Material Organization Checklist
Material Organization Checklist
Material Organization Checklist
FOR
ASME NUCLEAR SURVEY TEAMS
FOR
SURVEY OF APPLICANTS
FOR
QUALITY SYSTEM CERTIFICATE (MATERIALS)
A2.64-01/13 (1/12)
INTRODUCTION
This guide is prepared solely for the use of ASME Nuclear Survey Teams when conducting a survey of a Material
Organization's Quality System Program. It does not replace or interpret the requirements of the ASME Boiler and
Pressure Vessel Code, Section III, Divisions 1 & 2 Subsection NCA, General Requirements or ASME Section III
Division 3 Subsection WA, General Requirements.
This guide is based on Section III, Divisions 1, 2 & 3 General Requirements. It is subject to revisions based on
changes in Section III of the ASME Boiler and Pressure Vessel Code.
A survey must cover a Quality System Manual and its implementation. This Guide outlines the requirements of
NCA-3800/WA-3800, which establish a Quality System Program. However, Survey Teams are advised that the
scope of work, the Quality Assurance Manual and its implementation will vary from Applicant to Applicant;
therefore, all aspects of this Guide may not apply and all possible aspects are not necessarily covered. The
format of this Guide is not intended to influence the review of the Manual and its implementation.
Send suggestions for revisions to the Guide to the ASME Director, Conformity Assessment.
Questions of possible need for Code interpretation raised by Survey Teams shall be submitted to ASME. When
interpretation is to be submitted by an Applicant, the Team Leader shall advise the Applicant that all such
inquiries must be submitted to the Secretary, Boiler and Pressure Vessel Committee.
A2.64-01/13 (2/12)
Perform Subcontract
(check if applicable)
(1a)
(1b)
(2)
(3)
(4)
(5)
(6)
Vendor Control
Except as provided in NCA/WA-3800, program provides that any party
performing and certifying to an operation, process, or to results of tests,
examinations, repairs or treatments required by the material specification
or ASME Section III shall have a Quality System and shall be surveyed
and qualified by the Certified Material Organization or Certificate Holder
who directly receives the certification of work performed.
For exceptions, see NCA/WA-3820 and 3830, NCA 3842.2 and NCA/WA-3855.5
A2.64-01/13 (3/12)
Yes
No
Quality Element
NCA/WA-3850 - QUALITY SYSTEM PROGRAM REQUIREMENT
NCA/WA-3851 - RESPONSIBILITY AND ORGANIZATION
NCA/WA-3851.1 - General
a. The Material Organization establishes Q.S. Program for control
of quality and traceability of Material. The Program is planned,
documented, implemented, and maintained per NCA/WA-3850.
b. The Program includes technical aspects and planning for
accomplishment of activities affecting quality. The Program
provides for equipment and skills to attain and verify quality.
NCA/WA-3851.2 - Scope and Applicability
a. Quality Manual defines specific activities included in the scope
of work proposed to perform:
1) Operations performed during melting and heat analysis,
operations affecting mechanical properties, conversion
of product forms including dimension and certification
requirements.
2) Testing, examination, repair or treatments required by
the material specification and certification of the results.
3) Receipt, Identification, verification, handling, storage,
and shipment of material or source material.
4) Qualification of Material Organization (NCA/WA-3820(b))
including control of shipments from qualified material
organizations to other parties.
5) Approval and control of suppliers of source material or
subcontracted services (NCA/WA-3855.3).
6) Use of unqualified source material. (NCA/WA-3855.5)
b. The Program includes measures to comply with requirements of
NCA/WA-3800, to assure compliance with the (material)
requirements of Section III.
NCA/WA-3851.3 - Organization
a. The organization structure provides the persons and
organization performing Q.S. functions the required authority
and organizational freedom.
b. Persons and organizations responsible for defining and
measuring the overall effectiveness of the Program shall:
1) be designated.
2) be sufficiently independent from the pressures of
production.
3) have direct access to management where appropriate
action can be initiated.
4) report regularly on the effectiveness of the Program.
c. Organization structure, functions, authority, and lines of
communication shall be documented. Persons and
organizations responsible for the Q.S. Program and verification
of quality shall have sufficient authority, access, and
organization freedom to:
1) identify quality problems.
2) initiate, recommend, or provide solutions,
3) verify implementation of solutions,
4) assure further processing, delivery, or use is controlled until
proper disposition has occurred.
d. Individuals and groups assigned responsibility of checking,
auditing or otherwise verifying production and quality control
activities shall be independent of the individual or group
performing the specific activity. Such persons shall not report
directly to the supervisor with immediate responsibility for the
work being verified.
e. Management shall regularly review the status and adequacy of
the Program.
A2.64-01/13 (4/12)
Q.S. Program
Reference
Comments
Y/N
Quality Element
NCA/WA-3852 - PERSONNEL
NCA/WA-3852.1 - Indoctrination, Training and Qualification of
Personnel
a. Measures are established to assure all personnel
performing or managing activities affecting quality are
indoctrinated and trained. Indoctrination and training
measures shall include:
1) Personnel to be indoctrinated and trained shall be
identified (documented).
2) Extent of indoctrination and training shall be
commensurate with the nature of the activity as well as the
education, experience, and proficiency of the person.
3) Personnel shall be indoctrinated in the general criteria,
applicable codes, standards, company procedures, Q.S.
Program requirements, job responsibilities, and authority
related to the function.
4) Training shall provide initial proficiency, maintain
proficiency, and adapt to changes.
b. NDE personnel shall be qualified to NB-NG5521/WB-5520.
c. Persons who lead audits shall be qualified based on
education, experience, training, audit participation, and
examination as defined in the Q. S. Program.
NCA/WA-3852.2 - Personnel Records
a. Records of indoctrination & training shall be maintained.
b. NDE personnel qualification records shall be documented
and maintained.
c. Qualification records of personnel who lead audits including
education, experience, audit training, examination and audit
participation are documented and maintained.
NCA/WA-3853 - PROGRAM DOCUMENTATION
NCA/WA-3853.1 - Quality System Manual
a. The Q.S. Program shall be described in a Quality System
Manual which shall be the major basis for demonstration of
compliance with Division(s) 1, 2 and/or 3.
b. The Program documented in the Manual shall be
implemented by written procedures which are maintained
either separately or in the Manual.
c. Technical procedures and processes, such as
nondestructive examination, are not part of the Manual,
however, the controls of such shall be covered by the
Manual.
NCA/WA-3853.2 - Procedures, Instructions, and Drawings
a. Activities affecting quality shall be performed in accordance
with documented instructions, procedures, or drawings
appropriate to the circumstances.
b. These documents shall include or reference acceptance
criteria.
NCA/WA-3853.3 - Document Control
The preparation, issue, and change of documents that specify
quality requirements, such as Quality System Manuals,
purchase specifications, instructions, procedures, and
drawings, shall be controlled to assure the correct documents
are being used at the location where the activity is performed.
Such documents, including changes thereto, shall be reviewed
for adequacy and approved for release by authorized
personnel.
NCA/WA-3853.4 - Quality Assurance Records
Records that furnish evidence of quality shall be specified and
maintained. Records shall be legible, identifiable and
retrievable. Records shall be protected against damage,
deterioration, or loss. Requirements and responsibilities for
record transmittal, distribution, retention, maintenance, and
disposition shall be established and documented.
A2.64-01/13 (5/12)
Q.S. Program
Reference
Comments
Y/N
Quality Element
NCA/WA-3853.5 Records of Examinations and Tests
Characteristics required to be reported by the material
specification and this Section shall be verified and the results
recorded. Records shall be traceable to the document and
revision to which an inspection, examination, or test was
performed.
NCA-3855 - CONTROL OF PURCHASED MATERIALS, SOURCE
MATERIALS, AND SERVICES
NCA-3855.1 - General
a. Measures established to assure purchased material, source
material and subcontracted services conform to the
requirements of the applicable Division(s) 1, 2 and/or 3.
b. Welding material shall be controlled in accordance with the
applicable Division(s).
c. Measures are designed to prevent the use of incorrect or
defective material or source material, or materials which
have not received the required examinations or tests.
NCA/WA-3855.2 - Sources of Material, Source Material and
Services
a. Material shall be furnished by a certified or qualified Material
Organization (NCA/WA-3820(a) or NCA/WA-3820(b)), or by
a Certificate Holder (NCA/WA-3820(c)).
b. Except as provided in NCA-3855.5 source material shall be
furnished by a Material Organization, by an approved
supplier (NCA/WA-3855.3), or by a Certificate Holder.
c. Services including performance and certification of
operations, processes, the results of tests, examinations,
repairs or treatments required by the material specification
or by this Section shall be furnished by a Material
Organization, by an approved supplier, or by a Certificate
Holder.
NCA/WA-3855.3 - Approval and Control of Suppliers of Source
Material and Services
a. The Material Organization or Certificate Holder shall be
responsible for approval and control of activities performed
by suppliers of source materials and subcontracted
services. Such control shall provide for source evaluation,
selection, evaluation of objective evidence, audit, and
receipt inspection upon delivery of items and services.
b. The Material Organization or Certificate Holder shall be
responsible for establishing and verifying that the supplier's
controls are adequate by:
1) surveying and auditing the supplier's established quality
system, or
2) having the supplier perform the activities with control
established by the Material Organization's or Certificate
Holder's Program.
c. The Material Organization or Certificate Holder shall be
responsible for assuring Materials and activities conform to
the requirements of the applicable Division(s) 1, 2 and/or 3.
A2.64-01/13 (6/12)
Q.S. Program
Reference
Comments
Y/N
Quality Element
NCA/WA-3855.4 - Procurement Document Control
a. Procurement documents include requirements to assure
compliance with the requirements of the applicable
Division(s) 1, 2 and/or 3.
b. Except for NCA/WA-3855.5, procurement documents
require material, source material or subcontracted services
be furnished to the requirements of NCA/WA-3800.
c. Procurement documents require approved suppliers to
reference the accepted quality system or controls
established by the Material Organization or Certificate
Holder on documentation that accompanies the source
material or services furnished (see NCA/WA-3861).
d. Procurement documents "that specify quality requirements
or activities" shall be reviewed for adequacy and approved
for release by authorized personnel.
NCA/WA-3855.5 - Utilization of Unqualified Source Material
a. As an alternative to NCA-3855.2(b), when included in its
scope of activities as permitted by the provisions of
NCA/WA-3800, a Material Organization may accept
certification of the requirements of the material specification
which must be performed during the melting, heat analysis,
and heat treatment of the material, and may use or furnish
unqualified source material, provided the requirements of
(1) through (4) below are met:
1) No welding with filler metal has been performed on the
unqualified source material.
2) The Material Organization performs or subcontracts a
product analysis on each piece of unqualified source
material to verify the chemical composition of each piece of
unqualified source material.
3) The Material Organization performs or subcontracts all
other requirements of the material specification on each
piece of unqualified source material. Where C of C
(NCA/WA-3862.1(g)) are acceptable, testing of each piece
is not required. Alternatively, the Material Organization may
perform or subcontract all other requirements of the material
specification on each heat and lot of unqualified source
material provided:
a. A CMTR is provided with the unqualified source material.
b. The unqualified source material is traceable to the
CMTR.
c. Procurement documents require that suppliers of
unqualified source material establish written procedures
for identifying source materials in a manner that provides
traceability to the Certified Material Test Report.
d. The Material Organization reviews and accepts the
supplier's identification and traceability procedures and
verifies compliance with the procedures at a frequency
commensurate with the schedule of production or
procurement, but at least once triennially.
e. Upon receipt, the Material Organization shall verify by
review of objective evidence, that the requirements of
the procurement document have been met.
4) The provisions of a(1) through a(3) above are performed
in accordance with the Material Organization's Quality
System Program.
b. The provisions of a(1) through a(3) above may be performed
by the Certificate Holder in accordance with his Quality
Assurance Program.
Note: A Product analysis is always required on each piece of
unqualified source material.
A2.64-01/13 (7/12)
Q.S. Program
Reference
Comments
Y/N
Quality Element
NCA/WA-3856 - IDENTIFICATION MARKING AND MATERIAL
CONTROL
NCA/WA-3856.1 - General
a. Control is established to assure that correct and accepted
material or source material is used. Identification shall be
maintained on these materials or on documents traceable to
these materials, or in a manner which assures that the
identification is established and maintained.
b. Measures established for controlling and identifying material
or source material, including partially processed, throughout
the manufacturing process, during tests, examinations,
repairs, and treatments, and during receipt, storage,
handling, and shipment.
c. Identification marking shall be transferred to all pieces when
material or source material is divided.
NCAWA-3856.2 - Marking Method
Materials and source materials shall be marked by any method
acceptable to the purchaser which will not result in harmful
contamination or sharp discontinuities and will identify these
materials in accordance with the material specification.
NCAWA-3856.3 - Identification of Completed Material
a. The identification of completed material is by marking the
material with the specification and grade of material, the
heat number or heat code, and additional marking required
by the applicable Division(s) 1, 2, and/or 3 to facilitate
traceability to reports of the results of all tests and
examinations.
b. For those materials where C of C (NCA/WA-3862.1(g)) are
allowed, heat-number need not be indicated on the material
or the Certificate.
c. A marking symbol or code may be used, provided such
code or symbol is explained in the Certified Material Test
Report or C of C. (NCA/WA-3862.1)
d. Material specification shall be met except where exempted
or superseded by the applicable Division(s) 1, 2, and/or 3.
When requirements or provisions of the applicable Division
conflict with the requirements of the material specification,
the material specification and grade number shall be
followed with an asterisk (*) to indicate that the material
specification has been modified as shown on the material
certification.
e. Nonferrous materials, which do not provide for heat
identification, shall be marked with a symbol or code that
identifies the lot, as defined in the material specification, to
the CMTR.
f. Except as required by the material specification, bolts and
nuts 1 in. nominal diameter and smaller and other products
where the largest space available for marking is less than 1
in. in any one direction need not be individually marked,
provided they are packed in packages or containers
identified by marking to ensure identity of the material with
the C of C or CMTR.
NCA/WA-3856.4 - Welding and Brazing Materials Identification
Welding and brazing materials shall be clearly identified by
marking on the package or container to ensure identification.
The marking includes the heat or lot number, a control marking
code which identifies the materials with the CMTR, and other
information such as specification, grade and classification
number, Material Organization's name, and trade designation.
A2.64-01/13 (8/12)
Q.S. Program
Reference
Comments
Y/N
Quality Element
NCA/WA-3857 - PROCESS CONTROL
NCA/WA-3857.1 - General
Processes affecting materials, source materials, or services are
controlled. Special processes that control or verify quality, such as
welding, heat treating, or nondestructive examination, are performed
by qualified personnel using qualified procedures.
NCA/WA-3857.2 - Manufacturing Process Control
Operations shall be performed using process sheets, shop
procedures, checklists, travelers, or equivalent procedures.
Measures established to ensure control of processes in
accordance with the material specification and rules of
applicable Division(s) 1, 2, and/or 3.
NCA/WA-3857.3 - Welding
Welding repair of material or source material shall be performed
in accordance with procedures and by welders or welding
operators qualified in accordance with the applicable Division(s)
1, 2, and/or 3 and Section IX.
NCA/WA-3857.4 - Handling, Storage, Shipping and Preservation
Instructions shall be established for handling, storage, shipping,
and preservation of material or source material to prevent
damage or deterioration.
NCA/WA-3858 - CONTROL OF EXAMINATIONS, TESTS, AND
NONCONFORMING MATERIAL
NCA/WA-3858.1 - Inspection, Examination and Test Control
a. Inspections, examinations, and tests shall assure
conformance with the material specification and the
applicable Division(s) 1, 2, and/or 3.
b. Inspections or examinations shall be planned.
Characteristics to be inspected or examined, and methods
to be employed, shall be specified. Results shall be
documented.
c. Tests shall be planned. Characteristics to be tested and
methods to be employed shall be specified. Results shall
be documented and their conformance with acceptance
criteria shall be evaluated.
NCA/WA-3858.2 - Control of Measuring and Test Equipment
a. Procedures shall be in effect to assure tools, gages,
instruments, and other measuring and testing devices used
to verify compliance with the Material Specification and
Section III are calibrated and adjusted at specific periods or
use intervals. Periodic checks may be performed to
determine that calibration is maintained.
b. Calibration shall be against certified equipment having
known valid relationships and documented traceability to
nationally recognized standards, where such standards
exist. If no nationally recognized standard exists, document
basis for calibration.
c. Control measures shall include equipment identification and
calibration status by equipment marking or on records
traceable to the equipment.
NCA/WA-3858.3 - Discrepancies in Measuring or Testing
Equipment
a. When discrepancies in equipment are found at calibration,
corrective action shall be taken, and material measured or
tested since the previous calibration shall be reviewed to
determine that requirements have been met.
b. When periodic checks are performed, material or source
material discrepancies need only be resolved to the
previous check, provided:
1) The methods used and frequency of periodic checking
are described in calibration procedures; and
2) The calibration discrepancy was found by periodic check.
A2.64-01/13 (9/12)
Q.S. Program
Reference
Comments
Y/N
Quality Element
NCA/WA-3858.4 - Inspection and Test Status
Measures established so that status and results of required
inspections, examinations, or tests can be determined at
any time. Status is maintained by indicators such as
physical location and tags, marking, shop travelers, stamps,
inspection records, or other
suitable means. The authority for application and removal
of indicators shall be specified.
NCA/WA-3858.5 - Control of Nonconforming Material
a. Control shall be established to prevent the use of material
that does not conform to requirements.
b. Material or source material with nonconformances shall be
identified, segregated, and reviewed for acceptance,
rejection or repair by documented procedures. The
responsibility and authority for the disposition of
nonconformances shall be defined.
c. Repaired material or source material shall be reexamined.
d. Control of further processing of nonconforming material or
source material, pending a decision on its disposition, shall
be established and maintained. These controls shall extend
to notification of affected organizations, as appropriate.
NCA/WA-3859 - AUDITS AND CORRECTIVE ACTION
NCA/WA-3859.1 Audits
a. Audits shall be performed to written procedures or
checklists by personnel not having direct responsibility in
the areas being audited.
b. Audit results shall be documented by auditing personnel for
review by management having responsibility in the area
being audited.
c. Procedures shall include documentation of corrective action
taken to deficiencies. Follow-up action shall be taken and
documented; including reaudit, if necessary.
d. In addition to audits of Material Organizations and suppliers,
a comprehensive system of planned internal audits shall be
performed at least annually to assure compliance with all
aspects of the Quality System Program and to determine
the effectiveness of the Program.
e. Internal audits shall be performed in accordance with the
requirements of (a) through (c) above.
NCA/WA-3859.2 - Corrective Action
a. Conditions adverse to quality such as failures, malfunctions,
deviations, defective material and equipment,
nonconformances, and quality system deficiencies, are
identified and reported to management. Measures assure
cause of conditions adverse to established quality levels is
determined and corrected.
b. The identification of significant or recurring conditions
adverse to quality, the cause of the condition, and the
corrective action taken shall be documented and reported to
management.
c. These requirements shall extend to the performance of
approved supplier's and qualified M.O. corrective action
measures.
A2.64-01/13 (10/12)
Q.S. Program
Reference
Comments
Y/N
Quality Element
NCA/WA-3860 - CERTIFICATION REQUIREMENTS
NCA/WA-3861 - CERTIFICATION REQUIREMENTS FOR
MATERIAL ORGANIZATIONS
a. The Material Organization whose scope of activities
includes NCA/WA-3830 shall provide a Certified Material
Test Report or Certificate of Compliance, as applicable,
(NCA-3862) for the material.
1) The certification affirms that contents of the report
are correct and accurate and that all test results and
operations performed by the Material Organization or its
subcontractors are in compliance with the material
specification and the specific material requirements of
Section III Division(s) 1, 2, and/or 3.
2) Chemical analyses, tests, examinations, and heat
treatments required by the material specification that were
not performed shall be listed on the Certified Material Test
Report or Certificate of Compliance, or may be listed on an
identified attachment.
3) When the Material Organization's scope of activities
includes product form conversion, the Material Organization
shall also certify that the material conforms to the
dimensional requirements.
b. The Material Organization shall transmit all certifications
received from Material Organizations or approved suppliers
in accordance with (a) above, to the purchaser at time of
shipment.
c. The Certificate Holder shall complete operations not
completed by the Material Organization and shall provide a
Certified Material Test Report for all operations performed
by him or his approved suppliers. The Certificate Holder
shall certify the contents of the report are correct and
accurate and test results and operations performed are in
compliance with the requirements. Alternatively, the
Certificate Holder provides a Certified Material Test Report
for operations performed and at least one Certified Material
Test Report from each approved supplier for the operations
they performed.
NCA/WA-3862 - CERTIFICATION OF MATERIAL
NCA/WA-3862.1 - Certified Material Test Report
a. The Certified Material Test Report shall include the actual
results of all required chemical analyses, tests, and
examinations.
b. When required chemical analyses (including melting mill
heat analysis), heat treatment, tests, examinations, or
repairs are subcontracted, the approved supplier's
certification for the operations performed shall be furnished
as an identified attachment to the Certified Material Test
Report.
c. The Certified Material Test Report shall also include a
report of all weld repairs performed on the material.
Radiographic film shall be included as a part of the Certified
Material Test Report, except for those radiographs required
for the testing of welding or brazing materials.
d. When specific times or temperatures (or temperature
ranges) of heat treatments are required by material
specifications, they shall be reported. When not required by
the material specification, a statement of the type of heat
treated condition shall be reported. For austenitic stainless
steels and high nickel alloys, a statement of the minimum
solution annealing temperature is a sufficient statement of
heat treatment. The times and temperatures of postweld
heat treatment as required by the fabrication requirements
of the applicable Division(s) 1, 2, and/or 3 shall be reported.
A2.64-01/13 (11/12)
Q.S. Program
Reference
Comments
Y/N
Quality Element
e. Reporting of actual dimensions and visual examination
results is neither required nor prohibited by this paragraph.
(Note requirements of NCA/WA-3851 and 3861 for
dimensions)
f. Notarization of the Certified Material Test Report is not
required.
g. A Certificate of Compliance with the material specification,
grade, class, and heat treated condition, as applicable, may
be provided in lieu of a certified Material Test Report for
material 3/4 in. (DN 20) nominal pipe size and less (pipe,
fittings, flanges, materials for valves and tubes except heat
exchanger tubes), bolting 1 in. (25mm) nominal diameter
and less, and bars with a nominal cross-sectional area of 1
sq. in. and less, as applicable.
h. Material identification shall be described in the Certified
Material Test Report or Certificate of Compliance. Heat/Lot
traceability is not required when C of C is applicable.
NCA/WA-3862.2 - Quality System Program Statement
a. When the Material Organization holds a Quality System
Certificate, the certificate number and expiration date shall
be shown on the Certified Material Test Report or Certificate
of Compliance, or on a certification included with the
documentation that accompanies the material.
b. When an N-type Certificate Holder has MO in his scope, the
N-type certificate number and expiration date shall be
shown on the Certified Material Test Report or Certificate of
Compliance or on a certification included with the
documentation that accompanies the material
c. When the Material Organization has been qualified by a
party other than the Society, the revision and date of the
applicable written Quality System Program shall be shown
on the Certified Material Test Report or Certificate of
Compliance, or on a certification included with the
documentation that accompanies the material.
d. The inclusion of the Quality System Certificate number and
expiration date or reference to revision and date of the
written Quality System Program shall be considered as the
Material Organization's certification that all activities have
been performed to the requirements of NCA/WA-3800.
A2.64-01/13 (12/12)
Q.S. Program
Reference
Comments
Y/N