KANTIPUR COLLEGE OF MANAGEMENT

AND INFORMATION TECHNOLOGY

BASUKI MARGA–MID BANESWOR

Lab Report Of
Microsoft Office word

Submitted By: Submitted To:

Nitesh Pokharel Mr. Binith Shrestha

Roll NO:13

Section: BBA (B ) Signature

Date of Submission: 30/09/2074

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 Contents
1 OFFICE BUTTON .................................................................................................................................... 5
1.1 Opening existing file in ms word:.................................................................................................. 5
1.2 Opening a new document:............................................................................................................ 5
1.3 Opening a new template: ............................................................................................................. 5
1.4 Save as (default document, pdf template): .................................................................................. 6
1.5 Print(print preview, quick print, custom print): ........................................................................... 6
1.6 Compatibility mode:...................................................................................................................... 6
1.7 Quick access toolbar(customizing the toolbar): ........................................................................... 7
1.8 Minimizing and Maximizing the Ribbon: ...................................................................................... 7
2 HOME MENU......................................................................................................................................... 8
2.1 Font formatting ............................................................................................................................. 8
2.1.1 Font style:.............................................................................................................................. 8
2.1.2 Font size: ............................................................................................................................... 8
2.1.3 Strike through. ...................................................................................................................... 8
2.1.4 Bold, italic, and underline text: ............................................................................................. 8
2.1.5 Superscript and subscript: .................................................................................................... 8
2.1.6 Changing case: ...................................................................................................................... 9
2.1.7 Highlighting text: ................................................................................................................... 9
2.1.8 Changing font color: .............................................................................................................. 9
2.2 Paragraph formatting.................................................................................................................... 9
2.2.1 Using bullets:......................................................................................................................... 9
2.2.2 Changing alignment of text: .................................................................................................. 9
2.2.3 Increasing and decreasing indent: ...................................................................................... 10
2.2.4 Paragraph/line spacing: ...................................................................................................... 10
2.3 Style............................................................................................................................................. 10
2.3.1 To Apply A Style Set ............................................................................................................ 10
2.4 Editing ......................................................................................................................................... 11
3 Insert menu ......................................................................................................................................... 12
3.1 Working with page ...................................................................................................................... 12
3.1.1 Insert cover page: ............................................................................................................... 12

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 3.1.2 Insert blank page:................................................................................................................ 12
3.1.3 Inserting page break: .......................................................................................................... 12
3.2 Table............................................................................................................................................ 12
3.3 Illustration ................................................................................................................................... 13
3.3.1 Inserting picture: ................................................................................................................. 13
3.3.2 Inserting Clip Art: ................................................................................................................ 13
3.3.3 Inserting shapes: ................................................................................................................. 13
3.3.4 Inserting Smart art/Chart: ................................................................................................... 13
3.4 Header & Footer ......................................................................................................................... 14
3.4.1 Inserting header/footer: ..................................................................................................... 14
3.4.2 Inserting Page number: ....................................................................................................... 14
3.5 Text ............................................................................................................................................. 14
3.5.1 Inserting text box: ............................................................................................................... 14
3.6 Symbols ....................................................................................................................................... 15
3.6.1 Inserting equation: .............................................................................................................. 15
3.6.2 Insertion symbols: ............................................................................................................... 15
4 Page layout menu ............................................................................................................................... 16
4.1 Page setup ................................................................................................................................... 16
4.1.1 Working with page margins: ............................................................................................... 16
4.1.2 Page orientation:................................................................................................................. 16
4.2 Page background......................................................................................................................... 16
4.2.1 Using watermark: ................................................................................................................ 16
4.2.2 Page color:........................................................................................................................... 16
4.2.3 Page borders: ...................................................................................................................... 17
5 Review menu....................................................................................................................................... 18
5.1 Comments ................................................................................................................................... 18
5.1.1 To add a comment: ............................................................................................................. 18
5.1.2 To delete comment: ............................................................................................................ 18
5.2 Tracking ....................................................................................................................................... 18
5.2.1 To use balloons: .................................................................................................................. 18
5.2.2 To use track changes: .......................................................................................................... 19
5.3 CHANGES ..................................................................................................................................... 19

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 5.3.1 To accept or reject changes: ............................................................................................... 19
6 REFERENCES MENU............................................................................................................................. 20
6.1 Table of content: ......................................................................................................................... 20
6.1.1 To mark the text to include in the table of contents: ......................................................... 20
6.1.2 To insert a table of contents: .............................................................................................. 20
6.1.3 To remove heading from the table of contents: ................................................................. 20
7 MAILINGS MENU ................................................................................................................................. 22
7.1 Start mail merge.......................................................................................................................... 22
7.1.1 To use mail merge: .............................................................................................................. 22
7.1.2 Steps 1-3: ............................................................................................................................ 22
7.1.3 To Customize the new address list: .................................................................................... 23

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1 OFFICE BUTTON
1.1 Opening existing file in ms word:
1. Click office button.
2. Click open button.
3. Insert the required file name in search box.
4. Click the required document.
5. Click open button.
1.2 Opening a new document:
1. Click office button.
2. Click new button.
3. Click blank document button.
1.3 Opening a new template:
1. Click office button.
2. Click new button.
3. Click installed templates and click the required
template and click create.
4. Or download required templates from Microsoft
office online.

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1.4 Save as (default document, pdf template):
1. Click office button.
2. Click word document button under save as
function, give file name, set the location and click
save button for default document.
3. Click (find ads in for other file format) button
under save as function, and follow the procedure
to save as pdf.

1.5 Print(print preview, quick print, custom print):

1. Click to office button.
2. Click print button, and click print preview button,
to look print preview.
3. Click quick print button to print the doc.
4. Click print button, set number of required copies,
press collate button and click ok button.

1.6 Compatibility mode:

1. Click to office button.
2. Click (word 97-2003 document) button
3. Click save button.

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1.7 Quick access toolbar(customizing the toolbar):
1. Click merging function of toolbar.
2. Click more commands function.
3. Click required function and click add button and
click ok button to add function.
4. Click unrequired function and click remove
button and click ok button to remove function.

1.8 Minimizing and Maximizing the Ribbon:

1. Click home function. Click right key of mouse and
click minimize ribbon function for minimizing
ribbon.
2. Click home function. Click right key of mouse and
click minimize ribbon function again for
maximizing ribbon.

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2 HOME MENU
2.1 Font formatting
2.1.1 Font style:
1. Click home button, select the required font or
type the name of the font required in the font
box.
2.1.2 Font size:
1. Click home button, select required size or type
the size required in the size box.
2.1.3 Strike through.
1. Select the text.
2. Select strike through button.
2.1.4 Bold, italic, and underline text:
1. Select the text.
2. Select bold, italic, or underline function as per
the requirement.
2.1.5 Superscript and subscript:
1. Select the text.
2. Select X2 button under home menu to change the
letter in superscript.
3. Select x2 button under home menu to change the
letter in subscript.

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2.1.6 Changing case:
1. Select the text.
2. Select change case function under font sub-
menu.
2.1.7 Highlighting text:
1. Select the text that is to be highlighted.
2. Click the arrow attached with highlighting color
function.
3. Select the color.
2.1.8 Changing font color:
1. Select the text.
2. Click the arrow attached with font color function.
3. Select the color.
2.2 Paragraph formatting
2.2.1 Using bullets:
1. Select the required bullets in paragraph sub-
menu.
2.2.2 Changing alignment of text:
1. Select the text or paragraph that should be
aligned.
2. Select Right, Left, Centre, or Justify alignment as
per the requirement.

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2.2.3 Increasing and decreasing indent:
1. Put the cursor in front of text or paragraph.
2. Select the increase indent function to move text
leftward.
3. Select the decrease indent function to move text
rightward.
2.2.4 Paragraph/line spacing:
1. Select the paragraph or line whose space is to be
adjusted.
2. Select the arrow attached with paragraph spacing
function.
3. Select the required space between two lines. Or
adjust the space between paragraph.
2.3 Style
2.3.1 To Apply A Style Set
1. Click the change style function on the Ribbon.
2. Select Style set from the menu that appears.
3. Left-click a style set to select it.

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2.4 Editing
 Find and replace text:
1. Click on the Find or Replace A new dialog box
appears.
2. Enter a text that is to be find or replace.
3. Click on Find for finding text and Click on replace
for replacing text.

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3 Insert menu
3.1 Working with page
3.1.1 Insert cover page:
1. Click insert menu.
2. Click cover page.
3. Select the desired cover page.
3.1.2 Insert blank page:
1. Click insert menu.
2. Put the cursor infront of the paragraph or text
where there is need of blank page.
3. Click blank page button.
3.1.3 Inserting page break:
1. Put the cursor at the point where there is need of
page break.
2. Click the page break button.
3.2 Table
 Inserting table:
1. Select table button.
2. Adjust the size of row and column.

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3.3 Illustration
3.3.1 Inserting picture:
1. Select picture button.
2. Insert the picture name in search box.
3. Select the picture.
4. Click insert.
3.3.2 Inserting Clip Art:
1. Select clipart button under insert menu.
2. Search required clipart in the dialog box.
3. Select the required clipart.
4. Adjust the size and location.
3.3.3 Inserting shapes:
1. Select shapes button.
2. Click required shapes you want to use from the
dialogue box.
3.3.4 Inserting Smart art/Chart:
1. Select smart art button or chart button.
2. Choose the smart art or chart required from the
dialogue box.
3. Click ok button.
4. You can work with text or image on the smart art
or chart.

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3.4 Header & Footer
3.4.1 Inserting header/footer:
1. Click header or footer button as per the
requirement.
2. Choose the required header or footer from the
list appear.
3. Write the heading in the header box or write the
footer text in footer box.
4. Click close header or footer button.
3.4.2 Inserting Page number:
1. Select page number button.
2. Choose the location top or bottom to put page
number.
3. Select the required style of page number from
the list appear.
3.5 Text
3.5.1 Inserting text box:
1. Click text box button.
2. Select the box style or select the draw box
button.
3. Now you can place the text or numerical value in
text box.

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3.6 Symbols
3.6.1 Inserting equation:
1. Select equation button.
2. Insert equation in the dialogue box appear.
3.6.2 Insertion symbols:
1. Select the symbol button.
2. Select the required symbol.
3. Select insert button.

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4 Page layout menu
4.1 Page setup
4.1.1 Working with page margins:
1. Select margin button.
2. Select customize margin button.
3. Adjust the margins in the dialogue box.
4. Select ok button.
4.1.2 Page orientation:
1. Select orientation button.
2. Select the required orientation i.e. landscape or
portrait.
4.2 Page background
4.2.1 Using watermark:
1. Click watermark button.
2. Click customize watermark button.
3. Insert text in text box.
4. Insert watermark layout i.e. diagonal or
horizontal.
5. Select ok button.
4.2.2 Page color:
1. Select page color button.
2. Select the required color.

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4.2.3 Page borders:
1. Select page border button.
2. Select the style, color, width etc.
3. Click ok button.

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5 Review menu
5.1 Comments
5.1.1 To add a comment:
1. Select the word, sentences or paragraph to
review.
2. Click Review tab in the standard tool bar.
3. Select New Comment icon located in the
comments group.
4. Balloon will appear at the right side of the
document and write comment about the selected
text inside the balloon.
5.1.2 To delete comment:
1. Select the balloon which you want to delete.
2. Select reviews tab from the standard tool bar.
3. Click the delete icon.
5.2 Tracking
5.2.1 To use balloons:
1. Click drop-down arrow below located in the
tracking group.
2. Choose then appropriate option and it will
appear in the document.

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5.2.2 To use track changes:
1. Select the Review Tab from the standard toolbar.
2. Select Track changes icon.
3. Start making changes to the document. Changes
made will appear in RED color By DEFAULT. This
setting can be changed by user.
5.3 CHANGES
5.3.1 To accept or reject changes:
1. To accept changes made click Accept icon found
in Review bar in Changes group.
2. To reject changes made click Reject icon found in
the Review bar in Changes group.

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6 REFERENCES MENU
6.1 Table of content:
6.1.1 To mark the text to include in the table of
contents:
1. Select any lead-in text in your document that you
want to include in your table of contents.
2. Click the drop-down arrow in style box on the
formatting toolbar, and then select the heading
that you want from the Home tab.
6.1.2 To insert a table of contents:
1. Click an empty paragraph where you want to
insert the table of contents.
2. Click on the references tab and left-click on table
of contents located on the table of contents
group.
3. A new drop-down menu appears. Click or choose
the desire option that you want to apply to the
table of contents.
4. It will appear in the document.
6.1.3 To remove heading from the table of contents:
1. Select the marked text, click the drop-down
menu arrow in the style box on the formatting
toolbar, and then select the heading that you
want.
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2. Click normal to remove heading style.
3. Click update table in the table of contents group
on the references tab.
4. A new dialog box appears, click update the entire
table, and then click ok.

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7 MAILINGS MENU
7.1 Start mail merge
7.1.1 To use mail merge:
1. Select the mailings on the ribbon.
2. Select the start mail merge command.
3. Select step by step mail merge wizard.
7.1.2 Steps 1-3:
1. Choose the type of document you wish to create.
2. Click next: starting document to move to step 2.
3. Select use the current document.
4. Click next: select recipients to move to step 3.
5. Select the type a new list button.
6. Click create button to create a data source. a new
address list dialog box appears.
a) Click customize in the dialog box. the
customize address list dialog box appears.
b) Select any field you do not need and click
delete.
c) Click yes to confirm that you wish to delete
the field.
d) Continue to delete any unnecessary fields.
e) Click Add. The add field dialog box appears.
f) Enter the new field name.
g) Click ok.

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 h) Continue to add any fields necessary.
i) Click ok to close the customize address List
dialog box.
7.1.3 To Customize the new address list:
1. Enter the necessary data in the new address list
dialog box.
2. Click new entry to enter another record.
3. Click close when you have entered all your data
records.
4. Enter the file name you wish to save the data list
as.
5. Choose location and click Save.
6. Click ok and click next: write your letter to move
to Step.

Steps 4-6

 To Insert recipient data from the list:

1. Place the insertion point in the document where
you wish the information to appear.
2. Select address block, greeting line, or electronic
postage from the task pane. A dialog box with
options will appear based on your selection.
a) Select more Items. The Insert merge field
dialog box will appear.
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b) Select the field you would like to insert in
the document.
c) Click Insert. Notice that a placeholder
appears where information from the data
record will eventually appear.
d) Repeat these steps each time you need to
enter information from your data record.
e) Click next: Preview your letters in the task
pane once you have completed your letter.
f) Preview the letters to make sure the
information from the data record appears
correctly in the letter.
g) Click next: Complete the merge.
h) Click Print to print the letters and then Click
All.
i) Click Ok in the merge to printer dialog box.
j) Click Ok to send the letters to the printer.

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