FAQs

Advances from AGIF

General
Q.

Is the installment of housing loan/motor car/computer advance taken

from AGI Dte recovered from salary, if officer's IRLA is closed with debit
balance?

No. If sufficient balance at credit side in the IRLA is available, amount

will be recovered and remitted to AG Fund, otherwise it will be the
responsibility of officer to remit amount directly to AGI Dte.
Q.

I want to foreclose my AGIF Loan, by paying the entire balance amount.

What is the procedure and how do I confirm my outstanding balance?

You should approach AGIF Dte for any info in this regard. This office
won't be able to guide you.
Q.

A huge amount towards AGIF subscription has been recovered from my

pay. Why?

In case of the officers, who are retiring on superannuation/release from

service, 4 instalments are recovered in advance. If you are retiring on
superannuation/release from service, there is nothing unusual in this
recovery. You need not worry, since there will not be any further recovery till
your retirement/release.
Q.

Is the IT rebate available on HBA taken from AGIF?

Yes, IT rebate is available. But the officer will have to produce the
documents for getting rebate, as is done in case of loan taken from other
financial institutions.

Advances from AG's Branch

HBA
Q.

How many times can I get HBA during my career?

Only Once.

Q.

I want to foreclose my Motor Car/PC/House Building Advance.

You have to enquire at PCDA (O) for outstanding balance of advance and
interest thereon, and pay it through MRO. In the MRO, you have to specifically

mention the name of the advance & amount of principal and interest thereon,
and the CDA A/c No. MRO will be sent in favour of PCDA (O).
Q.

I have fully repaid HBA along with interest thereon? Now, who will
release my property documents?
AGs Branch, AHQrs.

Motor Car Advance

Q.

I have already drawn motor car advance; can I claim scooter advance
also?
Yes. You are entitled to claim both advances, if otherwise admissible.

Q.

Can I get motor car advance second or third time?

You can get MCA second time; but only after full payment of the first
advance and the previous vehicle i.e. say car is sold out.

Annual Increment
Q.

I didnt get my annual increment after my promotion to Lt Col this year.

You have got promotion between 2nd Jan and 30th Jun. Since you didnt
complete 6 months required to get increment in the new pay-band i.e. in PB-4,
you wont get annual increment this year.

BCA (Bhutan Compensatory Allowance)

Q.

I have not got BCA /servant wages, even though the Pt. II order has been
published quite some time back.

BCA is not admitted on the Pt-II order. You have to forward the two
certificates prescribed as per Appx A to AO 31/80 from the date of posting to
HQ IMTRAT and six monthly certificate i.e. Appx B to AO 31/80 from the date
of posting till completion of six monthly period ending on 30th June/31st
December as the case may be, for admission of BCA. Six monthly certificate
will be incorporated with the details of absence from that area on leave, TD etc.
also for regulating the entitlements. You also need to send a certificate
regarding employment of servant(s), signed by you & countersigned by
competent authority, for claiming Servant Wages.

Q.

Is my salary in Bhutan taxable?

No. additional foreign allowance equivalent to the amount of Income tax

recovered is reimbursable in the last month of financial year. In your own
interest, you may remind this office for it during first week of January.

Q.

On my posting to HQ IMTRAT, my Indian DA has been stopped. Why?

On posting to HQ IMTRAT, Indian DA is not admissible. However, in lieu

of Indian DA, you are entitled to get Bhutan Compensatory Allowance (BCA) .
You need to send Appx A to AO 31/80 from the date of posting to HQ IMTRAT
for claiming Bhutan Compensatory Allowance and also a certificate regarding
employment
of
servant(s)
for
claiming
Servant
Wages.
In case Indian DA is being admitted by PCDA (O) with BCA inadvertently,
please write back to PCDA(O).
Q.

I have not been provided with Govt Transport for commuting between my
residence to working place and back while on my posting to HQ IMTRAT.
PCDA (O) has rejected my PT II order for Transport Allowance. Why?

The entitlement of Transport Allowance is within Indian Geographical

areas with reference to the city classification at higher or lower rates. Hence it
is not entitled while on your posting/deputation abroad.
The above FAQs are equally applicable for officers posted to Project
DANTAK claiming BCA and also posted to Hqrs 756 BRTF, Myanmar
claiming Myanmar Compensatory Allowance

CEA (Children Education Allowance)

Q.

Is there any minimum age limit for child to claim CEA or Hostel Subsidy?
No. Admissible for two classes below first standard and from first
standard to 12th standard.

Q.

Officer has paid Rs.15000/- for one child for full academic year against
fees & cost of books, shoes etc in the beginning of academic year and
submitted claim for CEA in first quarter of academic year. Will the claim
be admitted in full immediately?

No. Reimbursement up to 50% of the entitlement is admissible during

the first half of the academic year. Remaining will be admissible in 3rd or 4th
quarters.

Q.

Is there any ceiling on cost of note-books, stationery, or uniform etc?

No ceiling. Amount is admissible as per the annual entitlement for

entitled items.
Q.

How many sets of uniform will I get reimbursement for?

Only 2 sets of uniform in one academic year. One uniform means a set of
clothing prescribed in a particular day, as uniform by the school. But one can
claim for only one pair of shoes.
Q.

I have three children. I never claimed CEA for my first kid. Can I claim
CEA for my second and third children?
No, one can claim CEA 'only for first two' children.

Q.

Can I claim CEA for my child studying in hostel?

No, CEA & Hostel subsidy are not paid concurrently. You may claim
Hostel subsidy as well as re-imbursement for fees and other items prescribed
for CEA, within the entitled amount against Hostel subsidy per year.

Change in Personal Details

Unit Address
Q.

Change of unit address sent through telegram/e-mail not acted upon?

Change of unit address is acted upon only on receipt of Appx B to AO

5/88 or Request through our Website. We do not act upon telegrams, signals,
POSIN DO Part II orders, e-mail in this matter.
Bank Details
Q.

Request for change of bank details sent through telegram not acted
upon?

Change of bank details is acted upon only on receipt of Appx A to AO

24/05. We do not act upon POSIN Part II orders, e-mail, FAX, Request through
our Website or simple letters. We cannot act upon the requests, where officer
didn't attach cancelled cheque along with intimation for change of bankers.

Please don't close your earlier Bank A/C before you get your SOA reflecting the
new banker.

Deputation Allowance
Q.

Am I entitled for Deputation Allowance Field Allowance and Transport

Allowance when posted to U N Mission?

No. Though tenure of UN Mission Posting is treated as field posting, it is

not for entitlement of field allowances but for seniority for Govt.
accommodation, retention of family at SPR etc.

Difficult Area Allowance

Q.

Who are entitled for difficult area allowance?

Only the officers serving in IMTRAT, Bhutan & posted to difficult areas
are entitled for it.

DSOP Fund
Q.

An officer has taken final withdrawal for purchase plot and again
submitted claim for purchase of flat. Whether the claim is admissible in
audit?
No. It will be treated as for same purpose.

Q.

What is the maximum amount I can subscribe to my DSOP Fund?

Pay in the Pay Band + Grade Pay+ MSP+ NPA (if applicable)

Q.

What is the minimum amount I can subscribe to my DSOP Fund?

6% of your Pay in Pay Band+ Grade Pay+ MSP+ NPA, if any applicable.

Q.

My DSOP Fund subscription has been reduced by PCDA (O) without my

request. Why?

Whenever due to recovery of damage rent or TA/DA advance, the IRLA

shows debit balance, PCDA (O) reduces the fund subscription to minimum. It
will be restored on liquidation of Debit balance.
Q.

How many times in a financial year can I change the rate of subscription
to DSOP fund?

You can increase the rate of subscription maximum on two occasions

and reduce on one occasion during the period from 1st of March to 28/29th of
Feb.
Q.

Before my marriage, I submitted my DSOP fund nomination to the IHQ of

MOD (Army) & PCDA (O). Am I required to submit fresh nomination
again, after my marriage?

Yes, it is mandatory also. Revised Nomination Form has to be forwarded.

Q.

Is it mandatory for a lady officer to nominate her husband /spouse as

DSOPF nominee?
No.

Q.

I dont want to assign any reason for withdrawal. Can I get DSOP final
withdrawal?

Yes, you can get; but only once in your career, and that also during last
12 months of your service.
Q.

Can officer submit claim for final withdrawal from DSOP for
marriage/education for two children or it will be treated as for same
purpose?
Yes. It will be treated as different purpose being for different child.

Q.

I have taken HBA for building a house. Can I get final withdrawal from
DSOP for another house?

Yes, you can get final withdrawal from DSOP for another house, as well
as for the same house. The key is that you can get final withdrawal from DSOP
for house purpose only once in your career; the fact whether it is for the same
house or another house is not relevant.
Q.

Why the DSOP Fund subscriptions increase/decrease in a particular

month is not reflected in the DSOP Fund Account of the same month?

Since any particular month's salary is disbursed on the last working day
of the month and DSOP Fund subscription is recovered from the salary on the
same date, it is credited to the DSOP Fund Account in the following month i.e.
when the amount is actually realized. Accordingly, recovery of DSOP Fund
subscription from pay for June is credited to DSOP Fund in July and recovery
made in July is credited in August and so on and so forth. This is also
mentioned at Instruction No. 1 on the reverse of DSOP Fund Annual
Statement. An inevitable consequence of it is that the Annual Statement of
DSOP reflects the subscription from March to Feb (instead of normal financial
year which is from April to March)

Q.

Can I get final withdrawal from DSOP for purchase of car?

Yes, provided you have completed 15 years of service, subject to a

maximum of Rs 1,10,000/- or 50% of balance accumulated or actual price of
car whichever is less.
Q.

I sent a request for change in DSOP subscription. It has not been

reflected in my Statement of Account. Why?

Only the change requests received up to 5th of the month get effect in
that particular month. Requests received after 5th will take effect in the
subsequent month. You are permitted to increase your subscription maximum
twice in a FY, and to decrease not more than once.
Q.

As per orders, the Commanding officer of the rank of Col is the CFA for
withdrawing 75% of DSOP fund. Kindly confirm the CFA to withdraw
90% of the DSOP fund.

VCOAS/GOC-in-C is empowered to issue the sanction in case of

withdrawal up to 90% of total accumulation after fulfilling the required
conditions.

Electricity Charges & Water charges: Reimbursement

Q.

What is extent for admissibility of re-imbursement of electricity & water

charges?

Electricity charges for first 100 units with meter charges & 50% of water
charges are authorized for re-imbursement.

Encashment of Leave on LTC

Q.

Can advance for leave encashment on LTC be claimed and what if, my
proposed journey gets cancelled due to any reason?

Yes. 60 days prior to the proposed date of journey based on Part II order
and Format of application available on this office web site. In case of
cancellation of journey, you will have to refund the amount immediately
through MRO, in favour of PCDA(O), duly publishing PT II Order for the same.
Q.

I didnt avail LTC, but my family did. Can I claim 10-days leave
Encashment?
Yes

Is encashment of Leave on LTC admissible, even if LTC is availed by

neither me nor my family?
No

I have availed 3-days CL on my LTC. Am I entitled for any Encashment?

Yes, you can claim leave encashment up to 10-days AL in a calendar

year, subject to maximum 60 days during the entire service.
Q.

I have availed LTC by travelling by my own vehicle. Am I entitled for any

Encashment?
No.

Q.

I am availing LTC under Rule 177-C. Am I entitled for leave encashment?

Yes, you are entitled.

Q.

Are the re-employed officers entitled for leave encashment?

Yes, they are, provided not en-cashed 60 days on LTC in regular service.

Q.

Can I claim leave encashment on LTC, from my accumulated leave of

previous years?

Yes, provided there is minimum balance of 30 days accumulation at the

credit after availing this encashment.
Q.

I have 360 days leave accumulation for encashment purpose to my

credit. I want to avail 60 days annual leave for this year. I understand
that I am entitled to claim 10 days leave encashment on LTC, from those
360 days' accumulation? I am retiring on 31 December (AN) this year
and I would like to encash 300 days leave encashment on my retirement.
Please clarify.

Officers can accumulate maximum annual leave up to 300 days for

encashment and not more than that. If you avail 10 days leave encashment on
LTC, from these 300 days accumulation and also avail 60 days annual leave,
then you will be paid only 290 days leave encashment payment on retirement.
Q.
I am retiring on 31 Jan. Can I surrender 10days leave from my leave
entitlement of retirement year for LTC encashment?
Officer retiring on 31 Jan can accumulate 15 days annual leave for
encashment purpose. Officer can avail 10 days encashment from the same
while availing LTC.

Entertainment Allowance/ Official Hospitality Grant

Q.

To whom Entertainment Allowance/ Official Hospitality Grant is

adsmissible?

Only to officers holding the appointments notified in rule 147 Pay and
Allowances Regulations (Officers) and under special Government orders.

Field Allowances
Q.

Are the Field Allowances admissible in (a) Static Formation/Units like

Military Farms, MES, Recruiting Office Training centers/Estt, (b) NCC
Dte and units, (c) TA units unless embodied, (d) Record Offices, (e)
Military Lands and Cantt Areas?
No, its admissible in none of the above.

Q.

Which are the static units where field allowances are admissible?

Q.

These are the static units which act as supporting units for
operations Military Hospitals
EME workshops
Supply Depots
Sub Area HQrs
Ordnance Depots
Engrs Work Section
High Altitude Warfare School
Counter Insurgency and Jungle Warfare School
Ladhakh Scouts
Transit Camps

Am I entitled to claim conveyance of baggage, car & family to SPR and

also HRA & LTC entitlements as applicable for SPR, if I am posted to
static units and not in receipt of field/ modified field allowance?
Yes.

Field Allowance
Q.

Whether Army officers posted to Assam Rifles are entitled to get

CFAA/CMFAA?

No. Posting to Assam Rifles is treated as a peace posting. Hence

CFAA/CMFAA is not admissible. However, SC (RL) Allowance is admitted, if
otherwise admissible.

Q.
Are Highly Active Field Area, Field area ,Modified Field Area ,SCCIA ,HCA
and SCA admissible concurrently?
No. Only one allowance will be admissible to the officer at any particular
time.
Q.

I stopped getting Field Allowance, though I am entitled to it.

i.
ii.

You might have proceeded on

AL or Course of Instruction. Fresh PT-II ORDER for re-grant of CFAA
has to be published.
An officer who is absent from the area for maximum period of 15 days
in one or the more of the following circumstances shall continue to
receive the allowances, provided he returns to the area in which the
allowance is admissible.
When placed on sick list.
When on casual leave.

iii.

While on temporary duty exceeding three months.

Q.
HAFA has not been granted to me, even though the PT-II ORDER was
published several months back.
Govt. Sanction for extending the payment of HAFA allowance is received
for six monthly periods and communicated to officer through our website. Part
II order is to be published once sanction for the period is received.
Q.

I stopped getting HAUCA, though I am entitled to it.

Same as mentioned under Field Allowances except in CL .You might have

been on CL for more than 14 days (including prefix/suffix). If so, fresh PT-II
ORDER for re-grant of HAUCA has to be published.

OP Hifazat
Q.

Till what time is the present MOD sanction for OP Hifazat valid?

Sanction to Op HIFAZAT for the grant of concessions mentioned in MoD

letter dt 3rd Jun 97 is valid upto 02/03/2015 since the operation has been
terminated from 03/03/2015.

Special Compensatory (Remote Locality) Allowance

Q.

I am a NCC officer posted in Leh. What is my entitlement for Leh, since

field allowances are not admissible for us?

Leh is listed in Part A Areas for special compensatory (Remote Locality)

Allowance. As such, you are entitled to draw SC (RL) A on fulfillment of other
conditions.

Flying Allowance
Q.

Is flying allowance admissible with Siachen Allowance?

No. The officer has to opt for the allowance beneficial to him.