Self Checklist For SMS 2010
Self Checklist For SMS 2010
Self Checklist For SMS 2010
Name of Company
Date of Checking
Place
Checked by
* Refer to SOLAS IX/1
Bulk carrier : If ESP is assigned to
a dry cargo ship within Class Notation,
the ship is Bulk carrier in terms of the
ISM Code, otherwise the ship is Other
Cargo Ship. ESP shall be confirmed
by EQASIS, Class Certificate and so on.
Type of Ship*
Purpose of Ship (in case of Other Cargo Ship)
DOC Number
DOC issued by
SELF-CHK-SHIP-e (2010.7)
Page 1
No
Items to be checked
Result
Yes No N/A
1. Shipboard Tour
1.1 Bridge
1.1.1 Are there any inoperative nautical instrument or radio equipment?
1.1.2 Are updated versions of nautical publications available?
1.1.3 Are maritime safety information from NAVTEX or EGC checked regularly?
1.1.4 Are nautical charts and Notice to Mariners controlled properly?
1.1.5 Are standing order or night order issued regularly by the master?
1.2 Accommodation Space
1.2.1 Are there any crew accommodations left unattended with their function unserviceable?
1.2.2 Are updated versions of Muster lists available? (Bridge:
Engine Room:
Accommodation:
)
1.2.3 Is SOLAS training manual provided?
1.2.4 Are ship's drawings and instruction books controlled properly?
1.2.5 Is posted placard for garbage disposal written in language understood by crew?
1.2.6 Is watch schedule for watchkeeper posted?
1.2.7 Is sick bay ready for emergency use? (management for safety and health)
1.2.8 Are medicaments properly controlled? (management for safety and health)
1.3 On deck
1.3.1 Are closing appliances, L.S.A. and F.F.A maintained properly?
1.3.2 Are there any damaged or corroded / rusted equipment or hull part being left unattended?
1.3.3 Are coating / painting of hull parts and equipment maintained properly?
1.3.4 Are there any parts, which are temporarily repaired?
1.4 Engine room / Steering room
1.4.1 Are there any machinery left unattended with their function inoperative?
1.4.2 Is evacuation route secured?
1.4.3 Is operating instruction of steering changeover posted?
1.5 Interview with ratings during tour through
1.5.1 Interview with the rating for, (Deck:
Engine:
Catering:
)
1.5.2 When did he join? (Deck:
Engine:
Catering:
)
1.5.3 Did he undergo familiarization training just after joining?(Deck:
Engine:
Catering:
)
1.5.4 Was essential instruction prior to sailing given to him?(Deck:
Engine:
Catering:
)
1.5.5 When did he last participate in an abandon ship drill?(Deck:
Engine:
Catering:
)
1.5.6 Does he know his assigned duties in an emergency?(Deck:
Engine:
Catering:
)
1.5.7 Has he received instructions on how to use fireman outfit or breathing apparatus?(Deck:
Engine:
Catering:
)
1.5.8 Does he understand what signal is given in the event of emergency?(Deck:
Engine:
Catering:
)
1.5.9 Have there been any accidents or hazardous occurrences on board?
SELF-CHK-SHIP-e (2010.7)
If Yes, go to 10.11
up to 10.14
10
8.2
11.2.1
6.6
7
10
10
8.2
-
6.3
- Reflect to 8.7
8.2
Reflect to 9.2
Page 2
No
Items to be checked
Result
Yes No N/A
SELF-CHK-SHIP-e (2010.7)
1.2.3.1
10.1
1.2.3.1
-
6.2
8.2
7 or 8.2
6.1.3
1.2.3.1
1.2.3.1
Page 3
Items to be checked
No
Result
Yes No N/A
3. Company responsibilities
3.1
3.1 or 13.1
Is the Company indicated on the DOC identical with the owner or the entity reported according to the ISM Code 3.1?
4. Designated Person
4.1
4.2
4.3
Are the monitoring activities by DPA on the safety and pollution prevention aspect found sufficient?
Is DPA known by the Master and key personnel?
Is the role of DPA known by key personnel?
(
(
(
)
)
)
6.1.2
5.1.1
5.1.2
5.1.3
5.1.4
5.1.5
5.2
Is the Master familiar with the requirements of the Companys SMS relating to Section 6 of the ISM Code, referring to
Manual/Procedures?
Have all members of crew received pre-joining training as per the procedures?
Have on-board training and instructions been conducted as per the Manual/Procedures?
Have newly joined members of crew received the familiarization training required by the STCW?
Have newly joined members received the familiarization training required by the SOLAS within 2 weeks after joining?
Have on-board training and instructions required by the SOLAS conducted regularly?
What is the on-board common language specified by the company?
(
Are SMS related documents given in a language understood by ships crew/
Are all crew able to read and understand the SMS manual?
Has the Company established any plan to cope with the case where crew are unable to read and understand the manual?
Are crews able to communicate effectively in the execution of their duties?
Is the Master's SMS awareness on an acceptable level? (to be judged at the end of audit)
6.1.2
6.1.2 or 6.5
6.5
6.3
6.5
)
If No, go to 6.10
(
)
6.6
6.7
6.1.2
Have the shipboard operation been carried out as per Companys SMS ?
Have operations during departure been performed as per the procedures?
Are Daily Reports, i.e. ships position, course and speed, etc. sent to the Company indicated on the DOC every day?
Have arrival operations been performed as per the procedures?
What kind of cargo does the ship load?
Have cargo handling operations been performed as per the procedures?
Have pollution prevention operations been performed as per the procedures?
Have special operations identified been performed as per the procedures?
SELF-CHK-SHIP-e (2010.7)
7
(
)
Refer to Additional Check Items
7
Page 4
Items to be checked
No
Result
Yes No N/A
8. Emergency preparedness
8.1
8.2
8.3
8.4
8.5
8.6
8.7
8.8
8.9
8.10
8.11
8.2
8.3
8.1
8.2
8.1
8.2
If Yes, go to 8.9 up to 8.11
8.3
8.1
9.1
9. Deficiency control
9.1
9.2
9.3
9.4
9.5
9.6
9.7
Have all deficiencies been dealt with in accordance with the Companys SMS?
Were there any reports on NC, accident and hazardous occurrence, which were sent ashore?
Have the ship been controlled (regardless of detention or not) by PSC since the last audit?
Have any deficiencies identified at inspections by the third parties, such as charterers, P & I club and etc, since the last
audit?
Have all NCs, accidents and hazardous occurrences which are to be reported, been sent ashore?
Has the company responded to reported deficiencies?
Have corrective actions to reported deficiencies been taken?
If Yes, go to 9.5 up
to 9.7
9.1
9.2
10. Maintenance
10.1
10.2
10.3
10.4
10.5
10.6
10.7
10.8
10.9
10.10
Is the ship maintained in conformity with the provisions of the relevant rules and regulations and the Companys
requirements?
Has maintenance for ship and equipment been carried out as per the plan established?
Have maintenance works performed been properly recorded?
Have specific measures for important equipment/technical system identified been taken as per the procedures?
Are the maintenance manuals and associated documents for lifeboats and launching appliances prepared by the
manufacturer or service provider available onboard?
Have weekly/monthly inspections and routine maintenance for lifeboats and launching appliances been conducted under
the direct supervision of a senior officer in accordance with the instructions provided by the manufacturer or service provider?
Are the records of inspections, servicing, repairs and maintenance for lifeboats and launching appliances signed by the
person who carried out the work and also signed by the Companys representative or the Master?
Is there any technical deficiency report, which has been sent ashore?
Has the company responded to reported deficiency?
Have corrective actions to reported deficiency been taken?
10.1
10.2.1
10.2.4
10.3
10.2.1
10.2.4
If Yes, go to 10.9 & 10.10
10.2.3
10.11 Have deficiencies found during shipboard tour been found by any of the crew members already?
10.12 Have these deficiencies been reported ashore?
10.13 Are these defective items being involved in the ship's maintenance plan established?
10.14 What was the result of the last ship's regular inspection for these defective items?
SELF-CHK-SHIP-e (2010.7)
10.2.2
Page 5
Items to be checked
No
Result
Yes No N/A
Are all documents and data been controlled as per the SMS?
Are ships SMS manuals of updated version?
Have revisions of the SMS manuals been properly recorded?
Have obsolete documents been properly removed?
Are the SMS manuals available at all relevant locations?
Have companys circular letters & information been filed properly and easily identified?
Have publications to be provided under the SMS been updated?
Are as-Built Construction Drawings and other plans showing subsequent structural alterations available on board?
Are ship-specific emergency towing procedures available? (All passenger ship and cargo ships constructed on or after 1st
Jan. 2010, for the rest ships the same shall be prepared by not later than 1st Jan. 2012) Note: Guidelines for
owners/operators on Preparing Emergency Towing Procedures (MSC.1/Circ.1255) has been made mandatory by some
flag states. (e.g. Japan, Malta etc.)
Rev. status:
11.1
11.2.1
11.2.2
11.2.3
11.2.1
11.1
11.2.1
Are the Internal audit carried out as per the Companys SMS?
Is the last internal audit carried out at interval not exceeding twelve months?
Has internal audit been conducted as per the procedures including when the interval exceeds twelve months?
Have the Internal Audits been carried out by person(s) not onboard the ship?
Have internal audit records been kept onboard the ship?
Have ships key staffs been aware of the result of the internal audit?
Have non-conformities been raised at the audit?
Have corrective actions for the non-conformities identified during the internal audit been taken?
Has the company notified the ship of the result of management review?
12.1
12.3
12.4
12.5
12.6
12.5
SELF-CHK-SHIP-e (2010.7)
SOLAS II-2,
Reg.59/5
MARPOL I,
Reg.13B
MARPOL I,
Reg.15 (3) (c)
SOLAS II-2,
Reg.62/21
IGC Code 13.6.6
7
7
7
7
NK Rules
8.2
Part N 18.1
NK Rules Part N 18.1
7
Page 6
No
Items to be checked
Result
Yes No N/A
Is approved P&A manual available onboard the ship? (Confirm if P & A manual is required for the ship)
IBC Code 16A
7
Are the current cargo categories loaded accepted for carriage?
IGC Code 18.2
7
(Check if current cargo is listed on the GAS Fitness Certificate.)
C. Chemical Tanker
C-1
Have emergency response drills specified in the operation manual been conducted regularly? (Some companies do not
NK Rules Part S 16.1
8.2
incorporate this Drill into the SMS.)
C-2
Has Cargo Tank Cleaning been performed as per the procedures? (In view of possible serious casualty that may be
7
caused by inadequate preparation of operation manual, the procedures described therein should be verified with great care. For example, cargo tanks may be cleaned by
sea/fresh water, or with/without detergent, and by other process. And the operation manual should indicate practical procedure most suitable for the intended cargo. Also
the handling procedure of residue and wash water after cleaning, carried out as per P & A manual, should be documented.
C-3
NK Rules Part S 16.1
7
Is operation manual available onboard the ship?
C-4
IBC Code 16A
7
Is approved P&A manual available onboard the ship?
C-5
IBC Code 16.3
8.2
Have the personnel training required by IBC Code 16.3 been conducted?
Have ships personnel been trained as per required by IBC Code 16.3 as shown below?
16.3.1 All personnel should be adequately trained in the use of protective equipment and have basic training in the procedures appropriate to their duties necessary
under emergency conditions.
16.3.2 Personnel involved in cargo operations should be adequately trained in handling procedures.
16.3.3 Officers should be trained in emergency procedures to deal with conditions of leakage, spillage or fire involving the cargo, and trained in essential first aid of
cargoes carried.
C-6
Are the current cargo categories loaded accepted for carriage?
IBC Code 1.5.4
7
(Check if current cargo is listed on Chemical Fitness Certificate.)
7
C-7
Have cargo record books been maintained properly?
MAPOL Annex II,
Appendix IV
(There is a dangerous cargo, which does not affect sea pollution. In this case, this check does not apply.)
C-8
Have antidotes for the cargo been available onboard the ship? (Validity of antidotes should also be checked.)
IBC Code 14.2.9
7
D. Bulk carrier (Dry cargo ship assigned with ESP within the Class Notation)
D-1
Has the company established procedures for handling cargo which may liquefy?
SOLAS VI Reg.7
7
Typical example of cargo, which may liquefy, is nickel concentrate. Hazardous nature of the same is well known. When the ship is
laden with such cargo, if loading instruction or cargo information is not provided, it is a problem relating to the ISM Code 7.
D-2
If the ship possesses cargo hold flooding scenarios specified in XII/9 of the SOLAS, have emergency evacuation drills
SOLAS XII Reg.9
8.2
been conducted as per specific hold flooding scenarios regularly?
Applicable to a Bulk carrier possesses cargo hold flooding scenarios, not being capable of complying with damage stability requirements under XII/4.3 of the SOLAS.
(When 150m in length and upwards and constructed before 1 July 1999; Confirm by the Form QSA returned from the Company.) Pay attention to 4 holds ships
D-3
Is a booklet which enable the master to prevent excessive stress in the ships structure available onboard?
SOLAS VI Reg.7
7
This Check is applicable for a ship loading cargo other than grain. If the booklet is written in a language other than English, an English version is to be provided.
D-4 Is loading computer working? (Applicable for a ship of 150m in length or above)
SOLAS XII Reg.11
7
D-5
When the ship carries grain, is a document of authorization as required by the International Grain Code available
SOLAS VI Reg.9
7
onboard the ship?
Grain includes wheat, maize/corn, oats, rye, barley, rice, pulses, seeds and processed forms thereof whose behavior is similar to that of grain in its natural state.
D-6
Is damage control plan available onboard the ship?
SOLAS II-1, Reg.23-1/1
8.2
The damage control plan shall be permanently exhibited or readily available on the navigation bridge.
Applies to ships constructed on or after 1 Feb. 1992
D-7
Are Hatch Cover Maintenance Plans in accordance with MSC 169 (79) and a record of maintenance and component
SOLAS XII, Reg.7
10.2
B-4
B-5
SELF-CHK-SHIP-e (2010.7)
Page 7
Items to be checked
No
Result
Yes No N/A
replacement available?
Flag State requirements shall be verified and the results should be entered to Item No. 1.6.20
Pay Special Attention to the following Flag States, which has extra requirement.
Belize
Hong Kong
The Schedules of duties of Working Hours and Rest Periods according to the Model format are posted up and that periods are
maintained?
Maintenance of Shipboard Passenger Lifts: The maintenance and inspection/testing procedures are incorporated in the ships
SMS, and are being implemented onboard?
SELF-CHK-SHIP-e (2010.7)
Page 8