Purpose of Job Analysis

Job analysis is the process of gathering and analyzing information about the content and the human
requirements of jobs, as well as, the context in which jobs are performed. This process is used to determine
placement of jobs.
-is a process to identify and determine in detail the particular job duties
and requirements and the relative importance of these duties for a given job.
Job Analysis is a process where judgements are made about data collected
on a job.
Purpose of Job Analysis
The purpose of Job Analysis is to establish and document the 'job relatedness' of
employment procedures such as training, selection, compensation, and performance
appraisal.
Determining Training Needs
Job Analysis can be used in training/"needs assessment" to identify or develop:
training content
assessment tests to measure effectiveness of training
equipment to be used in delivering the training
methods of training (i.e., small group, computer-based, video, classroom...)
Compensation
Job Analysis can be used in compensation to identify or determine:
skill levels
compensable job factors
work environment (e.g., hazards; attention; physical effort)
responsibilities (e.g., fiscal; supervisory)
required level of education (indirectly related to salary level)
Selection Procedures
Job Analysis can be used in selection procedures to identify or develop:
job duties that should be included in advertisements of vacant positions;
appropriate salary level for the position to help determine what salary should be
offered to a candidate;
minimum requirements (education and/or experience) for screening applicants;

interview questions;
selection tests/instruments (e.g., written tests; oral tests; job simulations);
applicant appraisal/evaluation forms;
orientation materials for applicants/new hires
Performance Review
Job Analysis can be used in performance review to identify or develop:
goals and objectives
performance standards
evaluation criteria
length of probationary periods
duties to be evaluated
Methods of Job Analysis
Several methods exist that may be used individually or in combination. These include:
review of job classification systems
incumbent interviews
supervisor interviews
expert panels
structured questionnaires
task inventories
check lists
open-ended questionnaires
observation
incumbent work logs

A typical method of Job Analysis would be to give the incumbent a simple questionnaire to
identify job duties, responsibilities, equipment used, work relationships, and work
environment. The completed questionnaire would then be used to assist the Job
Analyst who would then conduct an interview of the incumbent(s). A draft of the identified
job duties, responsibilities, equipment, relationships, and work environment would be
reviewed with the supervisor for accuracy. The Job Analyst would then prepare a job
description and/or job specifications.
job process -is one-off, whereas a batch process groups a number of items together and processes
them at once. For example, a lot of people read email as soon as it comes into their inbox (job processing) whereas
waiting a few hours and reading a group of emails together (batch processing) can be more efficient. The same can
be true of administrative functions such as budget approvals and time sheeting.
job description-is a list that a person might use for general tasks, or functions, and responsibilities of a
position. It may often include to whom the position reports, specifications such as the qualifications or skills needed
by the person in the job, and a salary range. Job descriptions are usually narrative,[1] but some may instead
comprise a simple list of competencies; for instance, strategic human resource planning methodologies may be
used to develop a competency architecture for an organization, from which job descriptions are built as a shortlist of
competencies.
job evaluation-is a systematic way of determining the value/worth of a job in relation to other jobs in an
organization. It tries to make a systematic comparison between jobs to assess their relative worth for the purpose of
establishing a rational pay structure.

Purpose of Job Analysis

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Job analysis is the process of gathering and analyzing information about the content and the human

minimum requirements (education and/or experience) for screening applicants;

incumbent work logs

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