Appendix D

BUDGET PLANNING & TRACKING SHEET

PROJECT TITLE: Original Concept Budget
PROJECT SPONSOR: Salaried/Contract Staff:
PROJECT MANAGER: Consultant Staff:
SAP Cost Centre: Software: Current Forecast Summary
SAP Fund Code: Hardware: Forecast Remaining Actual
Other Costs: Staff Costs: 0 0 0
Report Date: Total 0 Variance Non Staff Costs 0 0 0
SAP data date: Allocated Budget 0 Current Forecast Total 0 0 0

ORIGINAL COST
ESTIMATE REMAINING COST ESTIMATE - TIME PHASED

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Actual to
Total
Date
0 0 0 0 0 0 0 0 0 0 0 0
Salaried Staff

EFT %
Months
HEW Annual typical Base +
Role & Name Level Salary month On-cost
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Total 0 0 0

Non Staff Costs

Item
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0 0

39675521.xls 1 15:48:00 12/07/2021

PROJECT BUDGET PLANNING & TRACKING GRAPH

PROJECT TITLE: 0
PROJECT MANAGER: 0 ITS Project Office
SAP Cost Centre: 0
SAP Fund Code: 0 Note: Cells requiring data entry
are indicated by grey shading.
Report Date: 30-Dec-99
SAP data date: 30-Dec-99

Graph Data (Cumulative)

Month Allocated budget Original Cost Actuals Commitments Actuals + Remaining Forecast Variance to
Estimate (in SAP) (in SAP) Commitments Cost Estimate (Actuals + Original
(in SAP) Remaining Forecast
Costs) budget
Jan $ - $ - $ -
Feb $ - $ - $ -
Mar $ - $ - $ -
Apr $ - $ - $ -
May $ - $ - $ -
Jun $ - $ - $ -
Jul $ - $ - $ -
Aug $ - $ - $ -
Sep $ - $ - $ -
Oct $ - $ - $ -
Nov $ - $ - $ -
Dec $ - $ - $ - $ -

Budget Tracking Chart

1

0.9

0.8

0.7 Allocated budget

Original Cost Estimate
0.6 Actuals
(in SAP)
0.5 Actuals + Commitments (in SAP)
Forecast
(Actuals + Remaining Costs)
0.4

0.3

0.2

0.1

0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Comments:
Salary Classification

Salaries as at
Hew Level Hew_Level_Abbreviation 31/3/08
HEW-01, Step-3 1-3 $ 34,484
HEW-01, Step-2 1-2 $ 35,187
HEW-01, Step-1 1-1 $ 35,892
HEW-02, Step-3 2-3 $ 37,227
HEW-02, Step-2 2-2 $ 37,970
HEW-02, Step-1 2-1 $ 38,717
HEW-03, Step-7 3-7 $ 39,186
HEW-03, Step-6 3-6 $ 39,968
HEW-03, Step-5 3-5 $ 40,754
HEW-03, Step-4 3-4 $ 41,576
HEW-03, Step-3 3-3 $ 42,399
HEW-03, Step-2 3-2 $ 43,246
HEW-03, Step-1 3-1 $ 44,111
HEW-04, Step-4 4-4 $ 45,059
HEW-04, Step-3 4-3 $ 45,964
HEW-04, Step-2 4-2 $ 47,023
HEW-04, Step-1 4-1 $ 48,197
HEW-05, Step-8 5-8 $ 48,982
HEW-05, Step-7 5-7 $ 49,962
HEW-05, Step-6 5-6 $ 50,981
HEW-05, Step-5 5-5 $ 51,996
HEW-05, Step-4 5-4 $ 53,020
HEW-05, Step-3 5-3 $ 54,076
HEW-05, Step-2 5-2 $ 55,157
HEW-05, Step-1 5-1 $ 56,263
HEW-06, Step-5 6-5 $ 56,817
HEW-06, Step-4 6-4 $ 57,952
HEW-06, Step-3 6-3 $ 59,130
HEW-06, Step-2 6-2 $ 60,307
HEW-06, Step-1 6-1 $ 61,326
HEW-07, Step-6 7-6 $ 62,699
HEW-07, Step-5 7-5 $ 63,954
HEW-07, Step-4 7-4 $ 65,242
HEW-07, Step-3 7-3 $ 66,539
HEW-07, Step-2 7-2 $ 67,868
HEW-07, Step-1 7-1 $ 68,770
HEW-08, Step-6 8-6 $ 70,537
HEW-08, Step-5 8-5 $ 71,942
HEW-08, Step-4 8-4 $ 73,395
HEW-08, Step-3 8-3 $ 74,843
HEW-08, Step-2 8-2 $ 76,333
HEW-08, Step-1 8-1 $ 77,862
HEW-09, Step-4 9-4 $ 82,291
HEW-09, Step-3 9-3 $ 83,936
HEW-09, Step-2 9-2 $ 85,620
HEW-09, Step-1 9-1 $ 87,346
HEW-10A, Step-1 10-1 $ 88,169
Initial Completion at start of year

Put names, HEW levels and fractions in the Salaried Staff area. The sheet will forecast a monthly salary for each entry and ca

If it is know that some positions will not be filled in particular months i.e. will not start until March or will finish in September, rem
months. The total forecast amount will be automatically adjusted.

Put other known costs in the Other Cost area. Give a brief description for each item and put estimates in the approporiate mon

Each month

Obtain SAP report from Corporate Services

Compare the forecast expenditure for the month just ended with that reported in SAP. Attempt to match actual expenditure ag
expenditure has not occurred then consult with Project Manager and adjust accordingly. Any planmned expenditure that has n

At the end of the update, there should be no values in past month columns. For example, if you have SAP data as at the end o
or March columns. Any actual expenditure needs to be shown in the Actual to Date column on the far right of the spreadsheet.