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    Contract Management Checklist Template

    Uploaded by

    Mrbudakbaek
    This document provides a checklist and templates for contract management. It includes sections for basic contract details like name, value, and term. It also includes templates for pricing structure, supplier contacts, key performance indicators, meeting schedules, contract variations, and a roles and responsibilities matrix. The roles and responsibilities matrix (RACI) outlines who is responsible, accountable, consulted, and informed for different contract management tasks.

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    © All Rights Reserved
    Download as XLS, PDF, TXT or read online from Scribd

    Contract Management Checklist Template

    Uploaded by

    Mrbudakbaek
    505 views2 pages
    This document provides a checklist and templates for contract management. It includes sections for basic contract details like name, value, and term. It also includes templates for pricing structure, supplier contacts, key performance indicators, meeting schedules, contract variations, and a roles and responsibilities matrix. The roles and responsibilities matrix (RACI) outlines who is responsible, accountable, consulted, and informed for different contract management tasks.

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    Contract Management Checklist Template

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    This document provides a checklist and templates for contract management. It includes sections for basic contract details like name, value, and term. It also includes templates for pricing structure, supplier contacts, key performance indicators, meeting schedules, contract variations, and a roles and responsibilities matrix. The roles and responsibilities matrix (RACI) outlines who is responsible, accountable, consulted, and informed for different contract management tasks.

    Copyright:

    © All Rights Reserved
    Download as XLS, PDF, TXT or read online from Scribd
    Download as xls, pdf, or txt
    505 views2 pages

    Contract Management Checklist Template

    Uploaded by

    Mrbudakbaek
    This document provides a checklist and templates for contract management. It includes sections for basic contract details like name, value, and term. It also includes templates for pricing structure, supplier contacts, key performance indicators, meeting schedules, contract variations, and a roles and responsibilities matrix. The roles and responsibilities matrix (RACI) outlines who is responsible, accountable, consulted, and informed for different contract management tasks.

    Copyright:

    © All Rights Reserved
    Download as XLS, PDF, TXT or read online from Scribd
    Download as xls, pdf, or txt
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    Contract Management Checklist

    NOTE: THIS IS AN INTERACTIVE TOOL FOR USE

    Contract Name:
    Contract Manager:
    Supplier Name & ABN:
    Contract Number:
    Scope of the Contract:
    Est. Contract Value:
    Contract Term:
    Extension Options:
    Review Date:
    CMP Distribution List:

    Pricing Structure:

    Supplier's Contact
    Name:
    Position:
    Phone:
    Fax:
    Mobile:
    Email:
    Internet:
    KPIs:

    1
    2
    3

    Meeting Schedule:

    1 <six monthly>
    2 <quarterly>
    3 <monthly>
    4 <fortnightly>

    Other Contract Items:

    Contract Variations
    Date
    <insert date>

    Appendix

    (Detail any variations, contract price renegotiations etc. below)


    Details
    <insert details>

    1 RACI
    2

    Contract management plan - short form


    Trim no. D11/71203
    Last updated 27 November 2012

    Roles and Responsibilities (RACI) Matrix


    Note: A RACI should be completed for every contract
    Contract Name:
    Contract Manager:
    Supplier Name & ABN:
    Contract Number:
    Scope of the Contract:
    Person responsible for
    reviewing RACI
    The RACI area can
    be changed as the
    organisation sees
    fit

    Each activity area can also


    be changed to match the
    activities that the
    organisation want to
    include in the matrix

    Review the matrix and change any RACI area or activity


    that doesn't apply to the organisation. Modify as necessary to suit the contract

    RACI Area

    Responsible

    Accountable

    Consulted

    Informed

    Update contract database

    Contract Administration
    (mandatory)

    Communicate contract changes


    Manage contract reporting
    Prepares CMP

    Contract Management Plan


    (mandatory)

    Reviews and approves CMP


    Communicates CMP
    Own contract through life

    Contract Management
    (mandatory)

    Ongoing management of supply


    Approve contract variations
    Contract extensions, renewals or
    terminations
    Manage operational delivery

    Performance Delivery
    (mandatory)

    Collate SLA/KPI outcomes


    Lead supplier performance reviews
    Check service quality

    Service Quality
    (if relevant)

    Maintain specifications
    Approve alternate work methods

    Governance Framework
    (if relevant)

    [Insert other requirements based on opmodel, e.g. reporting to DG Council]

    Communications
    (optional)

    Chair Steering Committee

    Train/communicate with stakeholders about


    contract & CMP

    NOTE: THIS IS AN INTERACTIVE TOOL FOR USE


    RACI stands for Responsible, Accountable, Consulted, Informed.
    It is a responsibility matrix that outlines the roles of individuals against various tasks or deliverables.
    Responsible:

    Those responsible to do the work to achieve the outcome required

    Accountable:

    Those who authorise the work and who are ultimately accountable for the correct completion of the work

    Consulted:

    Those who are consulted about the work at various stages of its progress

    Informed:

    Those who are kept informed about the work

    The RACI contains an area to include the person 'Responsible', 'Accountable', 'Consulted' and 'Informed' for each activity. Fill in the name of the role which corresponds to whether the
    role is 'Responsible', 'Accountable', 'Consulted' or 'Informed' for the specific RACI activity. Delete any sections that do not apply.

    Commmunicate the RACI to all relevant people so they all understand their involvement within the contract

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