Kick of Meeting Report

Kick-off Meeting Report
Page 1 of 2 Prior to each individual Newbuilding project a kick-off meeting between the Surveyor and the shipbuilder (It is higly recommended to invite also the main subcontractors.) has to take place to discuss the items listed below. The meeting has to take into account the shipbuilders construction facilities and ship type and deal as well with subcontractors if it is known that the builder proposes to use them. A record of the meeting is to be made using this specific GL Form. This record has to be kept updated as relevant circumstances are changing during construction process. Name of Shipyard Newbuilding No. GL Reg. No. Participants Welding Workshop Approval Certificate No. WF Valid until (yyyy:mm:dd) Range of approval
(Welding production schedule; components, materials, welding process, welding consumables and auxiliary materials etc)
HH
Workshop Facilities Remarks:
acceptable
to be improved 1
Subcontracting (GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 1 F 2 Placing subcontracts if necessary, continue on separate sheet.) Companys name Function Welding, painting, NDT Technical qualification / GL workshop approval Certificate No., range of approval
Quality Control System Obtained Approval Certified by Expiry Date Remarks (scope, etc.)
Proposed improvements to be specified under remarks.
The latest edition of the General Terms and Conditions of Germanischer Lloyd is applicable. German law applies. Germanischer Lloyd Z449GE / 2009-03 / IO-P
Shipbuilding function 1 1.1
Page 2 of 4 Documentation available to surveyor during construction Proof of qualification of the welding supervision personnel
Welding (if applicable refer to welding workshop approval)

Welding supervision
(GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 2 B 2 Welding shop supervisory staff, EN 719/ISO 14731)
Welding supervision has to be sufficient. Clarify area of responsibility and tasks Remarks:
1.2
Welder/Operator
(GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 2 B 3 Welders and operators)
Sufficient number of qualified welders/operators. 6 monthly recognition of the welding supervisor or employer. Remarks:
Shipbuilder's records with individual's identification, List of valid welder qualification tests
1.3
Welding procedures
(GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 2 D Welding Procedure Tests)
All weld joint configurations, positions and materials are to be covered by approved welding procedures. Welding procedure tests shall be carried out under the Society's supervision before starting the fabrication work. Remarks:
Approved welding procedure specification and welding plan relevant to the ship project or process, List of all welding procedure specifications relevant for the project
1.4
Welding consumables
(GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 1 E Welding Consumables and Auxiliary Materials)
Approved welding consumables of adequate quality grades according to the relevant base material and material thickness Remarks:
Consumable specification and approval status. List of all consumables used.
1.5
Welding equipment Equipment is correctly calibrated and maintained. Machinery and equipment are on a scale necessary for proper performance of the welding work. Remarks:
Shipbuilders maintenance and calibration records
1.6
Welding environment
(IACS Recommendation 47)
Satisfactory environment, welding areas have to be clean, dry and well lit. Remarks:
1.7
NDT
(GL Rules Materials and Welding, Part 3, Ch. 2, Sec. 4 Non-destructive Testing of Welds)
NDT is carried out by qualified operators capable of ensuring that welds are substantially free from significant indicators. Agree on treatment of serious nonconformities. Remarks:
Welding and NDT plans, NDT reports, documentary proof of qualifications of the test personnel, Shipbuilders and recognised standards and rules as applicable.
Germanischer Lloyd
Z449GE / 2009-03 / IO-P
Page 3 of 4 Documentation available to surveyor during construction Material certificates, Shipbuilder's production standard, Procedures for hot forming
Steel preparation and fit up

Surface preparation, marking and cutting
(GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 1 F 4 Marking and identification of materials; IACS Recommendation 47)
Traceability and acceptability of material, check of steel plates & profiles materials type, scantling identification, testing marks. Preventive measures for misuse of materials. Remarks:
2.2
Alignment, fit-ups, gaps

(GL Rules Materials and Welding, Part 3, Ch. 3, Sec. 1 H Execution of Welds; IACS Recommendation 47)
Alignment, fit-ups, gaps have to be in line with relevant welding procedures, shipbuilding standard and approved drawings. Remarks:
Shipbuilders and recognised standards, approved welding procedures
2.3
Steelwork process, e.g. sub assembly, block, grand and mega block assembly, pre-erection and erection, closing plates
(GL Rules Materials and Welding, Part 3, Ch. 3, Sec. 1 Welding of Hull Structures; IACS Recommendation 47)
Compliance with approved drawings, visual examination of welding and material, check alignment and deformations Remarks:
Approved plans, Shipbuilder's inspection records, Shipbuilder's and recognised standards and rules as applicable, Construction plan
2.4
Deviations
(GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 1 F 3 Deviation from approved working documents, repairs)
Documentation
Remarks:
Tightness testing, including leak and hose testing, hydro pneumatic testing. Structural testing
(GL Rules Ship Technology Part 1, Ch. 1, Sec. 12 H Testing for Tightness; IACS UR S14)
Tank plan, Shipbuilders inspection records.
Specify test method (vacuum test, pressure test, air injection test), kind of tanks and documentation Remarks:
Corrosion protection systems, e.g. coatings, impressed current cathodic protection

(GL Rules Ship Technology Part 1, Ch. 1, Sec. 35 Corrosion Protection)
Manufacturer's and builder's specification Thickness measurement records
Specify coating inspector, manufacturer, coating thickness, control standard. Remarks:
Germanischer Lloyd
Z449GE / 2009-03 / IO-P
Page 4 of 4 Documentation available to surveyor during construction Certificates
Installation, welding and testing of the following

Hatch covers. Doors and ramps integral with the shell and bulkheads
(GL Rules Ship Technology Part 1, Ch. 1, Sec. 17 B 5.4 Tightness test, trials)
Specify test methods Remarks:
5.2
Rudders Remarks:
Certificates, Shipbuilder inspection records
5.3
Forgings and castings Compliance with approved drawings, visual examination of welding and material. Check of alignment and deformation. Remarks:
Approved plans, Shipbuilder's inspection records, Shipbuilders and recognised standards and rules as applicable, Construction plan, Material certificates. Tank Plan, Shipbuilders inspection records.
5.4
Equipment forming the watertight and weather tight integrity of the ship, e.g. overboard discharges, air pipes, ventilators Remarks:
Freeboard marks and draft marks. Principal dimension

Has to be within allowable tolerances and in accordance with the freeboard assignment. Clarify measurement method and equipment, documentation. Remarks:
Safety Construction Certification

List of Deficiencies and Outstandings Remarks:
Herewith we confirm, that above mentioned items have been discussed.
Place/Date
Stamp
Signature of Surveyor
Place/Date
Stamp
Signature of Company
Germanischer Lloyd
Z449GE / 2009-03 / IO-P

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Kick-off Meeting Report

Workshop Facilities Remarks:

Proposed improvements to be specified under remarks.

Shipbuilding function 1 1.1

Welding (if applicable refer to welding workshop approval)

Consumable specification and approval status. List of all consumables used.

Shipbuilders maintenance and calibration records

Z449GE / 2009-03 / IO-P

Shipbuilding function 2 2.1

Steel preparation and fit up

Alignment, fit-ups, gaps

Shipbuilders and recognised standards, approved welding procedures

Tank plan, Shipbuilders inspection records.

Corrosion protection systems, e.g. coatings, impressed current cathodic protection

Manufacturer's and builder's specification Thickness measurement records

Specify coating inspector, manufacturer, coating thickness, control standard. Remarks:

Z449GE / 2009-03 / IO-P

Shipbuilding function 5 5.1

Page 4 of 4 Documentation available to surveyor during construction Certificates

Installation, welding and testing of the following

Specify test methods Remarks:

Certificates, Shipbuilder inspection records

Freeboard marks and draft marks. Principal dimension

Safety Construction Certification

Herewith we confirm, that above mentioned items have been discussed.

Z449GE / 2009-03 / IO-P

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