Sample Format of Meeting Minutes The following is a sample format when creating minutes of a meeting.

The minutes are usually completed by the Chapter Secretary, but can be assigned to someone else by the President Chapter Name: Date/Time of Meeting: Location of Meeting: Members Present: (list all members that attended meeting) Members Apologies: (list members that did not attend the meeting) Guests: (list any guests that attended such as speakers, or any potential new members) Reading and Approval of Minutes: (specify date of minutes being approved) Agenda Item #1: Officer Reports (create separate agenda items for each officer report) Discussion: (summarize the discussion at the meeting) Action: (list any action to be taken by whom and by when) Agenda Item #2: Advisors Report Discussion: (summarize the discussion at the meeting) Action: (list any action to be taken by whom and by when) Agenda Item #3: Committee Reports (create separate agenda items for each committee report) Discussion: (summarize the discussion at the meeting) Action: (list any action to be taken by whom and by when) Agenda Item #4: Old Business (create separate agenda item for each unfinished business item) Discussion: (summarize the discussion at the meeting) Action: (list any action to be taken by whom and by when) Agenda Item #5: New Business (create separate agenda item for each new business item) Discussion: (summarize the discussion at the meeting) Action: (list any action to be taken by whom and by when) Announcements: (list any announcements made) Future Agenda Items: (list any suggested agenda items that are to be tabled for the next meeting) Next Meeting: (list Date/Time/Location of the next meeting) Minutes Prepared By: (minutes of meetings should be written up and emailed to all members for review within one week of the meeting. Copies may also be provided at the next chapter meeting)

MINUTES OF ENGLISH LANGUAGE PANEL MEETING No: 1 Year: 2009 Date : 19.1.2009 Time : 1.00 p.m Venue : staffroom ATTENDANCE PRESENT
1. 2. 4. 5. 6. 7. 8. 9. PUAN ASMAD BT. SALLEH (Panel Head) PUAN NORAINI MOHAMAD (EXCELLENT TEACHER) PUAN NUR THALITHAH BT. HAMZAH PUAN CIK NASIRAH BT.CHE DAUD PUAN WAN AZIZAH BT WAN ALI CIK SABARIAH BT. ABDULLAH ENCIK WAN IKHRAM ZAKI BIN WAN ABAS ENCIK ZAINAL BIN SAID

3. DR WAN ZAWAWI BIN WAN ISMAIL

10. ENCIK MOHD. YUSRY BIN YAHYA

1. WELCOMING ADDRESS BY THE CHAIRPERSON The Panel Head thanked all the members for their presence. She highlighted that the main purpose of the meeting is to discuss on the yearly activities which the panel should carry out to improve the mastery of English Language among teachers and students. She also congratulates all the English Language Teachers especially the form three team for their effort and hard work though the results went down with one student getting C. She hopes the teachers will perform better this year so that the victory is ours this year. 2. CONFIRMATION OF PREVIOUS MINUTES The minutes was confirmed as proposed by Pn. Cik Nasirah and seconded by Pn Wan Azizah without any amendments.
3. MATTERS ARISING

No arising matter raised up in the meeting as everything was well done for the year 2008. 4. DISCUSSIONS 4.1 Appointment of English Language Panel Secretary The Panel has agreed to appoint Pn. Nur Thalithah Hamzah as the secretary for this year. It is agreed that the appointment of co-ordinators and teacher in charge of setting the examinations question papers for each form as stated in the handout given. 4.2 Panel Management It is agreed that the writing of the lesson plan follow the format given in the School Tactical Management Manual. It can be typed or hand-written. 4.3 Programmes and strategies for 2009

It is agreed that English Language Panel plan strategies and programmes that can enhance the students achievement in all aspects , academic as well as non- academic. 4.3.1 Academic 4.3.1.1 . Journal Writing It is agreed that Journal Writing be introduced to all students in all forms. The objectives of this programme are to encourage students to write well in English, to elaborate ideas, to instill the interest towards learning English Language among students and to make the students feel that learning English is fun. It is agreed that this programme be implemented to all forms and will be the responsible of the English Language Coordinators of each form to monitor the programme. It must be carried out as soon as possible. The implementation of this programme is as follows: i. Students are to write a paragraph a day (form one and form two students) or an essay a week (form 3,4 and 5 students) ii. Students must pass up their work on every Thursday and teachers must check and give some comments on the students work and return their work on every Monday the following week. iii. Teachers can provide the topics or let students choose their own topics. iv. Students must write in the foolscap paper to familiarize them with the length of essay needed. Action : All the English Language teachers. 4.3.1.2. Literature Component. It is resolved that the teaching of literature component be carried out and finished at the end of the year. Form five teachers are reminded to finish teaching THE PEARL by April. Other forms it must be finished by July. Teachers are reminded to coordinate the topics taught to students especially for short stories and poetry. Rationale to make setting of examination questions easier. Action: All English Language Teachers. 4.3.1.3 Oral Assessment It is agreed that oral assessment be carried out for all forms. Marks will be recorded twice a year , once in April and another one in August using the forms provided by the panel. Action : All English Language teachers. 4.3.1.4 NILAM Programme It is resolved that this programme be carried out as usual. This programme focuses on enhancing the reading skills among students. To support this, panel has come out with the compilation of short stories. It has been distributed to all students last year. Teachers are reminded to remind the students to use the materials for their readings and write the report in the NILAM book report. Teachers are to monitor that this programme worked as planned. Other reading materials are allowed,too. It is hoped that by reading ,students are able to increase their grammar, vocabulary and points elaboration skills.

Action: All English Language Teachers. 4.3.1.5 Staff Development Programme It is agreed that several workshops on Photoshop , Power Point, Excel and how to use the scanner machine be carried out to EL teachers. The ITC ,En. Rashid and Ust.Fadhil have agreed to become the facilitators. Action: Panel Head 4.3.1.5 E-Learning It is agreed that the Panel came out with modules for on-line teaching and learning. Teachers are urged to find materials on grammar, vocabulary, literature components or anything related and hand them to Pn.Wan Azizah . For compilation before being uploaded in the school website. Action: Pn.Wan Azizah 4.3.2 Co-academic It is agreed that the co-academic activities be carried out as stated below. Activities Public Speaking Debate Drama Choral Speaking Form 5 4 3 2&1

Inter class Public Speaking and Debate Competition will be held on mid-February. Action: All Forms Coordinators 5.0 Other Matters 5.1 The Panel Head reminded everyone to work on time especially when dealing with marks ,post-mortem and head counting. 5.2 The Treasurer urged members to pay the panel fees of RM 5.00 per month .The collection will be used for pot-luck , souvenirs and other panel activities. 5.3 The Secretary urged all members to lend their hands on any activities or programmes shouldered to the panel. Should there be any problems faced, solve them together . Do not blame each other. 5.4 Dr. Wan Zawawi reminded everyone that proper communication is much welcome among members to ensure every plan made by the panel work well. Not only that , a good communication will ensure a close-knit relationship among members. The meeting is adjourned at 2.15 p.m Reported by, Verified by. ..................... (NUR THALITHAH HAMZAH) (ASMAD SALLEH) Secretary Panel Head English Language Panel