-Allotment of accommodation-Order of preference 139
25. Special Casual Leave to ED Agents at par with the regular departmental employees for 139
donating blood to recognised banks on working day on pay of the cost of substitute.
26. Revision in Rates of Scholarship 140
27. Pay limit for availing facility of Excursion trips 140
28. Revised Pay Limit for Grant of Financial Assistance for prolonged serious illness, 140
major surgery etc.
29. Introduction of Scholarship for staff to Develop individual personality. 140
30. Special benefits in cases of Death and Disability in Service- Payment of Ex-Gratia lumpsum 141
compensation to families of Central Govt. Civilian Employees who die in harness.
Recommendations of the Fifth Central Pay Commission.
31. Out of turn promotions to outstanding Sports Personalities in the Deptt. 142
32. Selection of Sports person 143
33. Grant of Two Hours off for Daily Practice throughout the year to the top Ranking 143
Sports-Persons/Coaches.
34. Grant of Incentive to the Children of Postal Employees who appear in the Competitive 143
Examinations held by UPSC
35. Special Casual Leave to Participate in Dance/Song Competition at Regional Level 143
36. Incentive for Acquiring Fresh Higher Qualifications. 144
37. Enhancement of Powers of the PMGs for Grant of Financial Assistance in Cases of 145
Serious Illness/Major Surgery etc.
38. Financial Assistance to the Dependent of Deceased P&T Employees who died in Accident. 145
39. Extension of schemes of educational assistance under the Welfare Fund to EDAs. 146
40. Financial Assistance from Welfare Fund to Orthopaedically Handicapped Employees. 146
41. Grant of Financial Assistance for the victims of Riots, Communal Disturbances and 146
Terrorist Activities.
42. Financial Assistance in Prolonged Illness Cases. 146
43. Grant-in-Aid for the provision of Amenities or Recreational or Welfare Facilities to the 146
Staff of the Central Government.
44. Increase the Amount of Cash being Granted to Best Sportsman/Sports Women and 147
Best Promoter of Sports.
45. Increase in Daily Allowance for Players Participating in All India Postal Sports Meet. 147
46. Participating in the All India Major Ranking Tournaments Conducted by TTFI & BAI 147
47. Implementation of directorate instructions of 2 hours off for practice to Sports Persons/ 147
S.NO. SUBJECT PAGE NO.
coaches who represent their Circles in All India Postal Tournament and/or who represent
the department and concerned States in National Competitions
48. Revised Pay Limits for Eligibility of Educational Assistance under the postal Staff Welfare Scheme. 147
49. Grant of Conveyance and other advances-Revised Rate with effect from 11-12-1997. 148
50. Dependent Family members of the regular employees should also be given Financial 149
Assistance in case of Nutritive Diet recommended for TB patients.
51. Reservation in Scholarships / Book Awards for OBCs 149
52. Provision of Transport to Officials in Need of Urgent Medical Care while on Duty. 149
(8) NORMS
1. Review of Post Office establishment - Revised procedure for combining all categories of 150
periodical reviews
2. Norms for group 'c' staff connected with multi-purpose counter machines in post offices 151
3. Adhoc Norms for Staff Working in Speed Post Centre-Regarding. 151
4. Evaluation of Norms for P.R.I. (P) 152
5. Updating of Norms for Calculation of Establishment of Departmental Stamp Venodrs/Gramin 152
Dak Sewak StampVendors for Sale of Stamps and Stationery Issue of the Revised Norms.
6. Hours of Work-Split Duty in Respect of Certain Categories of Staff. 153
7. Duty Hours of Postmasters. 153
8. Grant of Special Pay to Treasurers and Asstt. Treasurer Trasurer in the Clerical Time 153
Scale in Post Offices.
9. Standard for Checking OTA Bills of Official of HPOs in Accounts Branch of HPOs. 153
10. Standards Adopted for Sanctioning Post of Mail Overseers. 153
VENTURE
the pay Post or direct qualification edn. probation Whether by promotional committed which
Non- rectt. Requried Qualification if any direct deputation, exists what is Union
selection for direct prescribed recruitment or transfer, grade its public
post rectt. for direct by promotion from composition. Service
recruit-will or By promotion commi-
apply in deputation/ deputation ssion is
the case of trans. And % transfer to be to be
Promotees. of the made consulted
vacancies to in making
be filled by recruit-
various ment
methods
1 2 3 4 5 6 7 8 9 10 11 12 13 14
1. Higher 225 General Selection N.A. N.A. N.A. Two 50% by Promotion 1. A Director N.A.
Selection Central post of Years promotion from Higher of Postal
Grade I Services general 50% by Selection Services to be
In Post non- line transfer. Grade II nominated by
Offices gazetted officials General Line the PMG or if
81
Ministerial and transfer There are no
Group -C from Asst. such offices
Supdt. of PO the PMG
in the ratio of 2. One class I
50:50 odd post officer of the
Going to Postal/RMS
general Line. side preferably
In the case of a Director of
Promotion the Postal
HSG-II officials Services to the
must have nominated by
completed 3 the PMG.
years of 3. A class-I
Regular officer of tele
Service in the communi-
grade. cation side
2. Higher 68 -do- -do- -do- N.A. N.A. N.A. Two By Higher Same as N.A.
selection years Promotion Selection above
Grade-I Grade II in
VENTURE
Service service in the
office grade
3. Higher Higher
selection 1 at -do- -do- -do- N.A. N.A. N.A. -do- -do- selection Same as N.A.
Grade-I Bombay Grade-II in the above
In Return and 1 respective RLO
Letter at at Bombay or
Office At Calcutta Calcutta as the
Bombay case may be
& with 3 years
Calcutta regular service
in the grade.
4. Higher Lower selection
selection 705 -do- Rs. non- N.A. N.A. N.A. -do- -do- grade/Inspector 1. and 2 as N.A.
Grade II 550-20- selection Of POs in Post above
In Post 650-25- post. offices in the 3. A class I
Offices 750 ratio of 50:50 officer of
82
& odd post going another
Foreign to general line. Central Govt.
Post In every case dept.
Offices the official must
other have
than completed 3
SBCO years of
Services in the
grade.
5. Higher 209 -do- -do- -do- N.A. N.A. N.A. -do- -do- Lower selection Same as N.A.
selection grade above
Grade II Accountants
In RMS and LSG
Offices (general line)
officials in RMS
offices in the
Ratio of 20:80
with 3 years
regular service
VENTURE
conditions:- Out of
every 5 vacancies
The first four
vacancies shall
be filled from the
LSG Grade (General
line)) in RMS And the
fifth vacancy shall be
filled for the LSG
Accountants in RMS
provided That the
number of LSG Accts
.
Lower selection Same as Sl. N.A.
6. Higher 14 -do- -do- -do- N.A. N.A. N.A. -do- -do- Grade in the No. 1
selection respective Return
Grade II In letter office with 3
Return Letter years regular service
83
Office. in the grade.
Lower selection grade Same as Sl. N.A.
7. Higher 7 -do- -do- -do- N.A. N.A. N.A. -do- -do- in foreign post at No. 1
selection Bombay with 3 years
Grade II In regular service in
Foreign Post grade.
at Bombay
8. Higher 2 -do- -do- -do- N.A. N.A. N.A. -do- -do- Inspector of Post Same as Sl. N.A.
Selection Offices/LSG No. 1
Grade II alternately, who have
Accountants in passed the post office
Post Offices accountants
examination and
worked as accountant
thereafter for at least
3 years.
9. Higher 1 -do- -do- -do- N.A. N.A. N.A. -do- -do- Lower selection 1. Post N.A.
selection Grade in Circle Master
Offices with 3 years General
VENTURE
officer On
the postal
side next to
PMG.
3. A class I
officer of
Telecom
side.
10. Higher 3 -do- -do- -do- N.A. N.A. N.A. -do- -do- Lower selection Grade Same as N.A.
selection in independent Postal Sl. No. 1
Grade II in stores depots with 3
Independent years regular service
Postal Stores in the grade.
Depots.
11. Lower 13660 -do- Rs. Selection N.A. N.A. N.A. -do- By promotion Clerk in post offices Same as N.A.
selection 425- Post (i) 66 2/3% on with 10 years regular Sl. No. 1
grade in Post 15-560 the basis of service in the grade.
84
Offices EB-20 seniority cum-
640. Fitness: (ii) 33
1/3% by
selection.
12. Lower 3302 -do- -do- -do- N.A. N.A. N.A. -do- -do- Sorters in RMS offices Same as N.A.
selection with 10 years regular Sl. No. 1
Grade in RMS service in the Grade.
Offices
13. Lower 57 -do- -do- -do- N.A. N.A. N.A. -do- -do- Clerks in the Same as
selection respective Return Sl. No. 1 N.A.
grade in letter offices with 10
Return Letter years regular service.
office
14. Lower 41 -do- -do- -do- N.A. N.A. N.A. -do- -do- Clerks in Foreign Post Same as N.A.
selection at Bombay with 10 Sl. No. 1
grade in years regular service
Foreign Post in the grade.
at Bombay
VENTURE
Grade service in the grade
Accountants who have passed the
in Post Post offices and
Offices Railway Mail Service
Accountant's
Examination.
16. Lower 76 -do- -do- -do- N.A. N.A. N.A. -do- -do- Clerks or Sorters in Same as N.A.
Selection Railway Mail Service Sl. No. 1
Grade offices with 10 years
Accountants regular service in the
in Railway grade, who have
Mail Service passed the Post
Offices. Office and Railway
Mail Service
Accountant's
Examination.
17. Lower 32 -do- -do- -do- N.A. N.A. N.A. -do- -do- Clerks in independent Same as N.A.
85
selection Postal Stores Depots Sl. No. 1
grade in with 10 years regular
independent service in the grade.
Postal Stores
Depot.
18. Lower 200 -do- Rs. -do- N.A. N.A. N.A. -do- -do- Upper-Division clerks 1. Post N.A.
selection 425- in the respective Master
grade in 15- Circle Office with 10 General
Circle Offices. 500- years regular service 2. The
EB-15- in the grade. Senior
560- Most
20-700 Officer of
the Postal
Side next
to the PMG
3. A class I
officer of
Telecom
Side.
(ii) For Sl. nos. 11 & 12 and the entries relating thereto, the following Sl. Nos and entire small respectively
be substituted
1 2 3 4 5 6
11 Lower Selection Grade 12960 General Central 4500-125- Not applicable
in Post Offices Services Non-Gazetted 7000
Ministerial Group C
12 Lower Selection Grade 3302 General Central Services 4500-125- Not applicable
in Railway Mail Offices Non Gazetted Ministerial Gr. C 7000
7 8 9 10 11
Not Not Not Two B y Promotion
applicable applicable applicable year (i) 33.34% on the basis of selection-cum-seniority; and
(ii) 66.66% by means of promotion through a departmental
merit examination realting to functional need
Note : The details of the examination will be as per the
administrative instructions issued by the Department
from time to time
Not Not Not Two By promotion
applicable applicable applicable Years (i) 33.34% on the basis of selection-cum-seniority; and
(ii) 66.66% by means of promotion through a departmental
merit examination relating to functional needs
Note : The details of the examination will be as per the
administrative instructions issued by the Department
from time to time.
12 13 14
(i) For 33.34% Promotion from Postal Assistant 1. A Director of Postal services to be Not
who have put in not less than sixteen years of nominated by the Postmaster General applicable
regular service in the Grade or if there are no such offices the
postmaster General.
Name of Number of Classification Scale of Pay Whether selection by Age limit for
Post Post merit or selection- direct
cum-Seniority or recruits
non-Selection Post
(1) (2) (3) (4) (5) (6)
Inspectors 2187*(2001) General Central Rs. 5500-175- Not applicable 18-27 years
of Posts subject to Service Group 'B' 9000
variation Non-Gazetted
dependent Ministerial
on work load
Whether benefit of added Educational and Whether age and educational Period of
years of service other qualification prescribed for direct probation if any
admissible under Rule 30 qualification recruits will apply for the case of
of the Central Civil Service required for promotees
(Pension) Rules 1972 direct recruits
(7) (8) (9) (10)
Not applicable Degree of a Qualification No. Age-not exceeding Two years
recognized 40 years for appearing at the
University or Limited Departmental Competitive
equivalent Exam. Relaxation by 5 years for
Scheduled Caste/scheduled Tribe
officers
VENTURE 89 A.I.P.E.U. GROUP - 'C'
Method of recruitment In case of recruitment If a Departmental Circumstances in
whether by direct by promotion or p r o m o t i o n which Union Pubic
recruitment or by deputation or Committee exists, S e r v i c e
promotion or by absorption grades from what is its Commission to be
deputation or absorption which promotion/ composition consulted in
and percentage of the deputation/absorption making recruitment
posts to be filled by to be made
various methods
(11) (12) (13) (14)
(i) 33.34 percent direct Promotion through limited Group 'B' Consultation with
recruitment through staff departmental Competitive Departmental Union Public Service
selection commission and Examination Promotion Committee Commission not
(ii) 66.66 percent (a) Not less than five (for considering necessary.
promotion through limited years regular service in confirmation)
Departmental Competitive grade of Postal/Sorting 1. Post Master
Examination Assistants, Lower General/Director of
Selection Grade officials, Postal Services
Stenographers in- Chairman
- Post Offices, Railway Mail Service: or 2. Two Group 'A' Officers nominated by the
- Postal/Railway Mail Service, Chief Post Master General, amongst them one
- Divisional Offices, Circle offices: or should be in the Grade of Director-Members.
- Foreign Post; or
- Return Letter Offices: or 3. Officers belonging to Scheduled Caste/
- Postal Store Depots: or Scheduled Tribe of appropraite status
- Saving Bank Control Organization or Nominated by the Chief Post Master General -
- Internal Check Organizations of the Circle. Member
(b) (in) Not less than five years regular service in Postal
Accounts Office in the grade of:
(a) Stenographer or
(b) Junior Accountants
Provided that they may opt for appearing in the Inspectors
of Posts line in case of selection while appearing in the
Inspector Examination.
(ii) Not less than Nine years regular service in the grade
of Lower Division clerks in Postal Accounts officer.
Provided that they may opt for appearing in the Inspectors
of Posts line in case of selection while appearing in the
Inspector Examination.
Note: 1) A candidate is allowed a maximum of four chances
to appear in the Departmental Examination;
Provided that the candidate, who secure more than 70
percent aggregate marks in fourth chance may be allowed/
one more chance as a special case:
provided further that a candidate belonging to Scheduled
Caste/Scheduled Tribe may subject to his eligibility be
allowed a maximum of six chances to appear in the said
examination. Provided further also that the said Scheduled
Caste Scheduled Tribe candidate shall, if he is successful
at the said Examination in his fifth or sixth chance, be
VENTURE 90 A.I.P.E.U. GROUP - 'C'
entitled to appointed only to a post reserved for Scheduled castes or
Scheduled Tribes, as the case may be.
Note: 2) Candidate who are serving or having served in Army Postal Service
may be given such concessions in regard to age limit, maximum number
of chances to appear in the Departmental Examination for appointment to
those posts on obtaining the minimum qualifying marks as may be decided
by the Central Government from time to time.
Note : 3) Syllabus for the Limited Departmental competitive Examination
and the percentage of marks required for qualifying in the said Examination
shall be as decided by the Department from time to time.
(D.G.(P) No. F.NO. 4-4/98-SPB-II, Dt. 26-4-01)
SCHEDULE
JOINING TIME
(a) Joining time is admissible based upon the distance between the old and new stations as follows:
Distance between the old and new Normal cases Joining time admissible where
Headquarters there is continuous travel by road
for more than 200 km.
Upto 1,000 km 10 days 12 days
More than 1,000 km and upto 2,000 km 12 days 15 days
More than 2,000 km 15 days 15 days
N.B.: In case of air travel, the maximum joining time available is 12 days.
TRANSPORTATION OF PERSONAL EFFECTS
Pay Range Maximum weight entitlement by train Rate per km for transport by road
A-1/A/B-1 Class Cities Other cities
Rs. 16,400 and above Full four wheeler wagon or 6000 kg by
goods train, or one Double Container 30.00 18.00
Rs. 8,000-Rs. 16,999 Full four wheeler wagon, or 6000 kg by
goods train, or one Single Container 30.00 18.00
Rs. 6,500 - Rs. 7,999 3000 kg by goods train 15.00 9.00
Rs. 4,100 - Rs. 6,444 1500 kg by goods train 7.60 4.60
Rs. 3,350 - Rs. 4,099 1500 kg by goods train 7.60 4.60
Below Rs. 3,350 1000 kg by goods train 6.00 4.00
RATES OF OVERTIME ALLOWANCE FOR OPERATIVE STAFF
18. FORFEITURE OF THE LTC CLAIM AFTER THE EXPIRY OF THE EXPIRY
OF THE STIPULATED PERIOD
It has been decided that in cases where no drawn towards LTC the final bill will have to be
travel advance had been drawn, the period within preferred within one month of the completion of
which a Govt. Servant should submit his claim on return journey. If that is not done, the authority
completion of the return journey should be which sanctioned the advance should enforce
reduced from one year to three months. lum-sum recovery of advance forthwith, and one
Accordingly, the right of a Govt. servant for such recovery is made, it should be taken as if
reimbursement of his leave Travel Concession no advance had been drawn and the claim
claim, where no advance was drawn by him shall allowed to be preferred within a period of three
stand forfeited or be deemed to have been months, failing which it shall stand forfeited in
relinquished if the claim is not preferred within terms of these orders.
three months of the date of completion of the (MOP PG & Pensions (DOP & Trg) OM No. 31011/
return journey. In case where advance has been 28/86-Estt (A) dated 26-3-87)
VENTURE 102 A.I.P.E.U. GROUP - 'C'
19. LTC FACILITIES TO THE FAMILY MEMBERS NOT RESIDING WITH GOVT.
SERVANT- CLARIFCIATION REGARDING
It has been decided that in cases where the Govt. family or the distance between the headquarters/
servant has left his/her spouse and the dependent place of posting of Govt. servant and the place
Children at place other than his/her Head Quarter, visited/home town, whichever is less. In case of other
he may be allowed LTC in respect of them from the members falling within the definition of 'Family' the
place of their residence to home town in a block of 2 existing conditions and restrictions will continue to
years or any place in India in a block of 4 years, as be in force.
the case may be, but the reimbursement should in (MOP & PG (DOP & Trg) OM No. 310/11/14/86-
no case exceed the actual distance travelled by the Estt.(A), dt. 8-5-87)
20. LTC - TRAVEL BY STATE TOURISM BUSES - CLARIFICATION - REG.
It is clarified that the journeys by the Chartered outside. It should, however be clearly certified by the
buses shall be admissible for LTC, only in these cases LTDC/State Tourism Development Corporation
where the town is wholly operated and conducted by concerned that the tour was actually conducted/
the ITDC/State Tourism Development Corporations, operated by them and not by any Private Party/Person.
either by their own buses or buses taken on hire from (MOP P&T & Pen. OM No. 31011/9/86-Estt.(A), dt. 17-8-87)
21. LTC- DENIAL OF LTC TO GOVT. SERVANTS FOUND GUILTY OF
MISUSE OF THE FACILITY.
It has therefore been decided that whenever a case to lapsing of LTC facility not availed of within the first
of fraudulent claim of LTC comes to notice and the year of the next block will not apply.
competent disciplinary authority arrives at a conclusion 3. If, however, the Govt. servant is not fully cleared
that there is a Prima facia case of initiating disciplinary of the charges of misuse of the LTC, he shall not be
proceedings against the Govt. servant for this allowed the next two sets of LTC in addition to the
Monconduct, the claim for the LTC should be withheld set(s) of the LTC already withheld. If the nature of
and he should not be allowed this facility till finalisation the misuse is grave, the competent authority may
of the proceedings. disallow more than two sets of LTC. Such
2. If the Govt. servant is fully cleared of the charges disallowance shall be without prejudice to the
of misuse of LTC, he will be allowed to avail of the LTC punishment, for any proved misconduct in the
withheld earlier as additional set(s) of the LTC in future disciplinary proceedings.
Block of years but before his normal date of super (MOP & PG & Pensions (DOP) OM No. 31011/110/
annuation. In such a situation, the provisions relating 86-Estt.(A, dt. 8-10-87)
22. DISABILITY UNDER FR 17 (A) - RELATING TO LTC - CLARIFICATION
It is seen that those who had already availed their not be any embargo on officials whom FR 17A has
LTC before participation in the strike were naturally been invoked in availing Leave Travel Concession
not subject to any disability. In the circumstances it during the extended period upto 31-12-90 provided
would be unfair to those who participated in the strike the minimum period of one year has elapsed and
and were prevented from availing the facility for one provided further that the have put in a minimum
year upto May, 1990 and yet are not allowed to avail period of continuous service as required under LTC
the facility during the extended period of the block. Rules.
It has therefore been decided that there need (DG No. 20-15/90-PAP, dt. 26-11-90)
32. ADMISSIBILITY OF LTC WHEN BOTH HUSBAND AND WIFE ARE GOVT.
SERVANTS AND ARE RESIDING TOGETHER
It has been decided that where husband and entitled for claiming the concession for self
wife both are Govt. servants, they could, at their independently. Similarly, the children shall be
option, choose to declare separate home town eligible for the benefit in one particular block as
and both of them may claim the concession members of the family of one of the parents only.
separately under the normal provisions of CCS All other conditions for admissibility of the LTC
(LTC) Rules in respect of the members of their shall continue to be applicable as per normal
respective families subject to the conditions that provisions of the scheme.
if husband or wife avails the facility as a member (MOP, PG & Pensions (DOP) No. 31011/8/89-
of the family of the other, he or she will not be Estt.(A), dt. 8-5-90)
33. SOME MEMBERS CAN VISIT 'HOME TOWN' WHILE OTHER FAMILY MEMBERS
MAY AVAIL 'ANY PLACE IN INDIA' IN THE SAME TWO YEAR BLOCK LTC
Since the LTC facility can be availed by the family in respect of the same block of years
Govt. Servant and various members of his family provided such concession is otherwise
in separate batches there may not be any admissible.
objections in allowing home town LTC and the LTC (Dept. of Per & Trg. U.O. No. 1138/89-EST(A),
to any place in India to different members of the dt. 11-5-89)
4. ED BPMs are not authorised to sale NSC VIII Issue 7. Monthly Income Scheme A/c.
- Hence they are not eligible for commission. a) Opening of Account :
(C.O. No. SB/40-3/88/NSC VIII dt. 27-11-89) 1 Supervisor - 0-50 per A/c.
5. Commission paid to PR SS : 2. Asst. - 1-00 per A/c.
1. 1 year TD : Nil (DG No. 95-4/86-SB dt. 2-7-87 )
2. 2 & 3 year TD : 1% 3. Ledger Clerk - 0-50 per A/c.
3. CTD/RD : 2½% (DG No. 95-4/86-SB dt. 14-7-87 & 23-3-88)
4. 5 year TD : 2½% b) Payment :
5. 6 year NSC VIII issue : 0.5% (w.e.f. 8-5-89) 1. Supervisor - 0-50 per A/c. Overall
(DG No. 44-1/81-SB dt. 16-10-89 and C.O. No. SB/ ceiling Rs. 250/- p.m.
40-3/84/NSC VIII, dt. 6-12-89) 2. Counter Clerk - 1-00 per A/c. Overall
6. Incentives to Postal Staff for dealing in IVP's : ceiling Rs. 500/- p.m.
a) Sales w.e.f. 1-7-87 3. Ledger Clerk - 0-50 per A/c. Overall
1. Counter Clerk - Re. 1/- per IVP issued at ceiling Rs. 250/- p.m.
the counter subject to Rs. (DG No. 95/4/86-SB, dt. 14-7-1987)
500/- P.M. 8. Note : In case both the Monthly payment
2. Supervisor - Re. 1/- for 5 IVPs - ceiling scheme and the IVP scheme are handled at the
Rs. 250/- P.M. same counter, the overall ceiling mentioned
3. Group D - Re. 0.05 per IVP. above will apply to both the schemes counted
(DG No. 61-31/90-SB, dt. 6-6-90) together.
b) IVP Discharge w.e.f. 19-11-91 (DG No. 95/4/86-SB, dt. 14-7-87)
1. Counter Clerk (HOs & SOs) - Rs. 2/- per IVP
discharged. 9. Incentive for sale of Postage stamps :
2. Supervisor (whether work of Counter Clerk) or SPM Incentive scheme for sale of postage stamps
as the case may be Rs. 0.40 for IVP discharged and Postal stationery at the counter by
2. Group D - Rs. 0-10 per IVP discharged ceiling both departmental stamp vendor/ED Stamp Vendor
to PAs &Supervisor - Rs. 1000/- introduced vide DG's No. 48-1/87-PMR dt. 10-12-
(DG No. 61-37/87-SB, dt. 4-10-91) 87. Entire sales through Franking Machine also
Ceiling is per individual and not per counter or per qualify for incentive calculation vide DG's No. 48-
office. 1/87-PMP dt. 3-5-89. Sales exceeding Rs. 30/- at
(DG No. 61-37/87-SB (Pt.) dt. 28-9-92) a time will not qualify.
VENTURE 113 A.I.P.E.U. GROUP - 'C'
68. MONTHLY INCOME SCHEME- INCENTIVE
Reference is invited to this office letter No. 95-4/ been under consideration of the Department for some
86-SB dated 14-7-87 on the above mentioned subject time.
and instructions/clarifications issued in this regard from 3. It has now been decided to grant MIS incentive for
time to time, the last one issued vide letter No. 97-A/ excess MIS work in those post offices also where the
87-SB dated 8-9-93 conveyed that MIS incentive is to collective work hours of MIS and SB exceed the staff
be paid in those post offices where additional justified hours.
staff, taking into account the work relating to MIS; has 4. These orders will come into force w.e.f. the date
not been provided. of issue of orders. Other clarification governing the grant
2. An item submitted by staff side in the of incentive would remain the same.
Departmental Council relating to payment of MIS 5. This is with the concurrence of Fin. Advice vide
incentive where the work hours are in exceed of staff the Dy. No. 3561 dated 27-12-95.
hours, though a full hand may not be justified, has (SB order No. 1/96, dt. 5-1-96)
Note: The above limits are also applicable to post office (Monthly Income Account NSC-VIII issue,
and KVPs)
(DG (P) No. 61-19/2003-SB dated 10-11-03)
VENTURE 163 A.I.P.E.U. GROUP - 'C'
10. REGARDING AUTHORISATION OF LSG SUB POSTMASTERS HSG.II
POSTMASTERS TO ISSUE CHEQUES IN LIEU OF PAYMENTS OF MATURITY
VALUE OF SMALL SAVING SCHEMES FOR RS. 20,000 AND ABOVE
References have been received from the field at Delhi and Kolkata are authorised to draw cheques
units to authorise the Postmasters of Lower Selection on Reserve Bank of India, Nagpur, for the purpose
Grade Sub-Post Offices to issue cheques for of making P&T payments.
payment, in view of the customer convenience and Note1. - Rules regarding cheques in Rules
the ease of operations. 171 to 175 and 178 to 182 are also applicable to
2. Rule 143 of Financial Handbook, Vol. I envisages the payment by cheques contemplated in this
that at places where the Treasury business is Rule.
conducted by the Bank, Postmaster in-charge of Post Note 3.-Under Rule 143 of FHB, Vol. 1
Offices approved by the Director-General may make envisage issue of cheques by Dy. Postmaster in
payments on account of large Postal transactions the absence of the Gazetted Head Postmaster in
(other than Money Orders, Indian Postal Orders, charge of Post Offices. The Dy. Postmaster (Non-
Saving Bank, Government Security, Postal Life Gazetted) may issue the cheques for official
Insurance and Post Office certificate transactions) purposes, subject to the condition that the
to important firms and individuals of repute by means ultimate responsibility for payment in such cases
of cheques drawn against drawing accounts. Such will rest with the Gazetted Head Postmaster who
cheques will not be drawn for amounts less than on his return to office, should check all the
Rupees 100/-. counterfoils of such cheques with reference to
Payments on account of Money Orders, Indian entries in the accounts and scrolls received from
Postal Orders, Savings Bank, Government the Banks.
Securities, Postal Life Insurance and Post Office 3. The case has been carefully considered by the
Certificates transactions may also be made at the Director-General (Posts) in light of the above
places referred to above by Head Post Offices, and provisions of P&T FHB, Vol. 1 and the facts that (i)
Sub-Offices in-charge of Gazetted Postmasters by there are repeated instructions / guidelines from
means of cheques for amounts not less than Rs. CBDT / CGA / Ministry of Finance / CVC to encourage
100/- separately for each kind of transactions, viz., maximum number of payments though cheques (ii)
Money Orders, Indian Postal Orders, Savings Bank, such authorisation would facilitate faster service to
Government Securities, Postal Life Insurance and the customer and would involve lesser hassle for
Post Office Certificates. These Head Offices may him / her and for the officials concerned (iii) The
also issue cheques in payment of the above- provisions contained in P&T FHB, Vol. I and the
mentioned transactions relating to the sub-offices pilot to authorise such arrangement at a larger
in account with them. In such cases, the cheques scale have been successful and stood the test of
will be sent to the sub-office concerned as a time. (iv) There will be more check on any
remittance for payment to the parties concerned. fraudulent activity in payments through cheques
All such cheques drawn should be crossed and as compared to payment in cash. It has therefore,
made 'Not Negotiable'. In the case of General Post been decided by DG (Posts) to authorise the Lower
Offices, Gazetted Assistant Postmasters may be Selection Grade Sub-Postmasters and all Higher
authorised to issue cheques on behalf of Selection Grade-II Postmasters to issue Account
Postmasters who should in such cases, arrange to Payee cheques against the Drawing Account of
send specimen signatures of such officers to the the Head Postmaster for making payments to the
Bank. In respect of the sub-offices in-charge of public / investors in accordance with the provisions
Gazetted Postmasters, arrangements should be contained in Rule 143 of Post and Telegraph
made by the Head Postmasters concerned to have Financial Handbook, Vol. I subject to the following
drawing accounts opened on their behalf with the conditions:-
Bank. (i) That a statement of drawals is sent daily to the
The Postmasters of Central Base Post Offices respective Head Postmasters who will be
VENTURE 164 A.I.P.E.U. GROUP - 'C'
responsible for tracing the payments in scrolls (iii) Head of the Circle, with the help of the GM(F)/
received from the bank and keeping a watch DA/(P) concerned, would conduct at least one in-
over the transactions. depth monthly review of the status of the bank
(ii) That the overall responsibility for the correctness reconciliation (HPO-wise / DDO wise) in his / her
of the payments will rest with the Head circle and include it in his monthly report on important
Postmasters who may conduct periodical events to Secretary (Posts). Circle IFA would, in
checks of the payments made to satisfy addition to the monthly review, also bring any
themselves about the correctness. irregularities / abnormal trends to the notice of Head
(Notwithstanding the fact that the official now of the Circle, in writing as and when noticed.
authorised would be any way responsible for the [G.I., Dept. of Posts, Lr. No. 2-2/1999-PA
cheques issued by them). (Tech.I)/988-1067 dated 29-09-2006]