7.

0 Attachments
TESDA-SOP-TSDO-01-F01
Program Registration Requirement Checklist
Name of
Institution
Address
Program(s) Tel/Fax
Applied No.
Comp-
liant
Program Registration Requirements Remarks
Ye
No
s

For New Application

1. CORPORATE AND ADMINISTRATIVE

DOCUMENTS
a) Letter of application
b) Board Resolution / Academic Council
Resolution to offer the program
signed by the Board Secretary and
attested by the Chairperson (SUCs,
LCUs, and private institutions)
c) Special law creating the institution
(for public institution) e.g. Republic
Act, Executive Order, Sanggunian
Resolutions)
d) Securities and Exchange Commission
(SEC) Registration for private
institutions (must specifically cover
the Training delivery site)
e) Articles of Incorporation
f) Proof of building Ownership or
contract of lease (covering at least
two years)
g) Current Fire Safety Certificate
For Institutions that will branch out
h) The Articles of Incorporation & Bylaws
must state reasons for opening of the
branch. The Board Resolution signed
by majority of the Incorporators must
be notarized, received and noted by
SEC.
 Name of
Institution
Address
Program(s) Tel/Fax
Applied No.
Comp-
liant
Program Registration Requirements Remarks
Ye
No
s

2. CURRICULAR REQUIREMENTS
a) Competency-based Curriculum
(indicating the qualification being
addressed and the competencies
to be developed)
Curriculum design
Modules of instruction
b) List of equipment, tools and
consumables necessary to deliver the
program.
c) List of instructional materials (such as
reference materials, slides,
videotapes, internet access and
library resources) necessary to
deliver the program
d) List of Physical Facilities & Off-
Campus Physical Facilities indicating
floor area
e) Shop layout of training facilities
indicating the floor area

3. FACULTY AND PERSONNEL

a) List of officials with their
qualifications (supporting evidences
available, such as copies of
certificates, etc)
b) List of faculty with their qualifications,
areas of expertise, and
courses/seminars attended
(supporting evidence available, such
as relevant trainer qualification
certificates, copies of contracts of
 Name of
Institution
Address
Program(s) Tel/Fax
Applied No.
Comp-
liant
Program Registration Requirements Remarks
Ye
No
s
employment, etc)
c) List of non-teaching staff with their
qualifications (supporting evidences
available, such as copies of
certificates/contracts of employment,
etc)

4. ACADEMIC RULES
a) Schedule and breakdown of tuition
and other fees (duly signed by the
school head indicating the
effectivity of school year)
b) Documented grading system,
details of which are provided to
students/trainees at the start of
their program
c) Entry requirements for the
program comply with the relevant
training regulations if applicable.
d) Rules on attendance

5. SUPPORT SERVICES
a) Health services are available to
the students/trainees (if these
services are contracted out or out-
sourced, the contract or MOA or
similar documents must be
submitted)
b) Career guidance services are
available to the students/trainees
c) Community outreach program
(documented evidences available)
optional
 Name of
Institution
Address
Program(s) Tel/Fax
Applied No.
Comp-
liant
Program Registration Requirements Remarks
Ye
No
s
d) Research that supports the
operation of the school is carried-
out (e.g. surveys, consultations,
meeting with local industry and
community representatives;
technical research) optional

Checked by:

UTPRAS Focal Person

Date:
 TESDA-SOP-TSDO-01-F02
CURRICULUM DESIGN

TVET QUALIFICATION: ___________________________

Nominal Duration: _______________________
Name of Institution : ___________________________________

Duration of Training
Competencies Month 1 Month 2 Month 3 Month 4 Month 5
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Basic Competencies (__ hrs)
1.

Common Competencies (__hrs)

1.

Core Competencies (__hrs)

1.

Submitted by: __________________ Attested by: ______________________ Inspected by: __________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

 TESDA-SOP-TSDO-01-F03
LIST OF EQUIPMENT
Program: _______________________________
Name of Institution: _______________________________

Inspectors
Remarks
Acquisition Quantity Quantity Percent
Name of Equipment Specification Difference (indicate
Year on Site Required Compliance
(1) (2) (6) standard
(3) (4) (5) (7)
ratios)
(8)

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

Note: Columns 1-4 to be filled out by Institution; Columns 5-8 to be filled out by PO/DO/TEP-Expert
 TESDA-SOP-TSDO-01-F04
LIST OF TOOLS
Program: _______________________________
Name of Institution: _______________________________

Inspectors
Remarks
Acquisition Quantity Quantity Percent
Name of Tools Specification Difference (indicate
Year on Site Required Compliance
(1) (2) (6) standard
(3) (4) (5) (7)
ratios)
(8)

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP
Expert

Date: Date: Date:

Note: Columns 1-4 to be filled out by Institution; Columns 5-8 to be filled out by PO/DO/TEP-Expert
 TESDA-SOP-TSDO-01-F05
LIST OF CONSUMABLES
Program: ______________________________
Name of Institution: ______________________________

Name of Consumables Specification Quantity on Quantity Difference Percent Inspectors Remarks

(1) (2) Site Required (5) Compliance (indicate the standard
(3) (4) (6) ratios)
(7)

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

Note: Columns 1-4 to be filled out by Institution; Columns 5-8 to be filled out by PO/DO/TEP-Expert

TESDA-SOP-TSDO-01-F06
 LIST OF INSTRUCTIONAL MATERIALS/LIBRARY HOLDINGS

Program: ___________________
Name of Institution: ___________________

Title Classification* Date of Publication No. of Copies Inspectors Remarks

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert
Date: Date: Date:

* Classify whether journal, book, magazine, etc.

TESDA-SOP-TSDO-01-F07
 LIST OF INSTITUTIONS PHYSICAL FACILITIES

Program: _____________________________
Name of Institution: _____________________________

Name Description Quantity Inspectors Remarks

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

TESDA-SOP-TSDO-01-F08

LIST OF OFF-CAMPUS PHYSICAL FACILITIES

 Program: ___________________________
Name of Institution: ___________________________

Name Description Quantity Inspectors Remarks

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

TESDA-SOP-TSDO-01-F09
LIST OF OFFICIALS (President, Registrar, Guidance Counselor, etc.)

Program: ________________________
 Name of Institution: ______________________

Experience
Nature of Educational Industry Competency
Related to Remarks
Name Position Appointment Attainment Experience Certificates
Position

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

TESDA-SOP-TSDO-01-F10
TRAINERS, FACULTY, TEACHING PROFESSIONALS

Program: ______________________
Name of Institution: ______________________
 Nature of Educational Experience Industry Relevant
Name Position Appointment Attainment Related to Experience Trainer Remarks
Position Qualification
Certificate

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert
Date: Date: Date:

TESDA-SOP-TSDO-01-F11
NON-TEACHING STAFF

Program: ______________________
Name of Institution: ______________________
 Nature of Educational Experience Industry Qualifications
Name Position Appointment Attainment Related to Experience Remarks
Position

Submitted by: __________________ Attested by: ______________________ Inspected by: ___________________

Institution Representative Institution Head PO / DO / TEP Expert
Date: Date: Date:
 TESDA-SOP-TSDO-01-F12
Technical Education and Skills Development Authority
UTPRAS TRACKING SHEET

NAME OF INSTITUTION :
ADDRESS :
CONTACT PERSON/S :
PROGRAM APPLIED FOR :______________________________________

Remark
Date Signature
s
Program Registration Activities
Appli- ROPO
Started Completed
cant TVI DO
1) Institution representative visits /
inquires about program
registration requirements and
procedures
2) PO/DO UTPRAS Focal Person
conducts orientation/briefing to
applicant Institution on the
following:
Program Registration Policies
Procedures and
Requirements
Conduct of ocular inspection
Training Regulations and
Preparation of curriculum
Preparation and putting up of
standard signage for the
TESDA registered programs
Program Registration
Compliance Audit
Sanctions and Penalties to
erring institutions
3) Applicant Institution submits
required documents to PO/DO
4) UTPRAS Focal receives
documents
5.1. Checks completeness of
documents against checklist
5.2 Returns application if
documents are not complete
based on the registration
requirements with notation of
deficiencies
5.3 Officially receives (stamps
received) if documents are
complete
 Remark
Date Signature
s
Program Registration Activities
Appli- ROPO
Started Completed
cant TVI DO
5.4 Issues Acknowledgment
Letter together with the
processed Program Registration
Requirement Checklist
5.5 Advises applicant to pay the
non-refundable Registration Fee
during the ocular inspection at
the PO/DO
5) UTPRAS focal evaluates
submitted documents in detail
5.1 Evaluates the curriculum
against the TR
5.2 Determines compliance of
the curriculum against the CBC
definition / format
5.3 For programs not covered by
TR (NTR), review of the
curriculum shall be done with an
expert
5.4.1 UTPRAS Focal person
recommends to the PD/DD the
conduct of ocular inspection if
documents are in order; or
5.4.2 sends letter signed by the
PD/DD informing the
deficiencies, the 10 calendar
days to comply with the
requirements and the return of
the documents
6) Conduct site inspection
6.1 The PO/DO UTPRAS focal
person
6.1.1 Advises institution re
conduct of inspection
6.1.2 Prepares checklist for
inspection
6.1.3 Schedules team inspection
6.2 UTPRAS inspection team
6.2.1 Inspects the
tools/equipments, consumables,
books, workshops, facility,
faculty and personnel, corporate
and administrative documents,
academic rules and support
 Remark
Date Signature
s
Program Registration Activities
Appli- ROPO
Started Completed
cant TVI DO
services against the submitted
Program Registration
Requirements
7) Prepare result of site inspection
7.1 UTPRAS Inspection Team
7.1.1 Prepares and signs
inspection report
7.1.2 Discusses results of
inspection to the institutions
representative and request for
the signature on the inspection
report
7.1.3 Provides copy of the
inspection report to the
institutions representative
7.1.4 If there are deficiencies,
informs the institution that they
have 30 calendar days to
comply and that a re-inspection
shall be conducted
7.1.5 Submits inspection report
to the UTPRAS Focal Person
7.2 UTPRAS Focal Person
submits inspection report to the
PD/DD
7.3 For compliant institution,
PO/DO submits complete
documents together with the
result of inspection and
corresponding recommendation
to RO for final review within 5
calendar days
7.4 For institution with
deficiencies, the PO/DO reminds
in writing the institution within
15 calendar days after the
conduct of inspection on the 30-
calendar day allowable period to
comply with the requirements.
In case the institution fails to
comply with the requirements
within the 30-calendar day
period, the PO/DO submits the
documents to the RO and
 Remark
Date Signature
s
Program Registration Activities
Appli- ROPO
Started Completed
cant TVI DO
recommends issuance of Letter
of Denial
8 ) Issue CoPR / Letter of Denial
8.1 RO UTPRAS focal person
conducts final review of
documents
8.1.1 If found to be in order,
recommends issuance of CoPR
8.1.2 If there are deficiencies,
notifies PO/DO of the
deficiencies
8.2 Within the day after receipt
of the notice, the PO/DO UTPRAS
focal person notifies the
institution about deficiencies,
and the 5 calendar days to
comply
8.3 Upon receipt of the
documents correcting the
deficiencies from the institution
and if found to be in order, the
PD/DD forwards the said
documents to RO and
recommends issuance of CoPR
within 5 calendar days. In case
the institution fails to comply,
the PD/DD recommends
issuance of Letter of Denial
8.4 Within 10 calendar days
after receipt of
recommendations from PD/DD,
RO focal person prepares CoPR
or Letter of Denial
8.5 RD approves and sign CoPR
or Letter of Denial
8.6 RO releases CoPR or Letter
of Denial to PO/DO together with
the institutions documents
8.7 PO/DO releases CoPR or
Letter of Denial to the institution

Prepared by: Noted by:

UTPRAS Focal Person Provincial/District Director
Date: Date:
TESDA-SOP-TSDO-01-F13

INSPECTION REPORT FORM

Unified TVET Program Registration and Accreditation System (UTPRAS)

REGION: ___________
PROVINCE: __________________
Date of Inspection: ________________

I. BASIC INFORMATION

Name of Institution: ____________________________________

Address: _____________________________________________

II. PROGRAM APPLIED

No. Program Title and PTQF Classification Nominal
Level Duration
WTR NTR

III. FINDINGS
No. Program Registration Requirements Status of Compliance Remarks
Checked (Use
additional
sheet/s if
necessary)
Compliant Non-
compliant
1. CORPORATE AND ADMINISTRATIVE
DOCUMENTS
a) Letter of application
b) Board resolution to offer the program
(signed by the Board Secretary and
attested by the Chairperson: SUCs,
LCUs, and private institutions
c) Special law creating the institution
(for public institution) e.g. Republic
Act, Executive Order, Sanggunian
Resolutions)
d) Securities and Exchange Commission
(SEC) Registration must specifically
cover the Training delivery site (private
institution only)
e) Articles of Incorporation
f) Current Certificate of Ownership of
No. Program Registration Requirements Status of Compliance Remarks
Checked (Use
additional
sheet/s if
necessary)
Compliant Non-
compliant
building/contract of lease (covering at
least two years)
g) Current Fire Safety Certificate
For Institutions that will branch out
h) The Articles of Incorporation & Bylaws
must state reasons for opening of the
branch. The Board Resolution signed
by majority of the Incorporators must
be notarized, received and noted by
SEC.
2. CURRICULUM AND PROGRAM
DELIVERY
a) Competency-based Curriculum
(indicating the qualification being
addressed and the competencies to
be developed)
Curriculum design
Modules of instruction
b) Equipments, tools and consumables
necessary to deliver the program.
(Please attach TESDA-SOP-01-F03,
TESDA-SOP-01-F04, TESDA-SOP-01-
F05)
c) Instructional materials (such as
reference materials, slides, videotapes,
internet access and library resources)
necessary to deliver the program
(Please attach TESDA-SOP-01-F06)
d) Physical Facilities & Off-Campus
Physical Facilities indicating floor area
(Please attach TESDA-SOP-01-F07,
TESDA-SOP-01-F08)
e) Shop layout of training facilities
indicating the floor area
3. FACULTY AND PERSONNEL
a) List of officials with their qualifications
(supporting evidences available, such
as copies of certificates, etc) (Please
attach TESDA-SOP-01-F09)
b) List of faculty teaching on the program,
with their qualifications, areas of
No. Program Registration Requirements Status of Compliance Remarks
Checked (Use
additional
sheet/s if
necessary)
Compliant Non-
compliant
expertise, and courses/seminars
attended (supporting evidence
available, such as NTTC, copies of
contracts of employment, etc) (Please
attach TESDA-SOP-01-F10)
c) List of non-teaching staff with their
qualifications (supporting evidences
available, such as copies of
certificates/contracts of employment,
etc) (Please attach TESDA-SOP-01-
F11)
4. ACADEMIC RULES
a) Schedule and breakdown of tuition
and other fees (duly signed by the
school head indicating the
effectivity of school year)
b) Documented grading system,
details of which are provided to
students/trainees at the start of
their program
c) Entry requirements for the program
comply with the relevant training
regulations if applicable.
d) Rules on attendance
5. SUPPORT SERVICES
a) Health services are available to the
students/trainees (if these services
are contracted out or out-sourced,
the contract or MOA or similar
documents must be submitted)
b) Career guidance services are
available to the students/trainees
c) Community outreach program
(documented evidences available)
optional
d) Research that supports the
operation of the school is carried-
out (e.g. surveys, consultations,
meeting with local industry and
community representatives;
technical research) optional
IV. RECOMMENDATION
(Please mark) Recommended Action
Recommended to offer program applied for:
Subject for re-inspection on (mm/dd/yy):
Others (Please specify):

V. CONFIRMATION
Name of Applicant Institutions Representative and Signature Date
Designation

Prepared by:
INSPECTION TEAM MEMBERS

Name Signature

1. __________________________ _____________________

2. __________________________ _____________________

3. __________________________ _____________________
 TESDA-SOP-TSDO-01-F14

LETTER OF ACKNOWLEDGMENT

Date

NAME OF SCHOOL HEAD

Designation
Name of School
Address of School

Dear ____:

This acknowledges receipt of your institutions application for Program

Registration of the following qualification(s):

1. (name of qualification)
2. (name of qualification)

We will evaluate the documents you have submitted and will inform you of our
findings 15 calendar days after our receipt of your documents.

Thank you for your interest in being a TESDA partner in technical education
and skills development.

Very truly yours,

Provincial / District Director

Provincial/District Office
 TESDA-SOP-TSDO-01-
F15

LETTER OF DENIAL

Date

NAME OF SCHOOL HEAD

Designation
Name of School
Address of School

Dear ____:

We regret to inform you that your application for program registration of

(name of qualification) is being denied because of the following reasons:

( ) Your institution has failed to comply with the deficiencies noted in our review of the
submitted documents.

( ) Your institution has failed to comply with the deficiencies noted during the
inspection conducted last (date of inspection).

( ) Others: (Please specify valid reason/s for denial of application)__________

______________________________________________________________

Please be informed, however, that you may re-apply should you think that you
have complied with the identified deficiencies. Our office is willing to provide you
technical assistance when needed.

Very truly yours,

Regional Director
TESDA Region ___
 TESDA-SOP-TSDO-01-F16
PROGRAM REGISTRATION MONITORING REPORT
For the Month of:
Provincial
Office:
Regional
Office:

Final review 5-day 5-day

Institution Schedules Issue CoPR /
Name of Evaluates PO/DO of the Compliance Compliance
Name corrects site Conduct site 30-day Letter of
Applican submitted recommends documents Period for the Period for the Tota
of deficiencies inspection inspection Compliance Denial
t documents to RO (within by the RO TVIs in case TVIs in case l
Progra (Within 10 (Within 5 and prepares Period for the (Within 10 Num Re-
Instituti (Within 15 5 calendar (Within 10 there are there are
m calendar calendar report (1 day) TVIs calendar -ber mark
on days) days calendar deficiencies deficiencies
days) days) days) of s
days) found by RO found by RO Day
s
Date Date Date Date Date Date Date Date Date Date Date Date Date Date Date Date Date Date Date Date
Start Finish Start Finish Start Finish Start Finish Start Finish Start Finish Start Finish Start Finish Start Finish Start Finish
ed ed ed ed ed ed ed ed ed ed ed ed ed ed ed ed ed ed ed ed

Prepared
by: Noted by:

PO/DO UTPRAS Provincial/District

Focal Director
8.0 List of Forms

Form No. Title

TESDA-SOP-TSDO-01-F01 Program Registration Requirement

Checklist
TESDA-SOP-TSDO-01-F02 Curriculum Design

TESDA-SOP-TSDO-01-F03 List of Equipment

TESDA-SOP-TSDO-01-F04 List of Tools

TESDA-SOP-TSDO-01-F05 List of Consumables

TESDA-SOP-TSDO-01-F06 List of Instructional Materials / Library

Holdings
TESDA-SOP-TSDO-01-F07 List of Institutions Physical Facilities

TESDA-SOP-TSDO-01-F08 List of Off-Campus Physical Facilities

TESDA-SOP-TSDO-01-F09 List of Officials (President, Registrar,

Guidance Counselor, etc.)
TESDA-SOP-TSDO-01-F10 Trainers, Faculty, Teaching
Professionals
TESDA-SOP-TSDO-01-F11 Non-teaching Staff

TESDA-SOP-TSDO-01-F12 UTPRAS Tracking Sheet

TESDA-SOP-TSDO-01-F13 Inspection Report Form

TESDA-SOP-TSDO-01-F14 Letter of Acknowledgment

TESDA-SOP-TSDO-01-F15 Letter of Denial

TESDA-SOP-TSDO-01-F16 Program Registration Monitoring

Report
MIS 02 UTPRAS Form Status of TVET Program Registration