GALAXY17 Pre Conduction
GALAXY17 Pre Conduction
GALAXY17 Pre Conduction
Introduction
Campus thermostats are about to be shooting up as the entire students community prepares for
one the grandest competitions on campus - Galaxy. Galaxy17 kicks off on 9th February 2017
and the exhilarating competitions will come to an end on 12th February 2017. This inter Pool
Cultural Championship provides a platform to pools to prove their mettle and earn honour and
glory in the fields of- Dramatics, Dance, Music, Literary arts, Fine Arts and much more.
Previous years have seen performances worthy of top spot in national competitions. Countless
tears of joy in sleepless eyes have been shed; cries of utter joy from collective success echo
through the campus; and perfection has been redefined.
This year, be ready to witness the indelible tales of blood, sweat, tears and immortality. The
Rajputs: Hall 4
Mauryans: Hall 3 and Hall 7
Mughals: Hall 5 and Hall 11
Marathas: Hall 10 and Hall 8 (except I-block)
Veeras: Hall 6, Hall 8 (I-block) and GH1
Hall 2 will not be part of any pool as decided by the Academic Senate.
Furthermore, UG Y13 and earlier students in any hall/pool will be considered as part of parent
pool (i.e. they can participate openly from any pool).
Organizing Team
The Organising Team consists of the following members:
1. Vijeta (General Secretary, Cultural Affairs 2016-2017)
2. Yogita Kuchankar(Overall Manager)
3. Nakul Surana(Overall Manager)
4. Devesh Kumar(Overall Manager)
We shall also include other managers and members as needed for the smooth conduction of
various completions of Galaxy17.
The coordinators/Leaders of the Clubs/Hobby group can help in conducting the event or
logistics of the event but will be kept of the judging procedure.
Every pool shall appoint one person as their Galaxy Captain. He/she shall represent and
communicate the interests and concerns of their respective pools.
Important Points
1. The stage or venue should be left by the participants as it was before any performance. Any
props should be taken back by them
2. Any interaction of the pool members directly with the judges is strictly prohibited until the
results for the event have been announced. Any such interaction with the judges after the
score sheets have been submitted will require the approval of the organizing team. Pool
found indulging in these activities without permission from the organizing team will be
immediately disqualified from the event/competition.
3. The organizing team shall propose objective criteria of judging for the events as mentioned
under each event head. However, the final decision is left to judges discretion for the judging
criterion.
4. Use of any inflammable or explosive substance is not allowed during the performances or
any other event.
5. Keep a copy of your data before the electronic submissions.
6. If any pool is found involved in negative cheering/using abusive words against some other
pool/individual, on/around the event spot, then the pool can be disqualified from that
particular event, at the discretion of the Galaxy Organising Team.
7. Any changes in the rules, judging criteria or deadlines can be done later with the consent of
all Galaxy Captains.
8. Schedule is subject to change and deadline of submission based competitions will be
announced at a later time.
9. Cultural Council will hold the copyright for all the entries submitted in Galaxy'17 and is liable
to use/showcase them on different occasions.
10. None of the entries must be uploaded on any social media platform or used in any other
event. If found, the entry will be disqualified awarding zero points to the pool.
11. In case of any further discrepancy, the final decision making power rests with the Galaxy 16
core team.
12. Unavoidable circumstances leading to clashes of any sort shall be discussed. However, the
Galaxy Captains have to inform the Galaxy17 core team of such an issue 24 hours before
the event.
Grievance Redressal
Student Grievance Redressal Committee (SGRC)
Any grievances not solved by the organizing team shall first go to the SGRC. The SGRC will
comprise of the following:
1. Robinson Guria
2. Vedant Goenka
3. Ayush Shakya
4. Sagar Rastogi
Point Structure
For any competition held in Galaxy'17, the points shall be awarded finally to the pool. Every
competition has got some specified maximum points, and the points would be awarded as
follows:
1st Place: 100% of the maximum points
2nd Place: 60% of the maximum points
3rd Place: 30% of the maximum points
4th Place: 15% of the maximum points
5th Place: 05% of the maximum points
In events, where there are only four pools participating in an event, that the points for 5th
position will cease to exist in that particular event.
The overall final rankings of Galaxy'17 will be announced after adding the points obtained by
each pool in each of the above competitions.
NOTE:
1. In case of a tie, say two 1st positions are awarded, then there will be no second position
and points of first position would be mean of first and second positions.
2. Any pool found guilty of outsourcing will be disqualified from the event awarding zero points
to the pool.
3. In case there is no participation from the pool in an event, that pool will be given zero and
the points for last position will cease to exist in that particular event. The same follows for
missing of two entries from two different pools.
4. In case of any confusion regarding the interpretation of any point mentioned in the pre-
conduction report, the Galaxy Captains must proactively consult the organizing team for
clarification. However, in case of any controversies arising out of misinterpretations, the
General Secretary, Cultural Council (2016-17) shall have the last word.
5. The decisions given by the judges are final and binding.
Late penalty
In order to ensure that the events start and end on time, strict penalty will be applied to any
participating team that is late for the event or submission. The penalty rules are as follows:
A live event is said to have commenced after all the judges are present (no event will be
started before the scheduled time). Deadlines for all the submissions will be disclosed to the
Galaxy Captains.
For submission based events: A margin of 5 minutes is provided to the participants after the
deadline of submission. No penalty will be applied within the provided margin of 5 minutes.
Upon exceeding the 5 minute margin, a linear penalty will be applied which will begin at 5%
and will progress by 5% for every 15 minutes delay (i.e. a total delay of 20 minutes will call
for 10% penalty, a total delay of 35 minutes will call for a 15% penalty and so on).
For live/ stage events, a warning call will be given to the late Pool(s) 5 minutes after the
commencement of the event or the slot. Another window of 5 minutes will be given to the late
Pool(s) after the warning call has been made. Failing to show up after a total of 10 minutes
from the start of the event/slot, a direct penalty of 10% will be applied. This will increase
linearly by 5% every 10 minutes (as elaborated upon in the previous point).
All the late penalties will be applied on the total score achieved by the participating Pool in
the competition after the judges submit the scores.
The late penalty will be applied by the event managers at the discretion of the Galaxy17.
Organising Team. The final decision will be that of the General Secretary, Cultural Council.
In case of submission based competitions, other participating teams are allowed to wait
alongside the managers until all submissions are made in order to ensure the proper penalty
is applied wherever necessary.
Dance
Stunts in which there is risk to life are not allowed. Even if there are stunts that can pose fatal
risk, the permission for them should be taken first from the Galaxy Organizing Team.
Group Dance (80 points)
No. of Pools: 4
No. of Teams per Pool: 1
Duration of each performance: 10 minutes on stage including stage set up
Judging Criteria:
Choreography 40
Synchronization 20
Energy 15
Overall Impact 15
Restriction 10
Judging Criteria:
Music Sense 20
Overall Impact 25
Judging Criteria:
Story Presentation 30
Choreography 35
Songs Used 15
Costumes 15
Overall Impact 15
Dramatics
Stage Play (80 points)
No. of Pools: 4
No. of teams per Pool: 1
Duration of each play: Maximum of 80 minutes + 10 minutes Curtain to Curtain
Appreciation Trophies: Best Actor & Best Director
Judging Criteria:
Script and Direction 35
Acting 35
Judging Criteria:
Script 25
Body Art 10
Direction 15
Overall Impact 15
Judging Criteria:
Direction/Creativity 35
Consistency/Story 20
Acting/Postures/Expressions 25
Overall Impact 20
Musicals
Band Competition (100 points)
No. of Pools: 4
No. of teams per Pool: 1
Duration: Maximum of 40 mins + 10 mins for sound check
Appreciation Trophy: Best Performer (Singer or Instrumentalist)
Other rules and regulations:
At least one song each from eastern and western must be included in each performance
Judging Criteria:
Originality 15
Synchronization 30
Individual Skill 30
Accompaniments:
Harmonium
Acoustic Guitar
Synthesizer
Tabla
Dholak
Floor tom
Egg triangle
Cowbell
Frog
Judging Criteria:
Originality 35
Judging Criteria:
Originality 15
Synchronization 40
Individual Skill 35
Fine Arts
Backdrop (65 points)
No. of Submissions per Pool: 1
Rules and regulations:
Theme: Will be declared 10 days before Submission.
Size: 10ft (height) x 10ft (width)
IMPORTANT-No 3-D is allowed.
Medium- no restriction
Judging Criteria:
Incorporation of theme 20
Composition 15
Idea 20
Innovation 15
Incorporation of theme 30
Idea/Creativity/Innovation 40
Judging Criteria:
Proportion 30
Composition 30
Shading 40
Finishing/Neatness 20
Uniqueness/Creativity/Innovation 30
Overall Impact 20
Judging Criteria:
Incorporation of theme 15
Finishing 15
Composition 15
Idea 25
HSS
Gupchup (20 points)
No. of Pools: 4; No. of teams per Pool: 3 (3 members each)
(At least 3 Y16 in total)
Rules:
There will be stipulated number of rounds, details of which will be disclosed on the spot.
The event will usually consist of one actor and two guessers.
The actor will act out movies/ places/ books/ personalities/ characters/ idioms/ movie
Dialogues/ songs the guessers have to guess the items in the minimum amount of time.
The rounds will be variations of the same principle.
Rules:
Each pool will be shown five incomplete stories/themes. These incomplete parts will
just be the seemingly dull foundations of an interesting story which can be built upon it.
The provided parts are merely to portray the central theme of the story around which
the whole plot is to be woven by the participants. The pools will need to submit their
audio plays.
Characters should be greater than or equal to 4 out of which at least [n/2], where [x/2]
is the Greatest Integral Part of x, shall be Y16.
Time limit is 8-10 minutes, and breaking time constraints lead to penalty of 2% per 30
seconds exceeded.
Participants are free to create play out of any text, incident, or prose but completely
copying from pre-existing piece will lead to cancellation.
Themes will be disclosed 7 days before the beginning of the event and allotted by
lottery.
Participants are free to use music and other sounds in their play.
Judging Criteria:
Structure/Script 25
Theme 30
Overall Impact 15
Rules:
Each pool has to write and submit six poems: 3 on provided themes and 3 open theme, out
of which at least 3 must be written by Y16.
1st Round:
All six poems will be judged and scaled cumulative marks of the six submissions
will be round 1 score.
Best two poems (one on the provided theme and one open theme) will be told to
each pool as per judge's decisions.
2nd Round:
In this round, participants have to recite any two poems out of poems (one on
theme and one open theme) and at least one poem has to be recited by an Y16.
Time limit per individual: 8 min. (Exceeding the time limit will lead to cutting of
power to mike)
Theme will be disclosed 5 days prior to the event (Each pool will be given several themes to
choose from, via lottery)
Each pool must stick to its chosen theme. No exchange of themes is allowed.
Judging will be done for both the poems of every pool, sum of the scores of which will finally
form the total obtained by any pool in this competition.
Each pool must submit both of the poems to be presented in the physical form (Pen
drive/Hard Copy) at least 24 hours before the competition begins.
Points distribution:
o 1st Round - 30%
(If less than six poems are submitted, pool will go on to lose 5% as they will be awarded 0
points for that poem)
Round 2
O Open theme Poem -30%
O Provided theme Poem -40%
Judging Criteria:
Poem 1 -(10) / (40)
(10)
(10) (10)
Poem 2 Theme - /
(15) (10) (60)
(15) (10)
(10)
NOTE
Presentation should reflect the work that has gone into investigation, so before presentation
hardcopy and a soft copy of a report has also to be submitted, wherein all data collection has to
be accounted for (survey reports/video showing people expressing themselves etc.).
Participants must come to the competition venue with presentation (video/ppt, not necessary if
entirely oral) and report. Though, report and presentation are judged separately, pools will lose
marks if report is not deemed authentic.
Quiz
No. of Pools in MELA, India and SciTech Quiz: 4
No. of Pools in General and Sports Quiz: 3
Appreciation Trophy: Best Quizzer (Eligible if participated in 3 Quizzes)
Quiz Points
General Quiz 30
MELA Quiz 30
India Quiz 30
Sports Quiz 30
ELS
Creative Writing (30 points)
No. of Pools: 5; No. Of Teams from each Pool: 2 (max 2 participants in each team)
Appreciation Trophy: Best Writer, Short Fiction Story
Each team will submit two entries which may consist of multiple compositions.
Total time allowed is 2 hours. There will also be a prescribed word count.
Total points for each pool would be the sum of points of both teams from the pool.
Decision of the judge will be final.
Prelims:
4 participants from each pool out of which at least 2 should be Y16 and 1 should be from Y15
and older batches.
Finals:
2 participants selected from the prelims.
Total points (for each pool):
25% points from prelims of both finalists
75% points of the highest ranked participant from the pool in the finals.
Decision of the JAM- master will be final.
The Coordinators of the Club will be Spotter
Rules:
1st Round:
2nd Round:
This will be a panel discussion round.
Medium of communication will be Hindi.
The topic for the debate will be disclosed at least a day before the actual competition.
Each pool will send 1 participant to represent it for each debate session.
All the participants will be allotted their characters/ roles in advance through lottery.
One of the participants in each session will be the panel coordinator while the other panellists
will speak as persons having a particular profile related to the topic.
Total 20 minutes will be allotted per session.
The panel Coordinator is supposed to introduce the topic and the panellists in the beginning
and then conduct the debate.
Number of entries: Each pool is required to send 6 participants for the first round out of
which 3 will be Y16.
Point Structure:
First round: 30%
Second round: 70%
Speaking out of turn, quarrelling with other participants, exceeding time may lead to
negative marks which will be left upon the discretion of the Judges.
Parliamentary Debate (35 points)
No. of Pools: 5
Appreciation Trophy: Best Speaker
Miscellaneous
Galaxy Parade (80 points)
No. of Pools: 5
Rules:
Route: Road connecting Hall 2-1-3-4-swimming pool to New SAC
The Galaxy Captain and hall captains shall guide the route
Theme: Every pool will submit 4 themes of its choice on any issue by 5th February 2017
arranged by preference. After that, the themes will be checked by the Galaxy managers. In
case there is any problem, the pools will be notified and asked to change their theme. The
lottery will take place out of these themes on 7th February 2017.
Use of obscene words or signs shall not be entertained and reported to the judges.
Use of external human source is not allowed
Judging Criteria:
Adaptation of theme 20
Participation of students 10
Innovation 20
Budget Report 20
Pool Flag (20 points)
No. of Pools: 5; No. of entries per Pool: 1
Rules:
The flag sample will be given to the judges.
Also have to submit the jpg. File of Flag design.
There is no restriction on flag theme or shape. However, the flag dimensions must not
exceed 1350 x 900 mm (Standard Size Number 5 of the Indian National Flag)
Antakshari (20 points)
No. of Pools: 5
No. of teams per Pool: 2 (3 members each)
Rules:
Bollywood songs only
Rules:
No repetition of participants is allowed
Make the most dramatic, funny and innovative dubsmashes
All 5 entries will be judged and the total will be used to rank the pools