Format for Self Assessment Report (SAR) For NBA Accreditation of Undergraduate Engineering Programme

Engineering
(Name of the Programme)

St. Mother Theresa Engineering College, Vagaikulam, Thoothukudi __- 628 102
(Name and Address of the College / Institute /University) (hereinafter, referred by Institute)

DRAFT DOCUMENT- ONLY FOR TRAINING

National Board of Accreditation New Delhi, India May 2011

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Organization of the SAR:

The Self Assessment Report should be submitted using the format which is organized in the following four parts: Part I: Part II: Institutional Summary for Criteria I, II and III. Department/Programme Summary for Criteria IV to X.

Part III: Curriculum and syllabi for the degree programme along with Programme Educational Objectives (PEOs), Programme Outcomes and Assessment. Part IV: List of Documents to be made available during the accreditation visit. Abbreviations: CAY CAYm1 CAYm2 LYG LYGm1 CFY CFYm1 -----------Current Academic Year Current Academic Year minus one Current Academic Year minus two Latest Year of Graduation Latest Year of Graduation minus one Current Financial Year Current Financial Year minus one e.g., __2010 11___ e.g., __2009 10___ e.g., __2008 09___ e.g., __2007 08___ e.g., __2006 07___ e.g., __2010 11___ e.g., __2009 10___

Notes:
1. It would be greatly appreciated if precise and specific details, as requested in this format, are provided in tabular form and/or using bullets as far as possible. No detailed description should be included anywhere; do not include any detail/information which is not asked for. In case, you wish to add any data/information which is not asked for, kindly add in the annexures. 2. Include data for three consecutive years, unless otherwise specified.
3. Information sought is mostly meant to be the Average over sufficient samples, as

applicable. 4. In this manuscript, Institution is used interchangeably for college/Institute/ University and Head of the Institution for Principal/Director/Vice-Chancellor.

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CAY: 2011-12

LYG: ---

CFY: ---

Declaration
This Self Assessment Report (SAR) is prepared for the Current Academic Year (2011-12) and the Current Financial Year (2011-12) on behalf of the Institution. I certify that the information provided in this SAR is extracted from the records and to the best of my knowledge, is correct and complete. I understand that any false statement/information of consequence may lead to rejection of the application for accreditation for a period of two or more years. I also understand that the National Board of Accreditation (NBA) or its sub-committees will have the right to decide on the basis of the submitted SAR whether the Institution should be considered for an accreditation visit. If the information of consequence was found to be wrong during the visit or subsequent to grant of accreditation, NBA has right to withdraw the grant of accreditation and no accreditation will be allowed for a period of next two years or more.

Place: Date:

Signature, Dr.R.Loaganathan, B.Tech, M.Tech, Ph.D, Principal, St.Mother Theresa Engineering College, Vagaikulam.

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PART I INSTITUTIONAL SUMMARY (Criteria I, II and III)

I.0.1. Name and Address of the Institution : St. Mother Theresa Engineering College
Vagaikulam, Thoothukudi 628 102

I.0.2. Name, Designation, Telephone, Mobile Numbers and E-mail ids of the contact person for NBA: Dr. R. Loganathan, PRINCIPAL
0461-2269301, 9942978599 principalmtec@gmail.com

I.0.3. History of the Institution (including dates of introduction and number of seats of various programmes of study along with NBA accreditation, if any), in tabular form: Year 2009-2010 Description Institution started with the following programmes (Intake strength) B.E (MECH) -60 B.E (ECE) -60 B.E (AERO) -60 B.E (EEE) -60 TOTAL INTAKE -240 B.E (CIVIL) -60 B.E (CSE) -60

2010-2011 2011-2012

I.0.4. Ownership Status : Trust I.0.5. Financial Status : Private-Self financing

I.0.6. Nature of Trust / Society : Social Change And Development (SCAD) 1.Francis Xavier Engineering College.
2.Scad College of Engineering and Technology.

3.Scad Engineering College.

I.0.7. External Sources of Funds :

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Name of the External Source

CFY (1112)

CFYm1 (10-11)

CFYm2 (09-10)

I.0.8. Internally Acquired Funds : Name of the internal Source Students Fee CFY (1112) 32,500 CFYm1 (10-11) 32,500 CFYm2 (09-10) 32,500

I.0.9. Scholarships or any Financial Assistance provided to Students ? YES if provided, basis of scholarship/assistance : Merit/Merit-cum-means/other Total number --- Amount --- in CFY (11-12) Total number 20 Amount 59,600 in CFY minus 1 (10-11) Total number 41 Amount 1, 05,365 in CFY minus 2 (09-10) I.0.10 Basis/Criterion for Admission to the Institution: 12th level mark sheet I.0.11. Total Number of Engineering Students 314 Boys 277 Girls 37 I.0.12.Total Number of Employees 80 Male 61 Female 19 I.0.13. Minimum and Maximum Number of Faculty and Staff on roll in the Engineering Institution, during the CAY and the previous CAYs (1st July to 30th June): Items Teaching Faculty in Engineering Teaching Faculty in Science & Humanities Non-teaching Staff CAY (11-12) Min Max 31 20 31 CAYm1 (10-11) Min Max 17 12 4 CAYm2 (09-10) Min Max 3 11 3 -

Criterion I: Organization and Governance, Resources, Institutional Support, Development and Planning (100) I-I.1 Campus Infrastructure and Facility (20)* I-I.1.1 Land, built-up area and academic infrastructure (4) -Physical resource available A. Exclusive for this Institution Land 13.69 acres Built-up floor space 12742 sq.m. Assessment criterion/specification is available in AICTE website.
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I-I.1.2 Maintenance of academic infrastructure and facilities (4) Specify distinct features. .

I-I.1.3 Ambience, green cover, water harvesting, environment preservation, barrier-free structure, etc. (4) Specify distinct features . . . I-I.1.4 Hostel (Boys and girls), Transportation facility and canteen (4) Hostel for Boys? Yes Exclusive/Shared Number of Rooms 45 Number of accommodated students 135 Number in waiting ______ Hostel for Girls? Yes Exclusive/Shared/Rented Number of Rooms 10 Number of accommodated students 15 Number in waiting ______ Transport? Yes Exclusive/Public transport Number of Buses 3 Facility availed by % of students___&___ % of faculty Canteen? Yes Number of Canteen(s) 1 Sitting space150 Daily Usage yes

I-I.1.5 Electricity, power backup, telecom facility, drinking water and security (4) -- specific details in respect of installed capacity, quality, availability, etc. I-I.2 Organization, Governance and Transparency (20) I-I.2.1 Governing body, administrative setup and functions of various bodies (5) List Governing, Senate and all other Academic and Administrative bodies, their memberships, functions and responsibilities, frequency of the meetings and attendance therein, in tabular form. A few sample minutes of the meetings and action taken reports should be annexed. I-I.2.2 Defined rules, procedures, recruitment and promotional policies etc (5) List of the published rules, policies and procedures, year of publications, awareness among the employees/students, availability on web etc. I-I.2.3Decentralization in working and grievance redressal system (5) List of faculty members who are administrators/decision makers for various
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responsibilities Specify the mechanism and composition of grievance redressal system, including faculty association, staff-union, if any. I-I.2.4 Transparency and availability of correct/unambiguous information (5) Dissemination and Availability of institute and programme specific information through the web Information provisioning in accordance with Right To Information Act, 2005, provide details I-I.3 Budget Allocation, Utilization and Public Accounting (15) Summary of current financial years budget and the actual expenditures incurred (exclusively for the institution) for three preceding financial years Item Acquisition of land; new buildings and infrastructural built-up Library Laboratory Equipment Laboratory consumables Teaching and Non-Teaching staff salary Travel Other, specify.. Total I-I.3.1 Adequacy of budget allocation (5) I-I.3.3 Utilization of allocated funds (5) one in year 90 % Budgeted in CFY Expenses in CFY (till.) Expenses in CFYm1 Expenses in CFYm2

I-I.3.3 Availability of the audited statements through Institutes web-site (5) CFYm3 . CFYm2 . CFYm1 . No No No Yes Yes Yes URL URL URL

1-1.3.4 (a) Total Unit cost _____________

1-1.3. 5 (b) Total unit cost(excluding salary) _______ b/a < 1/3

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I-I.4 Library (20) * I-I.4.1 Library space and ambience, timings and usage, availability of a qualified librarian and other staff, Library automation, online access, networking (4) Carpet area of library ____ sq m. Reading space _____ sq m Number of seats in reading space 64 Number of users (issue book) 2 per day Number of users (Reading space) 64 per day Timings: Academic (Working day) 9.00 Academic (Weekend) Sunday Vacation no vacation leave accept sunday 2 Number of library staff with degree in Library Mgmt. 2 Yes Yes Yes Yes No

Number of library staff

Computerization for search, indexing, issue/return records ? Bar-coding used ? Lib services on internet/intranet ? INDEST or other similar membership ? specify ___________ Archival ___________ I-I.4.2 Titles and volumes per title (4) Number of titles 3988 Number of volumes 10677 Number of New editions added 1050 2225

CFYm2 (09-10) CFYm1(10-11) CFY (11-12)

Number of New Titles added 1487 3060 3988

Number of New Volumes added 7911 9678 10,677

I-I.4.3 Scholarly journal subscription (4) Number of Technical Magazines / Periodicals 80 92 117 Number of total Technical Journals subscribed In In Hardcopy Softcopy 58 22 36 51 56 66

Year

Scholarly journal titles (in originals, reprints)

CFYm2(09-10) CFYm1(10-11) CFY(11-12)

* Assessment criterion/specification is available in AICTE website I-I.4.4 Digital library (4)

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Availability of Digital Library contents ? If available,

Yes

Number of Courses 6 Number of e-Books 750 Any other____ ? Availability of an exclusive server ? Yes No Availability over intranet/internet ? Yes Availability of exclusive space/room? Yes Number of Users105 per day.(*Including first year) I-I.4.5 Library expenditures on books, magazines/journals, and miscellaneous contents (4) Year Books Expenditures Magazine / Magazines / Journals (for Journals (for hard copy soft copy subscription) subscription 58000 79853 55100 Comments Misc. Contents

CFYm2(0910) CFYm1(1011) CFY I-I.5 Internet (5) Internet Provider Access Speed ?

135750 394972 341942

Reliance

Bandwidth 2 Mbps Very Good Yes Yes No No Yes Yes

Availability Availability in an exclusive lab for Internet use ? Availability in most computing labs ? Availability in departments and other units ? Availability in faculty rooms ? Institutes own Email facility to faculty/students Security/privacy to Email/Internet users?

I-I.6 Safety Norms and Checks (10) I-I.6.1 Checks for wiring and electrical installations for leakage and earthing (3) Specify . Every month first Saturday complte electrical maintaince will be held

I-I.6.2 Fire fighting measurements : Effective safety arrangements with emergency/ multiple exits and ventilation/exhausts in auditoriums and large class rooms/labs, Fire fighting equipments and training, Availability of water, and such other facilities (3)
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Specify . . . . I-I.6.3 Safety of Civil Structure (2) I-I.6.4 Handling of hazardous chemicals and such other hazards (2) Specify . . . . I-I.7 Counseling and Emergency Medical Care and First-aid (10) I-I.7.1 Availability of psychological and psychiatric counseling (5) Specify the counselor(s), their qualifications and availability Specify number of cases handled on per month basis 15 1 [MSW]

I-I.7.2 Medical staff to provide first-aid/medical help in emergency, and Availability of ambulance services (5) Number of Medical practitioners one Number of nursing staff one Specify Medical facility within the Institution ? First Aid kit Medical facility nearby ? Yes 0.5 K.m Availability of ambulance services (response times and medical facility, critical care); Number of ambulances within the Institution _____ Facility in ambulances _______ Response-time in calling ambulance services from outside10-15 mins Criterion II: Teaching and Learning Processes (100) II-I.1 Academic Process (20) II-I.1.1 Published time-table with sufficient hours for lectures, labs, self-learning and extracurricular activities (5) Specify the time-table contents Subject code ,hours,days,staffname

II-I.1.2 Published schedule in academic calendar for assignments/tests/examinations and distribution of corrected scripts (5)
Items in Academic Calendar Conduct during the period or in the academic week Performance Feedback / Distribution of Scripts during the period or in the academic week

Assignments
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Every Acadamic

Next Acadamic week

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Tests Mid-sem. Examination

End-sem. Examination Other activitiesEnglish special class

week During Period Internal I(after complete 1,2unit) Internal II(after complete3,4 unit) Internal III(after complete4,5) Model (5 units) Conduct by university 2 hrs per week

After 3 days After 5 working days ,, ,, ,,

II-I.1.3 Attendance Monitoring : Reward for good attendance and penalty for poor (5)
Student Having 65%> Attendance are not allowed to write univ exam

Student With 100 % attendance are awarded with certification

System of attendance and how it is monitored and analyzed. Produce cases of rewards and penalty to students (may be to faculty too).
First hr taken and informed to principal .every hr attence tobe taken by the faculty.

II-I.1.4 Flexibility in academics with scope for self-learning (5)

Weekly 1st hr is exclusively allotted for the student to use library and internet facilities

Specify components student are mohival to particiant in various compation held in other colleges II-I.2 Academic Support Units and Common facilities for First Year Courses (20) II-I.2.1 Basic Science/Engineering laboratories (Adequacy of space, number of students per batch, quality and availability of measuring instruments, laboratory manuals, list of experiments) (10)
Space, Number of Students Software used Type of experiments Quality of instruments

Lab Description

Lab Manuals

II-I.2.2 Central computing laboratory (4)

Computing Lab
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Space

Number of

Variety of

Usage /

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60

Computers 60

SWs 8

Timings 9.00am5.00pm

Assistance? Yes-2

II-I.2.3 Manufacturing practices (mechanical/electrical) workshop (4)

Workshop Description Mechanical Electrical 30 Space, Number of Students Number of experiments Quality of instruments v.good v.good Yes yes Lab Manuals

II-I.2.4 Language Laboratory (2)

Space, Number of Students 30 Software Type of Used experiments Globarina Quality of instruments

Language Lab English

Guidance / Learning

II-I.3 Tutorial Classes/ Remedial Classes/ Mentoring (15) II-I.3.1 Tutorial classes to address personal level doubts and queries : size of tutorial classes, hours per subject in timetable (5) Provision of Tutorial classes in time-table ? YES Tutorial Sheets ? YES Tutorial classes taken by : Faculty Number of tutorial classes per subject 2 per week Number of students 20 per tutorial class Number of_subjects with tutorials : 1st year 2 , 2nd year 3, 3rd year 2, 4th year NA II-I.3.2 Remedial classes and additional make-up tests to help academically weaker students : list of remedial classes, schedule of classes/tests and students lists (5) Provision of Remedial Classes in Time Table ? Number of subjects having Remedial Classes 2 per semester YES subjects out of total 6 subjects

Number of students having Remedial Classes 30 students out of total 66 students in a semester Number of hours of Remedial classes 2 per-subject per week

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Provision of Makeup Tests in Academic Calendar ? YES Number of subjects having Makeup Tests 2 subjects out of total 6 subjects per semester Number of students having Makeup Tests 30 students out of total 66 students in a semester Number of hours of Makeup Tests 1 per-subject per week II-I.3.3 Mentoring system to help at individual levels (5) Type of Mentoring : Professional guidance/Career advancement/Course work specific/Lab specific/Total development/ Number of faculty mentors 3 Number of students 20 per mentor Frequency of Meeting: Monthly II-I.4 Teaching Evaluation Process : Feedback System (15) II-I.4.1 Design of proforma and process for feedback evaluation (5) After every internal test class committe Number of Feedback Items 4 Number of Feedback levels 4 Space for descriptive feedback/suggestion etc. ? YES Any consistency check? YES Any performance/attendance profile ? YES Frequency of feedback collection : Once Feedback collection : Web-based II-I.4.2 Feedback analysis and reward/corrective measures taken, if any (5) Feedback collected for all courses ? YES Specify the feedback collection process __________________________ Who collects the feedback? Faculty Advisors When feedback is collected ? mid/eng Percentage of students participating 80%-90% Specify the feedback analysis process _____________________________ Is this done manually ? YES What metrics are calculated ? _____________________________ What is inferred from the metrics ? _________________________ How are the comments used ?_____________________________ Basis of reward/corrective measures, if any, reward in funching &try program Were extraneous factors, like hard-/soft-attitude of the instructor considered ? YES NO Was result considered? YES Number of awards in CAY 02 in CAYm1 01 in CAYm2 01 Number of corrective actions in CAY 01 in CAYm1 01 in CAYm2 01 II-I.4.3 Feedback mechanism from alumni, parents and industry, if any (5) Specify the mechanism of feedback collection and analysis
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NA
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___________________________________________________________________________

Number of feedback received in CAY NA in CAYm1 NA in CAYm2 NA Specify typical corrective actions taken, if any NA II-I.5 Self Learning and Learning beyond Syllabus (10) II-I.5.1 Generation of self-learning facilities, and availability of materials for learning beyond syllabus (5) Specify self-learning mode and modules Library,Internet Facilities II-I.5.2 Possibility, motivation and scope for self-learning/learning-beyond-syllabus (5) Specify Library and Internet Facilities II-I.6 Career Guidance, Training, Placement and Entrepreneurship Cell (10) II-I.6.1 Effective career guidance services including counseling for higher studies (4) Specify facility, management and impact ? II-I.6.2 Training and placement facility with training and placement officer (TPO), industry interaction for training/internship/placement (4) Exclusive placement cell with officer Specify facility, management and impact ? II-I.6.3 Entrepreneurship cell and incubation facility (2) NA Specify facility, management and impact ? II-I.7 Co-curricular and Extra Curricular Activities (10) II-I.7.1 Co-curricular and extra-curricular activities, e.g., NCC/ NSS, cultural activities etc. (5) Specify facilities and usages in brief ? II-I.7.2 Sports grounds, facilities and qualified sports instructors (5)
400 M Track available sports Instructor Available For boys and girls separately.

Specify facility, management and usages ?

Criterion III: Students Admission and First Year Performance (75)

III-I.1 Students Admission (15) III-I.1.1 Admission Intake (5)
Item Sanctioned Intake Strength in the Institute (N) Number of students, admitted on merit (N1)
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CAY(11- CAYm1(10- CAYm2(09CAYm3 12) 1) 10) 240 360 240 106 56 Page 14 of 38

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Number of students, admitted on management quota/otherwise (N2) Number of total admitted students in the Institute (N1 + N2)

208 314

40 96

*.including direct Second year III-I.1.2 Admission Quality (10) Divide the total admitted ranks (or percentage-marks) into 5 or a few more meaningful ranges
Rank Range 80 90 percentile 70-80 percentile 60 70 percentile 50 60 percentile Admitted without rank CAY(11-12) 19 11 80 80 110 CAYm1(10-11) 17 50 75 150 25 7 10 28 30 21 CAYm2(09-10) NA NA NA NA NA CAYm3

Tabular data for estimating Student Teacher Ratio and Faculty Qualification for FIRST YEAR Common Courses List of faculty members teaching first year courses:
Name of Faculty S.Maheswari Shunmuga Nainar Sudalaikannu Jothi G.Princeton lazarus Lincy ponmani Yogasenthil Sam jenish Stephen Shunmuga priya R.Kalaivani Solomon Vincent S.Priya J.Japhynth Qualification Designation Date of joining institution Dept. with which associated Maths Maths Maths Maths Maths Physics Physics Physics Chemistry Chemistry Chemistry Chemistry English CSE Distribution of teaching load (%age) 1st Year UG PG -

Msc.,Mphil., Msc.,Mphil., Msc., Msc.,Mphil., Msc., Msc.,Mphil., Msc.,Mphil., Msc.,Mphil., Msc.,Mphil., Msc.,Mphil., Msc.,Mphil., Msc.,Mphil., Msc.,Mphil., B.E.,M.E.,(ph.d)

Lecturer Lecturer Lecturer Lecturer Lecturer Lecturer Lecturer Lecturer Lecturer Lecturer Lecturer Lecturer Lecturer Ass.Prof

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Udayaveni Ausha Ramnath Carolin shiny Shiny kirubai

B.E.,M.E., B.E.,M.E., B.E.,M.E., B.E.,M.E., B.E.,M.E.,

Lecturer Lecturer Lecturer Lecturer Lecturer

CSE CSE CSE General engg General engg

III-I.2 Assessment of First-Year Student Teacher Ratio (FYSTR) of 25 or Superior (20)

Three years of data for first year courses to calculate the Student Teacher Ratio (FYSTR):
Year CAYm2 CAYm1 CAY Av. Assessment Number of students (Approved intake strength) Number of faculty members (considering fractional load) FYSTR Assessment = 20 * 25 * 0.8 / FYSTR (Max. is20)

III-I.3 Assessment of Faculty Qualification teaching First Year Common Courses (FYFQ) (20)

Assessment of Qualification = 2*(10 * x + 6 * y + 4 * z) / N Where x = Number of Faculty Members with Ph. D y = Number of Faculty Members with M. E / M. Tech./NET-Qualified z = Number of Faculty Members with B. E / B. Tech./M.Sc./M.C.A./M.A N = Total Number of Faculty Members (considering fractional load) or Number of Faculty needed for FYSTR of 25, whichever is higher.
Year CAYm2 CAYm1 CAY Average Assessment of Faculty Qualification (FYFQ) x y z N Assessment of faculty qualification

III-I.4 Academic Performance in First Year Common Courses (20) Academic Performance = 20 * FYSI where FYSI = First Year Success Index = (No. of students who have cleared all the subjects in a single attempt + 0.5 * Number of students who cleared all but one subject in a single attempt) DIVIDED BY (Total Number of students admitted in the first year)
Item Number of students admitted in First Year (N) Number of students who have cleared all subjects in single attempt (x)
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CAYm1

CAYm2

CAYm3

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Number of students who have cleared all subject but one subject in single attempt (y) First Year Success Index (FYSI) = (x + 0.5y) / N

Av. FYSI = ___________________________________ Academic Performance = 20 * Av. FYSI = __________

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PART II Department / Programme Summary (Criteria IV to X)

D.0.1 Name and Address of the Department D.0.2 Name, Designation, Telephone Numbers and E-mail ids of the contact person for NBA: D.0.3 History of the Department (including dates of introduction and Number of seats of various programmes of study, which are run by the department along with NBA accreditation, if any), in tabular form: Programme of Study UG in. UG. MCA PG.. Description Started with _____ seats in _____ Intake increased to _____ in _____ Intake increased to _____ in _____ .. ..

D.0.4 List of the Programmes / Departments which share human resources and/or the facilities of this Department / Programmes (in %) D.0.5. Total Number of Students _____________ Boys __________ Girls __________ D.0.6. Total Number of Employees _____________ Male __________ Female _________ D.0.7. Minimum and Maximum number of faculty and staff on roll during the current and previous two academic years (1st July to 30th June) in the Department :
Items Teaching Faculty in the Department Teaching Faculty with the Programe Non-teaching Staff CAY Min Max CAYm1 Min Max CAYm2 Min Max

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D.0.8. Summary of Budget for the CFY and the Actual Expenditures Incurred in the CFYm1 and CFYm2 (exclusively for this Programme in the Department)
Items Laboratory Equipments SW purchase Laboratory consumables Maintenance and spares Travel Miscellaneous expenses for academic activities Total Budgeted in CFY Actual expenses in CFY (till) Budgeted Actual Expenses in CFYm1 in CFYm1 Budgeted Actual Expenses in CFYm2 in CFYm2

Criterion IV : Students Performance in the Programme (75) Admission Intake in the Programme
Item Sanctioned Intake Strength in the program (N) Number of total admitted students in first year minus Number of students migrated to other programmes at the end of 1st year (N1) Number of laterally admitted students in 2nd year in the same batch (N2) Number of total admitted students in the program (N1 + N2) CAY CAYm1 CAYm2 CAYm3

IV-P.1 Success Rate (20) Provide data for the past 7 batches of students (Successfully completed implies Zero Backlogs)
Number of Students Admitted in 1st year + Admitted laterally in 2nd year (N1 + N2) Numbers of Students successfully completed 1st year Numbers of Students successfully completed 2nd year Numbers of Students successfully completed 3rd year Numbers of Students successfully completed 4th year

Year of Entry (in reverse chronological order

CAY CAYm1 CAYm2 CAYm3 CAYm4 (LYG) CAYm5 (LYGm1) CAYm6 (LYGm2)

Success Rate = 20 * Mean of Success Index (SI) for past 3 batches

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SI

= (Number of students who cleared the program in the minimum period of course duration) DIVIDED BY (Number of students admitted in the first year of that batch and laterally admitted in 2nd year)
Item LYG (CAYm4) LYGm1 (CAYm5) LYGm2 (CAYM6)

Number of students admitted in the corresponding First Year + laterally admitted in 2nd year Number of students who have graduated in 4 years Success Index (SI)

Av. SI = ___________________________________ Success Rate = 20 * Av. SI = _________________ IV-P.2 Academic Performance (20) Academic Performance Where API = 2 * API = Academic Performance Index = Mean of Cumulative Grade Point Average of all the Students on a 10 point CGPA System OR = Mean of the percentage of marks of all students / 10
Item Approximating the API by the following mid-point analysis Number of students >9.0 < 10.0 Number of students >8.0 < 9.0 LYG (CAYm4) LYGm1 (CAYm5) LYGm2 (CAYM6)

Total Approximating API by Mid-CGPA

Exact Mean of CGPA/Percentage of all the students (API)

Av. API = ______________

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Academic Performance = 2 x Av. API = ___________ IV-P.3 Placement and Higher Studies (20) Assessment Points = 20 * (x + 1.25 * y) / N Where x = Number of students placed, y = Number of students admitted for higher studies with valid qualifying scores/ranks, N = Total number of students who were admitted in the batch including lateral entry. subject to Max. Assessment Points = 20.
Item Number of Admitted students corresponding to LYG including lateral entry (N) Number of students who obtained jobs as per the record of placement office (x1) Number of students who found employment otherwise at the end of the final year (x2) x = x1+ x2 Number of students who went for higher studies with valid qualifying scores/ranks (y) Assessment Point LYG LYGm1 LYGm2

Av. Assessment Points = ________________

IV-P.4 Professional Activities (15) Provide data for the past 3 years CAY, CAYm1 and CAYm2 IV-P.4.1 Professional societies/ chapters and organizing engineering events (3) List the above in Tabular form IV-P.4.2 Organization of paper contests, design contests etc. and their achievements (3) List the above in Tabular form IV-P.4.3 Publication of technical magazines, newsletters etc. (3) List the above publications along with the names of the editors, publishers etc. IV-P.4.4 Entrepreneurship initiatives, product designs, innovations (3) Specify the efforts and achievements IV-P.4.5 Publications and awards in inter institute events by students of the programme of study (3)

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Include a Table having those publications, which fetch awards by students in the events/conferences organized by other institutes. Include a tabulated list of all other student publications in a separate annexure.

Criterion V: Faculty (150)

List of Faculty: Exclusively for the Program / Shared with other Programs Name Qualification Designation Distribution of Number of IPRs R & D Holding Interof the University and Date teaching load (%) research and an action Faculty and year of of Joining publications in Consul- incubawith graduation the journals and tancy tion outside st 1 P Institution conferences work unit world UG Y G since joining with amount

V-P.1 Student Teacher Ratio (STR) (20) : STR is desired to be 15 or superior Assessment = 20 * 15 * 0.8 / STR ;subject to Max. Assessment of 20. Where STR = Student Teacher Ratio = (x + y + z) / N1 Where x = Number of students in 2nd year of the program y = Number of students in 3rd year of the program z = Number of students in 4th year of the program N1 = Total Number Faculty Members in the program (by considering fractional load)
Year CAYm2 CAYm1 CAY Av. Assessment x y z x+y+z N1 STR Assessment (Max. is 20)

For Item Nos. V-P.2 to V-P.8, the denominator term (N) is computed as follows:-N = Maximum {N1, N2}, where N1 = Total Number of Faculty Members in the programme (considering the fractional load), N2 = Number of Faculty positions needed for Student Teacher Ratio (STR) of 15.
Year CAYm2 CAYm1 CAY N1 N2 N = Max. (N1,N2)

V-P.2 Faculty Cadre Ratio (20) Assessment = 20 * CRI

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Where CRI = Cadre Ratio Index = 2.25 ( 2x + y ) / N ;subject to Max. CRI = 1.0; where x = Number of professors in the programme y = Number of associate professors in the programme
Year CAYm2 CAYm1 CAY Av. Assessment x y N CRI Assessment

V-P.3 Faculty Qualifications (30) Assessment = 3 * FQI Where FQI = Faculty Qualification Index = (10 * x + 6 * y + 4 * z) / N Where x = Number of Faculty Members with Ph. D. y = Number of Faculty Members with M. E / M. Tech z = Number of Faculty Members with B. E / B. Tech./M.Sc.
x CAYm2 CAYm1 CAY Av. Assessment V-P.4 Faculty Retention (20) Assessment = 4 * RPI / N Where RPI = Retention Point Index = Points assigned to all Faculty Where Points assigned to a faculty = 1 point for each year of experience at the Institute but not exceeding 5. Item Number of faculty with less than ly (x0) Number of faculty with 1y <= period <2y (x1) Number of faculty with 2y <= period <3y (x2) Number of faculty with 3y <= period <4y (x3) Number of faculty with 4y <= period <5y (x4) Number of faculty with more than 5y (x5) N RPI = x1 + 2x2 + 3x3 + 4x4 + 5x5 Assessment Av. Assessment CAYm2 CAYm1 CAY y N FQI Assessment

V-P.5 Faculty Research Publications (20)

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Assessment of FRP

= 4 * Sum of the Research Publication Points scored by each Faculty member DIVIDED BY (N)

Guidelines: A faculty member scores at most 5 Research publication points, each year , depending upon the quality of the research papers and books published in the past 3 years. The research papers considered are those (i) which can be located on Internet and/or are included in hard-copy volumes/ proceedings, published by well known publishers, and (ii) the faculty members affiliation, in the published paper, is of the current institution.
Include a list of all such publications and IPRs along with details of DOI, publisher, month/year, etc. Name of faculty (contributing to FRP) .. .. Sum N (Number of faculty positions required for an STR of 15) Assessment FRP = 4x Sum/N Av. Assessment FRP Points (Max. 5 per year per faculty) CAYm2 CAYm1 CAY

V-P.6 Faculty Intellectual Property Rights (10) Assessment of FIPR = 2 * Sum of the FIPR points scored by each Faculty member DIVIDED BY (N) Guidelines: A faculty member scores at most 5 FIPR points, each year . FIPR includes awarded national/international patents, design and copyrights.
Name of faculty (contributing to FIPR) .. .. Sum N Assessment FIPR = 2x Sum/N Av. Assessment FIPR Points (Max. 5 per year per faculty) CAYm2 CAYm1 CAY

V-P.7 Externally funded R & D Projects and Consultancy Work (20) Assessment of R&D and Consultancy Projects = 4 * Sum of FPPC by each faculty DIVIDED BY (N)
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Guidelines : A faculty member gets at most 5 points, each year, depending upon the amount.A suggestive schemeis given below for a min. amount of Rs. 1 lakh:5 points for funding by National Agency, 4 points for funding by State Agency, 3 points for funding by private sector, and 2 points for funding by the sponsoring Trust/Society.
Name of faculty (contributing to FPPC) .. Sum N Assessment FPPC = 4x Sum/N Av. Assessment FPPC Points (Max. 5 per year per faculty) CAYm2 CAYm1 CAY

V-P.8 Faculty Interactions with Outside World (10) Assessment = 2 * Sum of FIP by each faculty DIVIDED BY (N) Guidelines : A faculty member gets at the most 5 Interaction Points, each year, depending upon the type of Institution or R&D Lab or Industry, as given below: 5 points for interaction with a well known Institution abroad, Institution of Eminence in India or National Research Labs, 3 points for interaction with Institution/Industry (not covered) above, 2 points for interaction with State Level Institutions and others. Point to be warded, are for those activities, which result in joint efforts in publication of books/research paper, pursuing externally funded R & D/consultancy projects and/or development of semester-long course/teaching modules.
Name of faculty (contributing to FIP) .. Sum N Assessment FIP = 2x Sum/N Av. Assessment FIP Points CAYm2 CAYm1 CAY

Criterion VI: Facilities and Technical Support (75) Description of Class rooms, faculty rooms, seminar and conference halls: (Entries in the following table are sampler entries)

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Room Description Class Room Number . Tutorial rooms Seminar Room Number Meeting room Number Faculty rooms (n)

Usage Class room for 2nd Year

Shared / Exclusive?

Capacity

Rooms Equipped with

.. .. . PC, Internet, Book rack, meeting space

VI-P.1 Class Rooms in the Department (20) VI-P.1.1 Adequate number of rooms for lectures (core/electives), seminars, tutorials, etc for the program (10) Assessment based on the information provided in the above table VI-P.1.2 Teaching aids black/white-board, multimedia projectors, etc. (5) Assessment based on the information provided in the above table VI-P.1.3 Acoustics, class room size, conditions of chairs/benches, air circulation, lighting, exits, ambiance, and such other amenities/facilities (5) Assessment based on the information provided in the above table and the inspection thereof VI-P.2 Faculty Rooms in the Department (15) VI-P.2.1 Availability of individual faculty rooms (5) Assessment based on the information provided in the above table VI-P.2.2 Room equipped with white/black board, computer, internet, and such other amenities/facilities (5) Assessment based on the information provided in the above table VI-P.2.3 Usage of room for discussion/counseling with students (5) Assessment based on the information provided in the above table and the inspection thereof
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Curriculum Lab Description . ..

Exclusive use/Shared?

Space, Number of Students

Number of experiments

Qualify of instruments

Lab manuals

VI-P.3 Laboratories in the Department to Meet the Curriculum Requirements as well as the PEOs (25) VI-P.3.1 Adequate well equipped labs to run all the program specific curriculum (10) Assessment based on the information provided in the above table VI-P.3.2 Availability of computing facilities available exclusively in the department (5) Assessment based on the information provided in the above table VI-P.3.3 Availability of laboratories and students project labs with tech. support within and beyond working hours (5) Assessment based on the information provided in the above table VI-P.3.4 Equipments to run experiments and their maintenance, Number of students per experimental set up, Size of the laboratories, overall ambience etc. (5) Assessment based on the information provided in the above table VI-P.4 Technical Manpower Support in the Department (15)
Name of the Tech. Staff . Designation (Pay-scale) Exclusive / Shared Work? Date of Joining Qualification At Joining Now? Other Technical Skills gained?

Responsibility

VI-P.4.1 Availability of adequate and qualified technical supporting staff for program specific labs (10) Assessment based on the information provided in the above table VI-P.4.2 Incentives, skill-up gradation and professional advancement (5) Assessment based on the information provided in the above table

Criterion VII: Continuous Improvements (75) VII-P.1 Improvement in Success Index of Students (10) From IV-P.1
Items
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LYG

LYGm1

LYGm2

Aggregate
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Success Index

VII-P.2 Improvement in Academic Performance Index of Students (10) From IV-P.2

Items API LYG LYGm1 LYGm2 Aggregate

VII-P.3 Improvement in Student Teacher Ratio (10) From V-P.1

Items STR LYG LYGm1 LYGm2 Aggregate

VII-P.4 Enhancement of Faculty Qualification Index (10) From V-P.3

Items FQI LYG LYGm1 LYGm2 Aggregate

VII-P.5 Improvement in Faculty Research Publications, R & D work and Consultancy work (10) From V-P.5 and V-P.7
Items FRP FPPC LYG LYGm1 LYGm2 Aggregate

VII-P.6 Continuing Education (10) Specify the contributory efforts made by the faculty by developing the course/lab modules, conducting short-term courses/workshops etc., for continuing education :
Module Description . Any other contributory Inst./ Industry Developed / organized by Resource Persons Target Audience Usage and citation etc.

Duration

VII-P.7 New Facility Created (10) Specify new facilities created for strengthening the curriculum and/or meeting the PEOs:

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Module Description In CAYm2 . In CAYm1 .. In CAY ..

Any other contributory Inst./ Industry

Developed / organized by

Duration

Resource Persons

Target Audience

Usage and citation etc.

VII-P.8 Overall Improvements since Last Accreditation, if any, otherwise, since establishment (5) Specify the overall improvements:
Specify the strengths/ weakness In CAYm2 In CAYm1 .. In CAY .. Improvement brought in Contributed by List the PEO(s), which are strengthened Comments, if any

Criterion VIII: Curriculum (100) List all the course modules along with their objectives and outcomes (Ref. Part III):
Units Course . Theory Lab Science / HSS / Professional Core, Elective or Breadth? PEOs specified by Affiliating Institution Additional theory / lab / assignments / tests needed to meet objectives?

Comments

VIII-P.1 Contents of Basic Science, Humanities and Professional Courses Core, Elective, and Breadth (30) Assessment must evaluate the balance in the composition of basic science, humanities, professional courses and their distribution in core and elective and
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breadth offerings, so that the PEOs are satisfied. If such components are not included in the curriculum provided by the affiliated university then the Institution should make additional efforts to impart such knowledge by covering such aspects through contents beyond syllabi. VIII-P.2 Content Delivery (30) Assessment must evaluate the effectivity of teaching content including e-tutorials and delivery. Innovation, if any should be specified. VIII-P.3 Laboratory and Project Work (20) Assessment must evaluate the balance between laboratory /project work and theory, so that the PEOs are satisfied. If enough lab/design/experimentation components are not included in the curriculum provided by the affiliated university then the Institution should make additional efforts to impart such knowledge by covering such aspects through contents beyond syllabi. VIII-P.4 Additional Contents to Bridge Curriculum Gaps (20) Assessment must evaluate program specific contents which are added to bridge curriculum gaps across the courses in order to achieve PEOs and the specific course objectives.

Criterion IX: Programme Educational Objectives (PEOs) (150) List all the course modules along with their PEOs (Ref. Part III) along with Course-files etc.:
PEOs Assessment (Poor / Average / Good / Excellent)
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Comments (e.g., needs, re-working, strengthening, etc.

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Course

Units (Theory Tutorial Lab) .. .. .. ..

Theory

Lab

Assignments / Tests / Exams

Project / Independent Study

Theory

Lab

Assignments / Tests / Exams

Project / Independent Study

IX-P.1 PEOs Mapping with Curriculum (30) Assessment must be based on the PEOs defined for a course or a set of courses, and their mapping with the curriculum. IX-P.2 PEOs Mapping with Content Delivery Theory and Labs (30) Assessment must be based on the PEOs defined for a course or a set of courses, and their mapping with (i) content delivery and (ii) knowledge gained through theory classes and laboratory work. Produce sample course files (best and average quality), handouts showing course deliveries mapped to the identified PEOs. In case of an affiliated institution, there may be a provision for teaching additional topics and holding supplementary tests/examinations in order to achieve the identified PEOs. Produce sample laboratory assignment sheets (best and average quality). This exercise is aimed at assessing the possibility and provision for PEOs mapping with content delivery and the capability of the Institution to do so. IX-P.3 PEOs Mapping with Evaluation (Examinations/Tests/Assignments) (30) Assessment must be based on the PEOs defined for a course or a set of courses, and their mapping with examinations, class tests, and take-home work (assignments and independent study). Produce sample (best and average quality) examination/tests question papers, assignment sheets along with model solutions to assess how the PEOs are achieved through such evaluations. In case of an affiliated institution, there may be a provision for additional/supplementary tests/examinations in order to cater to additional subject topics, required for achieving the identified PEOs. This exercise is aimed at assessing the possibility, provision and capability of the institution to do the above in order to achieve the stated PEOs. IX-P.4 PEOs Mapping with Final Year Project work (30) Assessment of final year students projects must be done considering criteria such as
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 (i) their quality, (ii) the state-of-the-art technology used in execution, (iii) their relevance to industry and academics, (iv) the use and development of theoretical and experimental methods, and (v) the coverage of border areas of the programme. Include a list of five best and average projects from each of the three years CAY, CAYm1 and CAYm2 along with their contributions.
Name of the Student(s) In CAYm2 . In CAYm1 .. In CAY .. Area of Specialization Project Supervisor(s) Contribution / Achievements / Research Output Matching with stated PEOs

Project Title

Publication

IX-P.5 Continuous Improvement in the Process of PEOs Mapping and Assessment (30) Viewing the process of PEOs mapping to the above mentioned criteria as a continuously improving process over the years, attempts must be made to document the effectivity of the mapping processes. This continuous process may also refine/revise the targeted PEOs and their mappings.

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Criterion X: Programme Outcomes and Assessment (100)

X-P.1 Demonstration of Attainment of the Mandatory a-to-k outcomes (Ref. Part III) (50) Evaluation is based on outcome assessment from students, faculty and placement attainments.

X-P.1.1 Assessment of outcomes from students attainment (15) Academic and professional achievements by students in terms of a-to-k-outcomes must be evaluated out as per documented processes. X-P.1.2 Assessment of outcomes due to faculty contributions and achievements (15) Academic and professional contributions of the faculty leading to a-to-k-outcomes and their achievements must be evaluated as per documented processes. X-P.1.3 Assessment of outcomes from placement (10) Assessment of achieved objectives as revealed through placement data (type of jobs, nature of companies, higher studies etc.) must be evaluated as per documented processes. X-P.1.4 Assessment of achievements as disseminated in media/public fora (10) Assessment of achievements, as published in the media/public fora of repute (excluding the internal publications of the Institute, its media partners) must be done based on their impact. X-P.2 Assessment of Outcomes by External Stakeholders (30) X-P.2.1 Documented process and assessment from Industries (10) Evaluation must be done based on documented processes for repeatedly assessing the outcomes by the relevant industries. X-P.2.2 Documented process and assessment from Almuni (10) Evaluation must be done based on documented processes for repeatedly assessing the outcomes by the qualified and relevant alumni. X-P.2.3 Documented process and assessment from Professional Bodies (10) Evaluation must be done based on documented processes for repeatedly assessing the outcomes by the applicable and recognized national/international professional bodies. X-P.3 Effectivity and Efficiency of the Mechanism/Procedure for Continuous Review and Outcome Measurements (20)
Viewing the review and outcome measurement processes as continuously improving, attempts must be made to document the effectivity and efficiency of the mechanism/procedures.
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PART III Curriculum, Syllabi, PEOs and Outcomes

In this part of SAR, the course modules and/or groups of course modules in the programme, should provide the following information: 1. Programme Educational Objectives (PEOs) and Course Objectives, 2. Programme Outcomes as attainable through a course module or a group of course modules, 3. Defined outcomes vis--vis the subset of achievable outcomes for a course module and/or group of course modules, 4. Additional contents beyond the syllabi, if needed, to be provided to meet the outcomes with the course objectives, and 5. How to make provisions for the additional contents, if needed to bridge the gaps, in the academic calendar. The following excerpts are taken from the ABETs Criteria for Accrediting Engineering Programmes:-Programme Educational Objectives (PEOs) Programme educational objectives are broad statements that describe the career and professional accomplishments that the programme is preparing the graduates to achieve. Each programme for which an institution seeks accreditation or reaccreditation must have in place: (a) (b) (c) published educational objectives that are consistent with the mission of the institution and these criteria, a process that periodically documents and demonstrates that the objectives are based on the needs of the programme's various constituents, and an assessment and evaluation process that periodically documents and demonstrates the degree to which these objectives are attained.

Programme Outcomes Programme outcomes are narrower statements that describe what students are expected to know and be able to do by the time of graduation. These relate to the skills, knowledge, and behaviors that students acquire in their matriculation through the programme. Engineering programmes must demonstrate that their students attain the following outcomes: (a) an ability to apply knowledge of mathematics, science, and engineering, (b) an ability to design and conduct experiments, as well as to analyze and interpret data, (c) an ability to design a system, component, or process to meet desired needs within realistic constraints such as economic, environmental, social, political, ethical, health and safety, manufacturability, and sustainability, (d) an ability to function on multidisciplinary teams,
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(e) (f) (g) (h)

an ability to identify, formulate, and solve engineering problems, an understanding of professional and ethical responsibility, an ability to communicate effectively, the broad education necessary to understand the impact of engineering solutions in a global, economic, environmental, and societal context, (i) a recognition of the need for, and an ability to engage in life-long learning, (j) a knowledge of contemporary issues, and (k) an ability to use the techniques, skills, and modern engineering tools necessary for engineering practice. Programme outcomes are outcomes (a) through (k) plus any additional outcomes that may be articulated by the programme. Programme outcomes must foster attainment of programme educational objectives. Assessment Assessment is one or more processes that identify, collect, and prepare data to evaluate the achievement of programme outcomes and programme educational objectives. Evaluation Evaluation is one or more processes for interpreting the data and evidence accumulated through assessment practices. Evaluation determines the extent to which programme outcomes or programme educational objectives are being achieved and results in decisions and actions to improve the programme. There must be an assessment and evaluation process that periodically documents and demonstrates the degree to which the programme outcomes are attained.

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PART IV List of documents / records to be made available during the visit

(Records of three years to be made available, wherever applicable) Institute Specific I.1. Land papers, built-plan and approval etc. I.2. Composition of GC/GB, Senate and other Academic and Administrative bodies, their functions and responsibilities. List of all the meetings held in the past 3 years along with the attendance records. Representative minutes and action-taken reports of a few meetings of such bodies along with the list of current faculty members who are members of such bodies. I.3. Rules, policies and procedures published by the Institution including service book and academic regulations and other along with the proof that the employees/students are aware of the rules and procedures. I.4. Budgeted allocation and utilization : Audited statement of accounts I.5. Informative web site I.6. Library resources books and journal holdings, I.7. Listing of core, computing and manufacturing etc. labs I.8. Records of T & P and career and guidance cells I.9. Records of safety checks and critical installations I.10. Medical care records and usages of ambulance etc. I.11. Academic calendar, schedule of tutorial and makeup classes I.12. Course handouts/files along with PEOs; list of additional topics to meet PEOs and outcomes. I.13. Set of question papers, assignments, evaluation schemes etc. I.14. Feedback proforma, analysis and corrective actions I.15. Documented feedback received from the stake-holders (e.g., Industries, Parents, Alumni, Financiers etc.) of the Institution I.16. List of faculty who teach first year courses along with their qualifications I.17. First year results. Programme Specific P.1 NBA accreditation reports of the past visits, if any P.2 Department budget and allocations of the past 3 years P.3 Admission seats filled and ranks (3y data) P.4 List/Number of students who clear the programme in 4y (3y data) P.5 Av. Grade point (CGPA) (3y data of students CGPA/percentage) P.6 Placement and higher studies data (3y data) P.7 Professional society activities, events, conferences organized etc. P.8 List of students papers along with hard-copies of the publications; professional society publications/magazines etc. P.9 Sample best and average project reports/theses P.10 Details of faculty student ratio P.11 Faculty details with their service books, salary details, sample appointment
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letters, promotion and award letters/certificates P.12 Faculty list with designation, qualification, joining date, publication, R & D, interaction details P.13 List of faculty publications along with DOIs and publication/citation details P.14 List of R & D and consultancy projects along with approvals and project completion reports P.15 List and proofs of faculty interaction with outside world P.16 List of class rooms, faculty rooms, P.17 List of programme specific labs and computing facility within dept. P.18 List of non-teaching staff with their appointment letters etc P.19 List of short-term courses, workshop arranged and course-modules developed P.20 Records of new programme specific facility created, if any P.21 Records of overall programme specific improvements, if any P.22 Curriculum, PEO/Course objectives and Outcomes, P.23 Known gaps in the curriculum vis--vis PEOs and Outcomes P.24 List of contents beyond syllabi and schedule in academic calendar, if any P.25 Course files, plan of course delivery, question papers, assignments, list of experiments etc. ***

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