STANDARD OPERATING PROCEDURES

Harvel Irrigation Division

BRIEF REPORT PREPARED BY:

BHUPENDRA SHARMA

STANDARD OPERATING PROCEDURES

(Existing)
Part-01

SUMMARY:
This is a concept layout that engraves the standard procedures of
operations in Harvels project execution division AQUASCAPE. This is not a
scratch from the start manual. Obviously AQUASCAPE has been carrying
out various featured project in the country. Ive tried my best to learn the
existing ways and working cultures, having discussions with Team
AQUASCAPE. So the necessary amendments could be carried out to
optimize the working culture as a standard practice in existing procedures.

ABBREVIATIONS & DEFINATION:

PMBOK- Project Management Body of Knowledge
QHSE

- Quality, Health, Safety, Environment

PPE

- Personal Protection Equipments

PM

- Project Manager

SE

- Site Engineer

CONTENTS
1.

PURPOSE:
Learning of current practices and methodologies for execution,
management, reviewing & reporting of projects.
2. PROCEDURE:
Irrigation works

at

site

by

Team

Harvel.

This

includes

the

AQUASCAPEs current irrigation practices at site.

2.1 AQUASCAPE methodology of irrigation product installation:
AQUASCAPE methodology is typically consist of 16 steps
process highlighting the key activities in concise way. It looks
sequence of irrigation works.
Shop Drawing: The laminated shop drawings are distributed at
2.2

site in A3 size in larger scale (1:500).

Rainbird SOP for Golf Irrigation System Installation includes

2.3

very stringent construction details for golf irrigation.

Procedure: This includes following installation steps # in general
irrigation landscape works to give more durability to the
products for a longer period.
2.3.1 Shop Drawing: A coordinated shop drawing (with existing
utilities at site) should be prepared for approval as per
the site conditions and contract requirements and should
be distributed in A1 and A3 size both (in scale) on site.
2.3.2 Tool Kit: Team AQUASCAPEs technician is not facilitated
with Formal Tool Kit.
2.3.3 Trenching Works: It is observed at current site the depth
for main lines is 60 to 80 cms and lateral lines 50 to 60
cms which is widely acceptable to the range of clients.
2.3.4 Pipe Installation:
Team AQUASCAPE pipe installation
methods (uPVC and HDPE) are as per the industry
standard.
2.3.5 Gluing or jointing of pipes: In Macro in irrigation works,
there

are

two

types

of

material

use

as

uPVC

(unplasticized poly vinyl chloride) and HDPE (high density

polyethylene). Team Harvel pipe installation methods for

connecting pipes are as per the industry methods. In case
of uPVC pipes the nos of joints per can (500 ml) can be
considered as a controlling tool for wastage of gluing
medium (Solvent cement and Grease/lubricant).
2.3.6 Installation of Risers: Installation of riser assembly for
drip line, bubbler, sprayer or wide range of rotors,
includes various methods which differ from type of
material used and requirement. In Team AQUASCAPE, for
HDPE a saddle connection which is not only convenient
but economical also.
2.3.7 Installation of Solenoid Valve and Valve Box: In Team
AQUASCAPE, Solenoid valve installation method is as per
the industry standard. The valve box installation method
should be carried out as per attached sketch to avoid soil
collection in valve box. All openings of valve boxes should
be sealed correctly.
2.3.8 Back filling of trenches:
Team AQUASCAPE carries out the backfilling as per the
market standards.
2.3.9 Installation of Irrigation controllers: Team AQUASCAPE
carries out as per the market standards. Lightening
protection

should

be

carried

out

if

the

installed

controllers is outside.
2.3.10
Cable Laying for automation: Team AQUASCAPE
carries out as per the market standards.
2.3.11
Installation of Irrigation Pumping and Filtration Unit:
Team AQUASCAPE carries out the work as per the market
standards if it falls under the scope.
2.3.12
Pressure Test: Team AQUASCAPE carries out the
activity if required.
2.3.13
Fixing of water emitting devices: Team AQUASCAPE
carries out the works as per the market standards. For
ground covers and shrubs, drip system should be
installed instead of VAN nozzle, if the site is not a windy

prone area. In case of podium level drip irrigation

compatible barbed fittings should be used.
2.3.14
Training: Site training schedule should be very
concise and brief to the end user. Ultimately he is
supposed to maintain the system. Aquascape conducts as
per contractual obligation.
2.3.15
As Built & Operation and maintenance manual:
Team AQUASCAPE carries out the activity as required (as
per the contract).
2.3.16
Documentation: Team AQUASCAPE carries out the
activity as per the market standards.
3.0 REPORTING AND MONITORING OF PROGRESS (OPERATION
TEAM):
3.1
Reporting: This section includes current scenario of Team
AQUASCAPE projects progress and reports to the management. It
includes different type but effective ways of communications among
the team to create robust working environment to attain the desired
or set goals of the team. It is presumed that Organizational Break
down Structure (OBS) is already established in accord with Work
Break down Structure (WBS) & Resource Break Down structure
(RBS). In projects, everything revolves around information. If
the information is accurate the outcome will be favorable or
else. The project communication process is required to
ensure

timely

and

appropriate

generation,

collection,

distribution, storage, retrieval, and ultimate disposal of

information.PMBOK HANDBOOK This can be illustrated as typical hierarchy
of a typical project as following:

CHAIRMAN
LEVEL-4

DIRECTOR OF
OPERATION
LEVEL-3

MANAGER
PROJECTS
SUB
CONTRACTORS/
VENDORS

D.MANAGER
PROJECTS

LEVEL-2

SITE
SUPERVISOR1

LEVEL-1

SITE
SUPERVISOR2

SITE
SUPERVISOR3

SITE
SUPERVISOR4

Hierarchical chart Team Harvel

TECHNICIAN

TECHNICIAN

TECHNICIAN

TECHNICIAN

The information
float between the
different peopleHELPERS
in different aspectHELPERS
HELPERS
HELPERS
at different level but it carries a clear motto of completing an
awarded

project

within

given

or

established

parameters.

i.e.

resources, time or specially established.

It can be categorized broadly as following:
LEVEL1 type- Such type of information are generally related to the
site works i.e. hurdles, progress, material at site, men power etc. At
this level one person is originator (exposed to the situation) and
other one is facilitator to the originator in related aspect.
LEVEL2 type- These information involve shared information from the
clients PMC, arrangement of resources to facilitate the site execution
team i.e. material, machinery, site progress report, muster roll on
weekly or fortnightly basis as in practice in Team Harvel.
LEVEL3 type- These information involve information related to
procurement,

inventory,

work

projection,

progress

report

on

fortnightly basis or whenever needful to both. The method of

exchanging information is either in digital form or verbal.

LEVEL4 type- These information are pure concentrate extract of

Level1-3 type in numerical form. That makes it more feasible to take
decision in that aspect. It also forecast current and future aspect of
the project.
Further to the above described project information/ communication
chart. It can be categorized as following to make it more accessible
and obtainable to the monitoring and reporting purpose:
LEVEL1 type- A pile of verbal communications includes information
from technician to site supervisor or site instructions from the clients
representative to the technician or site supervisor related to works.
LEVEL 2 type A pile of either verbal communication or written
information either from site supervisor or different vendors. In Team
Harvel these information should be recorded for future reference
either in electronic form or printed form. The verbal instructions
should be formalized in electronic form or printed form, if it is worthy
information.
Worthy means: Information that is related either directly or indirectly
to any of issue 1) Hired men power or machinery, 2) monetary, 3)
potential activity related to project execution duration.
LEVEL3 & 4 types These are pure extract of earlier mentioned
information. So if that is accurate so obviously this will be accurate
having less ambiguity.

3.2

Performance Monitoring: This process includes the optimal

use of the resource provided to the specific sites wrt manpower,

machineries etc.
This can be named as key performance indicators for the menpower
(Site Supervisor, technicians and helpers). It is used as productivity
indicators in the contracting companies.
As now at site level in Team Harvel, the performance
evaluation and monitoring, as I assessed, seems to be

interpersonal interaction mostly. And it works perfectly but

the

problem

is

retrieval

of

involved

information.

In

construction project nothing remains same. It is observed that the

solution changes swiftly as problem changes. Key Performance
parameters are required for soft running of projects and to maximize
the outputs.
3.2.1

Punctuality: The site team should be regular at

site as per the established working hours. If it includes

any mobilizations at different sites this is to be
noticed and planned in advance.

The site discipline

depicts the need of PPE (personal protection equipments).

3.2.2
Awareness towards working environment: This
should be included in site report from the site supervisor
that how the things are moving at site. It can include
3.2.2.1 The clearing of working site for irrigation
works,
3.2.2.2 Potential threat to the work done,
3.2.2.3 Any potential changes that is not anticipated
earlier,
3.2.2.4

Evening

interaction

with

the

technician and the client for next day activity

that will be supporting to plan the work
schedule.
Site conditions: This is a multi meaning word that defines the working
condition of manpower. It is not a single person controlled activity. It
is a result of other parallel site activities. If the site conditions are
normal it states that the work can be carried out as per the norms at
100% potential and vice versa.
It should be mentioned in site report clearly. So the successive or
alternate planning could be done prior to any cost taking result.
Following formats are attached as sample for generating site work
progress reports to maximize the productivity of individuals.

Standard Operating Procedures

(Proposed)
Part -2

SUMMARY:

This is a concept layout that engraves the proposed standard procedures of

operations in Harvels project execution division AQUASCAPE. This defines
and covers every activities that is involved in any operation of AQUASCAPE
whether in site or in office. It is a standardized document, concluded from
different guidelines and other sources. In obvious AQUASCAPE has been
carrying out various featured project in the country. It is an effort to line &
curve out the current practices in project management to maximize the
output of the team. The proposed operating procedures are in practice
among Landscape Contracting establishments.
I referred PMBOK

(Project Management Body of Knowledge)

material to materialize the SOP.

guide lines and other sourced

SOP INDEX

SNo

Name of SOP

Document

Rev no.

Remarks

Nos

Document Control

HAqua-SOP- 01

00

New issue

Material Management

HAqua-SOP- 02

00

New issue

Execution Management

HAqua- SOP-03

00

New issue

Communication
Management

HAqua-SOP- 04

00

New issue

HARVEL IRRIGATION PRIVATE LIMITED

AQUASCAPE

SOP- DOCUMENT CONTROL

Document: HAqua-SOP
01
Issue No.01
Date:
28.10.14

1.

PURPOSE
This procedure will lay down the guideline for the control of documents.

2.

SCOPE
These procedures will be applicable to the control of documents.

3.

OBJECTIVES
This is to ensure zero non compliance due to any document.

4.

REFERENCES
PMBOK Guideline and ISO 9001:2008 guidelines

5.

RESPONSIBILITY MATRIX
SNo.

ACTIVITY

PROCESS OWNER

Preparing documents/formats

PM & Director

Decision whether to keep it for

2

Integrated Management System, if

PM & Director

any
3

Control Nos to documents

PM/Secretary*

Auditing documents

Internal audit

External origin documents

PM & Director

Secretary*- It is recommended to have dedicated Secretary Cum

Document Controller in Aquascape Technologies Private Ltd.

6.

PROCEDURE

Rev. 00

Please follow the flow chart document control

6.1) Control of document:
Any format that is created by Harvel employee will be considered as
document. When the data is filled in, then it will be considered as
Record.
As per the company policy and environmental responsibility, the uses
of the hard copy print out will be minimized and soft copies will be
encouraged.
Un-editable (pdf files) or password protected files will be treated as
the best control of documents.
Documents can be exchanged by email or virtual data sharing to
7.
A-

promote paper less communication.

RECORDS
Master list of forms

New Document

Raise Document
Control Proposal FormPM

Review or Amend the

Document Control
Proposal FormDIRECTOR

Ensure the Document

Confirms the Company
Policy- DIRECTOR

Document
Approval and
Register
SECRETARY

Document
Distribution

Distribute To the
Point Of Use

Ensure Personnel
are Aware of the
Document- PM

Approval DIRECTOR

Y
Amend the
Document / Create
New Document
Include External
Document SECRETARY/PM

Y- Yes
N- No
PM- Project Manager
SECRETARY AQSCPProposed

Site Personnel

HARVEL IRRIGATION PRIVATE LIMITED

AQUASCAPE

SOP- MATERIAL MANAGEMENT

1.

Document: HAqua-SOP
02
Issue No.01
Date:
28.10.14

PURPOSE
This procedure will lay down the guideline for the functioning of
MATERIAL MANAGEMENT (purchase/ Inventory-dispatch/store) for
projects & supply.

2.

SCOPE
These procedures will be applicable to the material management team.

3.

OBJECTIVES
Supply of material as per Material Request Form (On time, as per tech
spec. and compliance)
3.1 Ensure supplier and sub contractor evaluation.
3.2 Ensure the effective control over inward and outward activity.
3.3 Ensure verification & identification of received material- 100%.
3.4 Ensure effective storage and zero wastage / rejection.

4.

REFERENCES
PMBOK Guideline and ISO 9001:2008 guidelines

5.

6.

RESPONSIBILITY MATRIX
SNo.

ACTIVITY

Material requisition

Purchase process

Purchase officer

Store related activity

Store in charge

PROCEDURE
Refer process Flow Charts.

PROCESS OWNER
PM/ Engineer/
Supervisor/ Secretary

Rev. 00

7.

RECORDS
7.1 Supplier pre qualification form, 7.2 List of approved suppliers/sub
contractors, 7.3 Inward details 7.4 Consumable inventory register, 7.5
Material issue Slip, 7.6 Master List of Item Codes, 7.7 Material Transfer
Note, 7.8 Material Return Note

PURCHASE PROCESS FLOW

Material
Requisition- PM,

ENGG/Supervisor

Send Supplier
cont.
Assessment
form supplier
approval

documents

N
Initial
Scrutinizing

Verification - PM

Request for
quotation to
the supplier

Y
For
Approval
- Director

Received
quotation
from

Check the
specification
s/
requirement
- Purchase

Review of
quotations
comparison
sheet - PM
Y

Repeat Purchase? Y

Review and issuance of

Approved Purchase
Order to supplierDirector/Purchase officer

N
Approved
supplier/
subcontr?

1.
2.

3.

Y- Yes
N- No
PM- Project Manager
SECRETARY AQSCPProposed

Send one copy of

P.O. to supplier
Keep one copy in
master P.O. file
Send one copy to
store/site

Follow up for
the materialPurchase
officer

Material
received at
store or site,
inspectedFLOW
INVENTORYduly
PROCESS
by

INWARD

OUT WARD

Accept the
material
1. Put accepted
remarks on
D.O.

PROJECT
Receive the material
from supplier/ sub
contractor

Store in
charge/ Site

Documents need to
be verified
1. Check suppliers
delivery order
2. Check Harvels
Purchase order
Store in charge/ Site
-Supervisor
OK

Prepare
Material
Received Note

Storage of
material
2. Identify the
location area
3. Store the
material & put
job order as
per job

FOR PROJECT
Receive the
finished

Documents need
to be verified
1. Project
requirement list
2. Finished material
detail
Store in charge/
Site -Supervisor

Prepare material
Transfer Note
Store in charge/
Site -Supervisor

Material Verified?
Store/ Site

OK

Update stock
/ inventory
Store in
charge/ Site
-Supervisor

Not OK

Update stock/
inventory
Store in charge/
Site -Supervisor

Reject the material

1. Put remarks on D.O.
2. Inform the supplier
3. Take disposal action
(by Management)

HARVEL IRRIGATION PRIVATE LIMITED

AQUASCAPE

Document: HAqua-SOP

03

SOP- EXECUTION MANAGEMENT

Issue No.01
Date:
28.10.14

1. PURPOSE
This procedure will lay down the guideline for the functioning of
Execution Management.
2. SCOPE
These procedures will be applicable for the execution management
(drawing, execution works, maintenance at sites, QHSE) of
AQUASCAPE.
3. OBJECTIVES
Supply of material as per Material Request Form (On time, as per
tech spec. and compliance)
3.1
On time delivery with the compliance to quality and HSE
Zero Lost Time Injury & rejections.
3.2
On job trainings.
4. REFERENCES
PMBOK Guideline and ISO 9001:2008 guidelines
5. RESPONSIBILITY MATRIX
SNo.

ACTIVITY

Installation activities

Drawings (Detailing)

Maintenance

QHSE

6.

PROCEDURE
Refer process Flow Charts.
6.1
Production / Installation Process
6.2
Maintenance Process
6.3
Inspection

PROCESS OWNER
PM/ Engineer/
Supervisor
Design Engineer
Maintenance
Supervisor
PM

Rev. 00

6.4
6.5

Detailing Process
QHSE Process

7. RECORDS
Installation Records
Works scheduling
Work instruction/ Method

Confirmation of Verbal
Instructions
HSE Records
Daily Production Reports
Skill Matrix
Final Inspection
HSE Records
Day Works Variations
Inspection and Test Reports

Statement
In Process Inspection
List of Toolings
Material Approval Sheet
Minutes of Meetings

Detailing Records

Shop drawing submission

Drawing Log/ Drawing

plan
Transmittal notes
RFI/ Technical queries

Register
Engineers Instruction

Maintenance Records

Master list of Machines

Machine History cards
Inspection /Calibration
Plan
Statutory & Regulatory
Records

Preventative Maintenance
Plan
Equipment/Moving Plant

Inspection / Calibration
records

HSE Records

QHSE Records

HSE plan
Fire extinguisher & First
aid register
Lifting Equipment /
Accessories register

HSE Inspection report

Accident register
Risk Assessment Report

Forward review

comments
(Variation/

discrepancies)
in the
contract
documents.

POST CONTRACT PROCESS FLOW

Award of
Contract
Contract Review
Review all contract documents issued for
construction
(BOQ,
specifications,
concept
drawings etc.) listed in the documents list.
Established commencement & completion dates.
Conduct internal kick off meeting
Prepare agenda, brief project scope and
important aspects, establish responsibilities,
establish document references & control system,
communication matrix etc.
Prepare
Budget
Any desired approval
Inspection & Testing Plan
Construction schedule
Format of safety
inspection schedule
Shop drawing schedule
Format of progress report
Issue relevant
documents to
project team

Identify specific
conditions of
contract
Raise request
for resources,
toolsBond
etc. or
Submit
guarantee

Execution of project
Monitor progress
Follow method statements
Inspections as per ITP
Submit progress report and program
Raise RFIs
Corrective action if needed
Conduct internal meetings
Monitor labor productivity
Conduct tool box talks
Safety induction and inspection
Preserve photos of project
Monitor anticipated cost on completion
Submit variation claims,
if any
Testing,
Request for Extension
of time,
commissioning
& if applicable
etc.
adjustments
Internal Snag list
prepare and attend

Submit final Account

ASAP

Inspection by the client

HO documents, As
SnaggingMAINTENANACE
and deBuilt, Warranty
snagging
certificates & Trainings
Substantial completion
& HO, start of DLP

Accepted

Preventive Maintenance

of Machines/
List
Tools/
Status?
Equipments/
Moving Plants
PM/Supervisor

Prepare
Preventive
Plan
Update
1.Maintenance
Preventive
Next due
maintenance

date
list
2. check
Daily
Approved
Inspection

disposal
action by
Do
preventive

managemen
maintenance as

per plan

Update History

card

Rejected

Submit subsequent
invoices and variation
claims
Payment certificates
and receivables

Safety records

Identify the
inspection /
test
requirements
List out the
Equipments /
Machines

Test the
Equipments /
Machines

Collect the
safety
certificate
Update the
records

HARVEL IRRIGATION PRIVATE

LIMITED
AQUASCAPE

Method Statement for

Irrigation Works

Document:
HAqua-MS- 01

Issue
No.01
Date:
28.10
.14

CONTENTS

NO
.

PARTICUALRS

P
AGE
NO.

OBJECTIVE

SCOPE

DEFINITIONS

RESPONSIBILITIES

REFERENCE DOCUMENTS

CONTRACT SPECIFICATIONS

APPROVED DRAWING REF No

APPROVED SHOP DRAWINGS

TOOLS AND EQUIPMENTS

PROCEDURE

MATERIAL SUBMITTALS

SHOP DRAWINGS.

Rev
00

PVC PIPE INSTALLATION

HDPE PIPE INSTALLATION

VALVES

IN-LINE DRIP TUBE

POP UP SPRAY HEADS

POP UP ROTOR SPRINKLERS

IRRIGATION BOOSTER PUMPSET

IRRIGATION CONTROLLER

SLEEVES

TESTING

ELECTRICAL CODES

ELECTRICAL TEST

AUTOMATIC IRRIGATION SYSTEM

IRRIGATION SYSTEM COMMISSIONING

APPROVALS

1. OBJECTIVE:

The objective of this method statement is to ensure that all the

Irrigation works like Main line, Sub-Main, solenoid valves, irrigation
cables, Drip irrigation System, Spray Head irrigation, Irrigation Controller
and Booster Pump etc., are done systematically and correctly in accordance
with Contract Requirements.

2. SCOPE:

This procedure is applicable to following works

1 Laying of irrigation pipe including mainline and lateral line.

2

Installation of isolation valves, gate valves and solenoid valves.

Installation of Booster Pump set

Installation of Drip line and Pop up Sprayers/Rotors irrigation

5

Testing and commissioning.

3. DEFINITIONS & ABBREVIATIONS:

Client/ Company

Supervision Consultant

Main Contractor

Sub-Contractor

PM

PE

QA/QC

SE

FM

ABC

AG

ABCD

Harvel- Aqua Scape

Project Manager

Project Engineer.

Quality Control Engineer

Site Engineer

Site Foreman

SO

HSE
Environment

Safety Officer
-

Health Safety

4. RESPONSIBILITIES:

The PM in coordination with the PE is over all responsible for implementation

of this Method Statement and to ensure that his site team of
Supervisor and Plumbers are aware of this Method Statement and all
resources, human, material and equipment are available to carry out
the irrigation works, as planned and scheduled.
The Site Engineer will co-ordinate with the Safety Officer of main contractor/
client for a safe and proper execution of works.
Project Engineer along with Site Engineer and Plumber will ensure that the
Irrigation

works

are

carried

out

according

to

the

Specifications/Drawings and the Method Statement.

QA/QC Engineer of main contractor, in close interaction with site personnel,
will ensure that, the irrigation works are carried out as per the project
requirements. He is also responsible for the implementation of
QA/QC related to works as detailed in this procedure and for
completing Quality Documents for all related works.
Safety Officer of main contractor will ensure implementation of all safety
procedures, safety measures related to the nature of works being
carried out in accordance with Project HSE Plan.

5. REFERENCE DOCUMENTS:

.1
A. Contract Specifications: XXXX

B. Contract Drawing:
a)
b)
c)
d)
e)

Irrigation Typical Details- Specified

Irrigation Pump Room Mechanical Layout- Specified
Irrigation Mainline & Control Wiring Layout- XXXX
Irrigation Sprayer Layout- XXXX
Irrigation Drip Layout- XXXX

Related Shop Drawings:

Title
IRRIGATION MAINLINE AND CABLE MASTER LAY
OUT

HAQ-LS-EX-IR-0102

CORDINATED MEP SERVICES MASTER LAY OUT

HAQ -LS-EX-IR-0201

DRIP IRRIGATION MASTER LAY OUT

HAQ -LS-EX-IR-0301

SPRINKLER IRRIGATION MASTER LAY OUT

HAQ -LS-EX-IR-0401

IRRIGATION DETAILS SHEET

HAQ-LS-EX-IR-0101

Drawing No

Approved Shop Drawings:

Harvel Aquascape shall provide drawings indicating main line, sub main,
solenoid valves and its flow, controller location, pump room, spray heads,
and sleeve location for Consultants/Engineers

approval. After the

approval, irrigation works will be carried out as per shop drawing at site.

6. TOOLS & EQUIPMENTS:

Multi meter
Spanner set
Spirit Level
Drilling machine
Grinder
Screw driver
Cable connector
JCB/EXCAVATOR (if any)
BOB CAT(if any)
Calibrated pressure gauge for pressure test.

7. PROCEDURE OF WORKS:

7.1 MATERIALS SUBMITTAL


Proposed materials in the irrigation system will be
submitted for approval (if applicable), otherwise the proposed
material schedule will be agreed at the time of offer stage.

7.2 SHOP DRAWING

Shop drawing will be prepared for approval as per the site conditions
and contract requirements.

7.3 PVC PIPE INSTALLATION

Storage:

PVC pipes will be stored on site in a covered pipe store. Pipe stacks

will not be greater than seven layers or two meters high. Pipes will be
shielded from the sun at all times and will be placed on a sand bed or on
support at least 75mm wide and placed not greater than 1.50m apart. Side
supports will be similarly constructed and placed not greater than 3.00m
apart. The pipe store will allow for circulation of air. Rubber sealing rings
will be stored inside closed boxes in a shaded place and will on no account be
exposed to sunlight for more than a few hours.
2

Marking or stacking: The Main line trench marking will be carried out by the
surveyor by using the coordinates from drawing or it will be marked by the
technician by offset survey method. It will be marked with Lime power and
white wood stakes wherever the direction change.

Trench Excavation: Prior to excavation activity the trench route check will be
carried out by the supervisor with Wire Detector to confirm the implication of
approved Coordinated MEP drawing. Then excavation process will be
commenced either manual or mechanical. Then mainline will be laid as per
the approved shop drawing along planters. The main line pipe installed at
ground level will be laid at a depth 60-80 cm from finished ground level.

The Sub main Pipes will be laid at 40 cm depths. After mainline and from
each solenoid valve, the lateral will start and runs along the plants and
planters. This distributes water to plants in the particular zone or area through
water emitting devices like spray heads and in- line drip tubes.

The polyethylene Riser Pipes are connected to the Sub lines for all
planters.

Installation Procedure

Cutting:

Spigot ends of all pipes will be chamfered to a depth of half the wall

thickness at an angle of 15 degree. Pipes cut on site, square to the pipe axis
with a fine-toothed saw. All burrs will be removed from the pipe prior to
assembly of joints. Pipe cutters may be used for 1 pipe.
7

Jointing:

Solvent welding will be carried out by experienced fitters who fully

understand the technique.

Solvent welded joints made on pipe 3 and above will be preceded by lightly
abrading both surfaces to be jointed using a medium glass paper or clear
emery cloth. Solvent cleaner will be applied to all mating surfaces using a
dauber or brush (application using rags will not be allowed). After ensuring
that the mating surfaces are clean and dry solvent cement will be applies in
sufficient quantities to ensure bonding but not in excessive quantities that will
leave appreciable residues inside the pipe. The excess solvent and spilled
solvent cement will be cleaned from the surfaces with cloth.
8

Brush size will be 3/8 round for 1 pipe; 1- pipe and 2 flat for larger
pipes.

Application of cement:

Two peoples simultaneously for pipe 3 inch and below will apply solvent
cement. Immediately after application of the solvent cement the pipes will be
pushed together in a smooth continuous motion that ensures that the spigot is
at least 90% inserted in to the socket. The joint will be held for a minimum of
20 seconds after insertion and then surplus cement will be cleaned from the
outside of the pipe using a rag or paper. Solvent cement and cleaner will be
provided in tins with brush or dauber fixed to the lid of the tin. The lids will
be firmly closed at all times except when the joint is being made. Any tins of
solvent cement that become viscous or harden will be discarded.

10

On no account will brushes on which solvent cement has hardened be used for
making joints. All fitters involved in solvent cement jointing will be provided
with safety gloves that prevent solvent touching the skin. The glove will be
kept in good condition and will be replaced periodically.

11

Thrust Blocks:

The objective of the Thrust Blocks

a) A thrust block shall be provided for all pipes sized 3 or more with

rubber ring

sockets at each bend deviation or at the end of a pipeline

b) Heavy- duty polyethylene sheet shall be used to wrap the pipe at the

point of

contact between pipeline fittings and the thrust blocks for a minimum

of three

12

layers, as per attached detail drawing.

PVC mainline pipe will be pressure tested to ensure the all joints are without
any leakage and to withstand under the working pressure of 3.5- 6.5 bars,
depending on the irrigation type. The pressure test will be carried out at 1.5
times of working pressure. The pipes joint will be kept under test for 8 hrs.
The test will be started from morning 10 AM to 6 PM. Pressure test will be
carried out for mainline. (In case of podium level irrigation sub-main-lateral
network also). Ref: # 15 for details

13

Back Filling: The backfilling of trench will be carried out with sharp objects
and debris free selected material i.e. screened excavated soil. The back filling
will be done in layers at least 3 layers of 20 cms each compacted up to 95%
Bulk Density if it is nearby heavy movement traffic area. Aluminum
detectable warning tape will be installed as per the irrigation detail drawing
(attached). Either PVC conduit or wrapping electrical will be carried as per
the detail drawing (attached).

14

Marking, excavation and back filling Lateral Network trench: The same will
be followed but there will be no warning tape in backfilling, if not mentioned
in specification.

8. INSTALLATION OF HDPE PIPE:

8.1 Handling & Storage:

To prevent injury to construction personnel and damage to pipes,

dropping and/or rolling of pipes during unloading and handling should

be prevented. Larger sizes require mechanical equipment; a minimum
of two lifting slings of fabric or plastic, located at third points along the
length, is preferred. (Metal chains and cables are to be avoided.)

Equipment such as loading booms or forklifts should not be used since

they can damage the pipe. Pipe should never be dropped on the ground.
Palletized pipe should remain on pallets for jobsite storage. Nonpalletized pipe should be stockpiled for temporary storage in a flat
debris-free area clear of construction traffic. Do not remove tie-down
straps or bands until the pipes have been secured.
8.2 MARKING or STACKING: The Main line trench marking will be carried
out by the surveyor by using the coordinates from drawing or it will be
marked by the technician by offset survey method. It will be marked with
Lime power and white wood stakes wherever the direction change.
8.3 TRENCH EXCAVATION: Prior to excavation activity the trench route
check will be carried out by the supervisor with Wire Detector to confirm the
implication of approved Coordinated MEP drawing. Then excavation process
will be commenced either manual or mechanical. Then mainline will be laid
as per the approved shop drawing along planters. The main line pipe installed
at ground level will be laid at a depth 60-80 cm from finished ground level.
8.4 INSTALLATION PROCEDURE:

The alignment of the pipe will be preserved. The unspecified changes

in route should be avoided. The buried pipe is sensitive to uniformity of the

type and density of material of the trench bottom and sidewalls. Unexpected
pockets or reaches of rocks, boulders or low-density soils encountered in the
excavation should be reported.
8.4.1

Place pipe in trench with gradual snacking, not stressed. Joints

will be preserved that will be not pulled or stressed.

8.4.2

Pipes routing should be done very cautiously considering the

minimum bending radius.

8.5 JOINTING BY COMPRESSION FITTINGS:

8.5.1

A compression fitting does the pressure seal and pull out

resistance. They all require tubular force through the clinche grip.
The compatible compression fittings should be selected.
8.5.2

Any bur or soil particle should be cleaned before insertion

activity. This type of compression fitting will be used for up to 1

dia pipe.


8.6 JOINTING BY THERMAL FUSION:

In the electro thermal fusion process it melts the edge of the pipe by

using low voltage current. The surrounding material around the wire gets
melted and expands due to warming. The melt start closing the gap between
the pipes.

Inspect the pipe for proper sizing,

8.6.1

Clean the pipe

8.6.2

Mark the welding zone,

8.6.3

Clean the internal surface of the coupling.

8.6.4

Align the pipe

8.6.5

Before removing the pipe from assembly, ensure proper

cooling.

9. VALVES:

Gate valves, air release valves and solenoid valves will be installed as

shown on the drawings and installation will be neat and tidy. Valve boxes will
be installed in level with finished ground and correctly aligned as per the
details drawing. (Details attached)

10. IN LINE DRIP TUBE:

In-Drip line pipe (linear low density polyethylene) will be installed as shown
on the irrigation detail drawing. It will be installed after the laterals and risers
are flushed thoroughly.

9.a Flushing -

9.a.1 Flush a clogged emitter.

9.a.2 Turn your drip system on and off several times to send water to

the emitters and push debris through. Flushing duration varies from min 5-10
min.

9.a.3 Maintain the drip system through weekly flushes. Open the flush

valve or plug at the end of the system. Flush all the lines 3 times a week

11. POP UP SPRAYERS SYSTEM:

11.1Spray sprinklers are required for smaller landscaped areas. The spray sprinklers
have an operating range of approximately 1.0 bar to 2.1 bars and throw water
across a radius of 1.5 m to 6 m. The sprinklers pop down after operation,
reducing the potential for vandalism and increasing pedestrian safety
11.2Spray sprinkling generally emits single or double sheets or fans of water in a
fixed pattern. These patterns are usually a particular part of a circle or arc. The
most common patterns are full circle, three quarter circle, two third circle, half
circle, one third circle and quarter circle. In addition to the arcs, also available
is the variable arc nozzle, a hybrid spray nozzle intended to handle occasional
odd shaped, in between area. This type of nozzle allows the installer to adjust
the arc of coverage from 00 to 3600.

12. POP UP ROTOR SPRINKLER SYSTEM:

12.1

Rotors are required for larger landscaped areas. The rotors have an

operating range of approximately 2.1 bar to 6.2 bar and throw water across a
radius of 11.9 m to 20 m. The rotors pop down after operation, reducing the
potential for vandalism and increasing pedestrian safety
12.2 Rotor generally emits single stream of water. The rotor can be adjusted from
400 to 3600 through top of the rotor. The rotor completes 1 rotation in 1 min. The
rotor has more flow thats why the operating time is less.

12.3
Rotors will be installed only after the entire lateral and risers are flushed thoroughly.
The half circle rotors will be installed at least 25 cm away from the curbstone

13. IRRIGATION

BOOSTER

PUMPSET

&

FILTER

EQUIPMENT:

Irrigation booster pump will be installed in the specified location as shown in the shop
drawing. Other related accessories like check valve, gate valve etc., will be assembled
over the channel support.

13.1 The suction for the pumps is provided by an outlet from the water tank. It can
be controlled by gate valve at the beginning of the suction itself.
13.2 The booster pump set includes one duty/ one standby pump. When pumps are
operated, the water will be delivered through delivery manifold. The pump panel
shall operate 2 Nos. Main pumps on duty / assist / standby basis and shall
incorporate variable speed inverter drive and a PLC capable of storing historical
event logs. Pumps are having all necessary protections. The pressure vessel of
the Pump set maintains the working pressure of the pump in the tank.
13.3 The Lead selection in this mode (Automode 1) shall be by multi channel timer.
When there is a demand not exceeding 100% of the duty of single pump, the lead
pump shall run on frequency control (speed variation by signal from pressure
transducer) up to 0 to 100% of the speed. When the requirement goes from 100%
to 200%, pump 1 shall still be on frequency control but shall operate between 1
to 100% on frequency control and pump 2 at 100% speed. On reducing
requirement, the pumps shall switch off in the reverse order.
13.4 When the water outlet pressure reaches to maximum level, some quantity of
excess pressured water will be sent back to the water tank through the pressure
relief valve, which is connected to the delivery manifold of the pumps. The
maximum pressure can be set on the pressure relief valve and the valve opens
slowly, when the pressure reaches the set maximum limit. The operational
philosophy is attached as annexure.
13.5 The Water is filtered through the Auto flush filtration system with automatic
control equipment. The frequency of cleaning will be done at the pressure
difference of 7 PSI between suction and delivery. When the difference in the

pressures of the inlet and outlet of the filters is more than certain limit, the flush
valves will be opened automatically and the filters are flushed. The differential
meter is having two indicators. One will be set on the set maximum difference of
pressure and another will be at zero bar pressure. When the pressure difference in
between the inlet and out let increases, the first indicator reaches the fixed
indicator and then the flush solenoid valves will get opened immediately with the
signal from the controller. The flushed water will be sent out of the pump room
to the nearby drainage manhole.

13.6 The Non-return valve kept at the end of the delivery manifold, will prevent the
back flow of the water from the main line to the pumps, when the pumps are not
in operation.

14 IRRIGATION CONTROLLER:

14.1 The irrigation controller will be installed at the proposed location as shown on
the approved shop drawing.
14.2 Controller shall be mounted in a lockable robust stainless steel cabinet. Input
shall be 240VAC 50 Hz. Output shall be nominally 24 VAC and shall be
sufficient to accommodate the maximum number of valves.
14.3 Field wires shall be terminated in screw terminal blocks connected to the
controller by a pre-installed cable harness.
14.4 The programme memory shall be non-volatile in the event of a power failure
and shall have the capability of remaining effective for a minimum of 10 years.
14.5 The real time shall be maintained without re-setting in the event of a power
failure lasting a minimum of 24 hours.
14.6 Lightning protection shall be provided for all field controllers. All equipment
shall be grounded to a local grounding rod strictly in accordance with the
manufacturer's printed instructions. Irrigation controller will be connected with
irrigation pump.
14.7 The irrigation cables Single Core 14 AWG, Paige USA will be installed as
per approved color coded and provided with tags.
14.8 Cable markers shall be used for indicating valve numbers for each cable at both
ends as well as at splices. Cables shall be laid in PVC conduits in Main Line
trenches. Power and signal cables shall be laid in separate conduits. Separate
wire shall be laid for each solenoid valve and one spare cable shall be provided
for every five cables.

14.9 All cable splices shall be waterproof and made inside valve or conduit boxes
leaving at least one meter of spare cable neatly coiled at each joint and bend.

15 SLEEVES:

All sleeves for irrigation pipes shall be provided by the main contractor. Sleeves
hall be installed to maximum length of 12m. Pipes shall be encased in concrete if
length is more than 12m. All sleeves, irrigation works will be 1 size higher than
the pipe size.

16 TESTING:

16.1
The length of test section will be maximum 500 m or as directed by the Engineer and
may be attached to the pipeline by a V.J. flange adapter or similar.
16.2
All charging will be carried out from the lowest point of the test section and all
testing equipment will be located at this point.
16.3
The pressure gauge will also be located at the lowest point or adjustment must be
made for the level of the pressure gauge relative to the pipes location. The
pressure gauges shall be calibrated and certificate shall be submitted.
16.4
All joints will be left exposed until testing is completed. The main pipe will be
charged slowly from the lowest point with any air cock in the open position and
closed in sequence from the lowest point only when water visibly free from
aeration is being discharged through them.
16.5
Pressure testing can then begin by pumping slowly until the pressure reaches (1.5
times of operating pressure). This pressure will be kept for 8 hours.
16.6
Pressure variation during test hours shall not exceed 10%. Sweet water will be used
for pressure test.
17 ELECTRICAL CODES:

17.1 All the pumps will operate at a system voltage of 380~415 volts AC three
phase four wire 50 cycles.
17.2 All the irrigation controller shall operate at a system voltage of 200~250 V AC
single phase three wire 50 cycles.

18 ELECTRICAL TESTS:

Each electrical equipment cable and complete system will be thoroughly inspected
and tested before finally placing into service. All tests will be made in compliance
with respective regulations, recommendations and standards.

19 AUTOMATIC IRRIGATION SYSTEM:

19.1

The controller will be installed at irrigation pump room as shown on

the approved shop drawings.

19.2
Control cable will be bundled and tied with a plastic cable tie at least
every 6-meter interval. The irrigation cables will be direct burial type 14 AWG
single core cables and conduit pipe will installed wherever there is road
crossing.
19.3
All the cable splices will be waterproof and made inside valve or
conduit boxes leaving at least 50.0 cm of spare cable neatly coiled.

20 IRRIGATION SYSTEM COMMISSIONING:

Detailed procedure for testing and commissioning will be submitted separately. Here it
is mentioned concisely. Commissioning of irrigation system and related equipment will be
carried out to bring the system into service. It includes the following;
20.1
20.2
20.3
20.4

Solenoid valve pressure will be set +/- 10% of nominal pressure

Head loss will be checked between head and tail point of individual valves
All valve boxes will be installed and flush with the finish grade.
Clogged or partially clogged emitters will be removed (delivering less than

20.5

50% of nominal flow or overflowing by more than 50%).

Irrigation trial run will be carried out and pressure at the delivery manifold will

20.6
20.7

be recorded.
Valves sequence may be modified for proper operation of irrigation system.
CAN test will be performed for sprayer/ rotor sprinkler to check the coverage at
site.

20.8

Bottle test will be performed for drip line to check the water distribution

20.9

uniformity in planters.
The optimum irrigation-operating schedule will be set in the controller for

20.10

efficient operation of irrigation system.

Identification tags shall be provided for all valve boxes and control panel

20.11

installed in the pump room. Sample tag shall be submitted for approval.
As-built drawing will be submitted for approval.

21 APPROVALS:

Items to be approved by Client/Consultant:

21.1
21.2

21.3

Method Statement Approval.

Main line route setting out to be checked and approved by Consultant.
Laying of Mainline and pressure test to be checked and approved by

Client/Consultant.
Testing and commissioning Reports.
End user / Client training module.
Operation and Maintenance Manual

21.4
21.5
21.6

 DETAILS SKETCHES:

HARVEL IRRIGATION PRIVATE

LIMITED
AQUASCAPE

SOP- COMMUNICATION
MANAGEMENT

Document:
HAqua-SOP- 04

Issue
No.01
Date:
28.10
.14

Rev
00

1.

PURPOSE
This procedure will lay down the guideline for the functioning of

COMMUNICATION MANAGEMENT in HARVEL AQUASCAPE for projects.

2.
SCOPE
These procedures will be applicable to the HARVEL AQUASCAPE
team.

3.
OBJECTIVES
3.1 Ensure proper communication and reporting among projects
team.
3.2 Ensure to ensure timely and appropriate generation, collection,
distribution, storage, retrieval and ultimate disposition of project
information

3.3 Ensure project team performance- 100%.

4.

REFERENCES
PMBOK Guideline and ISO 9001:2008 guidelines

5.
RESPONSIBILITY MATRIX

No.

ACTIVITY

Generating Project Work

Performance Report

Generating Project Cost/

Budget Performance Report

3
Worker Trainings & Appraisal

6.

Generating Project Planning

Schedule

Reviewing The Above

Mentioned Reports

PROCEDURE
Refer process Flow Charts.
6.1
Site team work progress process.
6.2
Review and implication process.
6.3
Detailing Process

7. RECORDS

PROCESS

OWNER

PM/ Engineer/
Supervisor

PM

PM/Engineer/HR

PM

Director

Works scheduling
Daily performance report
Men power distribution

report
Verbal instruction

confirmation report
Project risk analysis
report

Workers appraisal

reports
Minutes of Meetings
Site walk instructions

reports
Variation reports

Projects work
report
Daily
SE/Supervisor
Projects Report
Review
& CompilingFortnightly

Review & Status

Director

Records Filing
SecretaryAquascape

Management
Review &
Comments
MD

Projects Budget/
Cost Benefit
Reports- Monthly
Appraisal ReportsYry
PM

Y- Yes
N- No
PM- Project Manager
MD- Managing Director
SECRETARY AQSCPProposed

ANNEXURES (FORMATS):

RECORDS

MASTER LIST OF DOCUMENTS /

HARVEL IRRIGATION PRIVATE

LIMITED
AQUASCAPE

Document

Control
Material

Managem

S.No

Documen

SOP

Referenc

ts/

e No

Records

HAqua-SOP01-DC

HAqua-SOP02-MM

Rev.
00

List of

Issue
No.01
Date:
28.10.
14

Name of

ent

Documen

Document: HAquaCOD- 01

MASTER LIST OF DOCUMENTS /

RECORDS

Not applicable

Not applicable

Supplier pre
qualification form

Format
No.

Not
applicable

Not
applicable

HAquaSOP- 02-

MM Form
No-1

List of approved

SOP- 02-

suppliers/sub

MM Form

contractors

Managem

Consumable

HAqua- SOP-

Not
applicable

Material issue Slip

Not
applicable

Master List of Item

Codes
Material Transfer

Not
applicable

Note
Material Return

Not
applicable

Not
applicable

HAqua-

SOP- 03-

Inspection Request

EM Form

SOP- 03-

Tracking Log

EM Form

No-2
HAqua-

Document

SOP- 03-

Transmittal Form

EM Form

No-1
HAqua-

Inspection Request

No-2
Not
applicable

Note

03-EM

ent

Inward details

inventory register

Execution

HAqua-

No-3
HAqua-

Request for

SOP- 03-

Information Form

EM Form

Minutes of Meeting

Confirmation of
Verbal Instruction

No-4
Project
specific
HAquaSOP- 03-

EM Form
No-5

Area Handing Over

Project
specific

Specifimen

attached
HAqua-

Sheet

Method Statement

Shop drawing Log

Master List of

SOP- 03EM Form

No-6

Machines/

Specific

Equipments

SOP- 03-

Testing Plan

EM Form

EM Form

ation

Manageme

EM Form

HAqua-SOP-

04-CM

Specific-

Scheduling

Specimen
attached

Men Power
Distribution

Daily

Project Risk

HAquaSOP- 04-

Performance

CM Form

Report

Project
Specific

Report

No-9
Project

Works

nt

No-8
HAquaSOP- 03-

Works Norms

Communic

No-7
HAquaSOP- 03-

HSE Plan

HAqua-

Inspection &

Project

No-1
HAqua-

SOP- 04-

Analysis Report

CM Form

Project R-1

SOP- 04-

Report

CM Form

Workers

CM Form

SOP- 04-

Report

CM Form

No-5
HAqua-

Cost Benefit

SOP- 04-

Report

CM Form

Quality Control
Check List for
Project Close Out

No-4
HAqua-

Project Budget

No-3
HAquaSOP- 04-

Appraisal
Reports

No-2
HAqua-

No-6
HAquaSOP- 04CM Form
No-7