Assessment Task 2 BSBMGT517 Manage operational plan

Plan and manage resource acquisition

Submission details

Candidates name Phone no.

Assessors name Phone no.

Assessment site

Assessment date/s Time/s

The assessment task is due on the date specified by your assessor. Any variations to this
arrangement must be approved in writing by your assessor.
Submit this document with any required evidence attached. See specifications below for
details.

Performance objective
You will demonstrate skills and knowledge required to plan and manage resource
acquisition.

Assessment description
In response to a simulated business scenario, and using work completed in Assessment Task
1, you will develop and implement strategies to ensure physical and human resourcing is
carried out in accordance with organisational policies, practices and procedures and
intellectual property (IP) provisions.

Procedure
1. Read the BBQfun simulated business information provided in Appendix 1 of this task
and in the business documentation provided by your assessor (the same
documentation provided in Assessment Task 1).
2. Plan and implement physical resourcing:
a. Review the physical resourcing activities in the action plan you developed in
Assessment Task 1.
b. Elaborate on your plan by including all steps and strategies to acquire resources
in accordance with organisational requirements.

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c. Explain the risk management strategy needed to protect the organisations IP

and/or ensure the organisation does not breach third-party IP.
3. Plan and implement human resourcing:
a. Review the human resourcing activities in the action plan you developed in
Assessment Task 1.
b. Elaborate on your plan by including all steps and strategies to recruit people in
accordance with organisational requirements.
c. Incorporate IP requirements for human resource acquisition to ensure trade
secrets and confidential information is protected from theft, misuse and
unauthorised distribution.
d. Prepare to interview two recruits by organising a role-play interview with each
and preparing paperwork. You may wish to prepare using the interview
planning template provided in Appendix 4.
e. Interview, assess and make recommendations on two potential recruits in
accordance with your plan. You may use the templates provided or develop
your own. You may want to use the assessment and evaluation template
provided in Appendix 5.
4. Submit a portfolio of your implementation documents as outlined in the
specifications below. Keep copies of your work for your records.

Specifications
You must:
participate in two interview role-plays

submit a portfolio including:

action plans
interview plan
assessment and evaluation record with recommendations.

Your assessor will be looking for:

reading and writing skills to access and use workplace information and to write a
detailed resource acquisition plan using vocabulary, grammatical structures and
conventions appropriate to the context.
writing and numeracy skills to complete planning documentation

planning and organisational skills to identify IP risks and take responsibility for
implementing a physical and human resource acquisition plan to achieve operational
goals

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communication skills to present information using clear and professional English,

listen and comprehend information from interviewees and confirm understanding
through questioning and active listening skills
monitoring skills to identify the implications and requirements for protecting IP

interaction skills to communicate and empathise with candidates during interview

processes, facilitate one-on-one interviews and influence direction to achieve
business outcomes
knowledge of organisational resource acquisition policies, practices and procedures.

Adjustment for distance-based learners

The role-plays can be adjusted for distance learning. The role-plays for this task can
be varied to take place using Skype conferencing (or any other video conferencing
tool available to both you and the assessor).
A follow-up interview may be required (at the discretion of the assessor).

Documentation can be submitted electronically or posted in the mail.

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Appendix 1: Scenario e-Commerce resourcing

Background to scenario
The BBQfun Board of Directors and the CEO have decided to implement an e-commerce
strategy to maintain or increase market share and revenue and satisfy customer needs in
line with company strategic directions.
You have been hired as an external consultant to manage operational planning activities for
BBQfuns e-commerce strategy.
Under the strategy, BBQfun would offer all products in an online store. Stock could be
stored at no extra cost at existing stores. Customers would cover delivery costs.
Currently, BBQfun has a website, but this website lacks e-commerce functionality. The
website would need to be redeveloped to incorporate this functionality in line with relevant
technical specifications. Existing infrastructure, such as office and store configurations,
would need to be adapted to the new strategy. Additionally, assets such as delivery vehicles
would need to be acquired. New staff would need to be recruited and existing staff retrained
or informed of the e-commerce strategy and associated operational and performance
targets.
All resourcing must be acquired and operations undertaken in accordance with relevant
internal and external standards legislation and codes of practice; intellectual property (IP)
rights and responsibilities; and organisational policies and procedures.
High-level planning has been completed and approval has been given to implement the
strategy.
According to your plans, you are now at the stage where you must plan and then implement
the resourcing required to enable the strategy. Physical resourcing and human resourcing
are about to commence. Remember, e-commerce operations are expected to be underway
by 1 October 2014.

Scenario task
You will need to plan physical and human resourcing at a detailed level in accordance with
all organisational requirements. You are expected to deploy resourcing strategies to plan
and implement:
physical resourcing of redeveloped website (plan entire process as per organisational
requirements)
recruitment of four customer service representatives (plan entire recruitment process
as per organisational requirements; you will need to demonstrate implementation
through interviewing and assessing two candidates).

Note: You may consider the management team of BBQfun, including warehouse team
leaders to be human resources for the acquisition of physical resources. Use description of
their roles in operational planning when assigning responsibilities.

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Physical resourcing
Consultation with the management team at BBQfun has provided you with the following
information:
Three website developers will bid for the contract to redevelop the existing website:

Company Bid

Ace developers $70,000

Premier Tech $80,000

Innovative Technologies $90,000

The budget for the redevelopment is $100,000.

Bids have been analysed as follows.

Innovative
Ace Developers Premier Tech
Technologies

Factor Weight Score Weighted Score Weighted Score Weighted

(S) score (S) score (S) score
(W x S) (W x S) (W x S)

Maintenance x1 2 2 3 3 3 3

Range of features: x3 2 6 2 6 2 6
payment
options
integration
with existing
systems

Future-proofing: x5 3 15 6 30 6 30
ability to be
upgraded as
technology
improves

Quality: x10 4 40 4 40 6 60
usability for
customers

Total 63 79 99

Price (% of .70 .80 .90

budget)

Total score/price
(final assessment
of bid quality) 90 98.75 110

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Human resourcing
Consultation with the management team at BBQfun has provided you with the following
information:
The budget for recruitment of four online customer service and sales representatives
is $30,000. The breakdown of costs is as follows:

Advertising $5,000

Recruitment $10,000
consultant

Your time $10,000

Contingency $5,000

You now have three suitable online customer service and sales representatives.

You have two more candidates to interview.

The candidate is required to have the following skills and attributes:

enthusiastic and motivated

attention to detail
compliance with organisational requirements
takes initiative
problem solver
two years experience in online sales
telephone and keyboarding skills
ability to learn features and benefits of products to discuss with customers.
The following skills and attributes are not strictly required, but desired:

o marketing and sales formal training

o knowledge of BBQfuns product line
o familiarity with CRM systems.

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Appendix 2: Action plan template

Milestone: Action and/or objective Date Person Budget or resources

(to achieve strategic aims of physical or human resourcing) responsible (where applicable)

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Appendix 3: Expenditure payment approval form

For completion by person verifying payment:

Date Invoice date

Payee name:

Job/project number: Project title:

Description of
payment:

Payment amount: $ ex. GST inc. GST

Signature of person verifying payment Signature of delegated manager

For completion by finance:

Account number Account name Amount

Total Payable: $

Approved: Date:

Director:

CEO:

Finance manager:

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Appendix 4: Interview planning template

Planning aspect Description Time

1. Type of
interview

2. Objectives

3. Approach
and style

4. Schedule

5. Topics and
questions

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Appendix 5: Assessment and evaluation template

Candidate:

Question Ideal answer contains: Number of Score

possible
points

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Total

Recommendation:

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