ASSOCIATION OF COLLEGIATE WATER POLO COACHES

BYLAWS
FOUNDED IN 2005
A NON-PROFIT ASSOCIATION INCORPORATED ORDER THE LAWS OF THE STATE OF CALIFORNIA

CHARTERED DECEMBER 1, 2007 RATIFIED AND ACCEPTED DECEMBER 6, 2008 Article I: Name The name of the association is ASSOCIATION OF COLLEGIATE WATER POLO COACHES Article II: Offices of the Association Section 1: Principle office. The principle office of the association for the transaction of the activities and affairs of the Association is located at 4597 Alcott Street, Denver, Colorado, 80211. Section 2: Change of Address. The Board of Directors (Board) of the Association may change the principal office of the Association from one location to another. Any change of location of the principal office shall be noted by the Secretary of the Board on the Bylaws opposite the Section, or the Section may be amended to state the new location. Section 3: Other Offices. The Board may at any time establish branch or subordinate offices at any place or places where the Association is qualified to conduct its activities. Article III: Purpose The mission of the association is to promote the development and advancement of collegiate water polo. This shall be accomplished by providing its membership with professional education, services, training and a united voice. Article IV: Membership Section 1. Anyone who is actively coaching water polo on the collegiate level shall be eligible for active membership. The Association shall consist of Active Members, Life Members, Honorary Members and Associate Members. Section 2. Yearly dues for Active Members shall be determined by action of the Board of Directors and shall be payable to the Treasurer. The annual dues period begins September 1 of each year. Section 3. Honorary Memberships may be conferred upon any person who has made a major contribution to water polo or aquatics in general, upon approval of the Board of Directors.

Sections 4. A Life Membership will be conferred upon the Active Member who has coached for at least 25 years at the collegiate level, been a bona fide ACWPC member for 25 years and has retired from coaching. Life members will pay a $25.00 annual membership fee. This entitles the Life Member to receive all mailings, and attend any meetings/clinics of the Association as an exofficio member. Section 5. Associate Memberships shall be offered to outstanding water polo personalities, educators, patrons and other people who are interested in supporting the objectives of the Association. Associate Members shall have no voting privileges but may attend all of the functions of the Association. Yearly dues shall be determined by action of the Board of Directors and shall be payable to the Treasurer. Article V: Board of Directors Section 1: Number. The activities and affairs of the Association shall be managed, and all corporate powers shall be exercise, by or under the direction of the Board. The authorized number of Directors shall not be greater than twelve (12) or less than one (1) until changed by amendment to these Bylaws duly adopted by the Board. The exact authorized number shall be set, within such upper limit, by resolution of the Board. Section 2: Composition and Qualifications. The Board shall be composed of and elected as follows: President, Vice President, Secretary, Treasurer. The immediate Past President of the Association and the Executive Director of the Association will be ex-officio members of the Board of Directors. Section 3. Terms of Directors. The terms for the officers of the Board of Directors shall continue for so long as he or she shall serve in his/her respective position and shall be limited to a period of three (3) years. The Divisional members will be elected at their respective national championships provided a quorum exists at the nominating meeting (15% of membership within the Division). If a member resigns or doesn't accept the position, the annual meeting of the Association will serve as the forum for nominations and elections provided a quorum exists. If a simple majority can't be reached, a mail vote for this position should occur as soon as possible after the conclusion of the annual meeting. Section 4. Resignation. Any Director on the Board may resign at any time by giving notice in writing to the President or Secretary of the Association and, unless otherwise indicated in the notice, such resignation shall be effective as of the date of the notice. Where a Director who has qualified for his or her position by reason of holding an office or position ceases to hold that position, that director shall be deemed to have resigned effective with the date upon which he or she ceases to hold the office or position in question. Section 5. Responsibilities. The Board of Directors shall manage the general affairs of the Association, except as hereinafter specified. Such affairs shall consist of: a. Fulfilling directives given to it by the membership at the annual meeting, meetings at respective championships, special meetings or mail vote: b. Presentation of policy options to the membership at the annual meeting, special meetings or by mail vote for adoption or ratification: c. Attending the annual meeting and the appropriate national water polo championships: d. Chairing appropriate committees and actively helping in the solicitation of sponsorships:

e. Acting for the Association between annual meetings: f. Maintenance of an active program throughout the year: g. Provide recommendations to the membership of potential Board members based on demonstrated service to the Association. Article VI: Meetings Section 1. The Association and its Board of Directors shall hold one Annual Meeting at a site and time selected by the President with the approval of the Board of Directors. The Board of Directors may call special meetings as deemed necessary. Directors may call teleconferences with one-week notice to general members, and 3 day notice executive board members as deemed necessary. Section 2. The board of directors shall have one teleconference on the second Tuesday in the months of January and August at 8:00 am PST. Section 3. A meeting at each Collegiate National Championship will be run by the respective Board Member responsible for that championship. The business and services of the Association and a review of the minutes of the annual meeting will be discussed. Section 4. Special meetings of the Association or the Board of Directors may be called by the President upon authorization by the Board of Directors. Section 5. The Secretary shall notify all members by mail, or electronic mail, of any meetings of the Association and minutes of all such meetings. Section 6. The President shall prepare an agenda for all meetings of the Board of Directors, Annual Meetings, and special meetings. The agenda shall show the time and place of the meeting and shall be made available prior to the meeting. Article VII: Quorum A Quorum to conduct Association business at the Annual Meeting shall consist of not less than fifteen (15) percent of the current membership. A member may send in his/her vote on all issues to be discussed at the annual meeting. If there isn't 15% it will be announced at the start of the meeting and all motions will be recommendations and the items mailed out to the general membership. In a mail vote, once an item is voted upon the results will be posted on the Association website for the membership to view and included in the next regular mail out. This should include the number needed for passage and what percentage voted. A simple majority is needed for any item to pass. A mail out vote must be received back to the Secretary within thirty (30) days after the date upon which the question was mailed. A quorum of the Board of Directors shall consist of at least a simple majority of its members. If necessary, the immediate Past President may substitute for an absent Board member in order to achieve a quorum. Article VIII: Committees Section 1. Committees shall be designated as the Executive Committee, President's Committee, Continuing Committees, Standing Committees and Joint Committees. Section 2. The Executive Committee shall be constituted by the Officers of the Association and shall be empowered to conduct the affairs of the Association between meetings of the entire Board of Directors.

Section 3. President's Committees shall be appointed by the President and shall expire with his/her term of office. Section 4. Membership on a Continuing Committee shall be by appointment by the President when a vacancy occurs. A Continuing Committee is one whose assignment extends beyond the term of office for which the President is elected. Specific projects or problems may be assigned to a Continuing Committee. Such committees shall continue until discharged by official action of the Board of Directors, or official action of the membership at the annual meeting or by mail vote. Section 5. Standing Committee members shall be appointed by the President or his/her delegates. A Standing Committee is assigned a given task which may extend indefinitely. Standing Committees presently functioning are: a. Awards b. Membership c. Legislative d. NCAA Rules and Officials e. Records/Stats f. Education/Clinic g. Publicity/Poolside/Media Section 6. Joint Committees shall be authorized and appointed by the President or his/her delegate. A Joint Committee is one that deals with a specific project or problem in cooperative relationships with one or more outside associations or organizations. The following Joint Committees are currently functioning: a. Long-Range Planning b. Forum c. Save our Sport d. Media Section 7. All committee chairpersons shall submit a written report to the President and the Secretary by April 1st of each year. These reports will be shared with the membership on the Association website and reported on at the annual meeting. Section 8. Each committee shall keep a file of its actions. This file shall be maintained by the chairperson of the committee and shall be passed on the each succeeding chairperson. Copies of all actions taken by the committee will be provided to the President of the Association as well as the Executive Director of the Association to insure continuity and reduce replication. Article IX: Officers and Their Duties Section 1. The Officers of the Association shall be the President; the Vice President(s); the Secretary and the Treasurer. Section 2: The President a. Shall preside over the entire Association and its meetings: b. Shall appoint committees and committee chairpersons: c. Shall keep the Officers of the Association informed regarding all new business: and d. Shall receive travel expenses (coach airfare or mileage, hotel accommodations) for all meetings of the Association and for appropriate meetings of the NCAA.

Section 3. The Vice President (Mens/Womens) a. Shall act as chair of the Bylaws Committee and provide updates on an annual basis: b. Shall organize and administer the annual membership campaign: c. Shall fulfill the duties and responsibilities as directed by the President and shall conduct all meetings in the absence of the President: and d. Shall represent their respective mens or womens issues as necessary. Section 4. The Secretary a. Shall organize, print and mail all minutes and other authorized mailings to the membership. b. Shall attend and keep minutes for all meetings of the Association. A written and accurate account of all meetings shall be sent to the President within ten (10) working days of the meeting. c. Shall keep records and administer all award functions of the Association; and Section 5: The Treasurer a. Shall work with a bookkeeper, CPA and Executive Director to maintain all financial records and collections. Oversee the payment of all approved bills, and present an annual financial statement and a proposed budget, and apply for all appropriate NCAA and USAWP grants and assist bookkeeper and Executive Director in overseeing all necessary tax information: b. Shall be bonded by the Association to an appropriate amount to be determined and approved by the Board of Directors: Section 6. The Executive Director. a. Shall seek and coordinate financial sponsorship solicitation for the Association and its programs and shall receive a percentage of all such sponsorships to be determined by the Executive Committee: b. Shall be responsible for the day-to-day operations and management of the Association and work with the President, Treasurer and Secretary to maintain all records, collect membership dues, pay all approved bills, present an annual financial statement and a proposed budget to the Board of Directors. Apply for appropriate NCAA and USAWP Grants and assist in the preparation of all necessary tax information. c. Shall receive travel expenses (coach airfare and or mileage, hotel accommodations and per diem) for all meetings of the Association and for the appropriate meetings of the NCAA and USAWP, and d. Shall have all medical/insurance costs paid for. e. The Executive Director shall be hired, not elected. The selection shall be made by the Executive Committee and approved by the Board. f. The Executive Director is a non-voting member of the Board of Directors. Section 7. Board members (Responsibilities) a. Shall have the responsibility to attend all meetings that it is reasonably possible to attend to fulfill requirements of their position: and b. Shall have the duty to vote on issues that affect the Association.

Article X: Election and Appointment of Officers Section 1. The President will be elected by the general membership at the annual meeting or from a mail out vote if a quorum is not present. The Presidency will consist of a three year term. Section 2. The Secretary and the Treasurer shall be selected by the Board of Directors. Article XI: Awards The following awards are to be administered by the Executive Director of the Association: Section 1. All American Awards. This trophy is awarded annually under the following rules: a. The Executive Director of the Association will advise the membership, and at-large coaching community, to submit nominations for this award. a. Announcements will be made on December 15 for mens All-American awards: and b. May 15 for womens All-American awards. b. All-American certificates shall be awarded annually to the athletes of member coaches in all three NCAA Divisions and in the NAIA. These awards shall be supervised by the Chairman of the Awards Committee. Section 2. All-Academic American Awards. This trophy is awarded annually under the following rules: a. The Executive Director of the Association will advise the membership, and at-large coaching community, to submit nominations for this award. a. February 1 for mens awards: and b. June 1 for womens awards. b. All-American certificates shall be awarded annually to the athletes of member coaches in all three NCAA Divisions and in the NAIA. These awards shall be supervised by the Chairman of the Awards Committee. The following requirements must be met for an athlete to receive the All-Academic American Award: a. Any varsity athlete meeting NCAA eligibility requirements who was a regular member of your varsity squad. b. Athlete must be an active participant on your team receiving significant playing time (may not be a redshirt-athlete). c. Due to the fact that this is an honor restricted to the top players who meet the academic requirement, only the top eighteen (18) players from each team may be nominated. d. Athlete must have a cumulative Grade Point Average of 3.2 or higher. e. Certificates will ONLY be issued to athletes whose coaches are current ACWPC members. f. Athlete must be a full-time student. g. Athlete may be a freshman. h. Athlete Merit Levels: i. 3.2 to 3.4: Excellent ii. 3.41 to 3.7: Superior iii. 3.71 to 4.0: Outstanding Section 3. The Peter J. Cutino Award. This award is named after former college water polo player and legendary UC Berkeley coach Peter J. Cutino, and is considered the most prestigious individual award in American collegiate water polo. It is given annually to the top male and

female player in the NCAA. The award ceremony is held at an Olympic Club facility in San Francisco, after the Women's NCAA Championship, in May. a. Each March the Chariman of the Awards Committee of the Association will remind the membership to submit nominations for this award to the Olympic Club of San Francisco. The Olympic Club of San Francisco will select a recipient. b. Each winner receives a brass and walnut trophy, and the perpetual trophy is on display at the Olympic Club of San Francisco. Section 4. The Association will present annually at a site and time to be determined by the President with the approval of the Board of Directors, awards to those member coaches who have coached actively on the collegiate level for 15, 20, 25, 40 and 50 years or any other interval as determined by the Board of Directors, subject to the following requirement: a. Candidates for the 15, 20, 25, 40 and 50-year awards and beyond shall have coached the full number of years on the collegiate level and have a concurrent paid membership of this organization since the association began or the beginning of his/her career. b. To be eligible for any Association award, the candidate must have his/her dues paid up to date. c. The type of award shall be determined by the Board of Directors. Section 5. Special awards may be given for any worthy causes at the discretion of the Board of Directors. Section 6. Record Certificates will be issued annually by the Chairman of the Records Committee. Section 7. No award which is under the control of the Association will be made to any nonmember coach without the approval of the Board of Directors.