ETP Guide May 2015

ENGINEERING TEAM PROJECT (MCB 3053)
GUIDELINES
-----MAY 2015
UNIVERSITI TEKNOLOGI PETRONAS
31750 Bandar Seri Iskandar, Perak Darul Ridzuan, Malaysia.
TABLE OF CONTENTS
Contents
Page
_______________________________________________________________________
1.
INTRODUCTION
2.
OBJECTIVES AND LEARNING OUTCOMES
3.
SCOPE OF PROJECT
4.
SUMMARY OF PROJECT WORK .
4.1
Project Proposal
4.2
Progress Report
4.3
Development of Prototype / Model
4.4
Poster Presentation
4.5
Demonstration of Working Prototype / Model .
4.6
Engineering Design Exhibition (SEDEX)
4.7
Oral Presentation
4.8
Final Report
5.
ETP COORDINATORS
6.
SUPERVISORS
6.1
Supervisor 1
6.2
Supervisor 2
7.
ETP ANNOUNCEMENTS
8.
ATTENDANCE AND MEETINGS
9.
EVALUATION
10.
PROJECT EXPENDITURE
11.
LABORATORY
13
12.
PLAGIARISM
13
13.
WRITING FORMAT FOR FINAL REPORT
13
Engineering Team Project (ETP):
May 2015 Semester
Page 2
14.
APPENDICES
APPENDICES:
18
Page
APPENDIX I
DATES
IMPORTANT
18 ..................................................................................................................
APPENDIX II
PROJECT ASSESSMENT RUBRIC....................................................19
APPENDIX III
PROJECT PROPOSAL SCORE SHEET ............................................ 21
APPENDIX IV
PROGRESS REPORT SCORE SHEET .............................................. 22
APPENDIX V
FABRICATION SCORE SHEET ......................................................... 23
APPENDIX VI
POSTER EVALUATION SHEET ........................................................ 24
APPENDIX VII
DEMO. OF WORKING PROTOTYPE/MODEL ............................... 25
APPENDIX VIII
ORAL PRESENTATION: GROUP ASSESSMENT ......................... 26
APPENDIX IX
FINAL REPORT SCORE SHEET ....................................................... 27
APPENDIX X
CALCULATION OF INDIVIDUAL CONTRIBUTION (IC)............ 28
APPENDIX XI
COMPILATION
RESULT
29 ..................................................................................................................
APPENDIX XII
LOGBOOK SUMMARY ....................................................................... 30
APPENDIX XIII
PROJECT PROPOSAL CONTENT .................................................... 31
APPENDIX XIV
SAMPLE OF REFERENCING FORMAT .......................................... 32
APPENDIX XV
SAMPLE OF COVER PAGE FOR FINAL REPORT ....................... 33
APPENDIX XVI
STUDENTS REQUISITION FORM. .................................................. 34
APPENDIX XVII
STUDENTS REQUISITION FORM SAMPLE .............................. 35
APPENDIX XVIII
JUSTIFICATION LETTER .................................................................. 36
APPENDIX XIX
JUSTIFICATION LETTER SAMPLE ............................................. 37
APPENDIX XX
ETP CLAIM BREAKDOWN FORM ................................................... 38
APPENDIX XXI
PEER EVALUATION TEMPLATE ................................................... 39
May 2015 Semester
Page 3
1.
INTRODUCTION
This course is offered to the 3rd year engineering students. The subject is designed to ensure
that students will acquire the knowledge in conducting research and development by
working in a team. This includes conducting literature research, preparing project proposal,
performing preliminary design concepts, simulation, and evaluation for the best concept
and designing the selected concept.
Students will be divided into groups that consist of five to six members of various
disciplines namely Mechanical, Electrical & Electronics, Chemical, Civil and Petroleum
Engineering. Please note that in view of the dissimilar number of students registering for
this module from each engineering program, there are groups that may not have students
from all five engineering disciplines. One or two supervisors will be assigned to each
group.
2.
OBJECTIVES AND LEARNING OUTCOMES
The objectives of the Engineering Team Project (ETP) course are as follows:
To inculcate teamwork spirit.

To develop leadership skills as well as technical competency in:
o delegation of various tasks
o analysing engineering problems
o performing engineering design
o enhancing software related skills
To broaden the knowledge on commercially available off-the-shelf equipment as
well as industrial equipment.
To develop knowledge in integrating components into a comprehensive working
system.
To provide a platform for advanced design courses.
To nurture creativity, innovativeness, and business acumen.
To provide exposure on project management skills
The course outcomes are; at the end of this course, students should be able to:
1.
2.
3.
4.
5.
Apply engineering knowledge and solve engineering design problem.

Work in a multi-disciplinary team-based project work.
Apply the principle of project management.
Apply proper design process to produce creative and innovative solution.
Demonstrate effective communication, report writing, presentation
entrepreneur skills.
and
Note: These are NOT the objectives of the project work you are working on.
May 2015 Semester
Page 4
3.
SCOPE OF PROJECT
The scope of the project includes:
To generate conceptual designs

To perform necessary engineering calculations
To generate engineering drawings of the selected concept
To develop a working model or prototype
The final result of the project shall be exhibited in the form of engineering drawings,
reports, and a WORKING MODEL or PROTOTYPE. The conceptual design should
incorporate as many as possible elements or components of Electrical / Electronic /
Mechanical / Chemical / Civil / Petroleum engineering. The approach to solutions and
methodologies such as selection of materials, problem analysis etc., shall be based on
fundamental engineering calculations. The feasibility and suitability of a project to be taken
as an ETP project are assessed by using the Project Assessment Rubric in Appendix II.
4.
SUMMARY OF PROJECT WORK
Please refer to Appendix I for the schedule of the present semester.

4.1 Project Proposal
Each group shall discuss among members to come out with a suitable and feasible project
and more importantly within the time frame as specified in Appendix I. When an
agreement has been reached among the team members and also the supervisor, a project
proposal must be submitted for assessment. Prior to submission, the project proposal must
be discussed with the respective supervisors to determine the scope, problems, and
practicality of the proposed project. The content of the proposal must be based on the
format in Appendix XIII. The report shall not exceed 12 pages including the appendices.
Each group must submit the project proposal to the supervisor by the due date specified in
Appendix I. The proposal will be assessed based on the marking scheme in Appendix III.
Note: Supervisors need to ensure that any draft proposal be reviewed and returned promptly to
ensure that students are able to submit their work on time.
May 2015 Semester
Page 5
4.2 Progress Report

A progress report must be submitted to the supervisor by the due date specified in
Appendix I. The report will be graded based on the marking scheme in Appendix IV. The
report, which shall not exceed 12 pages including the appendices, shall comprise:
details of the activities that need to be carried out

identification of potential problems
a few conceptual designs that have been considered
necessary preliminary engineering calculations, data collection and benefit-cost
analysis that have been used in deciding the final design.
4.3 Development of Prototype / Model

Throughout the project, the supervisor will monitor the overall progress and development
of the project through meetings and logbooks as well as progress report. The prototype or
model of the project must be completed by the date specified in Appendix I. Upon
completion, the group must make an arrangement with the supervisor for assessment of the
prototype or model. The assessment will generally be based on the planning, execution and
the quality of the prototype or model. Please refer to the format in Appendix V for the
guidelines of the assessment.
4.4 Poster Presentation
Each group will be required to present their results and findings in the form of ONE A-1
size poster with a portrait-layout. The poster presentation provides an opportunity for
students to expose or share their work, knowledge and experience with other students and
also with lecturers. The poster from each group will be examined, unmanned, by one or
more examiners in a session that will be advised further. Appendix VI provides the
guidelines on the poster exhibition assessment criteria. The tentative time for the session
is indicated in Appendix I. The use of more than one poster will be penalised.
Selected posters will be exhibited in the Engineering Design Exhibition (SEDEX), which
is described in Section 4.6. The selection will be made based on the scores given by the
examiners for the posters and the demonstration/simulation of the working
prototype/model.
4.5 Demonstration / Simulation of Working Prototype/Model
All groups are also required to demonstrate or simulate a working prototype or model of
their project before one or more examiners (non-supervisor). An actual model
demonstration is preferable, however, in certain cases, a computer simulation might be
acceptable depending on the nature of the project. This demonstration/simulation will be
assessed based on the criteria specified in Appendix VII.
The scores for the demonstration/simulation, together with the poster, will be used by the
ETP Coordinators in selecting groups that will participate in the SEDEX.
May 2015 Semester
Page 6
4.6 Science & Engineering Design Exhibition (SEDEX)

The Science & Engineering Design Exhibition (SEDEX) is an event organized by the
university towards the end of every semester. It provides opportunities for students to
present their project works, mainly through the ETP and Final Year Project (FYP) courses.
Only selected projects will be allowed invited to participate. For ETP, selection will
generally be made based on the score obtained by groups in the evaluations for posters and
demonstrations.
All participants will be given certificates, and in addition winners will be awarded. Projects
with certain outstanding quality and innovation will be selected to represent the university
at national and international level competitions. It must be noted that the operational
matters of the SEDEX is beyond the responsibility of ETP supervisors and coordinators.
There shall also be no extra marks for groups that participate or win awards in the SEDEX.
Certificates, awards and details of the SEDEX should be obtained only from the SEDEX
Committee.
4.7 Oral Presentation
During the demonstration session, students shall deliver a presentation on their findings
using own laptop. Assessment on visual aspects, clarity of presentation, logic, knowledge
of subject matter and the overall content of the presentation will be made on a group basis
(Appendix VIII). Each group member must present some portion of the materials. Each
group will be allocated 10 minutes for the presentation, and another 5 minutes for a
question and answer session. The examiners will be the appointed lecturers, other than the
group supervisor.
4.8 Final Report
Each group shall submit a final report by the due date specified in Appendix I. The report
will be assessed using the form in Appendix IX. In this report, the ultimate results and
findings of the project shall be presented. The report shall be assessed based on:
Critical review of current problems/solutions
Literature review
Development of alternatives and options
Decision making processes
Final Design (engineering drawing)
Technical/Scientific aspects/support
Business and economic considerations
Application/Viability of selected design
Suggestion for area of improvements
Recommendations for future work
Please note that the report must be limited to thirty (30) pages excluding appendices,
figures and drawings.
May 2015 Semester
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5.
COORDINATORS
The following lecturers are appointed by the Head of the Mechanical Engineering
Programme as the ETP Coordinators.
1. Dr Hilmi Hussin (05 368 7027, hilmi_hussin@petronas.com.my)
2. Dr Setyamartana Parman (05 368 7197, setyamartana@petronas.com.my)
3. Dr Mazli Mustapha (05 368 7208, mazli.mustapha@petronas.com.my)
The responsibilities of the Coordinators can be summarised as follows:
6.
Managing and implementing the ETP course.

Assigning student groups and supervisors.
Advising supervisors on the project assessment or any other problems
encountered during the project work.
Assigning examiners and coordinate seminar presentation and poster exhibition.
Facilitate expenditure claims.
Compiling students results.
SUPERVISORS
6.1 Supervisor 1
Evaluating the project proposal, progress report, fabrication and final report based
on the rubric provided on timely basis.
Advising students on the preparation of their design projects, including but not
limited to the technical, economical and management aspects.
Monitoring of student's progress against Gantt chart through their weekly progress
reports.
Certifying students expenditure claims.
Obtaining claims and disbursement to students.
Assigning IC score to individual student appropriately.
6.2 Supervisor 2 or Co-Supervisor

A Supervisor 2 may be nominated to assist in the supervision of a team. The responsibilities
of the Supervisor 2 are:
Where applicable, guiding students or providing support in any specific areas

including but not limited to soft skills, language, report writing, business acumen,
etc., as and when necessary within the project time frame.
Representing Supervisor 1 in executing the tasks stipulated in Clause 6.1 under the
circumstances whereby Supervisor 1 is not able to perform the task(s).
May 2015 Semester
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7.
ANNOUNCEMENTS
All announcements regarding ETP will be made through e-Learning or posters at strategic
locations (e.g. Pocket C and Pocket D). Students MUST regularly visit these sites to keep
themselves updated and informed of all important dates and announcements.
8.
ATTENDANCE AND MEETINGS
Students are required to conduct meetings regularly among themselves on project

implementation. In addition, all groups are required to arrange weekly meetings with the
supervisor. The attendance of group members will be recorded. The logbook, the
attendance record as well as students active participation will be monitored to calculate for
Individual Contribution (IC) (see Section 9. EVALUATION).
Each student must forward logbooks individually to the supervisor during weekly
meetings. The verified logbook shall be returned at the end of the meeting. Each student
shall bring the compilation of the logbooks to the weekly meeting.
9.
EVALUATION
Students will be evaluated based on their capability in undertaking the project, producing
the written report and presenting the result. The main components of evaluation are given
in Table 1. In general, the evaluation of the group will be carried out by supervisors
(55 %), appointed examiners (40 %), and peer evaluation (5 %), with a total of 100 %. The
evaluation forms for each component are given in the Appendices.
The individual score for Individual Contribution (IC) (see Appendix X) described in
Section 8. ATTENDANCE AND MEETINGS, and peer evaluation (Appendix XXI)
will be used to differentiate the individual score for each student in a group. Each student
will also be evaluated based on prescribed criteria by other members of the team, by means
of peer evaluation. Instructions on peer evaluation will be provided approximately in the
last 3 weeks of the semester.
10. PROJECT EXPENDITURE
In building the prototype or model, each group may request project fund of up to RM 200
to purchase approved components or materials that are not available in laboratories at UTP.
Figure 1 shows the ETP Purchase Requisition Flow Chart that students need to follow in
order to purchase project materials, in which failure to comply with this procedure may
result in non-payment of the claims. Table 2 provides further explanation to the process
flow chart.
May 2015 Semester
Page 9
Table 1: ETP Grading Structure.

Assessment Contribution
Tentative
Components
Time
Supervisor
Panel of
Examiners
Peer
Evaluation
Evaluation
Forms
W3
Project Proposal
W7
Progress Report
W 10
Fabrication of Prototype or
Model
W 11
Poster Evaluation
10 %
Appendix VI
W 11
Demonstration of Prototype or
Model
20%
Appendix VII
W 11
Group Oral Presentation
10 %
Appendix VIII
W 14
Peer Evaluation
W 14
Final Report
15%
Appendix IX
Individual Contribution
(Logbook & Meeting, Active
Participation)
10%
Appendix X
Continuous
Total
Appendix III
10 %
Appendix IV
10 %
10 %
Appendix V
5%
55 %
40 %
Appendix XXI
5%
May 2015 Semester
Page 10
Start
1. - Fill up FORM 03 (App XVI)

- Obtain verification from Lab Executive
Amount
exceed
RM200?
Y
2. Prepare justification letter (App XVIII)
N
N
3. - Obtain signature from SV for FORM 03 and justification letter
(if exceed RM200)
- Submit FORM 03 and justification letter to coordinator
Deadline: 15 Nov 2013
4. Purchase items
5. - Arrange original receipts according to sequence in FORM 03

- Paste original receipts on A4 papers
(Students are strongly advised to make copy of all receipts)
- Fill up ETP Claim Breakdown Form (App XX)
6. Submit ETP Claim Breakdown Form and receipts

(hardcopies and softcopies) to ETP Coordinator
7. Collect claims from SV
End
Legend
SV
Supervisor
Note: 1. Submission of FORM 03 does not guarantee approval.

2. All deadlines stated are to be complied strictly. Late submissions will not be entertained.
Figure 1: Purchase Requisition Flow Chart
May 2015 Semester
Page 11
Table 2: Explanation to Purchase Requisition Flow Chart.

Flow
Chart
Item #
Description
- Fill up FORM 03 (App XVI)

- Obtain verification from Lab Executive
- Obtain signature from SV for FORM 03

and justification letter (if exceed RM200)
- Prepare justification letter (App XVIII)
- Submit FORM 03 and justification letter to

Coordinator (make copy for future reference)
Purchase items
Remarks
- Fill up FORM 03 completely. Refer sample, App XVII.
- Obtain verification from Lab Executive on availability of
the items in UTP.
- Justification letter is applicable for purchase exceeding
RM200. Refer sample, App XIX.
- Incomplete or inaccurate information will result in delay or
non-approval.
- Late submissions will not be entertained.
- Items purchased must be according to FORM 03 submitted.
- If additional items are required, a new FORM 03 must be
submitted to the coordinator.
- Claims of additional items not listed in the first FORM 03
will be honoured based on the discretion of coordinator.
- Purchases are made using students' own money in advance.
- Arrange original receipts according to

sequence in FORM 03
- Paste original receipts on A4 papers
(Students are strongly advised to make copy
of all receipts)
- Fill up ETP Claim Breakdown Form
(App XX)
- Receipts should be arranged according to sequence in

FORM 03.
- All original receipts are to be pasted on A4 papers.
- Copies of receipts are to be retained by students.
- Fill up App XX completely, including Receipt No. for all
items.
Submit ETP Claim Breakdown Form and

receipts to Coordinator in both softcopy and
hardcopy forms.
- Late submissions will not be entertained.

- Please e-mail the softcopy version as well.
Collect claims from SV
- Students are responsible to follow up with SV on payment.

Please allow some time for payment to reach SV.
May 2015 Semester
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11. LABORATORY
Students are allowed to use the laboratory for the purposes of experiments or fabrications
of their model or prototype. The technicians who are in-charged for the laboratory related
to this course are responsible in co-ordinating the lab operations, which include the Health,
Safety and Environment (HSE) aspects, scheduling of equipment, checking and providing
consumables. Students are required to notify the technicians on their intent to use the lab
in advance. All lab regulations must be complied. Lab coats and proper attire shall be worn
in the lab. Each group must carry out housekeeping and the technicians will monitor this.
Failure to comply with the regulations may result in deduction of marks by the
Coordinators.
12. PLAGIARISM
Plagiarism is strictly prohibited and is a serious offence. Kindly refer to Section 5.1 of the
UTPs undergraduate handbook, A Guide to University Academic Policies and Procedures.
Any work that is found to have been copied or plagiarized will NOT be assessed.
13. WRITING FORMAT FOR FINAL REPORT

The writing format of the ETP final report should follow the UTP standard as described
below. The report consists of many parts arranged in a certain order. It is recommended
that the contents be in the following order, although not every report will include all the
items listed.
a)
Title
b)
Acknowledgement
c)
Executive Summary / Abstract
d)
Table of Contents
e)
Background of Project Work
f)
Identification and Definition of Problem
g)
Objective and Scope
h)
Project Management
i)
Literature Review
j)
Theory
k)
Procedure / Methodology
l)
Engineering Analysis
m)
Business / Economic Analysis
n)
Discussion of Results
o)
Conclusion
p)
Recommendation
q)
References
r)
Appendices
May 2015 Semester
Page 13
General Writing Format

Students must follow specific guidelines for writing the report as stated below.
a)
Language
The report must be written in English Language.
b)
Font and Spacing
c)
All text should be double-spaced (Times New Roman regular font-style, size 12)
written on one side of each white A4 paper. However, foot note, computer program
codes (must be reduced to font size 8), and captions for tables and figures should
be single-spaced.
Length
The report shall not be more than 30 pages, excluding the appendices. Students are
encouraged to be brief and concise in their writing and avoid jargon and passive
voice as much as possible.
d)
Numbering
All pages must be numbered in proper sequence from introduction to the end of the
report including pages on figures, tables, computer programs and appendices. Page
numbers appear by themselves and are not to be enclosed in parenthesis, hyphens
or other decorative symbols. Page number must be positioned at the bottom and
centred.
e)
Margin
The top, bottom and right margins are 25 mm. The left margin must be 40 mm.
f)
Mathematical Text
Mathematical text must be spaced out, superscript and subscript must be clearly
shown as such.
g)
Heading
Major headings, such as INTRODUCTION, should be in capitals. Times New
Roman and font size 14 should be used. Secondary headings such as Example, the
first letter should be capitalised, bold and font size 12 should be used, and tertiary
heading should be in Times New Roman.
May 2015 Semester
Page 14
h)
Tables and Figures

Tables and figures less than a page in size should be inserted into the text near the
point of reference with a three-line space above and below. Tables should be
continuous and not carried over to the succeeding page. Margins limits are the
same as text full-page. All tables and figures should be numbered consecutively.
Tables and figures are must be within the main text. Table captions should be
positioned at the top middle of each table. The captions for figures should be
positioned at the bottom middle of each figure.
i)
References
The method of writing references must follow the standard format. See
Appendix XIV for samples of reference format.
j)
Title Page
The title page should be set out in accordance with the Appendix XV and should
include the followings:
- name of the group members in FULL complete with the Matrix Number.
- title of the ETP project
- month and year in which the ETP final report is submitted
Students must submit one copy of their ETP final report to the respective supervisor
on week 14.
General Content
This section will elaborate more about the general content needed in each part of the report
format.
a)
Title
The project title should reflect the focus on core issues of the research work.
b)
Acknowledgements
Acknowledgements should include the names of the contributors to the project
work including the supervisors and members of the group, preferably not more than
one page.
May 2015 Semester
Page 15
c)
Summary / Abstract
The summary or abstract briefly covers the content of the work. It should contain
the (i) Objectives of the project; i.e., state the core issue, research question or
objective of the design work, (ii) Methodology; i.e., briefly describe the methods
or techniques used in achieving the objectives, (iii) Results; i.e., describe the results
obtained from the methodology employed, and (iv) Conclusions; i.e., interpretation
of the results in relation to the theory or hypotheses. Draw conclusions and state
the implications. The summary or abstract is presented so that any other reader,
who is attracted by the title of the project, can know a little more without having to
read the whole report. Any reference to the literature is not made in the abstract but
if such references are necessary, they should be footnoted. Abstract should not be
more than one page.
d)
Table of Contents
Table of contents lists all headings and sub-headings, tables, figures, appendices,
bibliography with the page numbers.
e)
Background of Project Work

The background covers the research project, the definition of the problem, the
achievement expected from the project, the importance of the project as well as the
range and depth of the study.
f)
Objective and Scope

The aim of the study includes main/general matter that needs to be achieved or
implemented. Objectives are more detailed and closely related to aim. Scope is the
boundary for the research work planned by the students to ensure the feasibility of
the project to be carried out within the given time frame.
g)
Project Management
Project management should focus on progress monitoring and task allocation with
the usage of Gantt chart.
h)
Literature Review
Literature review includes the review of written materials on the topic and area
chosen. It gives the background of the current studies of the problem area chosen
from various written sources of references. This section reviews the previous
research analytically, critically and objectively.
May 2015 Semester
Page 16
i)
Theory, Methodology and Procedure

This section shall contain all the relevant theories, hypotheses, facts and data
obtained from references and literature reviews. The theories included must be
relevant with the objectives and the findings of the project, thus allowing the
comparison between the results achieved and the theory to be outstanding. The
methodology must be relevant and used in the project.
j)
Engineering Analysis
This section should include data gathering, data analysis, tools required, possible
solutions to problems, decision making on the selected solution and project
benefits.
k)
Discussion on Result and Findings

This section presents the finding or outcome of the research work. It is suggested
that the results obtained be presented clearly in the form of tables and figures such
as graphs, diagrams or others.
l)
Conclusions
Conclusion highlights whether the work completed complies with the set objective
and the significance of the findings. Recommendation for future work should be
stated in this section to ensure the set objective can be achieved and improved or
even expanded.
m)
References
This section is to record all references used for preparing the proposed project. Use
the standard format as given in the appendix.
n)
Appendices
Lengthy calculations, figures, raw data, computer programs/source codes, outputs,
etc. are to be enclosed as appendices. They should be titled and numbered according
to chronological order. Each appendix is preferably named using capital letters and
the appendices need to be listed down in the Table of Contents.
May 2015 Semester
Page 17
APPENDIX I: IMPORTANT DATES

Week Number
Activities
Seminar I (ETP Briefing)
3/6
Project proposal due
4/6
Seminar IV
10
11
12
13
14
20/5
Seminar II
Seminar III
10/6
17/6
Lab Safety Briefing

Progress Report due
Submission of Form 03
Evaluation on Fabrication
Poster & Product Demo &
Presentation assessment
(PRESEDEX)
SEDEX
(May & Sep semesters only)
24/6
2/7
10/7
22/7
29/7
TBA
Submission of Claim
Breakdown form & Receipts
12/8
Submission of Peer
Evaluation Form
19/8
Submission of Final Report
19/8
* By co-ordinator: List of students, groups, supervisors and topics

Note: The above schedule is subjected to change. Please check messages in the e-learning regularly for updates.
May 2015 Semester
Page 18
APPENDIX II: PROJECT ASSESSMENT RUBRIC

ETP Group:
_______________________________ Project Title:
_______________________________
Purpose:
The assessment aims to measure the feasibility and suitability of a project to be taken as an ETP project.
Instruction:
1. Assign the appropriate score to each criteria, according to the most fitting description provided.
2. Sum up the total scores for all criteria in the last column.
3. Refer to the score indication table.
Criteria / Score
1. Opportunity for teamwork
development
[to assess suitability of project as
means to inculcate teamwork]
Supports development of
teamwork
Reasonable opportunity
for development of
teamwork and
balanced participation
Not much opportunity for

teamwork development
as the tasks are highly
segmented and
independent of each
other
No opportunity for
teamwork development
Reflects interdependence
and balanced participation
Every members role is
defined and understood
by all.
Tasks are defined but

not all members
understand them
2. Level of technical competence

and capability of the team vis-vis projects requirement
(such as specialized
knowledge or skill)
The team possesses the

necessary technical
capability to accomplish
the tasks
The team possesses

the necessary technical
capability to accomplish
the tasks, however,
some additional study
or guidance may be
needed
The team lacks the

technical capability to
accomplish the tasks and
requires substantial
guidance by supervisor
and extensive study
The team does not have

the technical capability to
accomplish the tasks
3. Availability of equipment
required
All equipment required are

available in UTP
Most of the equipment

are available in UTP
Most of the equipment

required are NOT
available in UTP
All equipment required

are NOT available in UTP
4. Opportunity to incorporate
creativity, innovativeness and
business acumen
High opportunity
Moderate opportunity
Little opportunity
No opportunity
Score
Criteria / Score
Score
5. Risk in operational safety (e.g.

laser cutting)
Minimal risk
Low risk
Moderate risk. May

require trained personnel
High risk. Only authorized

and trained personnel
(technicians) allowed to
operate / handle project
equipment or materials.
6. Project involves hazardous

materials (e.g. arsenic)
None at all
A small amount of
hazardous material,
within the capability of
the labs at UTP
Moderate amount of
hazardous material
Large amount of
hazardous material
7. Time required for project

completion
Can be completed within

10 weeks, with some
buffer time
Can be completed
within 10 weeks, with
no buffer time
May face difficulties in

completing within 10
weeks
Cannot be completed
within 10 weeks
8. Project involves
multidisciplinary knowledge
and skills
Involves more than 3

engineering fields which
are adequately balanced
Involves 3 engineering
fields, which are
adequately balanced
Involves 2 engineering
fields, which are
adequately balanced
Involves only 1
engineering field
9. Project cost
Estimated less than

RM200
Estimated between
RM200 RM250
Estimated between
RM250 RM300
Estimated more than

RM300
Total Score
Total Score
Indication
28 36
Project is highly feasible and suitable for ETP
19 27
Project is moderately feasible and suitable for ETP. Project requires review to improve on the criteria where the scores are low.
< 19
Project does not meet ETP expectations. It is strongly suggested to modify the topic or change to a more feasible topic.
Supervisors Signature:
Name:
Date:
_______________________________
_______________________________
_______________________________
May 2015 Semester
Page 20
APPENDIX III:
PROJECT PROPOSAL SCORE SHEET
FORM E1
MCB 3053 ENGINEERING TEAM PROJECT

Group No
Supervisor
Name
1.
2.
3.
4.
5.
6.
Title
Breakdown
1
Introduction
2
Project planning
Data gathering and

analysis
Compliance to
requirement
Marks
Allocated
Guidelines for Marking

-
ID
Background analysis
Objective statement
Problem definition
Design approach / methodology
Gantt Chart
Task / work allocation
Project flow showing
involvement of all project
members
Preliminary information
(Behaviour trend and analysis)
Documentation: references /
survey / site visit
In-time submission
Report complies to
requirement/format
TOTAL
Marks
30
30
30
10
100
Weightage in course: 10%
_________________________
Supervisors signature
Date: ____________________
Note: Supervisors shall forward the completed form (scanned copy) to ETP Coordinator by the deadline given.
APPENDIX IV:
PROGRESS REPORT SCORE SHEET
FORM E2

Group No
Supervisor
Name
1.
2.
3.
4.
5.
6.
Title
Breakdown
Introduction
Project
planning
Methodology
Data gathering
and analysis
Economical /
business
consideration
Conclusion
ID
Marks
Marks
Allocated

- Project definition and problem
statement
- Identification of potential solutions
- Literature review
- Design concept
- Justification in choosing design
- Task listing and distribution
- Logic of sequence of task
- Feasibility of plan
- Identification of suitable tools or
software
30
20
20
- Application of fundamental
engineering knowledge in solving or
analysing design problem
- Validity & suitability of data
- Capital cost considerations
- Operational cost considerations
- Alternatives in materials
- Summary of progress and findings
- Next plan of action
TOTAL
20
5
5
100

_________________________
Date: ____________________
May 2015 Semester
Page 22
APPENDIX V:
FABRICATION SCORE SHEET
FORM E3

Group No
Title
Group Leader
No. Component
ID
Understanding of
scientific principles ALL members have clear Most members have
and accurate
clear and accurate
1
underlying the
understanding
understanding
fabrication/product
2
Most members have
relatively accurate
understanding
Marks
Most members DID NOT

understand
2 Fabrication Plan
Proper planning.
Improper planning.
Proper planning.
Sometimes able to follow Some flaws in the
Follows plans accurately.
plan
implementation of plan.
Improper planning.
Major flaws in the
implementation of plan.
3 Drawings
Very neat
Clear dimensioning.
Major components
labeled.
No dimensioning. Poor
labeling.
4 Materials
Appropriate materials
Materials were partly
Materials were selected
were carefully selected
selected based on
based on scientific facts.
scientific facts.
Inappropriate materials
were selected.
Not fabricated as per the
construction drawing.
Neat.
Clear dimensioning.
Some components
labeled.
Fabricated as per the

Quite neat.
Clear dimensioning.
Some components
labeled.
Fabrication
Process
Great care taken.

Fabricated as per the
Testing &
Measurements
Clear evidence.
Sufficient evidence.
Some evidence.
Data taken several times
Data not taken in a
Data taken twice in a
Data taken once in a
in a careful, reliable
reliable manner.
careful, reliable manner. careful, reliable manner.
manner.
7 Functionality
Functions extraordinarily
Functions well.
well.
8 Finishing Quality
Excellent assembly.
Cuttings are very neat.
Excellent jointing.
Structure of
Prototype
10 Aesthetics
Slightly as per the

Functions pretty well, but

Major flaws in function.
with minor defects
Neat assembly.
Poor cuttings.
Satisfactory jointing.
Poor assembly
Poor cuttings.
Poor jointing.
Excellently rigid structure. Satisfactorily rigid

structure
Marginally stable
structure
Unstable structure.
Excellent geometry.
Attractive color and
overall look.
Proper color chosen.
Poor overall look and

color.
Neat assembly.
Cuttings are quite neat.
Proper jointing.
Attractive color and

overall look.
Total (Max = 40)

Weightage: 10%
_________________________
Date: ____________________
May 2015 Semester
Page 23
APPENDIX VI:
POSTER EVALUATION SHEET
FORM E4

Group No
Title
Group Leader
No.
Component
1 Clarity of Images
Originality of
2
Graphics
Relevance of
3
Graphics
Overall
4 Composition:
ID
4
All images are in focus.
Identifiable 2m away.
Marks
Most images are in focus Most images are in focus Many images are not
Identifiable 2m away
Identifiable 1m away
clear or are too small.
The graphics used reflect One or two of the

an exceptional degree of graphics used reflect
student creativity.
student creativity.
The graphics are made No graphics made by the

by the student, but are
student are included.
based on the designs of
others.
All graphics relevant.
Most graphics relevant.
Most graphics irrelevant. All graphics not relevant.
All borrowed graphics

have a source citation.
All borrowed graphics

Most borrowed graphics Most borrowed graphics

without a source citation.
Creatively composed.
Creatively composed.
Suitable choice of colors.
Satisfactorily composed
Messy and distracting
Over 90% accurate
Up to 70% accurate
Up to 50% accurate
Less than 50% accurate
Citation provided
Citation provided
Citation provided
Citation not provided
Clear & concise
Satisfactory but lengthy
Unclear
No description at all
7 Methodology
Clear & concise
Unclear
Results &
Conclusions
Clear & concise
Unclear
Business/Economic
Clear & concise
Considerations
Unclear
Suitable text sizes
Suitable text sizes
Unsuitable text sizes
Unsuitable text sizes
No grammatical errors
Some grammatical errors Some grammatical errors Many grammatical errors
Figures, text, background.
Accuracy of
Content / Facts
Introduction:
6 Problem statement,
background & objective.
10 Texts & Grammar
Total (Max = 40)

Weightage: 10%
________________________
Examiners signature
____________________
Name & Date
May 2015 Semester
Page 24
APPENDIX VII:
DEMONSTRATION OF WORKING PROTOTYPE/MODEL
FORM E5

Group No
Title
THEME
Group Leader
No. Component
1
High:
Excellent new and
Level of Creativity practical idea that can
bring extreme benefits to
society
Radical or
Breakthrough:
The work tackles a new
methodology to achieve
same function, and
Level of Innovation the
could lead to a new
avenue of research
E.g. Using bioenergy of
human rider as power
source for bicycles
Completion of
prototype
Aesthetics &
4
Finishing quality
5
ID
Structure of
Prototype
6 Materials
Testing &
Measurements
Understanding of
scientific principles
underlying the
fabrication/product
Functionality
/Ability to
9
implement the
desired task
100 %
Appropriate materials
were carefully selected
Clear evidence.
Data taken several times
in a careful, reliable
manner.
Marks
Substantial:
New and practical idea Incremental
idea that can
that can bring benefits to Practical
bring benefits to society
society
Substantial:
The work is further
applied research,
tackling a new
method/material to
achieve an existing
subfunction
E.g. The fabrication of a
racing bicycle sub frame
using bamboo
Incremental:
The work is applied
research, looking at
simple improvement of
an existing concept or
design
E.g. Rear sensors on a
bicycle to warn riders of
imminent collision
Data Gathering:
The work is purely
number-crunching, with
little associated novelty
E.g. measurement of
stress in bicycle spokes
during typical loading
cycle during cycling.
90 99 %
80 89 %
< 80%
Excellent geometry and Attractive color and

assembly. Attractive color overall look. Neat
and overall look. Cuttings assembly. Cuttings are
are very neat. Excellent quite neat.
jointing
Proper jointing.
Excellently rigid structure.
1
Operational:
Repeating ideas and
existing procedures with
little team input into the
ideas behind the project
Satisfactorily rigid
structure
Proper color chosen.

Neat assembly.
Poor cuttings.
Satisfactory jointing
Marginally stable
structure
Materials were partly

Materials were selected
selected based on
scientific facts.
Poor overall look and

color. Poor assembly
Poor cuttings.
Poor jointing.
Unstable structure.
Inappropriate materials
were selected.
Sufficient evidence.
Some evidence.
Data not taken in a
Data taken twice in a
Data taken once in a
reliable manner.
careful, reliable manner. careful, reliable manner.
Members have
completely clear and
accurate understanding
Members understand
most
Members generally DID

NOT understand
Functions pretty well, but

with minor defects
Major flaws in function.
80 89 %
< 80% implementation
implementation
Functions extraordinarily Functions well.

well. 100%
90 99 %
implementation
implementation
10 Demonstration skill Highly convincing
Members have little

understanding
Quite convincing
Quite dubious
Highly dubious
Total (Max = 40)

Weightage: 20%
RECOMMENDED FOR SEDEX?
YES /
________________________
Examiners signature
NO
____________________
Name & Date
May 2015 Semester
Page 25
APPENDIX VIII:
ORAL PRESENTATION: GROUP ASSESSMENT
FORM E6

Group No
Title
Group Leader
No. Component
ID
Clarity of
Presentation
Very clear
Sequence & Time

Limit
Composition of
Slides
Marks
Quite vague
Very vague
Logical sequence.
Logical sequence.
Good continuity
Acceptable continuity
Compliance to time limit. Exceed the time limit.
Acceptable continuity
Exceed the time limit.
Poor continuity.
Exceed the time limit.
Very Good
Good
Marginal
Poor
Suitable
High quality
Adequate
Reasonable quality
Adequate
Reasonable quality
Inadequate
Low quality
Inadequate
Very clear
Quite clear
Quite vague
Very vague
Adequate
Marginal
Poor
7 Methodology
Questionable design
Justified design selection
selection
Adequate engineering
Adequate engineering
analysis
analysis
No design selection
Some engineering
analysis
No design selection
Minimal engineering
analysis
8 Project Planning
Good work flow

Good scheduling
Proper task distribution
Reasonable work flow

Proper scheduling
Quite poor work flow

Proper scheduling
Poor work flow

Poor scheduling
Improper task distribution
Prototype well tested.

Good discussions on
results.
Business/Economic
considerations
Prototype tested.
Prototype tested.
Reasonable discussions Inadequate discussions
on results
on results
Prototype not tested.

Minimal discussions.
Quite convincing
Highly dubious
4 Visual Aids
(drawings & illustrations)
Introduction
5 (Background, problem
Quite clear
statement and objective)
Literature Review / Highly adequate and

relevant
Data Gathering
Results &
Discussions
10
Conclusion &
Highly convincing
Recommendations
Quite dubious
Total (Max = 40)

Weightage: 10%
________________________
Examiners signature
____________________
Name & Date
May 2015 Semester
Page 26
APPENDIX IX:
Group No
Supervisor
Title
FINAL REPORT SCORE SHEET

MCB3053 ENGINEERING TEAM PROJECT
Name
Breakdown
1
3
4
FORM E8
Layout and
presentability
Introduction
Procedure and
analysis
Results
Project
management
ID
Prog.
Marks
Marks
Allocated

- Summary
- Table of contents
- Appendices (compilation of relevant
information)
- Background of project work
- Objective
- Problem definition and identification
- Literature review
- Approach to solutions / methodology
- Fundamental engineering analysis
- Technical specification and engineering
drawing
- Project output
- Discussion on result
- Conclusion
- Recommendations
- Progress monitoring (Gantt Chart)
- Task allocation
TOTAL
10
20
20
40
10
100
/ 15
_________________________
Date: ____________________
May 2015 Semester
Page 27
APPENDIX X:
CALCULATION OF INDIVIDUAL CONTRIBUTION (IC)
FORM E9

Group No
Supervisor
Title
N
o
Name
Week 2
ID
LB
MP
Week 3
LB
MP
Week 4
LB
MP
Week 5
LB
MP
Week 6
LB
MP
Week 7
LB
MP
Week 8
LB
MP
Week 9
LB
MP
Week 10
LB
MP
Week 11
LB
MP
LB
5%
MP
5%
IC
(10%)
1
2
3
4
5
Logbook marking guidelines (LB)
Meeting & Participation marking guidelines (MP)
Criteria
Submit & Complete all tasks
Submit & Complete most tasks
Submit & Complete few tasks
No submission (w/o reason)
Score
0.9-1
0.8-0.9
0.1-0.8
0
Criteria
Come on time & active
Come on time & less active
Late & active
Late & less active
Absent (w/o reason)
Score
0.8-1
0.7-0.8
0.5-0.7
0.1-0.5
0
______________________
Date: ____________________
Weightage: 10%
CALCULATION OF IC (EXAMPLE)
N
o
Name
Ali
ID
1234
Week 2
Week 3
Week 4
Week 5
Week 6
Week 7
Week 8
Week 9
Week 10
Week 11
LB
MP
LB
MP
LB
MP
LB
MP
LB
MP
LB
MP
LB
MP
LB
MP
LB
MP
LB
MP
0.9
0.7
0.8
0.8
0.9
0.8
0.8
0.8
0.9
0.9
0.8
0.9
0.9
0.8
0.9
0.9
0.8
0,8
0.9
0.8
May 2015 Semester
Page 28
LB
5%
MP
5%
IC
(10%)
4.3
4.1
8.4
APPENDIX XI:
RESULT COMPILATION
FORM E10

Group No
Supervisor
Title
SUPERVISOR
No
ID
Student
Name
Prog.
Proj.
Prop.
10%
Prog.
Rpt.
10%
Fab.
10%
Final
Rpt
15%
OTHER EXAMINERS
IC
10%
Subtotal
1
55%
Poster
15%
Demo
10%
Grp
Oral
10%
Subtotal
2
40%
Peer
Eval
5%
Total
100%
1
2
3
4
5
6
ASSESSMENT FOR EACH STUDENT (EXAMPLE)

SUPERVISOR
No
ID
1
2
3
4
5
XXXX
XXXX
XXXX
XXXX
XXXX
Student Name
STUDENT 1
STUDENT 2
STUDENT 3
STUDENT 4
STUDENT 5
Prog.
CH
CH
CV
EE
ME
Proj.
Prop.
10%
8
8
8
8
8
Prog.
Rpt.
10%
7.9
7.9
7.9
7.9
7.9
Fab.
10%
8.1
8.1
8.1
8.1
8.1
Final
Rpt
15%
12
12
12
12
12
OTHER EXAMINERS
IC
10%
9
8.7
7.9
9
8
Subtotal
1
55%
45
44.7
43.9
45
44
Poster
10%
8
8
8
8
8
Demo
20%
15
15
15
15
15
Grp
Oral
10%
9.0
9.0
9.0
9.0
9.0
Subtotal
2
40%
32
32
32
32
32
May 2015 Semester
Page 29
Total
100%
77
76.7
75.9
77
76
APPENDIX XII:
LOGBOOK SUMMARY
FORM E11

Group No
Supervisor
Title
Student Name
Week No
ID
Completed Activities (from last week)
Planned Activities (for next week)
Overall group progress vs. Gantt Chart:
Problems encountered:
Note:
1) Maximum 2 pages only

2) Supervisor needs to verify each students activities during the weekly meeting.
_______________________
Date: ____________________
Note: Supervisors shall retain the forms for two consecutive years.
May 2015 Semester
Page 30
APPENDIX XIII:
PROJECT PROPOSAL CONTENT
The project proposal must have the followings at minimum:
Details of the Project Team (front page)
Group Number
Project:
Matric Number
Team Leader
Member
Member
Approved for submission:

(signature)
Group Supervisor Name,
Date
Short Summary/Abstract
Problem Statement
Project Objectives
Background Study
Design Approach/Methodology
Procedures
Plan and Schematic Flow Process of the Project
Hardware/Tools and Software
Project Management
Task Allocation and Activities
Schedule/Gantt Chart
May 2015 Semester
Page 31
APPENDIX XIV:
SAMPLE OF REFERENCING FORMAT
The format of references for the respective sources is as follows:

1.
2.
3.
4.
5.
6.
7.
journal refer to Meguid and Zhu (1995)

book refer to Glister P. (1993)
book in series refer to Ochoa, O.O and Reddy, J.N. (1989)
article in book/conference proceedings refer to Eskey, D and Grabe, W. (1988)
thesis refer to Mohd Shariff, A. (1995)
interview refer to Hamouda, A.M.S. (1994)
website refer to Duncan, Donna. (1998)
Meguid, S.A. and Zhu, Z.H., 1995, "A novel finite element for treating inhomogeneous solids,"
International Journal Numerical Methods Engineering 38 (2): 1579-1592
Glister P. 1993, The Internet Navigator, New York, John Wiley & Sons
Eskey, D and Grabe, W. 1988, "Interactive models for second language reading" in
P. Carrell, J. Devine and D. Eskey (Eds) Interactive approaches to Second Language Reading ,
Cambridge; Cambridge University Press
Hitam, P., 1995, Fundamental Study of X-111 Soil Characteristics, Ph.D. Thesis, Universiti Teknologi
PETRONAS, Malaysia.
Hamouda, A.M.S. 1994. LUSAS Ltd., UK, Private communication.
Websites (with author):

Author, Year, Title, Date accessed, from URL
Duncan, D. M., 2008, How to Eat Humble Pie, 6 Sept 2009, from http://www.geovillage.com
Websites (without author):

Title, Year, Date accessed, from URL
May 2015 Semester
Page 32
APPENDIX XV:
SAMPLE OF COVER PAGE FOR FINAL REPORT
ENGINEERING TEAM PROJECT
TITLE OF PROJECT
BY
GROUP NUMBER
Member 1
Member 2
Member 3
Member 4
Member 5
Member 6
( Matric Number)
( Matric Number)
( Matric Number)
( Matric Number)
( Matric Number)
( Matric Number)
Supervisor:
January 2030
Universiti Teknologi Petronas

Bandar Seri Iskandar
31750 Tronoh,
May 2015 Semester
Page 33
Perak Darul Ridzuan

APPENDIX XVI: STUDENTS REQUISITION FORM
FORM 03
Student's Name
E-mail Address
ETP Group No
Project Title
Student's ID
Contact No
Date
Note: The cost of preparing project reports and posters including photocopying and stationeries are to be borne by the students
themselves.
No.
Item
Brand & Model
Dimension (L X W X H)/
description / material /
specification
Vendor /
supplier
Unit
Price
(RM)
Qty
Amount
(RM)
Total
Verified by:
Certified by:
Endorsed by:
Approved by:
(Lab Executive)
(Project Supervisor)
(ETP Coordinator)
(Programme Head)
Signature
Official
Stamp
May 2015 Semester
Page 34
Date
APPENDIX XVII: STUDENTS REQUISITION FORM - SAMPLE
Student's Name
E-mail Address
ETP Group No
Project Title
Suhana Bt Ramli
Suhana_ramli@utp.edu.my
91
Electron X provide brief description
FORM 03
Student's ID
Contact No
Date
12345
012-345 6789
14 Feb 2008
Note: The cost of preparing project reports and posters including photocopying and stationeries are to be borne by the students
themselves.
No.
1
2
3
4
5
6
7
8
Item
Brand & Model
Photovoltaic module
Inductor
Padding
Dividers
Spray paint
Galvanised washers
Ply wood
Hinges
Kyocera
Sumida CDH53
N/A
N/A
Net Paint
N/A
N/A
N/A
Dimension (L X W X H)/
description / material /
specification
120 X 10 X 10 mm / 250W
68 uH 1.5Arms 0.18DCR
50 X 11 X 6 mm / rubber
3" X 6" sheet metal / steel
1 liter / Oil-based paint
3/8" / steel
100 X 80 X 6 mm / wood
30 X 90 mm / brass
Vendor /
supplier
Sunny Boy
Xcel Circuit
Eng Huat
Eng Huat
Eng Huat
Eng Huat
Eng Huat
Eng Huat
Unit
Price
(RM)
88.90
63.50
5.00
8.50
10.00
3.50
12.80
2.00
Qty
1
1
6
3
2
4
1
2
Total
Amount
(RM)
88.90
63.50
30.00
25.50
20.00
14.00
12.80
4.00
258.70
Verified by:
Certified by:
Endorsed by:
Approved by:
(Lab Executive)
(Project Supervisor)
(ETP Coordinator)
(Programme Head)
Signature
Official
Stamp
Date
May 2015 Semester
Page 35
APPENDIX XVIII: JUSTIFICATION LETTER

MBB3013 ENGINEERING TEAM PROJECT
: AP Ir Dr Masri bin Baharom
Head, Department of Mechanical Engineering
:
Contact
:
Date
To
From
ETP Group No
CC (Supervisor)
:
:
Dear Sir,
RE: JUSTIFICATION FOR PURCHASE EXCEEDING ETP BUDGET
Referring to the above, we wish to request your approval to allow purchases more than RM200 for our ETP project. The table
below shows the list of items to be purchased, in descending order of price and corresponding justifications or supporting remarks.
No
Price
(RM)
Item
Supplier
Is there any
cheaper
alternative
source?
Justifications / supporting remarks
Total
Thank you for your consideration.
Yours sincerely,
Endorsed by (Supervisor):
________________
________________
Decision: tick ( )
Approved
Sign:
__________________________
Not Approved
Date:
__________________________
Remarks (if any): ______________________________________________________________________________
May 2015 Semester
Page 36
APPENDIX XIX:
JUSTIFICATION LETTER - SAMPLE

MAB/MBB 3013 ENGINEERING TEAM PROJECT
: Dr. Masri B Baharom
Head, Department of Mechanical Engineering
: Suhana Bt Ramli
88
Contact
: Dr Mohd Jefri
Date
To
From
ETP Group No
CC (Supervisor)
: 012 345 6789

: 14 Feb 2008
Dear Sir,
RE: JUSTIFICATION FOR PURCHASE EXCEEDING ETP BUDGET
Referring to the above, we wish to request your approval to allow purchases more than RM200 for our ETP project. The table
below shows the list of items to be purchased, in descending order of price and corresponding justifications or supporting remarks.
Supplier
Is there any
cheaper
alternative
source?
88.90
Sunny
Boy
No
Inductor
63.50
Xcel
Circuit
No
Padding
Dividers
Spray paint
Galvanised
washers
Ply wood
Hinges
Total
30.00
25.50
20.00
Price
(RM)
No
Item
Photovoltaic
module
3
4
5
6
7
8
14.00
Justifications / supporting remarks

There is only one sole supplier (Sunny Boy) in
Malaysia.
Three quotations were obtained (RM77.50,
RM72.00 and RM63.50) and Xcel Circuit provided
the lowest price based on the same specification.
For Items #3 - #8, Eng Huat is selected as the
location is near UTP, it has a complete range of
products meeting the specifications, hence is
convenient and helps reduce traveling time and
cost.
Eng Huat
12.80
4.00
258.70
Thank you for your consideration.

Yours sincerely,
Endorsed by (Supervisor):
___(Signature)_____________
___(Signature)_____________
Decision: tick ()
Approved
Sign:
__________________________
Not Approved
Date:
__________________________
Remarks (if any): ______________________________________________________________________________
May 2015 Semester
Page 37
APPENDIX XX:
ETP CLAIM BREAKDOWN FORM

MAB/MBB 3013 ENGINEERING TEAM PROJECT
PREPARED BY
Student's Name
Student's ID
E-mail Address
Contact No
ETP Group No
Date
(Refer Finance Reference from UTP Claim Form)
Project Title
Please attach the completely endorsed Form UTP 03 and all the receipts.
Please use additional pages if necessary.
No.
Item
Dimension (L x W x H)/ description / material /

specification
Receipt No.
Qty
Amount
Total
Prepared by,
___________________________
May 2015 Semester
Page 38
APPENDIX XXI:
PEER EVALUATION TEMPLATE
Peer Evaluation : Engineering Team Project
ETP GRP:
Student to be evaluated
Name:
CATEGORY
ID:
4
Routinely provides
useful ideas when
participating in the group
work and discussion. A
definite leader or
member who contributes
a lot of effort.
Provides work of the
highest quality.
Usually provides useful

ideas when participating in
the group work and
discussion. A strong group
member who tries hard!
Rarely provides useful

ideas when participating
in group work and
discussion. May refuse
to participate.
Timemanagement
Routinely uses time well

throughout the project to
ensure things get done
on time. Group does not
have to adjust deadlines
or work responsibilities
because of this person's
procrastination.
Usually uses time well

throughout the project, but
may have procrastinated
on one thing. Group does
not have to adjust
deadlines or work
responsibilities because of
this person's
procrastination.
Sometimes provides
useful ideas when
participating in group
work and discussion. A
satisfactory group
member who does what
is required.
Provides work that
occasionally needs to
be checked/redone by
other group members to
ensure quality.
Tends to procrastinate,
but always gets things
done by the deadlines.
Group does not have to
adjust deadlines or
work responsibilities
because of this
person's
procrastination.
Problemsolving
Actively looks for and

suggests solutions to
problems.
Refines solutions
suggested by others.
Does not try to solve

problems or help others
solve problems. Let
others do the work.
Attitude
Always has a positive

attitude about the
task(s). Never is publicly
critical of the project or
the work of others.
Often has a positive

attitude about the task(s).
Rarely is publicly critical of
the project or the work of
others.
Reliability
Consistently stays
focused on the task and
what needs to be done.
Very self-directed.
Focuses on the task and

what needs to be done
most of the time. Other
group members can count
on this person.
Does not suggest or

refine solutions, but is
willing to try out
solutions suggested by
others.
Usually has a positive
attitude about the
task(s). Occasionally is
publicly critical of the
project or the work of
other members of the
group.
Focuses on the task
and what needs to be
done some of the time.
Other group members
must sometimes nag,
prod, and remind to
keep this person ontask.
Contributions
Quality of
Work
Provides high quality

work.
Score
Provides work that

usually needs to be
checked/redone by
others to ensure quality.
Rarely gets things done
by the deadlines AND
group has to adjust
deadlines or work
responsibilities because
of this person's
inadequate time
management.
Often has a negative

attitude about the
task(s). Often is publicly
critical of the project or
the work of other
members of the group.
Rarely focuses on the
task and what needs to
be done. Lets others do
the work.
TOTAL
Adapted from: http://coe.nevada.edu/slefevre/grouprubric.html
May 2015 Semester
Page 39

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ENGINEERING TEAM PROJECT (MCB 3053)

OBJECTIVES AND LEARNING OUTCOMES

SUMMARY OF PROJECT WORK .

Development of Prototype / Model

Demonstration of Working Prototype / Model .

Engineering Design Exhibition (SEDEX)

ATTENDANCE AND MEETINGS

WRITING FORMAT FOR FINAL REPORT

Engineering Team Project (ETP):

May 2015 Semester

PROJECT ASSESSMENT RUBRIC....................................................19

PROJECT PROPOSAL SCORE SHEET ............................................ 21

PROGRESS REPORT SCORE SHEET .............................................. 22

FABRICATION SCORE SHEET ......................................................... 23

POSTER EVALUATION SHEET ........................................................ 24

DEMO. OF WORKING PROTOTYPE/MODEL ............................... 25

ORAL PRESENTATION: GROUP ASSESSMENT ......................... 26

FINAL REPORT SCORE SHEET ....................................................... 27

CALCULATION OF INDIVIDUAL CONTRIBUTION (IC)............ 28

LOGBOOK SUMMARY ....................................................................... 30

PROJECT PROPOSAL CONTENT .................................................... 31

SAMPLE OF REFERENCING FORMAT .......................................... 32

SAMPLE OF COVER PAGE FOR FINAL REPORT ....................... 33

STUDENTS REQUISITION FORM. .................................................. 34

STUDENTS REQUISITION FORM SAMPLE .............................. 35

JUSTIFICATION LETTER .................................................................. 36

JUSTIFICATION LETTER SAMPLE ............................................. 37

ETP CLAIM BREAKDOWN FORM ................................................... 38

PEER EVALUATION TEMPLATE ................................................... 39

Engineering Team Project (ETP):

May 2015 Semester

OBJECTIVES AND LEARNING OUTCOMES

To inculcate teamwork spirit.

Apply engineering knowledge and solve engineering design problem.

May 2015 Semester

The scope of the project includes:

To generate conceptual designs

SUMMARY OF PROJECT WORK

Please refer to Appendix I for the schedule of the present semester.

Engineering Team Project (ETP):

May 2015 Semester

4.2 Progress Report

details of the activities that need to be carried out

4.3 Development of Prototype / Model

Engineering Team Project (ETP):

May 2015 Semester

4.6 Science & Engineering Design Exhibition (SEDEX)

Engineering Team Project (ETP):

May 2015 Semester

Managing and implementing the ETP course.

6.2 Supervisor 2 or Co-Supervisor

Where applicable, guiding students or providing support in any specific areas

Engineering Team Project (ETP):

May 2015 Semester

ATTENDANCE AND MEETINGS

Students are required to conduct meetings regularly among themselves on project

Engineering Team Project (ETP):

May 2015 Semester

Table 1: ETP Grading Structure.