PHILIPPINE STANDARD ON RELATED SERVICES 4400

(Previously PSA 920)

ENGAGEMENTS TO PERFORM AGREED-UPON PROCEDURES REGARDING FINANCIAL INFORMATION CONTENTS

Paragraph Introduction ... .............................................................................................................. 1-3 Objective of an Agreed-Upon Procedures Engagement ... ........................................... 4-6 General Principles of an Agreed-Upon Procedures Engagement ............................... 7-8 Defining the Terms of the Engagement ... ................................................................. 9-12 Planning ........................................................................................................................ 13 Documentation ... ........................................................................................................... 14 Procedures and Evidence ... ..................................................................................... 15-16 Reporting ... ............................................................................................................ 17-18 Effective Date Acknowledgment Appendix 1: Illustration of an Engagement Letter for an Agreed-Upon Procedures Engagement Appendix 2: Illustration of a Report of Factual Findings in Connection with Accounts Payable

Philippine Standard on Related Services (PSRS) 4400, Engagements to Perform Agreed-upon Procedures Regarding Financial Information should be read in the context of the Preface to the Philippine Standards on Quality Control, Auditing, Review, Other Assurance and Related Services, which sets out the application and authority of PSRSs.

ENGAGEMENTS TO PERFORM AGREED-UPON PROCEDURES REGARDING FINANCIAL INFORMATION

Introduction
1. The purpose of this Philippine Standard on Related Services (PSRS) is to establish standards and provide guidance on the auditors 1 professional responsibilities when an engagement to perform agreed-upon procedures regarding financial information is undertaken and on the form and content of the report that the auditor issues in connection with such an engagement. This PSRS is directed toward engagements regarding financial information. However, it may provide useful guidance for engagements regarding nonfinancial information, provided the auditor has adequate knowledge of the subject matter in question and reasonable criteria exist on which to base findings. Guidance in the Philippine Standards on Auditing (PSAs) may be useful to the auditor in applying this PSRS. An engagement to perform agreed-upon procedures may involve the auditor in performing certain procedures concerning individual items of financial data (for example, accounts payable, accounts receivable, purchases from related parties and sales and profits of a segment of an entity), a financial statement (for example, a balance sheet) or even a complete set of financial statements.

2.

3.

Objective of an Agreed-Upon Procedures Engagement

4. The objective of an agreed-upon procedures engagement is for the auditor to carry out procedures of an audit nature to which the auditor and the entity and any appropriate third parties have agreed and to report on factual findings. As the auditor simply provides a report of the factual findings of agreed-upon procedures, no assurance is expressed. Instead, users of the report assess for themselves the procedures and findings reported by the auditor and draw their own conclusions from the auditors work. The report is restricted to those parties that have agreed to the procedures to be performed since others, unaware of the reasons for the procedures, may misinterpret the results.

5.

6.

General Principles of an Agreed-Upon Procedures Engagement

7. The auditor should comply with the Code of Ethics for Professional Accountants in the Philippines issued by the Philippine Board of Accountancy (the Ethics Code). Ethical principles governing the auditors professional responsibilities for this type of engagement are:

The term auditor is used throughout the pronouncements of the Philippine Auditing and Assurance Standards Council when describing both audit, review, other assurance and related services that may be performed. Such reference is not intended to imply that a person performing review, other assurance or related services need be the auditor of the entitys financial statements.

ENGAGEMENTS TO PERFORM AGREED-UPON PROCEDURES REGARDING FINANCIAL INFORMATION

(a) (b) (c) (d) (e) (f)

Integrity; Objectivity; Professional competence and due care; Confidentiality; Professional behavior; and Technical standards.

Independence is not a requirement for agreed-upon procedures engagements; however, the terms or objectives of an engagement may require the auditor to comply with the independence requirements of the Ethics Code. Where the auditor is not independent, a statement to that effect would be made in the report of factual findings. 8. The auditor should conduct an agreed-upon procedures engagement in accordance with this PSRS and the terms of the engagement.

Defining the Terms of the Engagement

9. The auditor should ensure with representatives of the entity and, ordinarily, other specified parties who will receive copies of the report of factual findings, that there is a clear understanding regarding the agreed procedures and the conditions of the engagement. Matters to be agreed include the following: Nature of the engagement including the fact that the procedures performed will not constitute an audit or a review and that accordingly no assurance will be expressed. Stated purpose for the engagement. Identification of the financial information to which the agreed-upon procedures will be applied. Nature, timing and extent of the specific procedures to be applied. Anticipated form of the report of factual findings. Limitations on distribution of the report of factual findings. When such limitation would be in conflict with the legal requirements, if any, the auditor would not accept the engagement.

10.

In certain circumstances, for example, when the procedures have been agreed to between the regulator, industry representatives and representatives of the accounting profession, the auditor may not be able to discuss the procedures with all the parties who will receive the report. In such cases, the auditor may consider, for example, discussing the procedures to be applied with appropriate

ENGAGEMENTS TO PERFORM AGREED-UPON PROCEDURES REGARDING FINANCIAL INFORMATION

representatives of the parties involved, reviewing relevant correspondence from such parties or sending them a draft of the type of report that will be issued. 11. It is in the interests of both the client and the auditor that the auditor sends an engagement letter documenting the key terms of the appointment. An engagement letter confirms the auditors acceptance of the appointment and helps avoid misunderstanding regarding such matters as the objectives and scope of the engagement, the extent of the auditors responsibilities and the form of reports to be issued. Matters that would be included in the engagement letter include the following: A listing of the procedures to be performed as agreed upon between the parties. A statement that the distribution of the report of factual findings would be restricted to the specified parties who have agreed to the procedures to be performed.

12.

In addition, the auditor may consider attaching to the engagement letter a draft of the type of report of factual findings that will be issued. An example of an engagement letter appears in Appendix 1 to this PSRS.

Planning
13. The auditor should plan the work so that an effective engagement will be performed.

Documentation
14. The auditor should document matters which are important in providing evidence to support the report of factual findings, and evidence that the engagement was carried out in accordance with this PSRS and the terms of the engagement.

Procedures and Evidence

15. 16. The auditor should carry out the procedures agreed upon and use the evidence obtained as the basis for the report of factual findings. The procedures applied in an engagement to perform agreed-upon procedures may include the following: Inquiry and analysis. Recomputation, comparison and other clerical accuracy checks. Observation. Inspection. Obtaining confirmations.

ENGAGEMENTS TO PERFORM AGREED-UPON PROCEDURES REGARDING FINANCIAL INFORMATION

Appendix 2 to this PSRS is an example report which contains an illustrative list of procedures which may be used as one part of a typical agreed-upon procedures engagement.

Reporting
17. The report on an agreed-upon procedures engagement needs to describe the purpose and the agreed-upon procedures of the engagement in sufficient detail to enable the reader to understand the nature and the extent of the work performed. The report of factual findings should contain: (a) (b) (c) (d) (e) Title; Addressee (ordinarily the client who engaged the auditor to perform the agreed-upon procedures); Identification of specific financial or non-financial information to which the agreed-upon procedures have been applied; A statement that the procedures performed were those agreed upon with the recipient; A statement that the engagement was performed in accordance with the Philippine Standard on Related Services applicable to agreed-upon procedures engagements; A statement that the auditor is not independent of the entity, if such is the case; Identification of the purpose for which the agreed-upon procedures were performed; A listing of the specific procedures performed; A description of the auditors factual findings including sufficient details of errors and exceptions found; Statement that the procedures performed do not constitute either an audit or a review and, as such, no assurance is expressed; A statement that had the auditor performed additional procedures, an audit or a review, other matters might have come to light that would have been reported; A statement that the report is restricted to those parties that have agreed to the procedures to be performed; A statement (when applicable) that the report relates only to the elements, accounts, items or financial and non-financial

18.

(f) (g) (h) (i) (j) (k)

(l) (m)

ENGAGEMENTS TO PERFORM AGREED-UPON PROCEDURES REGARDING FINANCIAL INFORMATION

information specified and that it does not extend to the entitys financial statements taken as a whole; (n) (o) (p) Date of the report; Auditors address; and Auditors signature.

Appendix 2 to this PSRS contains an example of a report of factual findings issued in connection with an engagement to perform agreed-upon procedures regarding financial information.

Effective Date
This PSRS is effective for engagements to perform agreed-upon procedures undertaken beginning on or after December 31, 2003.

Acknowledgment
This PSRS is based on International Standard on Related Services 4400, Engagements to Perform Agreed-Upon Procedures Regarding Financial Information, issued by the International Auditing and Assurance Standards Board. This PSRS 4400 differs from ISRS 4400 mainly with respect to the deletion of the phrase relevant national standards or practices, or variants of this phrase mainly in the example engagement letter and illustrative reports presented in the appendices.

Public Sector Perspective

1. The report in a public sector engagement may not be restricted only to those parties that have agreed to the procedures to be performed, but made available also to a wider range of entities or people (for example, a parliamentary investigation about a specific public entity or governmental department). It also has to be noted that public sector mandates vary significantly and caution has to be taken to distinguish engagements that are truly agreed-upon procedures from engagements that are expected to be audits of financial information, such as performance reports.

2.

ENGAGEMENTS TO PERFORM AGREED-UPON PROCEDURES REGARDING FINANCIAL INFORMATION

Appendix 1 Illustration of an Engagement Letter for an Agreed-Upon Procedures Engagement

The following letter is for use as a guide in conjunction with paragraph 9 of this PSRS and is not intended to be a standard letter. The engagement letter will need to be varied according to individual requirements and circumstances. To the Board of Directors or other appropriate representatives of the client who engaged the auditor: This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services that we will provide. Our engagement will be conducted in accordance with the Philippine Standard on Related Services applicable to agreed-upon procedures engagements and we will indicate so in our report. We have agreed to perform the following procedures and report to you the factual findings resulting from our work: (Describe the nature, timing and extent of the procedures to be performed, including specific reference, where applicable, to the identity of documents and records to be read, individuals to be contacted and parties from whom confirmations will be obtained.) The procedures that we will perform are solely to assist you in (state purpose). Our report is not to be used for any other purpose and is solely for your information. The procedures that we will perform will not constitute an audit or a review made in accordance with Philippine Standards on Auditing or Philippine Standards on Review Engagements and, consequently, no assurance will be expressed. We look forward to full cooperation with your staff and we trust that they will make available to us whatever records, documentation and other information requested in connection with our engagement. Our fees, which will be billed as work progresses, are based on the time required by the individuals assigned to the engagement plus out-of-pocket expenses. Individual hourly rates vary according to the degree of responsibility involved and the experience and skill required. Please sign and return the attached copy of this letter to indicate that it is in accordance with your understanding of the terms of the engagement including the specific procedures which we have agreed will be performed.

ENGAGEMENTS TO PERFORM AGREED-UPON PROCEDURES REGARDING FINANCIAL INFORMATION

XYZ & Co Acknowledged on behalf of ABC Company by (signed)

Name and Title Date

ENGAGEMENTS TO PERFORM AGREED-UPON PROCEDURES REGARDING FINANCIAL INFORMATION

Appendix 2 Illustration of a Report of Factual Findings in Connection with Accounts Payable

REPORT OF FACTUAL FINDINGS To (those who engaged the auditor) We have performed the procedures agreed with you and enumerated below with respect to the accounts payable of ABC Company as at (date), set forth in the accompanying schedules (not shown in this example). Our engagement was undertaken in accordance with the Philippine Standard on Related Services applicable to agreed-upon procedures engagements. The procedures were performed solely to assist you in evaluating the validity of the accounts payable and are summarized as follows: 1. We obtained and checked the addition of the trial balance of accounts payable as at (date) prepared by ABC Company, and we compared the total to the balance in the related general ledger account. We compared the attached list (not shown in this example) of major suppliers and the amounts owing at (date) to the related names and amounts in the trial balance. We obtained suppliers statements or requested suppliers to confirm balances owing at (date). We compared such statements or confirmations to the amounts referred to in 2. For amounts which did not agree, we obtained reconciliations from ABC Company. For reconciliations obtained, we identified and listed outstanding invoices, credit notes and outstanding checks, each of which was greater than xxx. We located and examined such invoices and credit notes subsequently received and checks subsequently paid and we ascertained that they should in fact have been listed as outstanding on the reconciliations.

2. 3. 4.

We report our findings below: (a) (b) (c) (d) With respect to item 1 we found the addition to be correct and the total amount to be in agreement. With respect to item 2 we found the amounts compared to be in agreement. With respect to item 3 we found there were suppliers statements for all such suppliers. With respect to item 4 we found the amounts agreed, or with respect to amounts which did not agree, we found ABC Company had prepared reconciliations and that the credit notes, invoices and outstanding checks over

ENGAGEMENTS TO PERFORM AGREED-UPON PROCEDURES REGARDING FINANCIAL INFORMATION

xxx were appropriately listed as reconciling items with the following exceptions: (Detail the exceptions) Because the above procedures do not constitute either an audit or a review made in accordance with Philippine Standards on Auditing or Philippine Standards on Review Engagements, we do not express any assurance on the accounts payable as of (date). Had we performed additional procedures or had we performed an audit or review of the financial statements in accordance with Philippine Standards on Auditing or Philippine Standards on Review Engagements, other matters might have come to our attention that would have been reported to you. Our report is solely for the purpose set forth in the first paragraph of this report and for your information and is not to be used for any other purpose or to be distributed to any other parties. This report relates only to the accounts and items specified above and does not extend to any financial statements of ABC Company, taken as a whole. AUDITOR Date Address