Partido State University

Goa Campus
A/Y 2010-2011

TECHNICAL WRITING
(DIFFERENT KINDS OF LETTERS)

Submitted by:
Timothy Joseph G. Peñano
BSCE 2A Student

Submitted to:
Mr. Leo Buendia
Instructor
 Letter of Inquiry

August 01, 2010 

Tom Atkinson 
COMANY Inc. 
14 Edith Street, 
Hackney West, 
82790

Dear Tom Atkinson, 

We are interested in lubrication materials for A52 compressors used in refrigeration

manufacturing. We would greatly appreciate receiving any information, brochures and
price lists you may have to learn more about your products. Please send such materials
to: 

Attention: Tony Montana 

WareSoft Industries 
1242A Yonge Street 
Toronto, Ontario 
L4D 4F2 

I thank you in advance and look forward to studying the materials you send me. 

Sincerely, 

Engr. Timothy Joseph G. Peñano

 Letter of Reply

August 5, 2010 

Tom Atkinson 
COMANY Inc. 
14 Edith Street, 
Hackney West, 
82790 

Dear Tom Atkinson, 

Having received your letter regarding your A52 compressors used in refrigeration
manufacturing, we would like to thank you for your kind words 
about our products. It is heart-warming to know that your product is very fragile. 

We only updated our A52 compressors once, and that occurred in 
2010. Therefore, the model you are referring to would have 
to be our original style, model A52. Regretfully, we do not 
have any of the discontinued models. We can understand 
why it held sentimental value for you. However, you can be 
assured that our current model, which is available in finer 
department stores and appliance centers, have been made 
with the same fine quality to which you have grown 
accustomed. You may be surprised to know that it comes 
with the same guarantee of workmanship and high quality 
that we have been providing since we started business. 

We wish we could be of more help to you. Thank you again 

for the lovely letter you have written to us. 

Very truly yours, 

Engr. Timothy Joseph G. Peñano

 Letter of Order

August 14, 2010

Lindsay Office Products

P.O. Box 1879
Spokane, Washington
98989

Subject: Furniture and equipment order

Please ship the following items from your sales catalog

dated January 31, 19XX:

ITEM CATALOG # COLOR QTY PRICE

Conference Desk HN-33080-WB Sandalwood 2 $478.60 ea.

Credenza HN-36887-WK Sandalwood 2 431.40 ea.
Executive Chair HP-56563-SE Toasted Tan 4 422.00 ea.
File Cabinet HN-5344C-K Beige 2 135.90 ea.
Letter Tray K5-299907-A Black 6 16.95 ea.

The items ordered above should be shipped C.O.D. to this address:

CLAIMS DIVISION, LAW DEPARTMENT

City of Austin
P.O. Box 96
Austin, Texas 78767-0096

The costs above reflect a discount of 50/10, with net due in 30

days after the invoice date. The merchandised is to be shipped
by your company's own truck line at a rate of 7 percent of the
total net cost.

We are remodeling our offices and have a target completion date

of March 30, 19XX. If there is any reason you see that you can
keep your part of this schedule, please let me know
immediately.

Sincerely,

Engr. Timothy Joseph G. Peñano

 Sales Letter

Engr. Timothy Joseph G. Peñano

Level Up Inc.
Zone 3, Brgy. Gimaga
Goa, Camarines Sur
4422

How to save 75% - 80% on office systems furniture

Dear Engr.,
XYZ Office Interiors wants to help your business save up to 80% on office systems
furniture. We
specialize in refurbished and pre-owned name-brand workstations including Haworth,
Herman
Miller and Steelcase. Why pay full price for new workstations when you can get
beautiful
professional-quality pre-owned and refurbished systems furniture at up to 80% off?
As a full service dealer we have products and services to help you design, furnish and
install
workstations, reception areas and conference rooms. We are networked with
wholesalers and
distributors throughout the U.S. to offer you an extensive range of products to meet all
of your
needs and at a price that is guaranteed to fit your budget. And, we will personally deliver
and install
your office furniture for you so your project is done correctly, on-time and on-budget.
For a free quote, please call us today at 1-800-000-0000 or visit us online at
www.yourwebsite.com.
Our website has many pictures of the office furniture we have in stock. Our website also
shows our
current specials. If you want an amazing deal, check out our website.
We also buy used workstations and office furniture. If you have office furniture you want
to sell, we
would love the opportunity to bid on it. We work with brokers and dealers throughout the
United
States and Canada who will offer you top dollar for your used office furniture. For more
information, please call us at 1-800-000-0000.

Warmest Wishes,
Melody Panuelos
1-800-000-0000 ext 123
Your email address
www.yourwebsite.com
 Claim Letter

Drivers Co.
3489 Greene Ave.
Olympia, WA 98502

August 17, 2001

Richard Brown, President

Document Makers
Salem, MA 34588

Dear Mr. Brown:

As someone who has worked with your company for over 3 years, we were very
disappointed to see the documents you produced for our latest Drivers Co. publicity
campaign.

As our written agreement stipulated, we expected full color leaflets with fancy
explanatory texts, but instead, we found that black and white photos had been included
in the prepared leaflets. I think you will agree that a communication problem exists.

We would like you to send out a photographer to provide us with the promised color
coverage, or provide us with a refund.

Yours truly,

Engr. Timothy Joseph G. Peñano

 Adjustment letter

August 1, 2010

Jops Singson
MCE Enterprise
Sta. Cruz, Lubao
Pampanga

Dear Mr. Singson:

Thank you very much for writing us as you did in your letter of July 15, concerning the
teaspoons which you sent us about a month ago for exchange.
Surely, there is no excuse whatever for our keeping five teaspoons for one month for
the simple matter of changing the finish.  We are frank in confessing that a mistake in
our repair department is responsible for this delay, and that we have accordingly taken
this department to task.

We are sending you today five teaspoons, French finish, no charge to replace the five
teaspoons, bright finish which you sent us.
We are mighty sorry that this delay occurred. You may be sure that we shall make every
effort to see that it does not occur again.

Very truly yours,

Engr. Timothy Joseph G. Peñano

Acknowledgment letter
August 03, 2010 

Tom Atkinson 
14 Edith Street, 
Hackney West, 
82790

Dear Tom Atkinson, 

I acknowledge receipt of your letter and resume in application for a position at our
company. 

Your application will be reviewed by our department, and we will notify you within four
weeks if we have any opportunities for you. 

We thank you for your interest in our company. 

Yours truly, 

Engr. Timothy Joseph G. Peñano

 Follow up letter

Mr. George Gilhooley 

XYZ Company 
87 Delaware Road 
Hatfield, CA 08065

August 7, 2010

Dear Mr. Gilhooley,

I submitted a letter of application and a resume earlier this month for the programmer
position advertised in the Times Union. To date, I have not heard from your office. I
would like to confirm receipt of my application and reiterate my interest in the job.

I am very interested in working at XYZ Company and I believe my skills and experience
would be an ideal match for this position.

If necessary, I would be glad to resend my application materials or to provide any

further information you might need regarding my candidacy. I can be reached at

(555)555-5555 or jdoe@abcd.com. I look forward to hearing from you.

Thank you for your consideration.

Sincerely,Engr.

Timothy Joseph G. Peñano

 Letter of Instruction

August 9, 2010

Johnny Velasco

4468 Straford Park

Owingsville, KY 40360

Dear Mary,

If you are reading this, it means I have passed away. This is not supposed to be a sad
time but a celebration of the life I have lived…

I want to distribute the following assets to the following people (this will all be verified by
my will)

I wish to give my house to my daughter, Jane. She always loved that house, and I think
she would be the best caretaker of it when I am gone.

I wish to give my two (2) cars to my son Richard. He always loved driving to the farm
with me in them.

I wish for everyone to enjoy these gifts.

Sincerely,

Engr. Timothy Joseph G. Peñano

 Letter of Authorization

Date: August 7, 2010

TO WHOM IT MAY CONCERN:

I, Timothy Joseph G. Peñano , (Student ID No. 2009-2-005) hereby waive my rights

under

the Rights of Privacy Act and authorize the release of all information

 relevant to my academic record at Polythecnic University of the Philippines to

Partido State University at San Juan Bautista Street, Goa, Camarines Sur, 4422.

Sincerely Yours,

Timothy Joseph G. Peñano

 Letter of Contract

August 7, 2010

Carlos Santigo
Community Contracting
Hometown OH

Dear Mr. Santigo

I want to thank you for meeting with me on Monday for an overview of the project I want
completed. I would like to officially offer you the contract to perform the following
services on the property at 1000 Hometown Road.

Clean and remove the debris from the current gutter and drain system around the
house
Remove and replace the old gutters on all four sides of the house
Remove and replace the downspouts and drains at the corners of the house
Replace broken or damaged roofing shingles
Repair the broken soffit above the rear entrance
Install underground drain system to allow rainwater and snowmelt to run from the
house to the road
Replacement of sod and grass where the drain is installed

According to the agreement we discussed at our meeting the total cost of this project is
estimated at ₱1,000php. I agree to pay ₱250php up front on the first day of work as a
deposit, with the remainder due at completion of the job. The job is scheduled to start at
the beginning of June and last for one week.

Please contact me if this agreement is acceptable and we can sign a formal contract.

Sincerely
Engr. Timothy Joseph G. Peñano
Letter of Transmittal

August 5, 2010

David McMurrey, Chairman

Coastal Real-Estate Developers
400 Baywater Blvd.
Corpus Christi, Texas

Dear Mr. McMurrey:

As agreed in our September 21 contract, we are submitting the attached report

entitled The Effects of Increased Atmospheric Carbon Dioxide.

This report examines the problem of CO2 accumulation in the earth's atmosphere. The
climatic changes caused by excessive CO2 concentrations in the atmosphere, and the
implications of these changes, will be discussed. Also discussed are the mechanisms of
the greenhouse effect, the sources of atmospheric carbon dioxide, and some possible
remedies to the problem.

I hope you find this report satisfactory. 

Sincerely yours, 

Timothy Joseph G. Peñano

 Letter of Appointment

August 7, 2010

David McMurrey, Chairman

Coastal Real-Estate Developers
400 Baywater Blvd.
Corpus Christi, Texas

Dear McMurrey,

I am pleased to confirm your appointment as Safety Co-ordinator/Biological Safety

Officer/Radiation Protection Supervisor as of JPES.

You will report directly to me on all issues concerning health and safety/biological
safety/radiation protection in the unit and have executive authority to halt work if you
believe there is an immediate risk to staff, property or compliance. You will keep
yourself fully briefed and to a level of competence that will allow you to fulfil this role
effectively.

A list of duties is attached, a copy of which you should sign and date, and return to me
for the file.

Please note that your performance in this role will form part of your annual appraisal.

Yours sincerely,

Engr. Timothy Joseph G. Peñano

 Letter of Invitation

August 1, 2010

John Smith
Visa Services
123 Any Road
City, Country

Mr. Smith,

The American Evaluation Association (AEA) is pleased to invite Dr. Angela Doe to
attend our Annual Conference to be held November 1-7, 2004 in Atlanta, Georgia,
United States of America. AEA's conference offers a forum for the professional
exchange of knowledge and skills related to evaluation. Over 1500 people are expected
to be in attendance from over 50 countries. They will have the opportunity to learn from
600+ speakers via presentations including workshops, panels, and paper sessions.

The contributions of international attendees such as Dr. Doe enrich the program through
enhancing the diversity of perspectives and content represented. AEA members value
the opportunity to learn from and with our international colleagues.

If you have any questions or concerns, or if I may be of assistance in any way, please
do not hesitate to contact me.

Yours sincerely,

Engr. Timothy Joseph G. Peñano

 Letter of Recommendation

To Whom It May Concern:

I am very pleased to recommend Martha Holden for admission to your university

program. As her guidance counselor for three years I have watched this young woman
develop both academically and personally into a mature individual ready in every way
for her college years.

Martha is bright, energetic, compassionate and genuinely well rounded. Her grades

have been consistently above average in all of her courses, and she has actively
participated in a diverse assortment of extracurricular activities ranging from track and
field and chorus to the school yearbook and our drama club. 

Martha has also spent considerable time outside the school involved in the community. 
This has included work with Meals on Wheels and volunteering 10 hours a week at one
of our area's shelters for battered and abused women. 

They think so much of her at the shelter they have offered her a paid internship for next
summer. Previously, this internship had never been awarded to anyone before the end
of their college sophomore year. Despite all the preparations that will be required for
going off to college next fall, Martha told me she is absolutely thrilled about this
opportunity and feels it will enhance her university studies.

Unlike many students who are not sure which field to pursue, Martha has made clear to
us all that her goal is to do Social Work. To this end she has worked tirelessly in our
pilot program for mentoring Special Education students mainstreamed into our school.

In closing, let me take a moment to recount an incident which I believe speaks volumes
about the superior nature of this candidate. Two years ago I was returning from lunch to
my office when I saw ahead of me in the hallway 90 pound Martha, arms stretched out
between two 180+ pound students, one a Special Ed student and the other a school
bully. Other students were standing by motionless or laughing while Martha showed the
leadership and courage to immediately put an end to the embarrassing fight that had
erupted.

It is clear to me as I hope it is to you that this young woman, Martha Holden, is an

exceptional candidate, one that would contribute greatly to any program. I
wholeheartedly recommend her and wish her the very best in all future endeavors.

Sincerely,
Timothy Joseph G. Peñano
Civil Engineering Student
Partido State University
 Letter of Reference
Partido State
U    N    I   V   E    R   S    I   T    Y

August 06, 2010

John Brown                                          
Director of Everyone
WWW Corporation

1111 Easy Street

Nice, MO  22113

Dear Mr. Brown:

It is with great enthusiasm that I write a recommendation for Johnny Velasco for the
position of Student Assistant.  I have had the pleasure of being Engr. Saclag direct
supervisor for the past two years.  In that time, I have had the opportunity to view her
ability to accomplish tasks in a timely manner, develop creative and unique displays and
to support difficult implementation of web designs.  In my 15 years in the graphic arts
area supervising over 25 student workers, Engr. Saclag is a instructor who has made a
significant contribution to our area.

Engr. Saclag, upon her own initiative, is self-taught on various publishing programs. 
This skill has come in handy on a number of occasions when we needed assistance in
producing brochures, information on office resources and organizing other data in our
program.

Not only are Engr. Saclag programming and presentation skills extraordinary, but his
organizational skills are also exemplary. He has been instrumental in developing a new
method of organizing volunteer hours in her recycling efforts which has optimized the
talents of the volunteers with the times they are most needed.

As you can see, we have been delighted with the work of Engr. Saclag. If you are
looking for an organized and articulate person to help as a graphic artist in the area of
construction design, I can think of no better candidate than Johnny Velasco.  Please
feel free to contact me if you need additional information.

Timothy Joseph G. Peñano

President
Engineering Department

 Office of Student Engineering Department

Partido State University Auditorium (0908-62-21-143)

Email:  aeneaywh@yahoo.com