Appointment Letter Format

( Appointment Letter)
Date _________
Mr. Niranjan Kumar
Patna, Bihar
Dear Niranjan Kumar

Further to our letter of offer/ interview dated __________, we are pleased to
inform you that you are hereby appointed as _____________ in the
___________________ Department
of
our
Organization to be based at
___________HQ as per terms and conditions discussed and agreed upon as
under :1. This appointment is effective from _____________ the date of your joining our
Organization.
2. Your salary and other allowances shall be as per enclosed statement.
3. Your job functions and responsibilities as ___________________ will be as
defined broadly in the enclosed Annexure
( Or )
Your job functions and responsibilities as ___________________ are under
preparation and shall be issued in due course.
4. You will be placed on probation for a period of six months and the said
period can be extended by another three months and on the expiry of the
period of probation or extended period of probation, if you are not confirmed
in writing, your services shall be deemed to be automatically terminated.
However, unless you are confirmed in writing, you shall not be deemed to be
permanent.
5. During probation, the notice period for termination / resignation will be 24 hours from
either side. After confirmation, the notice period required from either side is one
month.
6. After successful completion of your probation , you will be confirmed in
writing as a permanent employee of the Company. You will be entitled to
1
statutory and service benefits and be governed by discipline and other rules
existing or may come into existence from time to time , as and when applicable
as per rules of the Company and such other benefits as applicable to
employees in force from time to time to the location / place wherever you are
working. The company depending upon need shall take suitable cover of GPA to
take care of liability under Workmen Compensation Act provided you are not
covered under ESI Scheme.
7. Your future increments or promotion or any other salary increase shall be based on
merit considering your periodic and consistent overall performance, business
conditions and other parameters fixed from time to time at the discretion of the
management and shall not be considered merely as a matter of right.
8. During the period of service with the company , you shall not indulge and/ or take
part in any activity of formation of council and / or association or become a member
being part of management staff which are found to be detrimental in the interest of
the company in any way. Such an action shall be deemed as infringement to service
conditions of the company and amount to causing damage to its interest and shall
call for disciplinary action being taken against you, as it may deem fit and
appropriate.
9. You shall retire from the services of the Company on attaining 58 years of age.
Your date of birth for the purpose of Companys record is entered as
_____________ as per xerox copy of ________________ Certificate submitted
by you.
9.
10.
During the tenure of your services, you will wholly devote yourself to the
work assigned to you and will not undertake any other employment either on full or
part time basis without prior permission of the Company in writing.
Any
contravention of this condition will entail termination of your services from the
Company.
(i)
Your services are liable to be transferred or loaned or assigned with /

without transfer, wholly or partially, from one department to another or to
office/ branch and vice-versa or office/ branch to another office/ branch
of an associate company, existing or to come into existence in future or
any of the Companys branch office or locations anywhere in India or
abroad or any other concern where this Company has any interest. In such
case, you will abide by responsibilities expressly vested or implied or
communicated and shall follow rules and regulations of the department /
office, establishment , jointly or separately, without any compensation or
extra remuneration or provision of accommodation. You, thereupon, may
be governed by service conditions and other terms of the said
concern as may be applicable.
ii)
The aforesaid Clause (i) will not give you any right to claim
employment in any associate or / sister concern or ask for a
2
common seniority with the employee of sister / associate concern.

11.
In the event you are absent from duty without information or permission of
leave or you overstay your sanctioned leave, the Management will treat you as
having voluntarily abandoned the services of the Company.
12.
Your services are liable to be terminated at any time :

i)
ii)
iii)
13.
14.
during probation or after confirmation, in case you are found to be

medically unfit by the Companys Authorized Medical practitioner, on
examination;
as and when the Company comes to know of any conviction by the
Court of Law during the tenure of your service with us or conviction
and / or any bad record in the past under the previous employer, or
because of your giving false information at the time of your
appointment or concealed any material information or given any false
details in the application form or otherwise as regard age, education
qualification , experience , salary etc.
if you are found to be not possessing desired qualification which do not
conform to custom authority and / govt. regulation as may be required
from time to time and necessary for continuation of business or its
exigencies or on account of redundancy .
You will keep the Company informed of any change in your residential address
that may happen during the course of employment of your service with the
company.
All documents, plans, drawings, prints, trade secrets, technical information,
reports, statements,
correspondence
etc., written or unwritten and also
information and instructions
that
pass through you or come
to
your knowledge shall be treated as confidential. You shall not utilize them for
your own use or disclose to other persons during or after your employment.
During the course of employment with the Company, you will acquire, gain,
generate, gather and develop knowledge of and be given access to
business information about products activities, know how, methods or
refinements and business plans and business secrets and other information
concerning the products / business of the Company, hereinafter called the
SECRETS. You will be liable for prosecution for damages for divulgence,
sharing or parting any of such information during course of employment and on
cessation for at least 2 years period.
15.
You shall carry out the job of ______________________ and such other jobs
connected with or incidental to which is necessary for business of the Company.
You shall do any other work assigned to you, which you are capable of doing or
work at any other post which has been temporarily assigned to you.
16.
You shall faithfully and to the best of your ability perform your duties that may be
3
entrusted to you from time to time by the management. You will be bound by
rules, regulations and orders promulgated by the management in relation to
conduct, discipline and policy matters.
You will not seek membership of any local or public bodies without first obtaining
specific permission of the management. In the event of your becoming member
without following due process as mentioned , it shall amount to contravention of
provision of employment condition and the management reserves the right to take
appropriate action including dispensing with your services , as it may deem fit.
You will not give out to any one, by word of mouth or otherwise, particulars of our
business or administrative or organizational matters of a confidential nature which
may be your privilege to know by virtue of your being our employee.
17.
While you are in employment of the company , you may be given or handed over
companys property and / or equipment for official use and you shall take care of
them including their upkeep. On cessation of employment with the Company, you
shall return all documents, books, papers relating to the affairs of the Company,
purchased with the Companys money, which may have come to you, and also any
property of the Company in your possession.
18.
Any balance of advance or loan taken by you from the Company, shall be fully
recovered from your salary and any other legal dues including Gratuity , at the
time of your leaving the services of the Company.
19.
While working as an employee if you enter into any business transaction with any
party on behalf of the company within your permissible limits, it shall be your
responsibility to ensure recovery of outstanding. If any outstanding remains at the
time of leaving the services of the company, it shall be your responsibility to
recover for remittance to the company before you proceed to settle your legal
dues in full and final settlement of your account.
20.
The company is obliged to deduct Income Tax at source as per provision of

Income Tax Act / Rules . Accordingly , you are required to submit all required
proof of permitted savings / investments and other details from time to time to
enable the company to comply with the provisions of law. In the event of non
compliance by you as aforesaid if the company is required to pay any interest or
payment under Income Tax Act , it shall deduct the amount as may be paid or
payable from your salary or other payments and you shall allow the company to
comply with these requirements without objection.
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All disputes arising out of this letter will be subject to the jurisdiction of the
Mumbai Court. And that the courts, tribunals and/or authorities at Mumbai only
shall have jurisdiction to entertain, try and decide such disputes or differences
arising out of or pertaining to this contract of employment, irrespective of your
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working HQ being elsewhere at that times.

You are requested to return the enclosed copy duly signed as a token of your
acceptance of the terms and conditions of your employment.
Hope that this will be the beginning of a long and successful career with us.
Yours faithfully,
For Company Name.,
Name
Managing Director / Director
Accepted :_______________
(Signature of an Employee)
( Delete whichever is not applicable )
Annexure to Appointment Letter dated __________, 2003

5
Of
________________________( Name )
Break-up of Gross Remuneration

Remuneration
(1)
Rs.(P.M.)
Rs.(P.A.)
Basic
House Rent Allowance
Education Allowance
Personal Allowance
TOTAL (1)
(2)
Annual Benefits
Medical Reimbursement
LTA
Bonus / Ex-gratia
Provident Fund
TOTAL (2)
TOTAL (1+2)
Reimbursement of expenses for one telephone at residence and one mobile for official use as per
Companys policy existing or as amended.
Payment of perquisites, allowances and reimbursements shall be subject to provisions of Income

Tax, as applicable.
For
Companys Name
Managing Director / Director
Accepted : ____________________
(
)

Appointment Letter Format

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( Appointment Letter)

Dear Niranjan Kumar

Your services are liable to be transferred or loaned or assigned with /

common seniority with the employee of sister / associate concern.

Your services are liable to be terminated at any time :

during probation or after confirmation, in case you are found to be

The company is obliged to deduct Income Tax at source as per provision of

working HQ being elsewhere at that times.

( Delete whichever is not applicable )

Annexure to Appointment Letter dated __________, 2003

Break-up of Gross Remuneration

Payment of perquisites, allowances and reimbursements shall be subject to provisions of Income

Managing Director / Director

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