ENGAGEMENT OF ACCREDITED CERTIFYING BODY FOR IMS (ISO 9001:2015 QMS, ISO 14001:2015 EMS AND OHSAS 18001:2007

CERTIFICATION OF FIRE SERVICE TRAINING CENTRE, KOLKATA

भारतीय विमानपत्तन प्राधिकरण

AIRPORTS AUTHORITY OF INDIA
फायर सवििस ट्रे ननिंग सेंटर, कोलकाता
FIRE SERVICE TRAINING CENTER, KOLKATA

NOTICE INVITING QUOTATION

For
ENGAGEMENT OF ACCREDITED CERTIFYING BODY FOR INTEGRATED
MANAGEMENT SYSTEM (IMS)
(ISO 9001:2015 QMS, ISO 14001:2015 EMS AND
OHSAS 18001:2007) CERTIFICATION OF
FIRE SERVICE TRAINING CENTRE, NARAYANPUR, KOLKATA

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 ENGAGEMENT OF ACCREDITED CERTIFYING BODY FOR IMS (ISO 9001:2015 QMS, ISO 14001:2015 EMS AND OHSAS 18001:2007
CERTIFICATION OF FIRE SERVICE TRAINING CENTRE, KOLKATA

NOTICE INVITING QUOTATION

Ref No. : AAI/FSTC/IMS-22/2018 Dt. 20.02.2018

The Principal, Airports Authority of India, Fire Service Training Centre, Kolkata on
behalf of The Chairman, Airports Authority of India, invites quotations for
engagement of accredited certificating body for “Integrated Management System
(IMS)(ISO 9001:2015 QMS ,ISO 14001:2015 EMS AND OHSAS 18001:2007)
certification at Fire Service Training Centre, Narayanpur, Kolkata.

Quotation shall be submitted in a sealed cover in two bid system and superscribed
“Engagement of accredited certificating body for IMS (ISO 9001:2015 QMS, ISO
14001:2015 EMS AND OHSAS 18001:2007) certification at Fire Service Training
Centre, Kolkata and addressed to

THE PRINCIPAL
AIRPORTS AUTHORITY OF INDIA
FIRE SERVICE TRAINING CENTRE,
NARAYANPUR, KOLKATA-700136

For eligibility criteria, quotation document submission and other details, please visit
our website www.airportsindia.org.in / www.aai.aero or contact at the office
address / Tele No. 033-25195049.

Principal, FSTC, Kolkata

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 ENGAGEMENT OF ACCREDITED CERTIFYING BODY FOR IMS (ISO 9001:2015 QMS, ISO 14001:2015 EMS AND OHSAS 18001:2007
CERTIFICATION OF FIRE SERVICE TRAINING CENTRE, KOLKATA

NOTICE INVITING QUOTATION

1. Quotations in the prescribed form are hereby invited in two bid system on behalf
of the Chairman, Airports Authority of India, for engagement of accredited certifying
body for IMS (ISO 9001:2015 QMS, ISO14001:2015 EMS AND OHSAS 18001:2007)
certification for Fire Service Training Centre, Kolkata.
2. Quotation document consisting of conditions of contract, specifications and the
schedule etc., can be obtained from the office of the Principal, Fire Service Training
Centre, Kolkata between the hours of 10.00 AM and 5.00 PM every day except on
Saturdays, Sundays and public holidays w.e.f 20.02.2018 (Application for extension
for opening and evaluation will not be entertained by AAI. AAI reserves the right for
extension of dates in this regard).
3. The complete set of Quotation document can also be downloaded from the
website of Airports Authority of India www.airportsindia.org.in & www.aai.aero and
submitted to the above office by the due date.
4. Quotation should be placed in sealed Master Envelope with the name of the work
written on the envelope, will be submitted to the Principal, Airports Authority of
India, Fire Service Training Centre, Narayanpur, Kolkata-700136 up to 1500 hrs on or
before 15.03.2018 and will be opened on 15.03.2018 at 1530 hrs.
5. Mode of Submission: Quotation shall be submitted in two separate sealed
envelopes and both envelopes should be sealed in a single envelope.
Envelope- A: - TECHNICAL BID - shall be superscribed as “TECHNICAL BID” on top
side right corner. Which should contain all the documents (self-attested) listed in
point No. 6 of NIQ.
Envelope- B:- FINANCIAL BID -shall be superscribed as “Financial Bid” on top side
right corner and Financial Bid to be filled as per Annexure-II. AAI’s quotation duly
signed in all pages shall also be submitted with the FINANCIAL BID.
Both Envelopes A & B shall be placed in a separate Envelope and shall be super-
scribed as “Engagement of accredited certifying body for IMS (ISO 9001:2015 QMS,

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 ENGAGEMENT OF ACCREDITED CERTIFYING BODY FOR IMS (ISO 9001:2015 QMS, ISO 14001:2015 EMS AND OHSAS 18001:2007
CERTIFICATION OF FIRE SERVICE TRAINING CENTRE, KOLKATA

ISO 14001:2015 EMS AND OHSAS 18001:2007) certification at FSTC, Kolkata” so as

to reach the address mentioned above not later than 15.03.2018 till 1500 Hrs.
Technical Bid (Envelope- A) will be opened first and on conformity of Accreditation
and other conditions mentioned below in point No. 6 of NIQ, the Financial Bid
(Envelope-B) will be opened, if technical bid is not in conformity to the requirements
as specified, the quotation will be rejected and the financial bid will not be opened.
6. Following documents are required to be submitted along with Technical Bid
(Envelope-A):-

a. Self attested photocopy of Firm / company registration certificate.

b. Self attested photocopy of Permanent Account Number (PAN).
c. Self attested photocopy of Valid Goods and Service Tax
Registration certificate
d. Self attested photocopy of accreditation certificate issued by
NABCB(QCI)
e. Self attested Photo copy of Power of Attorney / Authorization
letter for signing tender document, if applicable,
f. Duly signed Letter of Unconditional Acceptance (Annexure-I).
g. Self attested photo copy of Proof of experience of similar works
done for the last 02 years (copies of work orders).

Non submission of any of the aforesaid documents mentioned in 6 (a) to (g) or, submission of any
of the aforesaid documents in a manner which is in non-conformance with the relevant clause of
the tender document shall be rejected out rightly.

7. Envelope-B (Financial Bid):

All rates should be quoted in the format given in Annex-II & shall be inclusive of
GST and all other charges in the format provided in NIQ inclusive of the
following

a) Conduct document review and one day pre-assessment audit

including application fee if any.
b) Certification Audit and Re-audit if any.
c) Certification Fee
d) 1st and 2nd (annual) Surveillance audit (during the certification
period)
e) Other incidental charges including boarding, lodging, travelling
expenses. AAI is not responsible for arrangement of travel, boarding
and lodging or other incidental expenses of auditors.

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ENGAGEMENT OF ACCREDITED CERTIFYING BODY FOR IMS (ISO 9001:2015 QMS, ISO 14001:2015 EMS AND OHSAS 18001:2007
CERTIFICATION OF FIRE SERVICE TRAINING CENTRE, KOLKATA

8. Eligibility Criteria: As mentioned in technical bid, point No.6 of NIQ &

following prescribed point.

a. The certifying body should have accreditation from National

Accreditation Board / registered with Quality Council of India. The
accreditation should be valid at the time of certification.
b. The certifying body should be authorized to issue ISO 9001:2015 and
ISO 14001:2015 certification for the scope of airport / airport related
functions, either by NABCB or by any International Accreditation Body.
The Certifying Body should be operating in India with full fledged office.
c. Should have accreditation certificate issued by NABCB.(QCI)
9. Work Period: 36 Months from the date of commencement of Work.

Note:
Expected time schedules:
Conduct document review and one day pre-assessment audit within 2 weeks of work
order.
Certification Audit and / or Re-audit if any. Certification Audit is expected to be
completed within 30 days of work order.

10. The acceptance of a quotation will rest with the Competent Authority,
Airports Authority of India who does not bind himself to accept the lowest
quotation and reserve to him the Authority to reject any or all the quotations
received without the assignment of any reason. All the quotations in which,
any of the prescribed conditions are not fulfilled or incomplete in any respect
are liable to be rejected.

11. No advance payment will be made by Airports Authority of India, Fire Service
Training Centre, Kolkata. If re-audit is required, AAI will not pay any additional
charges.

12. The date & time of opening financial bids shall be intimated latter to parties
who qualify in technical bid.

13. Bidder firm shall not change or alter or Modify, in any way the
language/contents of Annexure-I. Any bid submitted with
changed/altered/modified Annexure-I or Non submission of this document,
shall be liable to be rejected.
14.AAI may seek clarifications on details or any other information deemed
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ENGAGEMENT OF ACCREDITED CERTIFYING BODY FOR IMS (ISO 9001:2015 QMS, ISO 14001:2015 EMS AND OHSAS 18001:2007
CERTIFICATION OF FIRE SERVICE TRAINING CENTRE, KOLKATA

necessary. The queries raised should be replied positively within the time
specified, failing which the evaluation will be done on the basis of the
information available.
15.Financial Bid, only for the bidders found technically qualified by AAI shall be
opened. Date and Time of opening of financial bid shall be notified to
successful bidders.
16.No correspondence shall be entertained from the bidders after opening of
Financial Bid of the Tender. Date of acceptance and opening of tender can be
extended at the sole discretion of the AAI.
17.Award of Contract :
a. The acceptance of the tender will be intimated to the successful
bidder.
b. AAI shall issue the work order to successful bidder who shall return one
copy of work order within seven working days as a confirmation to
acceptance of terms and conditions of work order duly signed by him
on each page of the order.
c. AAI shall be the sole judge in the matter of award of contract and the
decision of AAI shall be final and binding.

18.Execution of Works: The works shall be carried out under the supervision of
the MR (ISO), AAI, Fire Service Training centre, Kolkata according to the terms
and conditions of the contract.

19. Completion Period & Defects Liability

The completion period of contract is 36 Months from the day, which shall be
reckoned from the date as specified in award letter.

20. Payment Terms

a. Income Tax Deduction: The taxes will be recovered from each
running bill of the contractor as per the prevailing government
rules at the time of payment.
b. The fees will be paid on completion of each of the work as per
the below table.

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 ENGAGEMENT OF ACCREDITED CERTIFYING BODY FOR IMS (ISO 9001:2015 QMS, ISO 14001:2015 EMS AND OHSAS 18001:2007
CERTIFICATION OF FIRE SERVICE TRAINING CENTRE, KOLKATA

Sl.No. Description Payment as %age of

Total quoted fee

Document review, pre-assessment audit, certification

1 60%
audit and / or re-audit, if any, Issue of certificate

2 Completion of 1st Surveillance audit 20%

3 Completion of 2nd Surveillance audit 20%

1. The contractor shall carry out the job as per specifications of the Authority
and to their entire satisfaction. In case of complaints either as regards the
nature of service or the personnel doing the same, the Authority will intimate
to the contractor who shall attend to and sort out the complaints promptly.

2. The contractor’s representatives and employees of the contractor shall abide

by the Rules and Regulations of the Authority while performing their job in the
said premises.

3. AAI shall have the right to terminate the contract if the service provided by
the contractor is not found satisfactory after giving 30 days’ notice.

BRIEF ABOUT FIRE SERVICE TRAINING CENTER, KOLKATA

Fire Service Training Centre is premier training centre in the field of aviation fire and
rescue service which works towards developing the professional skill and upgrading
the knowledge of rescue and fire fighters. FSTC conducts basic training course &
others advance course for AAI employee and private candidates. All courses are
residential courses. Campus area of FSTC is 63.50 (appox.) sq feet .Administrative
block, canteen, generator room, stores, garages and two hostel buildings are in the
FSTC campus.

1. Organization : Airports Authority of India, Fire Service

Training Centre, Kolkata.
2. Address : The Principal, AAI, Fire Service Training
Centre, Narayanpur, Kolkata– 700136.
3. Phone : +91-33-25195049 (Direct)

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CERTIFICATION OF FIRE SERVICE TRAINING CENTRE, KOLKATA

4. Fax : +91-33-25195524
5. E-mail : incharge.fstc@aai.aero
6. Scope of certification : IMS certification (ISO 9001:2015 QMS,
ISO 14001:2015 EMS AND OHSAS
18001:2007)
7. Departments covered : Only Fire Service Training Centre.
8. Certification Required : IMS certification (ISO 9001:2015 QMS,
ISO 14001:2015 EMS and OHSAS
18001:2007.
9. No of Employees : 21 (AAI) + 19 (Outsourced)*
*Note:
I. Canteen & housekeeping service is outsourced and employs 11
employees.
II. Electrical maintenance service is outsourced and employs 02
employees.
III. Civil maintenance service is outsourced and employs 06 employees.

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 ENGAGEMENT OF ACCREDITED CERTIFYING BODY FOR IMS (ISO 9001:2015 QMS, ISO 14001:2015 EMS AND OHSAS 18001:2007
CERTIFICATION OF FIRE SERVICE TRAINING CENTRE, KOLKATA

Annexure-I
UNCONDITIONAL ACCEPTANCE LETTER
(To be submitted along with Technical Bid in Bidders Letter Head )
To,
The Principal
Airports Authority of India,
Fire Service Training Centre
Kolkata-700136

Sub: Unconditional Acceptance of Terms & Conditions of Tender

Name of Work: ENGAGEMENT OF ACCREDITED CERTIFYING BODY FOR IMS
(ISO 9001:2015 QMS, ISO 14001:2015EMS & OHSAS 18001:2007) CERTIFICATION OF FSTC KOLKATA

Dear Sir,
I/We, the undersigned, offer to undertake JOB FOR CERTIFICATION OF Fire Service
Training Centre, KOLKATA FOR IMS (ISO 9001:2015 QMS , ISO 14001:2015 EMS &
OHSAS 18001:2007) in conformity with the specifications, terms & conditions of
Tender.

1. The tender document for the works of Engagement of Accredited Certifying Body
for IMS (ISO 9001:2015 QMS, ISO 14001:2015 EMS & OHSAS 18001:2007)
Certification of Fire Service Training Centre, have been provided to me/us by
Airports Authority of India and I/We hereby certify that I/we have read and
understood the entire terms and conditions of the tender documents made
available to me/us, which shall form part of the contract agreement and I/we
shall abide by the conditions/Clauses contained therein.
2. I / We hereby unconditionally accept the conditions of tender for the above
works.
3. It is clarified that after unconditionally accepting the tender conditions in its
entirety, it is not permissible to put any remarks / conditions (except
unconditional rebates on quoted rates if any) in the tender uploaded and the
same has been followed in the present case. In case any provisions of this tender
are found violated after opening the tenders.

Yours Faithfully,

(Signature of the Tenderer)

Name : ................................................
Address of the bidder:
Telephone : .............................................
Fax : ................................................
E-mail : ................................................

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 ENGAGEMENT OF ACCREDITED CERTIFYING BODY FOR IMS (ISO 9001:2015 QMS, ISO 14001:2015 EMS AND OHSAS 18001:2007
CERTIFICATION OF FIRE SERVICE TRAINING CENTRE, KOLKATA

Annexure-II

Envelop - II (Financial Bid Form)

Name of Work: CERTIFICATION OF FIRE SERVICE TRAINING CENTER,KOLKATA FOR IMS (ISO 9001:2015 QMS,
ISO 14001:EMS OHSAS 18001:2007)

Sl. Description Qty Unit Rate GST Amount

NO (E+F)
Rs.
A B C D E F G

Total consolidated fees

(for review of document,

pre-assessment audit,
1 03 year
certification audit, re-audit
if required, Issue of ISO-
9001:2015 QMS, ISO
14001:2015 EMS & OHSAS
18001:2007 certificates,
1 surveillance audit & 2nd
st

surveillance audit (annual)

over a period of 3 years
including all other charges
including boarding,
lodging, travelling etc.)

Total

(Total in words: )

Signature of authorized signatory

With seal

NOTE: The price quoted shall be firm inclusive of all applicable taxes & duties, overhead and
profit etc. for the contract period. GST shall be indicated in the appropriate column.

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