Forest Community Pressure Group Constitution: 1. Name

Forest Community Pressure Group
Constitution
1. Name
The name of the organisation is ‘Forest Community Pressure Group’ (referred to as ‘the
group’.)
2. Objects
To provide and manage a suitably run areana for the residents of Acresford, Albert Village,
Appleby Magna, Appleby Parva, Blackfordby, Boothorpe, Chilcote, Donisthorpe, Measham,
Moira, Oakthorpe, Snareston, Spring Cottage and the surrounding area, (referred to as ‘the
area’), which will provide joint and collaborative pressure, from both residents and elected
representatives, to enhance, support and defend a wide range of services, activities and
other opportunities beneficial to the local community. The Groups motto is 'by working
together we achieve', ' by consulting we know', ' by knowing we act' and 'by action we
make a difference.'
3. Powers
In addition to any other powers, the group may raise funds in order to further the objects.
In exercising this power, the group must not undertake any substantial permanent trading
activity and must comply with any relevant statutory regulations.
4. Membership
Membership of the group is open to any resident over the age of 18 living within the area,
who is sympathetic the objects listed in point 2. The group should include at least one
elected councillor from the area and at least one Parish Councillor from the area.
A committee will be elected from the group at an annual general meeting.
The committee will have the power to expel any group member who offends against the
rules or whose conduct, in the opinion of the committee, renders themselves unfit for
membership. Before any member is expelled the secretary of the committee will give that
person at least 7 days written notice inviting them to attend a hearing where they will
have their chance to explain their actions. (The hearing will be made up of any two
members of the committee plus the secretary.) The secretary will subsequently inform the
member of the outcome of the hearing. The member will then have 7 days in which to
appeal in writing to the chairperson of the committee. The chairperson and two other
committee members will hear the appeal and their decision will be final. No person who
sat on the hearing can then sit on the appeal.
5. General Meetings & The Committee
The annual general meeting will be held in suitable premises in April 2010 and every April
thereafter. All members are welcome to attend. The AGM will consist of the following: -
a) An annual report by the chairperson.
b) A financial report by the treasurer including an audited balance sheet showing all
income and expenditure.
c) Any other business. Any member should be able to put a question to any officer of the
committee.
d) Officer retirement and election. The secretary will ask the committee officers to retire
from office. The secretary will chair an election of the group members for a new
chairperson. The new chairperson, once elected, will ask the secretary to retire and then
an election will be conducted for up to 9 new committee officers.
The committee will hold it’s first meeting within 21 days of the annual general meeting, at
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this meeting the officers will appoint a vice-chairperson, a secretary and a treasurer. The
committee will appoint an accountant to act as auditor for the accounts. The committee
should meet at least 4 times a year or whenever the chairperson sees fit to call a meeting.
A meeting should consist of no less than 4 of the committee members. The committee
may co-opt up to 3 honorary non-voting officers from the group members. All committee
officers shall retire annually at the annual general meeting and shall be eligible for re-
election.
6. Finance
The committee will hold a bank account, in the name of the group. Signatories to the
account will be decided upon by the committee. All monies received must be paid into the
bank account.
All monies raised are to be applied to further the objects in point 2.
No member shall receive any financial benefit or have a financial interest in the objects.
Committee officers may claim reasonable out of pocket expenses. Such expenditure
should be covered by a relevant receipt or self certified expense claim such as a hand
written receipt with signature or email claim detailing expense amount and purpose
thereof.
Payments will require two signatures, one of which should be that of the treasurer. The
treasurer should keep the books up to date for anyone to inspect at any reasonable time.
Any member who carries out an agreed activity for or on behalf of the group will not be
personably liable for any debts, provided the parameters of the agreed activity have not
been broken. An annual statement of accounts shall be examined by an auditor and shall
comply with the accounting requirements of the Charities Act 2006, relevant to the income
/ expenditure level of the group.
7. Amendment
Subject to the following provisions of this clause, this constitution may be amended by a
majority vote of the members of the group at a general meeting. Any member can
propose an amendment to the constitution by approaching a committee officer. The
secretary must contact all the committee officers directly with the details of the proposed
changes and notice of the general meeting including details of the proposed changes are
to be published within the area at least 28 days prior to the meeting.
8. Dissolution
The group can only be dissolved by a majority vote at a special general meeting, provided
that notices with full details of the dissolution, have been posted to all committee officers
and published within the area not less than 28 days prior to that meeting.
If the group is to be dissolved all proper debts and liabilities must be settled prior to the
date of dissolution. After settlement of said debts and liabilities, if there are any remaining
funds these are to be transferred to another organisation with similar objects to those in
point 2 or to be donated to suitable charitable causes in the locale of the group. Only after
all funds have been transferred can the dissolution of the group be deemed to be
complete.
Constitution adopted by the committee at a meeting held on

Thursday 8th April 2010
To be signed by all members of the committee.
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Date Print Address Signature
Full Name
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Forest Community Pressure Group Constitution: 1. Name

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Forest Community Pressure Group

A committee will be elected from the group at an annual general meeting.

5. General Meetings & The Committee

Constitution adopted by the committee at a meeting held on

To be signed by all members of the committee.

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