9391cnb Hyperion Design and Implementation RFP
9391cnb Hyperion Design and Implementation RFP
March 2013
323646571.doc
RFP Document
1.0 Introduction.........................................................................................3
1.1
1.2
1.3
1.4
1.5
1.6
COMPANY................................................................................................................................ 3
PROJECT OBJECTIVE.................................................................................................................. 4
PROJECT ASSUMPTIONS.............................................................................................................. 6
DEPENDENCIES........................................................................................................................ 7
PROJECT TEAM AND RESPONSIBILITIES.......................................................................................... 9
PROJECT RESOURCES FORECAST................................................................................................11
6.0 Definitions:.........................................................................................21
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1.0 Introduction
1.1 Company
Cherokee Nation Businesses, L.L.C. (CNB), is wholly owned by the Cherokee
Nation, the nation's second largest Indian tribe. CNB, the economic engine of
the Cherokee Nation, owns companies in the gaming, hospitality, personnel
services, distribution, aerospace, manufacturing, telecommunications,
technology services, medical equipment, security and defense services,
construction and environmental services industries. These businesses have
annual revenues of over $700 million and over $100 million in profits. CNB
continues to grow and expects to acquire new businesses in the future.
CNB currently employs more than 4,400 people in northeastern Oklahoma
and northwestern Arkansas. The Cherokee Nation and its businesses employ
more than 8,000 people in all, making it one of the areas largest employers.
CNBs vision is to be the model tribal enterprise delivering superior value and
providing financial independence to the Cherokee Nation through sustained
growth, job creation, and diversified business development.
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Improvement recommendations
Planning
1.24 Key Deliverables
Documentation of process flows for both products, each as a
standalone project
Documentation of configuration recommendations for each product
Overall Project plan, structured by business entity and by product
Documentation, by product, of any customizations required
Separate project schedules for both products to include identified
times for design, development, testing, training and
implementation
1.25 Business Entities
The following are the consolidated CNB businesses currently anticipated to
be included in the Project, subject to change prior to the Hyperion
implementation:
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1.4 Dependencies
Many CNB project team members and other department personnel
involved have other responsibilities that can delay the project
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To ensure that either the combined product project or each product project is
on schedule and work is completed, weekly status meetings will be required
from the Project Team and weekly status reports submitted to the appropriate
project manager. Project status includes project outlook, brief overview,
completion of assigned issues/deliverables, items that were planned but not
accomplished, miscellaneous items, issues and concerns, key activities
planned for the next week, and key dates, including time off. All
issues/deliverables that have been noted as completed must be approved by
the Business Owner and submitted at weekly status meetings for review and
project team approval.
The following matrix outlines the roles and their responsibilities; team
members will be identified prior to start of work.
Roles
Project Sponsor(s)
Steering Council
Responsibilities
CNB Executive(s) affected by each project will provide
project approval, project funding, direction, sponsorship,
and timely problem resolution.
The project sponsor(s) will receive the monthly status
report and may periodically attend the steering council
meetings.
Appointed CNB personnel from Financial Accounting and
Reporting, and IT Application Services affected by both
projects. These individuals are responsible for approving
significant changes to the system, resolving conflicts over
policy or objectives, providing high-level direction,
providing project resources as required by the project plan,
reviewing the results of the project team deliverables, and
approving change order requests.
Responsible for the overall success of the projects by
ensuring that the business requirements are fulfilled while
facilitating organizational change during the
implementation process.
In addition, responsible for coordinating the utilization and
proactive participation of the business resources both
within the project team and those involved outside the
project team.
Business Project
Consultant
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1.62 Software
It is assumed that CNB project managers will have access to Microsoft Project.
All CNB project team members will have access to Microsoft Word, Excel, and
PowerPoint. All CNB and contractor project team members will have access
to CNB email (mainly for scheduling).
1.63 Office Space
CNB will provide a dedicated work environment for the project team
throughout all of the phases of the implementation project. This includes
workspace, meeting rooms and training space.
1.64 Security
This work environment will include access to the appropriate CNB
environments, applications, networks, printers and other peripheral devices
needed during the project. Contractors will have 24/7 access to workspace
and applicable environments for the duration of the design and
implementation except during monthly maintenance windows.
1.65 Outside Access
CNB will provide access to Internet or dial-out capabilities to access Hyperion
and contractor networks, websites, and databases.
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March 18, 2013 through March 29, 2013 Vendor descope/interviews with CNB project team
April 5, 2013 - CNB Final Selection
April 8, 2013 through April 19, 2013 - Contract Negotiation
April/ May - Funding Approval
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2.7 Training
Vendor offers configuration and functional training to user project team so
that the final design is arrived at jointly. CNB is provided with training
documentation that incorporates Hyperion functionality tailored to the final
agreed upon process design. CNB is provided with documentation of all
customizations.
2.8 Documentation
Vendor must provide complete and thorough documentation that addresses
any technical, configuration, development or functional change to the
system. All process and workflow creation/changes must be documented. In
addition to change justification, the documentation must include a step by
step change analysis with visual examples where appropriate. All changes
must be mutually agreed to between vendor and CNB.
Acceptance Criteria
Process
Documentation
Design
Recommendations
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Hardware Intel-Based
Database Platform Microsoft SQL Server 2008
Network Protocol TCP/IP
Operating System Microsoft XP
Network Equipment Cisco
4.2 Applications
CNE is currently using the following applications.
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Response
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6.0 Definitions:
BCG Business Consulting Group Department at CNB that is responsible for
system configuration, functional support, user training and system
documentation.
Deliverable Any measurable, tangible, verifiable outcome, result, or item
that must be produced to complete a project or part of a project.
Impact Quantitative assessment of the magnitude of loss or gain. If the
identified risk were to occur, what is the impact it would have on the teams
ability to produce or maintain the deliverable? Scale rating: 1-3 low, 4 - 7
medium, 8 - 10 high.
Person Accountable The person(s) who is/are responsible for actions.
Probability The likelihood of occurrence. (What is the probability of the risk
occurring?)
Risk The cumulative effect of the consequences of uncertain occurrences
that may positively or negatively affect project objectives (what could go
wrong).
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