Excel Built-In Function Categories

A. Excel Text Functions

Functions to Convert Between Upper & Lower Case

1. LOWER Converts all characters in a supplied text string to lower case
2. PROPER Converts all characters in a supplied text string to proper case (i.e. letters that do
not follow another letter are upper case and all other characters are lower case)
3. UPPER Converts all characters in a supplied text string to upper case
Replacing / Substituting Parts of a Text String
1. REPLACE Replaces all or part of a text string with another string (from a user supplied
position)
2. SUBSTITUTE Substitutes all occurrences of a search text string, within an original text
string, with the supplied replacement text.
Cutting Up & Piecing Together Text Strings
1. CONCATENATE Joins together two or more text strings
2. LEFT Returns a specified number of characters from the start of a supplied text string
3. MID Returns a specified number of characters from the middle of a supplied text string
4. RIGHT Returns a specified number of characters from the end of a supplied text string
5. REPT Returns a string consisting of a supplied text string, repeated a specified number of
times
Information Functions
1. LEN Returns the length of a supplied text string
2. FIND Returns the position of a supplied character or text string from within a supplied text
string (case-sensitive)
3. SEARCH Returns the position of a supplied character or text string from within a supplied
text string (non-case-sensitive)
4. EXACT Tests if two supplied text strings are exactly the same and if so, returns TRUE;
otherwise, returns FALSE. (case sensitive)
Converting Between Characters & Numeric Codes
1. CHAR Returns the character that corresponds to a supplied numeric value
2. CODE Returns the numeric code for the first character of a supplied string
3. UNICHAR Returns the Unicode character that is referenced by the given numeric value
(New in Excel 2013)
4. UNICODE Returns the number (code point) corresponding to the first character of a
supplied text string (New in Excel 2013)
Remove Unwanted Characters
1. TRIM returns a string with extra spaces, starting spaces and ending spaces removed.
2. CLEAN removes nonprintable characters from a string.

B. Excel Logical Functions

Boolean Operator Functions

1. AND Tests a number of user-defined conditions and returns TRUE if ALL of the conditions
evaluate to TRUE, or FALSE otherwise
 2. OR Tests a number of user-defined conditions and returns TRUE if ANY of the conditions
evaluate to TRUE, or FALSE otherwise
3. XOR Returns a logical Exclusive Or of all arguments (New in Excel 2013)
4. NOT Returns a logical value that is the opposite of a user supplied logical value or
expression (ie. returns FALSE is the supplied argument is TRUE and returns TRUE if the
supplied argument is FALSE)
Conditional Functions
1. IF Tests a user-defined condition and returns one result if the condition is TRUE, and another
result if the condition is FALSE
2. IFERROR Tests if an initial supplied value (or expression) returns an error, and if so, returns
a supplied value; otherwise the function returns the initial value.
3. IFNA Tests if an expression returns the #N/A error and if so, returns an alternative specified
value; Otherwise the function returns the value of the supplied expression (New in Excel
2013)
Functions Returning Constant Values
1. TRUE Simply returns the logical value TRUE
2. FALSE Simply returns the logical value FALSE

C. Excel Date and Time Functions

Before using the Date and Time Excel Functions, it is advised that you ensure you have a
clear understanding of the way Excel stores Dates and Times
Creating Dates & Times
1. DATE Returns a date, from a user-supplied year, month and day
2. TIME Returns a time, from a user-supplied hour, minute and second
3. DATEVALUE Converts a text string showing a date, to an integer that represents the date in
Excel's date-time code
4. TIMEVALUE Converts a text string showing a time, to a decimal that represents the time in
Excel
Current Date & Time
1. NOW Returns the current date & time
2. TODAY Returns today's date
Extracting The Components of a Time
1. HOUR Returns the hour part of a user-supplied time
2. MINUTE Returns the minute part of a user supplied time
3. SECOND Returns the seconds part of a user supplied time
Extracting the Components of a Date
1. DAY Returns the day (of the month) from a user-supplied date
2. MONTH Returns the month from a user-supplied date
3. YEAR Returns the year from a user-supplied date
4. WEEKNUM Returns an integer representing the week number (from 1 to 53) of the year
from a user-supplied date
5. ISOWEEKNUM Returns the ISO week number of the year for a given date (New in Excel
2013)
6. WEEKDAY Returns an integer representing the day of the week for a supplied date
Performing Calculations with Dates
1. DAYS Calculates the number of days between 2 dates (New in Excel 2013)

D. Excel Lookup and Reference Functions

Data Lookup Functions

1. HLOOKUP Looks up a supplied value in the first row of a table, and returns the
corresponding value from another row
2. VLOOKUP Looks up a supplied value in the first column of a table, and returns the
corresponding value from another column
3. MATCH Finds the relative position of a value in a supplied array
4. INDEX returns a specific value in a two-dimensional or one-dimensional range.
5. CHOOSE returns a value from a list of values, based on a position number

E. Excel Math and Trig Functions

Basic Mathematical Operations
1. SUM Returns the sum of a supplied list of numbers
2. PRODUCT Returns the product of a supplied list of numbers
3. POWER Returns the result of a given number raised to a supplied power
4. SQRT Returns the positive square root of a given number
5. QUOTIENT Returns the integer portion of a division between two supplied numbers
6. MOD Returns the remainder from a division between two supplied numbers
7. SUBTOTAL Performs a specified calculation (eg. The sum, product, average, etc.) for a
supplied set of values
Rounding Functions
1. INT Rounds a number down to the next Integer
2. ROUND Rounds a number up or down, to a given number of digits
3. ROUNDDOWN Rounds a number towards zero, (ie. rounds a positive number down and a
negative number up), to a given number of digits
4. ROUNDUP Rounds a number away from zero (ie. rounds a positive number up and a
negative number down), to a given number of digits
5. TRUNC Truncates a number towards zero (ie. rounds a positive number down and a negative
number up), to the next integer.
Random Numbers
1. RAND Returns a random number between 0 and 1
2. RANDBETWEEN Returns a random number between two given integers
Conditional Sums
1. SUMIF Adds the cells in a supplied range, that satisfy a given criteria
2. SUMIFS Adds the cells in a supplied range, that satisfy multiple criteria
Trigonometry Functions
1. PI Returns the constant value of pi
2. DEGREES Converts Radians to Degrees
3. RADIANS Converts Degrees to Radians
4. COS Returns the Cosine of a given angle
5. SIN Returns the Sine of a given angle
6. TAN Returns the Tangent of a given angle
F. Excel Statistical Functions

Finding the Largest & Smallest Values

1. MAX Returns the largest value from a list of supplied numbers
2. MAXA Returns the largest value from a list of supplied values, counting text and the logical
value FALSE as the value 0 and counting the logical value TRUE as the value 1
3. MIN Returns the smallest value from a list of supplied numbers
4. MINA Returns the smallest value from a list of supplied values, counting text and the logical
value FALSE as the value 0 and counting the logical value TRUE as the value 1
5. LARGE Returns the Kth LARGEST value from a list of supplied numbers, for a given value
K
6. SMALL Returns the Kth SMALLEST value from a list of supplied numbers, for a given
value K

Counting Cells

1. COUNT Returns the number of numerical values in a supplied set of cells or values
2. COUNTA Returns the number of non-blanks in a supplied set of cells or values
3. COUNTBLANK Returns the number of blank cells in a supplied range
4. COUNTIF Returns the number of cells (of a supplied range), that satisfy a given criteria
5. COUNTIFS Returns the number of cells (of a supplied range), that satisfy a set of given
criteria

Averages, Frequency & Rank

1. AVERAGE Returns the Average of a list of supplied numbers

2. AVERAGEA Returns the Average of a list of supplied numbers, counting text and the logical
value FALSE as the value 0 and counting the logical value TRUE as the value 1
3. AVERAGEIF Calculates the Average of the cells in a supplied range, that satisfy a given
criteria
4. AVERAGEIFS Calculates the Average of the cells in a supplied range, that satisfy multiple
criteria
5. MEDIAN Returns the Median (the middle value) of a list of supplied numbers
6. MODE Returns the Mode (the most frequently occurring value) of a list of supplied numbers
7. FREQUENCY Returns an array showing the number of values from a supplied array, which
fall into specified ranges
8. RANK Returns the statistical rank of a given value, within a supplied array of values

Deviation & Variance

1. STDEV Returns the standard deviation of a supplied set of values (which represent a sample
of a population)
2. STDEVA Returns the standard deviation of a supplied set of values (which represent a
sample of a population), counting text and the logical value FALSE as the value 0 and
counting the logical value TRUE as the value 1