Report Writing Guideline
Report Writing Guideline
Report Writing Guideline
1. Title Page:
Title should be informative, concise and simple. The length of the title should be limited
to 6 to 12 words. Use separate page for the title.
It would be a single page that states:
a) The title of the experiment.
b) Student name and the names of any lab partners.
c) Instructor's name.
d) The date the lab was performed & the date the report was submitted.
2. Title:
The title says what you did. It should be brief (aim for twelve words or less) and describe
the main point of the experiment or investigation. An example of a title would be:
"Effects of Ultraviolet Light on Borax Crystal Growth Rate". If you can, begin your title
using a keyword rather than an article like 'The' or 'A'.
3. Abstract:
Abstract is a summary of the whole experiment, including but not limited to, the main
purpose of the experiment, its significance, scope and limitation, methodology used,
major investigations, and a concise conclusion. The length of the abstract should be
limited to less than or at most 200 words. Readers are expected to be able to
understand the clear representation of the experiment without going deeply into the
body the report, or they should be able to understand their interests for reading further.
4. Introduction:
Usually the Introduction is one paragraph that explains the objectives or purpose of the
lab. In one sentence, state the hypothesis. Sometimes an introduction may contain
background information, briefly summarize how the experiment was performed, state
the findings of the experiment, and list the conclusions of the investigation. Even if you
don't write a whole introduction, you need to state the purpose of the experiment, or
why you did it. This would be where you state your hypothesis.
Example :
The main objective of this experiment was to verify the ohms law. In doing so, followings
were performed:
a)
b)
c)
d)
6. Pre-Lab Homework:
Attach the answers to all the mandatory assignments that you presented before the
start of the laboratory experiment for getting eligible to perform the experiment.
7. Apparatus:
List everything, in details with necessary specifications and numbers, needed to
complete your experiment.
8. Precautions:
Theres always the potential for danger when working in a lab! List all the necessary
precautions here.
9. Experimental Procedure:
Describe the steps, in chronological order, you completed during your investigation. This
is your procedure. Be sufficiently detailed that anyone could read this section and
duplicate your experiment. Write it as if you were giving direction for someone else to
do the lab. It may be helpful to provide a Figure to diagram your experimental setup.
Then a similar table should be constructed from datas obtained from computer
simulations for the same experimental setup.
Make sure that you specify and scale the units of measured data appropriately.
11. Calculation:
Here you can mention all relevant calculations for theoretical analysis. Take a note that if
the calculation in lengthy, only important ones can be pointed out in this part, leaving
most of them in the appendices.
12. Results/Finding(s) :
Here you should point out the measured and calculated values, and if needed, any
relevant calculation such as error between values found from these two methods. It is
always good, not to simply put some quantitative values but to write in few qualitative
sentences and if necessary, make references to any real values, attachments, or
appendices. You should clearly mention the major outcomes of the experiment.
14. Discussion:
This is where you interpret the data and determine whether or not a hypothesis was
accepted. This is also where you would discuss any mistakes you might have made while
conducting the investigation. You may wish to describe ways the study could have been
improved.
15. Conclusions:
Most of the time the conclusion is a single paragraph that sums up what happened in the
experiment, whether your hypothesis was accepted or rejected, and what this means.
16. Reference(s):
If your research was based on someone else's work or if you cited facts that require
documentation, then you should list these references.
In your lab reports you will typically use information from sources such as your textbook,
lab manual, a reference book, and articles published in a science or engineering journal.
When you use information from sources, you need to tell the readers where the
information came from and where the readers can locate the sources. This is what
citations and references are for.
A citation tells the readers where the information came from. In your writing, you cite or
refer to the source of information.
A reference gives the readers details about the source so that they have a good
understanding of what kind of source it is and could find the source themselves if
necessary. The references are typically listed at the end of the lab report.
You can give the source of your ideas in many ways.
Citations: When you cite the sources of information in the report, you give a number in
brackets that corresponds to the number of the source listed in the order in which they
appear in the report, the source listed first as [1], the next source [2], etc.
Jenkins and Busher report that beavers eat several kinds of herbaceous plants as well as
the leaves, twigs, and bark of most species of woody plants that grow near water [1].
Beavers have been shown to be discriminate eaters of hardwoods [2].
References: The sources are listed in the order in which they are cited in the report, as in
the following book and article.
[1] S.H. Jenkins and P.E. Busher, "Castor canadensis,"Mammalian Species. Vol. 20,
Jan. 1979.
[2] H.S. Crawford, R.G. Hooper, and R.F Harlow, Woody Plants Selected by Beavers
in the Appalachian and Valley Province. Upper Darby, PA: U.S. Department of
Agriculture, 1976.
Example of referencing for different sources:
a) Online Article Referencing:
[1] AIUB website, [Online: Date of Online Publication], [Cited: Date of Citation],
Available: http://www.aiub.edu/
b) Book Referencing:
[2] S. M. Metev and V. P. Veiko, Laser Assisted Microtechnology, Springer-Verlag, 2nd
ed., pp.# 236-589, Berlin, Germany, 1998, ISBN: 1256-5890.
c) Journal Referencing:
[3] S. Zhang, C. Zhu, J. K. O. Sin, and P. K. T. Mok, A novel ultrathin elevated channel
low-temperature poly-Si TFT, IEEE Electron Device Letter, vol. 20, pp. 569571, Nov.
1999, DOI: 10.1109/55.798046.
As with all other modes of communication, laboratory reports are most effective if the
language and style are selected to suit the background of the principal readers. Reports
are judged not only on technical content, but on clarity, ease of understanding, word
usage, and grammatical correctness. Following are several trouble spots for report
writers.
1. Tables, Graphs and Equations
All tables, graphs and equations should be introduced by a sentence of explanation. They
should also have an explanatory label. The labels should be executed using the same
formatting and numbered sequentially throughout the report. Units and variables must
always be identified.
Don't expect figures or equations to serve where sentences and paragraphs are needed.
Visual and verbal descriptions must always go together. There are two reasons for this
coupling: first, it assures that the information contained in the report is clear; second, it
allows the author of the report to take credit for interpreting the significance of the
data.
2. Verb Tense
Reports should be written in the past tense in an impersonal style.
NO: The TA set up the equipment before we began the experiment.
YES: The equipment was set up before the experiment was begun.
NO: We calculated distance using the data from table 2.
YES: Distance was calculated using the data from table 2
3. Objective
The objective of the lab is RARELY, IF EVER, to learn how to use a piece of equipment.
Use action verbs such as investigate, determine, measure, or plot in stating your
objective.
4. Equations
Equations should be well defined and numbered, as in the following example:
Example:
b) Although these were your original words and thoughts, receiving credit for a
previous assignment is considered cheating.
Laboratory Ethics:
Experiments are usually carried out by groups of students. It is therefore expected that
each member of a group has followed an identical procedure in the laboratory and has
the same set of data. Members of a group are also encouraged to discuss the analysis of
data with one another.
However, preparation of the report and the discussion and interpretation of the results
contained therein must be the sole effort of the individual student submitting the
report. AIUBs policy on plagiarism will be strictly enforced in all laboratory courses.
Therefore, Students are expected to behave ethically both in and out of the lab.
Unethical behavior includes:
a) Possession of another persons laboratory solutions from the current or previous
years.
b) Reference to or use of another persons laboratory solutions from the current or
previous years.
c) Submission of work that is not done by your laboratory group.
d) Allowing another person to copy your laboratory solutions or work.
e) Cheating on quizzes.
The work on your labs must be your own work. There can be no verbatim copying or
writing together when lab work is assigned as homework or is going to be graded. At
the teachers discretion, unethical behavior will result in a failing grade for the entire
course, a reduction of the course letter grade, or a zero score.