POWERPOINT 2010

TUTORIAL
PowerPoint 2010
What is the ribbon?
The ribbon contains the commands and other menu items that were on menu and toolbars
in PowerPoint 2003 and earlier. The ribbon is designed to help you quickly find the
commands that you need to complete a task.

PRIMARY FEATURES OF THE RIBBON

The ribbon as it appears on the left side of the Home tab in PowerPoint 2010.
A tab in the ribbon, in this case the Home tab. Each tab relates to a type of activity, such
as inserting media or applying animations to objects.
A group on the Home tab, in this case the Font group. Commands are organized into
logical groups and collected together under the tabs.
An individual button or command in the Slides group, in this case the New Slide button.

1
OTHER FEATURES OF THE RIBBON

Other things that you might see on the ribbon are contextual tabs, galleries, and dialog box
launchers.
A gallery, in this case the shapes gallery in the Drawing group. Galleries are rectangular
windows or menus that present an array of related visual choices.
A contextual tab, in this case the Picture Tools tab. To reduce clutter, some tabs are
shown only when they are needed. For example, the Picture Tools tab is shown only if you
insert a picture on a slide, and then select the picture.
A Dialog Box Launcher, in this case, one that starts the Format Shape dialog box.
Location of popular commands on the ribbon

To find the location of specific commands on tabs and groups, see the diagrams following.

FILE TAB

The File tab is where you can create a new

file, open or save an existing file, and print
your presentation.
Save as
Open
New
Print

HOME TAB

2
The Home tab is where you can insert new slides, group objects together, and format text
on your slide.
If you click the arrow next to New Slide, you can choose from several slide layouts.
The Font group includes the Font, Bold, Italic, and Font Size buttons.
The Paragraph group includes Align Text Right, Align Text Left, Justify, and Center.
To find the Group command, click Arrange, and under Group Objects select Group.

INSERT TAB

The Insert tab is where you can insert tables, shapes, charts, headers, or footers into your
presentation.
Table
Shapes
Chart
Header & Footer

DESIGN TAB

The Design tab is where you can customize the background, theme design and colors, or
the page setup of your presentation.
Click Page Setup to launch the Page Setup dialog box.
In the Themes group, click a theme to apply it to your presentation.
Click Background Styles to select a background color and design for your presentation.

3
TRANSITIONS TAB

The Transitions tab is where you can apply, change, or remove transitions to your current
slide.
In the Transitions to This Slide group, click a transition to apply it to the current slide.
In the Sound list, you can select from several sounds to play during your transition.
Under Advance Slide, you can select On Mouse Click to make the transition occur when
you click.

ANIMATIONS TAB

The Animations tab is where you can apply, change, or remove animations to objects on
your slide.
Click Add Animation, and select an animation to apply to the selected object.
Click Animation Pane to launch the Animation Pane task pane.
The Timing group includes areas to set the Start and Duration.

SLIDE SHOW TAB

The Slide Show tab is where you can start a slide show, customize the settings for your
slide show, and hide individual slides.
The Start Slide Show group, that includes From Beginning and From Current Slide.
Click Set Up Slide Show to launch the Set Up Show dialog box.
Hide Slide

4
REVIEW TAB

The Review tab is where you can check the spelling, change the language in your
presentation, or compare changes in the current presentation against another
presentation.
Spelling, to start the spelling checker.
The Language group, that includes Editing Language, where you can select the
language.
Compare, where you can compare changes in the current presentation against another
presentation.

VIEW TAB

The View tab is where you can view the slide master, notes master, slide sorter. You can
also turn on or off the ruler, gridlines, and drawing guidelines.
Slide Sorter
Slide Master
The Show group, that includes Ruler and Gridlines.

*You might not see the command that you need! Some commands, such as Crop or
Compress, are on contextual tabs.

To view a contextual tab, first select the object that you want to work with, and then check
whether a contextual tab appears in the ribbon.

5
PowerPoint Tutorial
Step 1: Open PowerPoint

When you start PowerPoint, it opens in the view called Normal view, where you create and
work on slides.

A picture of PowerPoint 2010 in Normal view that has several labeled elements.
In the Slide pane, you can work directly on individual slides.
Dotted borders identify placeholders (placeholders: Boxes with dotted or hatch-marked
borders that are part of most slide layouts. These boxes hold title and body text or objects
such as charts, tables, and pictures.), where you can type text or insert pictures, charts, and
other objects (object: A table, chart, graphic, equation, or other form of information.
The Slides tab shows a thumbnail version of each full size slide shown in the Slide pane.
After you add other slides, you can click a thumbnail on the Slides tab to make the slide
appear in the Slide pane. Or you can drag thumbnails to rearrange the slides in your
presentation. You can also add or delete slides on the Slides tab.
In the Notes pane, you can type notes about the current slide. You can distribute your
notes to your audience or see your notes in Presenter view when you give your
presentation.

6
 Step 2: Start with a blank presentation

By default, PowerPoint 2010 applies the Blank Presentation template, which appears in the
previous illustration, to new presentations. Blank Presentation is the simplest and most
generic of the templates in PowerPoint 2010, and is a good template to use when you first
start to work with PowerPoint.

Click in the Title area on the blank slide and Add a Title for your presentation. The
subtitle field can be utilized in a variety of ways, such as the place to insert who is the
designer of the slide show. An example of this is:

By:

Mrs. Majorss Class

Step 3: Name and save your presentation

As with any software program, it is a good idea to name and save your presentation
immediately and then to save your changes frequently while you work:

1. Click the File tab.

2. Click Save As, and then do one of the following:
For a presentation that can be opened only in PowerPoint 2010 or PowerPoint 2007, in
the Save as type list, select PowerPoint Presentation (*.pptx).
For a presentation that can be opened in either PowerPoint 2010 or earlier versions of
PowerPoint, select PowerPoint 97-2003 Presentation (*.ppt).
3. On the left-hand pane in the Save As dialog box, click the folder or other location where
you want to save your presentation.
4. In the File name box, type a name for your presentation, or do nothing to accept the
default file name, and then click Save.

From now on, you can press CTRL+S or click Save near the top of the screen to save your
presentation quickly at any time.

7
 Step 4 Add, rearrange, and delete slides

Add a slide to your presentation and do the following to choose a layout for the new slide at
the same time:

On the Home tab, in the Slides group, click the arrow next to New Slide. Or, if you want
your new slide to have the same layout that the slide before it has, you can just click New
Slide instead of clicking the arrow next to it.

A gallery appears that displays thumbnails of the various slide layouts that are
available.

The name identifies the content that each layout is designed for.
Placeholders that display colored icons can contain text, but you can also click the icons
to automatically insert objects, including SmartArt graphics and clip art.

Click the layout that you want for your new slide. The new slide now appears both on the
left on the Slides tab, where it is highlighted as the current slide, and as the large slide on
the right in the Slide pane. Repeat this procedure for each new slide that you want to add.

Apply a new layout to a slide

To change the layout of an existing slide, do the following:

1. In Normal view, on the pane that contains the Outline and Slides tab, right click the slide
that you want to apply a new layout to and select Layout.
2. On the Home tab, in the Slides group, click Layout, and then click the new layout that you
want.

Copy a slide

If you want to create two or more slides that are similar in content and layout, you can save
work by creating one slide that has all the formatting and content that both slides will

8
 share, and then making a copy of that slide before you add the final, individual touches to
each.

1. In Normal view, on the pane that contains the Outline and Slides tab, click the Slides tab,
right-click the slide that you want to copy, and then click Copy.
2. On the Slides tab, right-click where you want to add the new copy of the slide, and then
click Paste.

You can also use this procedure to insert a copy of a slide from one presentation into
another presentation.

Rearrange the order of slides

In Normal view, on the pane that contains the Outline and Slides tab, click the Slides tab,
click the slide that you want to move, and then drag it to the location that you want.

To select multiple slides, click a slide that you want to move, and then press and
hold CTRL while you click each of the other slides that you want to move

Delete a slide
In Normal view, on the pane that contains the Outline and Slides tab, click the Slides tab,
right-click the slide that you want to delete, and then click Delete Slide.

Step 5. Add text to a text box

Use text boxes to put text anywhere on a slide, such as outside a text placeholder. For
example, to add a caption to a picture, add a text box and position it near the picture.

Add a text box on the slide that you created in the previous step:

1. On the Insert tab, in the Text group, click Text Box.

2. Click the slide, and then drag the pointer to draw the text box.
3. Click inside the text box, and then type or paste text.
4. To change the line spacing, do the following:
5. Drag to select one or more lines of text for which you want to change the spacing.
6. On the Home tab, in the Paragraph group, click the Dialog Box Launcher.

9
 3. In the Paragraph dialog box, on the Indents and Spacing tab, make any changes that
you want to alignment, indentation, or spacing, and then click OK.

Step 6. Insert a picture or clip art

1. You can insert or copy pictures and a from many different sources, including
downloading from a clip art Web site provider, copying from a Web page, or
inserting from a folder where you save pictures. Click the slide that you want to add
the clip art to.
2. On the Insert tab, in the Images group, click Clip Art.

3. In the Clip Art task pane, in the Search for text box, type a word or phrase that
describes the clip art that you want, or type all or some of the file name of the clip
art. To narrow your search, in the Results should be list, select the check boxes next
to Illustrations, Photographs, Videos, and Audio to search those media types.
4. Click Go.
5. In the list of results, click the clip art to insert it.

Step 7. Apply a design to your presentation

To apply a design, do the following:

Select the design tab.

The Design tab is where you can customize the background, theme design and colors, or
the page setup of your presentation.

10
 Click a theme to apply it to your presentation. Selecting the downward
pointing arrow to uncover additional choices. Selecting the bottom
downward arrow allows you to see all available design choices.

Select Background Styles for additional design choices such as a solid color background, a
gradient fill or texture.

To add a picture or clip art as a background:

1. Click the slide that you want to add a background picture to.

To select multiple slides, click the first slide, and then press and hold CTRL while
you click the other slides.

2. On the Design tab, in the Background group, click the Dialog Box Launcher .

3. Click Fill, and then click Picture or texture fill.

4. Under Insert From, do one of the following:
To insert a picture from a file, click File, locate the picture that you want to insert, and
then double-click it.
To paste a picture that you copied, click Clipboard.
To use clip art as a background picture, click Clip Art, and then in the Search text box,
type a word or phrase that describes the clip (clip: A single media file, including art,
sound, animation, or movies.) that you want, or type all or part of the file name of the
clip, click Go, and then click the clip to insert it.
To include clip art that is available on Office.com in your search, select the Include
content from Office.com check box.

11
 Step 8. Add a shape to your file

1. On the Home tab, in the Drawing group, click Shapes.

2. Click the shape that you want, click anywhere on the slide, and then drag to place
the shape.

To create a perfect square or circle (or constrain the dimensions of other shapes), press
and hold SHIFT while you drag.

Step 9. Add a Quick Style to a shape

Quick Styles are combinations of different formatting options that are displayed in a
thumbnail in the Quick Style gallery in the Shape Styles group. When you rest your pointer
over a Quick Style thumbnail, you can see how the Shape Style (or Quick Style) affects your
shape.

1. Click the shape that you created in the previous step.

2. Under Drawing Tools, on the Format tab, in the Shape Styles group, click the Quick Style
that you want.

To see more Quick Styles, click the More button .

12
 Step 10. Add animation to an object

Animation is a great way to focus on important points, to control the flow of information,
and to increase viewer interest in your presentation. You can apply animation effects to
text or objects on individual slides or to placeholders on custom slide

There are four different kinds of animation effects in PowerPoint 2010:

Entrance effects. For example, you can make an object fade gradually into focus, fly onto
the slide from an edge, or bounce into view.

Exit effects. These effects include making an object fly off of the slide, disappear from view,
or spiral off of the slide.

Emphasis effects. Examples of these effects include making an object shrink or grow in
size, change color, or spin on its center.

Motion Paths (motion path: The path that a specified object or text will follow as part of an
animation sequence for a slide.). You can use these effects to make an object move up or
down, left or right, or in a star or circular pattern (among other effects).

You can use any animation by itself or combine multiple effects together. For instance, you
can make a line of text fly in from the left while it grows in size by applying a Fly In
entrance effect and a Grow/Shrink emphasis effect to it.

To add an animation effect to an object, do the following:

1. Select the shape that you created in the previous step.

2. On the Animations tab, in the Animation group, click the More button, and then select
the animation effect that you want.

13
 Notes

If you do not see the entrance, exit, emphasis, or motion path animation affect that you
want, click More Entrance Effects, More Emphasis Effects, More Exit Effects, or More
Motion Paths.
After you have applied an animation to an object or text, the animated items are labeled
on the slide with a non-printing numbered tag, displayed near the text or object. The tag
appears only in Normal view when the Animations tab is selected or the Animation task
pane is visible.

Apply multiple animation effects to a single object

To apply multiple animations onto the same object, do the following:

1. Select your shape again.

2. On the Animations tab, in the Advanced Animation group, click Add Animation.

View a list of animations currently on the slide

You can view the list of all the animations on the slide in the Animation task pane. The
Animation task pane shows important information about an animation effect, such as the
type of effect, the order of multiple effects in relation to one another, the name of the object
affected, and the duration of the effect.

To open the Animation task pane, on the Animations tab, in the Advanced Animation group,
click Animation Pane.

14
 In the task pane, numbers indicate the order in which the animation effects play. The
numbers in the task pane correspond to the non-printing numbered tags that are displayed
on the slide.
Timelines represent the duration of the effects.
Icons represent the type of animation effect. In this example, it is an Exit effect.
Select an item in the list to see the menu icon (down arrow), and then click the icon to
reveal the menu.

Notes

Effects appear in the Animation task pane in the order that you add them.
You can also view the icons that indicate the start timing of the animation effects in
relation to the other events on the slide. To view the start timing icons for all animations,
click the menu icon next to an animation effect and select Hide Advanced Timeline.
There are several types of icons that indicate the start timing of animation effects.
Choices include the following:

Start On Click : The animation begins when you click the mouse.

15
 Start With Previous: The animation effect starts playing at the same time as the
previous effect in the list. This setting combines multiple effects at the same time.
Start After Previous: The animation effect begins immediately after the previous effect
in the list playing. finishes

Set the effect options, timing, or order for an animation

To set the effect options for an animation, on the Animations tab, in the Animation
group, click the arrow to the right of Effect Options and click the option that you want.

You can specify the start, duration, or delay timing for an animation on
the Animations tab.
o To set the start timing for an animation, in the Timing group, click
the arrow to the right of the Start menu and select the timing that
you want.
o To set the duration of how long the animation will run, in the Timing
group, enter the number of seconds that you want in the Duration
box.
o To set a delay before the animation begins, in the Timing group,
enter the number of seconds that you want in the Delay box.
To reorder an animation in the list, in the Animation task pane, select the
animation that you want to reorder, and on the Animations tab, in the
Timing group, under Reorder Animation, either select Move Earlier to make
the animation occur before another animation in the list or select Move
Later to make the animation occur after another animation in the list.

Test your animation effect

After you add one or more animation effects, to validate that they work, do the following:

On the Animations tab, in the Preview group, click Preview.

16
Step 11. Add a transition to a slide

In the pane that contains the Outline and Slides tabs, click the Slides tab.

Select the slide thumbnail of the slide that you want to apply a transition to.

On the Transitions tab, in the Transition To This Slide group, click the slide transition
effect that you want for that slide.

Select a transition in the Transition to This Slide group. In the example, a Fade transition
has been selected.

To see more transition effects, click the More button .

Note To apply the same slide transition to all the slides in your presentation: follow steps
2 through 4 above, and then on the Transitions tab, in the Timing group, click Apply To All.

17
Set the timing for a transition

To set the duration of the transition between the previous slide and the current slide, do
the following:

On the Transitions tab, in the Timing group, in the Duration box, type or select the speed
that you want.

To specify how long before the current slide advances to the next, use one of the following
procedures:

To advance the slide when you click the mouse, on the Transitions tab, in the Timing
group, select the On Mouse Click check box.

To advance the slide after a specified time, on the Transitions tab, in the Timing group,
in the After box, enter the number of seconds that you want.

Add sound to slide transitions

In the pane that contains the Outline and Slides tabs, click the Slides tab.

Select slide thumbnail of the slide that you want to add a sound to.

On the Transitions tab, in the Timing group, click the arrow next to Sound, and then do
one of the following:

To add a sound from the list, select the sound that you want.

To add a sound not found on the list, select Other Sound, locate the sound file that you want
to add, and then click OK.

18
Step 12. Viewing your show

The Slide Show tab has several options for viewing and presenting your shows. For the
purposes of this tutorial, you will be using only the 1st two selections, From Beginning and
From Current Slide. Either option can be used while working on your show. The From
Current Slide option is a great way to view just the slide that you are currently working
with, rather than viewing the entire slide show.

Additional features available in PowerPoint 10 not covered in this tutorial can be found by
accessing the Help Files located in the File menu.

Click on the Microsoft Office Help link.

Select the see all link in the Browse PowerPoint 2010 support section to access
additional helpful tutorials.

19