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    Abcaus Excel Accounting: Let's Begin

    Uploaded by

    palanisathiya
    ABCAUS is an Excel-based accounting software for small professional firms that provides features like bill issuance, receipt issuance, accounting, and client outstanding tracking. It allows configuration of macro security settings, regional number formats, and database/voucher entry. Key functions include issuing and cancelling bills/receipts, viewing accounts like the day book, cash/bank books and ledgers, and registers like bill, receipt, and client records. Navigation buttons and help boxes provide assistance to users.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Abcaus Excel Accounting: Let's Begin

    Uploaded by

    palanisathiya
    77 views11 pages
    ABCAUS is an Excel-based accounting software for small professional firms that provides features like bill issuance, receipt issuance, accounting, and client outstanding tracking. It allows configuration of macro security settings, regional number formats, and database/voucher entry. Key functions include issuing and cancelling bills/receipts, viewing accounts like the day book, cash/bank books and ledgers, and registers like bill, receipt, and client records. Navigation buttons and help boxes provide assistance to users.

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    ABCAUS is an Excel-based accounting software for small professional firms that provides features like bill issuance, receipt issuance, accounting, and client outstanding tracking. It allows configuration of macro security settings, regional number formats, and database/voucher entry. Key functions include issuing and cancelling bills/receipts, viewing accounts like the day book, cash/bank books and ledgers, and registers like bill, receipt, and client records. Navigation buttons and help boxes provide assistance to users.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    77 views11 pages

    Abcaus Excel Accounting: Let's Begin

    Uploaded by

    palanisathiya
    ABCAUS is an Excel-based accounting software for small professional firms that provides features like bill issuance, receipt issuance, accounting, and client outstanding tracking. It allows configuration of macro security settings, regional number formats, and database/voucher entry. Key functions include issuing and cancelling bills/receipts, viewing accounts like the day book, cash/bank books and ledgers, and registers like bill, receipt, and client records. Navigation buttons and help boxes provide assistance to users.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 11
    At a glance
    Powered by AI
    ABCAUS is an accounting software for small businesses that allows bill/receipt issuance and tracking of client balances. It is designed for cash basis accounting.

    Macros must be enabled and the regional settings must be set to English (UK).

    A database is created with firm details and trial balance. Vouchers are entered and client records are added.

    ABCAUS EXCEL ACCOUNTING

    ABCAUS is one for all solution for a small professional firm. It provides synchronised outputs
    and provisions for:

    1. Bill Issue

    2. Receipt Issue

    3. Accounting

    4. Client Outstanding Tracking

    Though ABCAUS has been conceptualised for Cash Basis of Accounting, provisions have been
    made to know the status of receivables from Client and also current Service Tax Liability
    amount is also displayed.

    Lets Begin;

    A. Configuration Settings:
    A.1 Macro should be enabled

    Macro must be enabled to use the ABCAUS. For this you will need the following steps:

    In Excel 2003 or earlier versions

    Go to Tools> >Macro>Security

    Set macro Security to Medium


    On File Opening you will be asked to enable macros, Choose Enable Macros

    In Excel 2007 or later versions

    Run Excel2007 then click Office Button at the topmost left

    Go to Excel Option>Trust Centre>Trust Centre Settings>Macro Settings, then check the


    following two settings

    Enable All Macros

    Trust Access to the VBA Project Object Model


    A.2 Regional Settings

    The date format must be set to English (UK) in the users computer

    For this you will need the following steps:

    In Excel 2003 or earlier versions

    Go to Start >Settings >Control Panel

    Select Regional and languages Settings:

    Select English (UK) as under


    In Excel 2007 or later versions

    Go to Start >Control Panel> Region and language

    Under Format, select English (UK) click Apply and Apply

    B. Data Entry:
    B.1 Database Creation

    Before you should make any entry, database must be created. Go to database from the main menu
    and create basic database like name , address of the firm, opening Trial Balance Entries and heads
    of Income and Expenditures.

    B.2 Currency Setting

    Right click on the cell and select format cell option

    Click the tab Currency and under the drop down Symbol use the currency you want to appear
    next to the amount.
    B.3 Client Records

    ABCAUS has been designed on Cash basis of Accounting. However, as said earlier for
    memorandum record purpose it allows you to keep a track of your dues from Clients. You are
    required to create Clients database as on 1st day of the accounting year.

    From Main Menu> Go to Registers>Clients Records>Add or Modify Openings

    Add the names and opening due balances from the client here.

    B.4 Voucher Entries

    From Main Menu> Go to Voucher Entry and Select type of Voucher


    B.5 Voucher Alteration

    After selecting appropriate type of Voucher you can add or alter vouchers

    Use DD/MM/YYYY Format.

    User can also alter/edit voucher from Main Menu>Accounts>DayBook through


    Button

    Press Edit Button and cells shall be unlocked for editing voucher. After you have made required
    changes, press Update Button.

    C. Issue of a BILL/Receipts to Client:

    Bill /Receipt Numbers

    ABCAUS shall auto calculate Bill /Receipt Numbers after you put the starting Number of the
    Bill/Receipt.
    Receipt Issue- Against Bill or As Advance

    You will need to select (Cell No. B6) whether the receipt is issued against a Bill or it is an advance
    receipt. If it is an advance, the Bill Reference Cell is disabled. For receipt issued against a bill,
    select Bill reference number also.

    Printing of Bills/Receipts

    After the Bill/Receipt is finalised,

    click on Print and Save Button ,

    You shall be asked to select a printer

    Once you select the printer and click OK, the Bill/Receipt shall be printed and the details of the
    same shall be summarised automatically to Bill /Receipt Register which can be viewed from Main
    Menu>Registers>

    If the Bill/Receipt is not final and you want just a draft Bill/Receipt, use Button.

    It is advisable to select a PDF Printer for printing of final Bills/Receipts and keep them
    saved in hard copies for future retrieval

    D. Cancellation of A Bill or Receipt:


    Cancellation of a Bill

    In case a Bill issued to a client is required to be cancelled, follow the following Steps:

    (a) Delete the contents of the entire row containing Bill to be cancelled in Bill Register

    Go to Main Menu>Registers>Bill Register

    Use Edit Button to unlock the cells and remove the contents of the complete row.

    Use Lock Button to again lock the unlocked cells.

    (b) Delete the contents of the entire row containing Bill to be cancelled in Clients Ledger

    Go to Main Menu>Registers>Clients Record>Clients Register

    Use Edit Button to unlock the cells and remove the contents of the complete row.

    Use Lock Button to again lock the unlocked cells.

    Note: Though you shall be able to delete the entries of the Bill. You cant use the same Bill Number
    again.
    Cancellation of a Receipt

    In case a Receipt issued to a client is required to be cancelled, follow all the following three Steps:

    (a) Delete the contents of the entire row containing Receipt to be cancelled in Receipt Register

    Go to Main Menu>Registers>Receipt Register

    Use Edit Button to unlock the cells and remove the contents of the complete row.

    Use Lock Button to again lock the unlocked cells.

    (b) Delete the contents of the entire row containing Receipt to be cancelled in Clients Ledger

    Go to Main Menu>Registers>Clients Record>Clients Register

    Use Edit Button to unlock the cells and remove the contents of the complete row.

    Use Lock Button to again lock the unlocked cells.

    (c) Delete the entry from the Day book

    As per Steps in B.4 above, alter the concerned Receipt Voucher.

    Note: Though you shall be able to delete the entries of the Receipt. Receipt Number and date of
    the cancelled Receipt shall continue to be reflected in day Book.

    E. View Accounts:
    Day Book

    Daybook can be viewed from Main Menu>Accounts>DayBook

    Cash Book/Bank Book

    Cash or Bank Book can be generated from Main Menu>Accounts>cash Book/Bank Book>Generate

    Ledger Accounts

    Any Ledger Account can be generated from Main Menu>Accounts>Ledger Accounts

    Client Ledger Accounts

    Any Client Ledger Account can be generated from Main Menu>Registers> Client Records>Client
    Ledger.

    Trial Balance

    Trial Balance can be accessed from Main Menu>Accounts>Trial Balance

    Balance Sheet

    Balance Sheet is available for viewing at Main Menu>Accounts>BalanceSheet

    Profit and Loss Account

    P&L Account is available for viewing at Main Menu>Accounts>Profit and Loss Account

    F. View Registers:
    Bill Register

    Summary of Bill raised is available at Main Menu>Registers> Bill Register

    Receipt Register

    Summary of Receipts issued is available at Main Menu>Registers> Receipt Register

    Clients Record

    Summary of Clients Outstanding is available at Main Menu>Registers> Client Records

    G. Navigation:

    Use Button to come to main menu from any sheet.

    H. Pop-up Help Boxes

    Popup Help Boxes have been added to assist ABCAUS users, read them carefully.
    I. Exiting ABCAUS

    Use Exit Button at the main menu to close ABCAUS.

    If any user encounter any error or have any query feel free to write to me at info@abcaus.in

    CA Ashutosh Lohani

    15 Chandganj Garden

    Lucknow-226024, IN

    Tel: +91-9415464475

    http://abcaus.in

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