Sub:Procurement Of11Kv, 3 Core, Pvcarmoured Power Cables. Ref.: (I) Adv. No. 03/2016-17, Tender Si No019

CENTRAL COALFIELDS LIMITED
(A Subsidiary of Coal India Limited)

PURCHASE DEPARTMENT
Darbhanga House: Ranchi 834 001 (Jharkhand) India
(PBX) 2361687/ 2361694 GM(MM) 2360716/ 2360257
Fax (91)(0651) 2360198, E-Mail # hodmm@centralcoalfields.in
Website http: //centralcoalfields.in
FORMAL SUPPLY ORDER BY REGD.POST

No. 001:05:2:02:17 - 003(11KV POWER CABLES) Dated: 22.04.2017
Item Category Firm Category Tender Category Vendor Code
11KV,3CORE, PVC ARMOURED PRIVATE 1/16/M/L/002
Open Domestic Tender (ODT)
ALUMINIUM POWER CABLES LARGE
To
UNIVERSAL CABLES LIMITED
P.O:- Birla Vikas, Satna-485005, MP,
Ph. No-07672-257121, Fax No-07672-257129, E mail-sales@unistar.co.in/aksingh@unistar.co.in
Sub:Procurement of11KV, 3 Core, PVCArmoured Power Cables.

Ref.: (i) Adv. No. 03/2016-17, Tender SI No019
(ii) This office open domestic Tender No. Ref no: CCL/SM/VSS/11KV GRADE POWER
CABLES/16-17 opened on 23.05.2016, (Tender id: 2016_CCL_35621_1).
(iii) Your online offer through the portal of www.coalindiatenders.gov.in, against the subject tender
and subsequent clarification/shortfall & letter reference C-6/160300/AMS dated 17.04.2017
(iv) Your Bid No-99781
Dear Sir,
With reference to the above, Central Coalfields Limited (CCL) is pleased to place a purchase
order for to supply of 11KV, 3 Core, PVC armouredAluminiumPower Cables per details given
below, in accordance with the following terms and conditions, the general terms and conditions of
supply enclosed as per Annexure B:-
1. SCOPE OF SUPPLY:
Item Description of Material Quantity Basic Rate ED@12 CST Total Cost Extended Item Code
No in Mtrs per meter .5% @ / Meter Value in
2% Rs
03 11 KV, 3 core,PVC, 750.00 746.22 93.28 1.36 856.29 642217.50 94094420253
Aluminium Core Power Cable
- 50 sq. mm (for mining
operation)as per enclosed
technical specification. Make:-
“UNISTAR”
04 11 KV, 3 core,PVC, Al Power 950.00 825.43 103.18 18.57 947.18 899821.00 94094420095
Cable - 70 sq. mm (for
mining operation) 11 KV, 3
core,PVC, Al Power Cable
- 70 sq. mm (for mining
operation) as per enclosed
technical specification.
Make:- “UNISTAR”
mining operation) as per
enclosed technical
specification. Make:-
“UNISTAR”
Cable - 185sq. Mm (for
enclosed technical
“UNISTAR”
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
enclosed technical
“UNISTAR”
Total Order Value 3370657.50

Pre-dispatch inspection charges@1.15% (inclusive of service tax @15%) 38762.56
Grand Total 34,09,420.06
2. Total Order Value:Rs34,09,420.06(Rs. Thirty four lacs, nine thousands four hundred twenty and
paise six only)
3. Price :- FOR Destination & FIRM
4. Excise Duty: -Shall be paid extra at legally applicable rates on the basic value against documentary
evidence. Present rate of Excise Duty is @12.50%. CENVAT credit as admissible will be availed by CCL
5. Sales Tax: Concessional Central Sales Tax @2% is payable extra against ‘C’ form.
6. Packing & Forwarding Charges: Nil. If it becomes applicable later on, the same will be borne by the
firm.
7. Freight & Insurance: NIL to be borne by the firm. However safe arrival of the consignment as
consignee end is firm’s responsibility. “It is incumbent on the supplier to transport the contracted
materials/ supplies through registered common carriers only and documents should be done as per
provisions of Carriage by Road Act, 2007. Any transportation of goods through unregistered common
carriers is illegal”.
8. Delivery: -Within five (05)months from the date of supply order.Dispatches are to be made to the
consignee directly from the manufacturer’s works.
9. Payment Terms: -100% Payment within 21 days of receipt and acceptance of materials at
destination stores or submission of bills whichever is later. In the event Performance Bank
Guarantee is applicable the payment will be released after submission of the same.
10. Security Deposit: -You are required todepositSecurityMoney of Rs3,40,943.00, which is
equivalentto 10% of the valueof the awarded contract (landed value) ,in the form of
DemandDraft or irrevocableBank Guarantee issued by any scheduled Bank in the
prescribed format (as given in the NIT at Annexure-E),within15 days from the date of
receiptof SupplyOrder.The Bank GuaranteesubmittedtowardsSecurityMoneyshall
bevalidforaminimum periodof3(three) monthsbeyondthe
stipulateddeliveryperiod.Failureto depositthe required SecurityMoneywithinthe specified
periodshall entail cancellationofSupplyOrderand thecaseshall beprocessedtoorderelsewhere
and thefirm’sperformanceistobekept recordedforfuture dealingwith them.
TheSecurityDepositshallberefunded within 30daysofsatisfactoryexecutionofthecontract.For
unsatisfactoryperformanceand/or contractual failure,the S e c ur it y Depositshall
b e forfeited.In caseofextensionofthedeliveryperiodthevalidityofBankGuarantee submitted
towards Security Depositshallbesuitably
extendedtocovertherequiredvalidityperiodof3(three)monthsbeyondthe
extendeddeliveryperiod.
Security Money may be converted into performance bank guarantee (PBG) (wherever PBG is
required as per the contract). However, in such case the amount of PBG should not be less than 10%
(ten percent) of the landed value of the order.
11. Guarantee/Warranty:You shall give warranty of satisfactory performance of the cable offered
by them for a period of 18 months from the date of receipt and acceptance or 12 months from the
date of fitment/commissioning, whichever is earlier towards material composition, quality, design,
workmanship etc. In case any defect is noticed within guaranteed period, the defective materials
will be replaced free of cost immediately
12. Performance Bank Guarantee: You will be required to deposit Performance Guarantee
equivalent to 10% of the value of the awarded contract i.e. PBG amount of Rs3,
40,943.00issuedbyany scheduledBank inthe prescribedformat(asgiven i n the NITatAnnexure-
F) valid for 21Months from the date of receipt and acceptance of the material for 10% value of the
material including taxes and duties etc to the FOR Destination price of the materials on order must
be submitted before execution of supplies or along with supply bills. No payment shall be released
without submission of the performance bank guarantee.
“The PBG will be released after successful completion of Performance guarantee period/criteria. On
completion of Performance guarantee period/criteria, the firm should submit a written request to the
supply order signing authority for release of PBG”
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
13. Identification Mark:
a. Manufacturer's Identification: The manufacturer shall be identified throughout the length of the
cable by means of a tape bearing the manufacturer's name or trademark or by manufacturer's name
or trademark being indented, printed or embossed on the cable. In case none of these methods can
be employed or if the purchaser so desires, colour identification threads in accordance with a
scheme approved by the Bureau of India Standards (BIS)/ relevant international standard shall be
employed. The indentation, printing or embossing shall be done only on the outer sheath.
b. Cable Identification – The word ‘ELECTRIC’,’MINING’ and ‘CCL’ ‘shall be indented, printed,
or embossed throughout the length of the cable at an interval of 5 M or less. The indentation,
printing or embossing shall be done only on the outer sheath at an interval of 5 m or less.
c. Voltage Identification: The voltage grade of the cable shall be identified throughout the length of
the cable by means of a tape bearing the voltage grade of the cable (for example 6.35/11kV) or by
the voltage grade being printed, embossed or indented on outer sheath.
d. Type of Cable: The cable type shall also be marked using the appropriate designation as given in
the relevant standard (BIS) / relevant international standard throughout the length of cable by any
of the means indicated above.
14. Modeof Dispatch & Delivery: The stores should be properly packed according to
material/quantity mentioned in the supply order and challan for dispatch by road “Freight Paid” on
door delivery basis. The necessary road permit (if needed) shall be furnished by the consignee after
receipt of intimation from your side. The safe delivery of the consignment at destination will be
your responsibility.
15. Road Permit: If required, the road permit shall be obtained from the consignee.
16. Transportation: It is incumbent on the supplier to transport the contracted materials/supplies
through registered common carriers only and documentation should be done as per provision of the
carriage by Road Act, 2007. Any transportation of goods through unregistered common carries is
illegal."
17. MARKING AND PACKING
A. The cables shall be wound on a drum (as per IS 10418).
B. The cut ends of the cable shall be sealed by means of non‐hygroscopic sealing material.
C. Length of cable in drum: (For item at Sl.no. 1‐6) 250 meters +/‐ 5% ‐ except for the last drum in
which quantity may vary.
D. The Cable shall carry the following information either stenciled on the drum or contained in a
label attached to it:
a. Reference to the relevant Standard;
b. Manufacturer's name, brand name or trademark;
c. Type of cable and voltage grade;
d. Number of cores;
e. Nominal cross‐sectional area of the conductor;
f. Cable type;
g. Length of cable on the drum;
h. Direction of rotation of drum (by means of an arrow);
i. Approximate gross mass;
j. Country of manufacture; and
k. Year of manufacturer.
18. Inspection:
A. Initial Inspection/ Pre dispatch inspection by CMPDIL.
Stage/Pre-dispatch inspection will be carried out by M/s. CMPDIL/CCL’S NOMINATED
AGENCY as per their methodology for contracts on FOR destination basis.
a) Stage/Pre-dispatch inspection will be carried out by M/s. CMPDIL/CCL’S NOMINATED
AGENCY as per their methodology. In brief the scope and conditions of the Inspection will be
as follows: -
b) Checking and approval of test procedures/quality assurance plans.
c) Verification of records and documentation of vendor works inspection.
d) Verification of documents and test certificate of bought out items and cross checks.
e) Provide the facilities for carrying out all tests as required in specifications of vendors works else
these will be carried out at independent test house if considered so necessary by
CMPDIL/CCL’S NOMINATED AGENCY at vendors cost.
f) Final testing and checking as per specifications.
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
g) CMPDIL/CCL’S NOMINATED AGENCY will have full and free access to the place of the
supplier / manufacturer during process of manufacturing and during inspection activities.
h) Inspection fee @ 1% of the FOR Destination price plus Service Tax as applicable( present rate is
15%) is to be paid to CMPDIL/CCL’S NOMINATED AGENCY in advance by demand draft
along with inspection call letter, which will be reimbursed by CCL along with consignment
billing.
i) Minimum 15 days clear notice shall be given by the manufacturer/suppliers to CMPDIL/CCL’S
NOMINATED AGENCY for arranging inspection within valid delivery period as per contract.
B. The manufacturer shall make available to the inspector, the required test facilities with
necessary support for conducting all the acceptance tests and routine tests As per D.G.M.S.
circular no. D.G.M.S. Tech. Circular (Electrical), (Approval) No.12 Dhanbad, 25/05/15.
C. The manufacturer shall make available to the inspector the following documents during
inspection.
a. Copies of relevant IS specifications, viz. IS: 1554, IS: 8130, IS: 5831, and IS: 10810 etc.
b. Copies of type test certificate made at a laboratory as mentioned in the DGMS approval policy
2015 or its revised version
c. Copy of valid BIS license for use of BIS certification mark.
D. Final Inspection- Final Inspection of the consignment shall be carried out at the destination
stores by the GM (E&M) or his authorized representative, which will be arranged by the
consignee on receipt of stores. However, manufacturer batch test certificate is to be submitted
along with each lot of supply.
19. The Paying Authority & Consignee will be as under :-
Sl.No Consignee Details Address of Paying Authority
1. Depot Officer, CCL, Central Stores, Barkakana, At Area Finance Manager, CCL, (CS/CWS) At &
& PO- Barkakana (NTS) Dist. Hazaribagh PO Barkakana, Dist. Hazaribagh (Jharkhand).
Email. headcst@gmail.com
20. SUBMISSION OF BILLS: For claiming payment, bills / Excise-Cum-Tax Invoice (wherever
applicable) in triplicate should be submitted to the Paying Authority for arranging payment except
in case of direct import by CCL. The following documents/certificate should also be submitted to
the paying authority along will the Bill / Excise-Cum-Tax invoice:
i. Self‐Authenticated Copy of Consignment Note.
ii. Self-Authenticated Copy of Guarantee / Warranty Certificate (if applicable).
iii. Any other document specified in the supply order.
iv. Lowest Price Certificate should be given on the body of each and every Bill, certifying that the
price charged for the materials are not higher than the price applicable to other Govt. Deptt.,
Undertakings including DGS&D.

CENVAT credit on admissible inputs and capital goods will be availed by CCL, for which Pre-
receipted and stamped Excise cum Tax Invoice showing the amount of excise duty, education cess
and secondary & higher education cess at applicable rates separately is required to be submitted.
The Excise cum Tax Invoice must contain all the following information as required under rule 11 of
Central Excise Rule 2002 & subsequent amendments if any:
For e.g
i. Registration no. of the Supplier.
ii. Address of the concerned Central Excise Division.
iii. Name of the consignee.
iv. Description of goods supplied.
v. Tariff heading and sub headings
vi. Time and date of removal.
vii. Mode of Transport.
viii. Vehicle Registration number.
ix. Rate of duty.
x. Quantity and value of goods, and duty payable thereon.
In addition to the above the following documents are to be submitted as per terms of the supply
order to the consignee.
a. In case of indigenously manufactured goods.
i. One copy of the bill / Excise-Cum-Tax Invoice as the case may be.
ii. Challan.
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
iii. Packing list in original giving details of bill of materials.
iv. Consignment note / RR/ PWB in original.
v. Warranty / Guarantee certificate and fitment certificate (wherever applicable) in original.
vi. Manufacturers test certificate in original (wherever applicable) as per supply order terms.
vii. DGMS / BIS / Pre dispatch inspection certificates / any other document, if required as per the
contract.
viii. Certificate from the auditor of the supplier certifying that excise duty has been paid as per
prevailing excise rule, and Refund / Credit, if any obtained shall be passed on to the buyer
(wherever excise duty is applicable).
ix. Any other document specified in the supply order.
21. Price Certificate: You have to submit a price certificate in all the invoices in the following
format:-
“Itiscertifiedthat t h e pricecha rge dinthis invoicedoes not exceedt h e lowestprice atwhichwe
selloroffertosellthestoresofidentical descriptiontoanyotherorganizationduringtheperiodof
contract”.
22. Liquidated Damages: Please refer clause 20 of General Terms & Conditions (Annexure B).
23. Force Majeure: Please refer clause 21 of General Terms & Conditions (Annexure B).
24. Price fall Clause: It will be a condition of the order that all through the currency the prices, at
which the successful tenderers shall supply the stores, shall not exceed the lowest price charged
by them to any other agency including DGS&D. In the event of Price going down, the supplier
shall promptly pass on such information to enable this Company to amend the ordered rate.
25. DOCUMENTS TO BE SUBMITTED WITH SUPPLY:
a. Self-authenticated & notary certified copy of valid BIS license (complete license) for use of
BIS certification mark on the offered cables valid on the date of supply
b. Undertaking from the bidder for the compliance of DGMS Tech. Circular
(Electrical),(Approval) No.12 Dhanbad, 25/05/15
c. Self-authenticated & notary certified copy of Test reports (Routine Tests, Type Tests, and
Acceptance Tests) as per DGMS circular no. D.G.M.S. Tech. Circular (Electrical),(Approval)
No.12 Dhanbad, 25/05/15
d. Technical brochures/leaflets indicating all the details of the cable
The supply order is concluded with this issuance. However, a copy of supply order should be
returned duly stamped and signed within 15 days from the date of supply order as a token of
acknowledgement and acceptance of the same. However, if we do not receive the signed copy of
the said supply order, it will be presumed that you have accepted the supply order as per terms &
conditions stipulated above.
All other terms and conditions shall be as per NIT.

Yours faithfully,
For& on behalf of CENTRAL COALFIELDS LIMITED
(Vijay Shankar Singh) (RKL Reddy)

Sr. Manager (MM-P) General Manager (MM-Pur)
Enclosures:
Annexure-A:-Technical Specification.
Annexure-B: - General Terms & Conditions of supply of stores.
Copy forwarded to:-
1. The GM(MM-Pur)/ GM(E&M), CCL , Ranchi
2. GM (MM-S&IC), CCL, Ranchi- : In reference to Ind. Regn. No. as mentioned below-
Sl.No. Indent Reg No. Item Description Qty Area
1. Indent Registration number: - 11KV,3CORE, PVC Different CCL’s
199dt.16.12.2014, 176 dt.13.12.2013, ARMOURED Area
089dt.16.08.2014, 001dt. 04.04.2016 and Aluminium POWER
indent approval dated 06.01.2016 CABLES
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
3. The Depot Officer, Central Stores, Barkakana,CCL
4. The Area Finance Manager, CCL, (CS/CWS) At & PO Barkakana, Dist. Hazaribagh (Jharkhand)
5. The required fund (Rs34, 09,420.06) has been provided / certified under the head “consumable
spares(C)/Advance Action/S.3/17-18/01/01/400 dt.18.04.2017.
6. The TS to D (T) (P&P) / Secy. to D (T) (O), CCL, Ranchi.
7. The FM (P) / FM (O) / Dy. Chief Finance Manager (Hq), CCL, Ranchi.
8. M/S. CMPDIL, Gondwana Place, Kanke Road, Ranchi
9. General Manager (MM), SECL/WCL/BCCL/NCL/ECL/MCL/NECL.
10. Progress Cell (M.I.S.) Cell / Master File / Guard File.
(Vijay Shankar Singh) (RKL Reddy)

Sr. Manager (MM-P) General Manager (MM-Pur)
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
Annexure-B
GENERAL TERMS AND CONDITIONS OF SUPPLY OF STORES
Definition
1. In the interpretation of the contact and the general and special conditions governing it, unless the context otherwise
requires :
(i) “Contract” means the invitation to tender, instructions to tenderers, acceptance of tender, particulars and the
general and special conditions specified in the acceptance of tender and includes a repeat order which has been
accepted and acted upon by the contractor.
(ii) The term “Supplier” shall mean the person, firm or company with whom the contract is placed and shall be
deemed to include the supplier in successors (approved by the purchaser), representatives, heirs, executors,
administrators and permitted assignees as the case may be.
(iii) “Contract Price” shall mean the sum accepted or the sum calculated in accordance with the price and/or terms
accepted by or on behalf of the purchaser.
(iv) The Chairman, means the Chairman of Coal India Limited. The Chairman-cum-Managing Director means
Chairman-cum-Managing Director of any of the Subsidiary Companies of Coal India Limited, presently Central
Coalfields Limited, Eastern Coalfields Limited, Western Coalfields Limited, Bharat Coking Coal Limited and
Central Mine Planning & Design Institute Limited, South Eastern Coalfields Limited, Northern Coalfields Limited,
Mahanadi Coalfields Limited and North Eastern Coalfields.
(v) The terms “Drawing” shall mean the drawing the plans specified in or annexed the schedule or specifications.
(vi) The terms “Purchase Executive” shall mean the purchaser or purchaser named in the schedule to Tender, his or
their successors or assignees.
(vii) The term the “Inspector” shall mean any person nominated by or on behalf of the purchaser to inspect supplies,
Stores or work under the contract or his duly authorized agent.
(viii) The term “Progress Officer” shall mean any person nominated by or on behalf of the purchaser to visit supplier’s
works to ascertain the position of deliveries of stores purchased.
(ix) The term “Materials” shall mean anything used in the manufacture or fabrication of the stores.
(x) The term “Particulars” shall mean the following :
(a) Specifications;
(b) Drawing;
(c) Sealed pattern denoting a pattern sealed and signed by the Inspector.
(d) Certified or sealed sample denoting a copy of the sealed pattern or sample sealed by the purchaser
for guidance of the Inspector.
(e) Trade pattern denoting a standard of the ISI or other standardizing authority or Coal India Ltd.
and/or any of its subsidiary companies or a general standard of the industry and obtainable in the
open market.
(f) Proprietary make denoting the product of an individual manufacturers.
(g) Any other details governing the construction, manufacturer and/or supply as existing in the contract.
(xi) “Stores” means the goods specified in the supply order or schedule which the contractor has agreed to supply
under contract.
(xii) The term “Test” shall mean such test or tests as are prescribed by the specification or considered necessary by
the Inspector or any agency acting under direction of the Inspector.
(xiii) The term “Site” shall mean the place or places named in the “supply order” or such other place or places at
which any work has to be carried out as may be approved by the purchaser.
(xiv) Works denoting the persons shall include any company or association or body of individuals whether
incorporated or not.
(xv) “Writing” shall include any manuscript, typewritten or printed statement under or over signature or seal as the
case may be.
(xvi) “Unit” and “Quality” means the unit and quantity specified in the schedule.
(xvii) “Supply Order” or “Purchase Order” means an order for supply of stores and includes an order for
performance.
2. The delivery of stores shall be deemed to take place on delivery of the stores in accordance with the terms of the contract
after approval of stores by the Inspector, to :
(i) The consignee at his premises, or
(ii) where-so provided the interim consignee at his premises, or
(iii) a carrier or other persons named in the contract an interim consignee for the purpose of transmission to
the consignee.
(iv) The consignee at the destination station in case of contracts stipulated for delivery stores at destination
station.
3. Words in the singular include the plural and vice-versa.
4. Words denoting the masculine gender shall be taken to include the feminine gender and work persons, shall include any
company or association or body of individuals whether incorporated or not.
5. Terms and expressions not herein defined shall have the meanings assigned to them in the Indian Sale of Goods Act,
1930 or the Indian Contract, 1872 or the General Clauses Act, 1897 and as amended in respect of all the Acts, as the case
may be.
6. (a) Parties
The parties to the contract are the supplier and the purchaser named in the schedule or any other specifically
mentioned in the contract.
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
(b) Address to which communication are to be sent
For all purposes of the contract, including arbitration there under, the address of the supplier mentioned in the tender
shall be the address to which all communications addressed to the supplier shall be sent, unless the supplier has notified a
change by a separate letter containing no other communication and sent by registered post acknowledgement due to the
head of the office placing the supply order. The supplier shall be solely responsible for the consequence of an omission to
notify a change of address in the manner aforesaid.
Any communication or notice on behalf of the purchaser in relation to the contract may be issued to the supplier by
Purchase Executive and all such communications and notices may be served on the supplier either by registered post or
under certificate of posting or by ordinary post or by hand delivery at the option of such executive.
7. (i) The price quoted shall be either FOR place or Railway Station of dispatch, FOR Destination, Delivery free to the
consignee, FOB or CIF as specified in the invitation to tender. All offers from countries other than Purchaser’s country
shall quote on FOB and CIF basis.
(ii) In all cases the prices quoted must be net per unit shown in the enquiry and must include all packing and delivery
where applicable. Refunds on account of returnable packages (if any) are to be separately specified. The price should
show separately the Foreign Exchange Element and the Rupee Element for stores to be imported. Sales Tax shall be
shown separately and whether it is State Sales Tax or Central Sales Tax. If no mention is made about Sales Tax, it will be
assumed to be included in the price quoted.
The prices should be included of excise, or excise duty should be separately mentioned. In case where price is quoted
inclusive of excise duty, the rate of quantum of the same should be separately indicated. In case of contracts providing
for free delivery to the consignee octroi charges shall be included where leviable.
(iii) The price must be stated separately for each item on unit basis.
(iv) When quotations are made for units other than those specified in the enquiry, the relationships should be stated.
(v) The prices quoted must be firm and the offers made must remain open for at least four months from the date of
submitting quotations unless otherwise specified.
(vi) Tender must invariably be submitted along with illustrated literature giving complete and detailed specification,
particulars etc. of the main unit and of the standard accessories to be supplied with the stores.
(vii) The tenderers must clearly specify their recommended spare parts that will be supplied along with the main unit and
item wise prices of the spare parts, also what are fast moving; medium moving; slow moving and insurance spares and
the period up to which they are likely to last.
(viii) Printed terms and conditions of the tendering firms shall not be considered as forming part of their tender. In case
the terms and conditions of contract applicable to this invitation to tender are not acceptable to the tendering firms, they
should clearly specify deviations there from in their tender.
(ix) Typed quotations should be submitted. Those containing erasures and over-writings are liable to be rejected. Any
corrections made in the tenders must be initiated by the tenderers, failing which their tenders will not be considered.
(x) Insurance arrangement will be made as per instructions being issued from time to time by the Materials Management
Division of Coal India Limited and/or its subsidiary companies.
8. (i) Samples of each item, if considered necessary, should be submitted simultaneously by the contractor for inspection by
Inspector/Inspectors unless the articles under tender are of considerable bulk, in which case separate arrangement will be
made for inspection of the articles offered while considering the quotations.
(ii) All samples required for inspection or test shall be supplied by the successful Tenderers free of cost.
(iii) All samples must be clearly labeled with the tenderer’s name, this offer enquiry Number and the last date of opening
of tender.
9. (a)Subletting and Assignment

The supplier shall not save with the previous consent in writing of the purchaser, sublet, and transfer or assign the
contract or any part thereof or interest therein or benefit or advantage thereof in any manner whatsoever. Provided
nevertheless that any such consent shall not relieve the supplier from any obligation, duty or responsibility under the
contract.
(b)Change in a Firm
(i) Where the supplier is a partnership firm, a new partner shall not be introduced in the firm except with the previous
consent in writing of the purchaser(which may be granted only as an exception) of a written undertaking by the new
partner to perform the contract and accept all liabilities incurred by the firm under the contract prior to the date of
such undertaking.
(ii) On the death or retirement of any partner of the supplier firm before complete performance of the contract the
purchaser may at his option cancel the contract in such case the supplier shall have no claim whatsoever to
compensation against the purchaser.
(iii) If the contract is not determined as provided in the sub-clause(ii) above notwithstanding the retirement of a partner
from the firm, he shall continue to be liable under the contract for acts of the firm until a copy of the public notice
given by him under Section 32 of the Partnership Act has been sent by him to the purchaser by registered post
acknowledgement due.
10. (a) Consequence of Breach
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
Should the supplier or a partner in the supplier firm commit breach of either of the conditions (a) or (b)(i) of this sub-
clause, it shall be lawful of the purchaser to cancel the contract and purchase or authorize the purchaser of the stores at
the risk and cost of the supplier and in that event the provisions of clause 20 shall as far as applicable shall apply.
(b) The decision of Coal India Ltd. and/or its subsidiary companies as to any matter or
thing concerning or arising out of this sub-clause or any question whether the supplier or any partner of the supplier firm
has committed a breach of any of the conditions in this sub-clause contained shall be final and binding on the supplier.
11. Use of raw materials secured with Government assistance.

(i) Where any raw material for the execution of the contract is procured with the assistance of Coal India Limited
and/or its subsidiary companies by purchase or under arrangement made or permit, licence, quota certificate or
release order issued by or on behalf of or under authority or by any officer empowered in that behalf by law, or is
issued from government stock and where advance payments are made to the supplier to enable him to purchase
such raw materials for the execution of the contract, the supplier,
(a) shall hold such material as trustee of Coal India Limited and/or its subsidiary companies,
(b) shall use such material economically and solely for the purpose of the contract.
(c) shall not dispose of the same without the previous permission in writing of the purchaser; and
(d) shall tender due account of such material and return to the purchaser at such place as the purchaser may
direct all surplus or unserviceable material that may be left after the completion of the contract or its
termination for any reason whatsoever. On returning such material, the supplier shall be entitled to such
price thereof as the purchaser may fix having regarding the condition of such material.
(ii) Where the contract is terminated due to any default on the part of the supplier, the supplier shall pay all transport
charges incurred for returning any material up to such destination as may be determined by Coal India Limited
and/or its subsidiary companies whose decision shall be final.
(iii) If the supplier commits breach of any of the conditions in this clause specified, he shall, without prejudice to any
other liability, penal or otherwise, be liable to account to Coal India Limited and/or its subsidiary companies all
moneys, advantages of profits accruing from or which in the usual course would have accrued to him by reasons
of such breach.
(iv) Where the stores manufactured or fabricated by the supplier out of the materials arranged or procured by or on
behalf of Coal India Limited and/or its subsidiary companies are rejected the supplier shall, without prejudice to
any other right or remedy of the Government, pay to the government on demand the cost price or market value of
all such materials whichever is greater.
12. The tenderers in case of imported items, shall clearly mention in the quotation that in the event of the supply order being
placed with them, they shall arrange for supply within a reasonable period of all necessary maintenance tools and spares
parts that may be required from time to time during the normal life of the machines, on a continuous basis and at a price
not in excess of the landed cost at their premises plus a stated percentage differential (such a differential should be
indicated) and proper servicing of the main unit supplied by them as and when required. In case there is a Rate Contract
with the DGS&D supply be made at the RC rates.
13. The tenderers shall give a warranty of satisfactory performance of the unit offered by them for a period of 12 months
from the date of commissioning or 18 months from the date of receipt and acceptance by Coal India Limited and/or its
Subsidiary Companies. The supplier shall be responsible for any defects that they develop under the conditions provided
for by the contract and under proper use, arising from faulty materials, design or workmanship and shall remedy such
defects at his own cost when called upon to do so. If it becomes necessary for the supplier to replace on renew any
defective portion of the goods, such replacement or renewal should be made by the supplier without any extra cost to
Coal India Limited and/or its subsidiary company.
14. For orders placed directly on overseas suppliers, the tenderers should separately indicated whether their prices quoted
include any commission for the manufacturer’s agents in India and the amount of remuneration for the agent included in
the quoted price. Price shall include,
(i) the service that will be rendered by them as manufacturer’s agent;
(ii) b) the name and address of agents, if any, in India; and
(iii) c) the agency commission or remuneration or freight in case FOR prices are accepted will be paid in Rupees in
India.
15. On acceptance of the tender, a formal acceptance of tender or supply order will invariably be issued. Advance intimation
in writing of acceptance of the tender will be given whenever considered necessary by the said authority. In case an
advance intimation has been given, the formal acceptance of tender of supply order shall follow in due course, but
immediate action towards execution of supply order shall be taken on receipt of the advance intimation.
16. EARNEST MONEY/SECURITY MONEY :
(i) Earnest Money Clause should be stipulated in the tender. The value of Earnest Money to be deposited by the
tenderer should be 2% of the value of the estimated cost tendered for or Rs.10, 00,000/-, whichever is lower.
EMD. Should be in the form of Demand Draft and must accompany the quotation i.e. Cover-I of the bid. For
unsuccessful tenderer EMD shall be refunded immediately after finalization of the tender with the approval of the
HOD of MM deptt. or Head of Area. EMD shall be forfeited if any tenderer withdraw their offer before finalization
of the tender or fails to submit order acceptance within 15 days from the date of order.
(ii) Security Deposit clause should be stipulated in the tender. Two weeks’ time (15 days) shall be given in the order
to the successful tenderer to furnish the security deposit. In case the firm fails to deposit the security money, the
order shall be cancelled and the case shall be processed to order elsewhere and the firm’s performance is to be
kept recorded for future dealings with them.
The value of Security Money to be deposited by the successful tenderer in the form of Bank Draft shall be 10% of
the value of the awarded contract without having any ceiling. Security Money will be refunded to the firm within
30 days of satisfactory execution of the contract with the approval of the HOD of MM deptt./Head of the Area. For
unsatisfactory performance and/or contractual failure, the security money shall be forfeited.
(iii) For procurement value less than Rs.1, 00,000/-, no earnest money/security deposit will be required.
(iv) If any State/Central Govt. Organization/PSU & valid DGS&D/NSIC registered (for the tendered items) firm can
produce documentary evidence issued by Govt. Authorities for according exemption towards submission of
EMD/SD, they may be considered for exemption from submission of EMD/Security Deposit.
17. Inspection and Rejection
Generally the stores shall be of the best quality and workmanship and comply with the contract or supply order in all
respect. The stores supplied shall be in accordance with specification unless any deviation is authorized and specified in
the contract or supply order or any amendment thereto.
(i) Facilities for Test and Examination
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
The supplier shall, at his own expenses, afford to the Inspector all reasonable facilities and such accommodation as
may be necessary for satisfying itself, that the stores are being and/or have been manufactured in accordance with
particulars. The Inspector shall have full and free access at any time during the execution of the contract to the
suppliers work for the purpose aforesaid, and he may require the supplier to make arrangements for inspection of
the stores or any part thereof or any material at his premises or at any other places specified by the Inspector and if
the supplier has been permitted to employ the services of the sub-supplier, he shall in his contract with the sub-
supplier reserve to the Inspector a similar right.
(ii) Cost of Test
The supplier shall provide without any extra charge, all materials, tools, labour and assistance of every kind which
the inspector may demand from him for any test, and examination, other than special or independent test, which he
shall require to be made on the supplier’s premises and the supplier shall bear and pay all costs attendant thereon. If
the supplier fails to comply with the conditions aforesaid, the Inspector shall in consultation with the purchaser, be
entitled to remove for test and examinations all or any of the stores manufactured by the supplier to any premises
other than his(suppliers) and in all such cases the supplier bear the cost of transport and/or carrying out such tests
elsewhere. A certificate in writing of the Inspector, that the supplier has failed to provide the facilities and the
means, for test and examination shall be final.
(iii) Delivery of Stores for Test
The supplier shall also provide and deliver the test free of charge, at such place other than his premises as the
Inspector may specify, such materials or stores as he may require.
(iv) Liability for Costs of Laboratory Test

In the event of rejection of stores or any part thereof by the Inspector in consequence of the sample thereof, which
removed to the laboratory or other place of test, being found on test to be not in conformity with the contract or in
the event of the failure of the supplier for any reason to deliver the stores passed on test within the stipulated
period, the supplier shall, on demand pay to the purchaser all costs incurred in the Inspection and/or test cost of the
test shall be assessed at the rate charged by the laboratory to provide persons for similar work.
(v) Method of Testing
The Inspector shall have the right to put all the stores or materials forming part of the same or any part thereof to
such tests as he may think fit and proper. The supplier shall not be entitled to object on any ground whatsoever to
the method of testing adopted by the Inspector.
(vi) Stores Expended in Test
Unless otherwise provided for in the contract, all stores/materials expended in test will be to supplier’s account.
(vii) Inspector Final Authority and to Certify Performance

(i) The Inspector shall have the power :
Before any stores or part thereof are submitted for inspection to certify that they can not be in accordance
with the contract owing to the adoption of any unsatisfactory method or manufacturer;
(ii) (ii) To reject any stores submitted as not being in accordance with the particulars.
(iii) (iii)To reject the whole of the installment tendered for inspection, if after inspections of such portion
thereof as he may in his discretion think fit, he satisfied that the same is unsatisfactory ; and
(iv) (iv) To mark the rejected stores with a rejection mark so that they may be easily identified if re-submitted.
(viii) Consequence of Rejection
If on the stores being rejected by the Inspector or consignee at the destination, the supplier fails to make
satisfactory supplies within the stipulated period of delivery, the purchaser shall be at liberty to :
(a) Allow the supplier to re-submit the stores, in replacement of those rejected, within a specified time, the
supplier bearing the cost of freight, if any, on such replacement without being entitled to any extra
payment on that account ; or
(b) Purchase or authorize the purchase of quantity of the stores rejected or so others of a similar description
(when stores exactly complying with particulars opinion of the purchase executive which shall be final,
readily available) without notice to the supplier’s liability as regards the supply of any further installment
due under the contract ; or
(c) Cancel the contract and purchase or authorize the purchase of the stores or others of a similar description
(when stores exactly complying with particulars are not in a opinion of the purchaser, which shall be final,
readily available) at the risk and cost of the supplier. In the event of action being taken under sub-
clause(ii) above or this sub-clause in the provisions of clause 20 shall apply as far as applicable.
(ix) Inspectors’ Decision as to Rejection Final
The Inspector’s decision as regards the rejection shall be final and binding on the supplier.
(x) Where under a contract, the price payable is fixed on FOR station of dispatch basis, the supplier shall, if the stores
are rejected at destination by the consignee, be liable in addition to other liabilities to reimburse to the purchaser the
freight paid by the purchaser.
(xi) Notification of Result of Inspection
Unless otherwise provided in the specification or schedule, the examination of the stores will be made as soon as
practicable after the same have been submitted for inspection and the result of the examination will be notified to
the supplier.
(xii) Marking of Stores
The supplier shall, if so required, at his own expense mark or permit the Inspector to mark all the approved stores
with a recognized Government or purchaser’s mark. The stores which cannot be so marked shall, if so required by
the Inspector, be packed in suitable package or cases each of which shall be sealed and marked with such mark.
(xiii) Removal of Rejection

(a) Any stores submitted for inspection at a place other than the premises of the supplier and rejected shall be
removed by the supplier subject as hereinafter provided within 14 days of the date of receipt of intimation
of such rejection. If it is proved that letter containing such intimation is addressed and posted to him at
the address mentioned in the schedule, it will be deemed to have been served on the supplier at the time
when such letter would in the course of ordinary post reach the supplier. It shall be competent for the
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
Inspector to call upon the supplier to remove what he considers to be dangerous, infected or perishable
stores within 48 hours of the receipt of such intimation.
(b) Such rejected stores shall under all circumstances lie at the risk of the supplier from the moment of such
rejection and if such stores are not removed by the supplier within the period aforementioned, the
Inspector/Purchaser may either return the same to the supplier at his risk and cost a public tariff rate by
such mode of transport as the purchaser or Inspector may select, or dispose of such stores at the
supplier’s risk on his account and retain in such portion of the proceeds as may be necessary to cover any
expense incurred in connection with such disposal. The purchaser shall also be entitled to recover handling
and storage charges for the period during which the rejected stores are not removed.
(xiv) Inspection Notes
On the stores being found acceptable by the Inspector, he shall furnish the supplier with necessary copies of
Inspection notes duly completed, for being attached to the supplier’s bill in support thereof.
18. Packing and Transport
(i) It shall be the responsibility of the successful tenderers to arrange for the stores being sufficiently and properly
packed for transport by Rail, Road or Sea as the case may be so as to their being free from loss or injury on arrival
at destination. The packing of the stores shall be done at the expense of the successful tenderer.
(ii) The successful tenderer is responsible for obtaining a clear receipt from the transport authorities specifying the
goods dispatched. He will not book any consignment on a “said to contain” basis. If he does so, he does it on his
own responsibility. Coal India Limited and/or its subsidiary company shall pay for only such stores as are actually
received by them in accordance with the contract.
(iii) All packing cases, containers, packing and other similar materials shall be supplied free by the successful tenderer
and shall not be returned unless otherwise specified in the contract/supply order.
(iv) Packages must be so marked that identification is made easy. Packages will be stamped with identification marks
both outside the packages as well as on the contents inside.
Packages containing articles liable to be broken by rough handling like glass or machinery made of cast iron will be
marked with cautionary works like ‘Fragile’, ‘Handle with care’. Weight of each packages will be marked on the
package.
(v) A complete list of contents in each package called the packing list will be prepared and one copy will be packed in
the package itself and another copy will be forwarded to the consignee, in advance
19. Delivery :
The time for and the date of delivery of the stores stipulated in the ‘Purchase Order’ shall be deemed to be of the essence
of the contract and delivery of the stores must be completed by the date specified.
20. In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples
and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions
mentioned in the supply order, Coal India Ltd. and its Subsidiary Companies should have the right :
(i) To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of
the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part
of a week during which the delivery of such stores may be in arrears limited to10%. Where felt necessary the limit of
10% can be increased to 15% at the discretion of Head of the Materials Management Division.
(ii) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting
supplier the stores not supplied or others of a similar description without canceling the supply order in respect of the
consignment not yet due for supply or –
(iii) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the
defaulting supplier and also –
(iv) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if
imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above.
(v) To forfeit the security deposit full or in part.
(vi) Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited
and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting
any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful
tenderer shall pay Coal India Limited and its subsidiary companies on demand the remaining balance. The supplier
shall not be entitled to any gain on any such purchase.
21. If the execution of the contract/supply order is delayed beyond the period stipulated in the contract/supply order as a
result of outbreak of hostilities, declaration of an embargo or blockade, or fire, flood, acts of nature or any other
contingency beyond the supplier’s control due to act of God then Coal India Limited or its subsidiary companies any allow
such additional time by extending the delivery period, as it considers to be justified by the circumstances of the case and
its decision shall be final. If and when additional time is granted by the Coal India Limited and its subsidiary companies,
the contract/supply order shall be read and understood as if it had contained from its inception the delivery date as
extended.
22. The supplier shall allow reasonable facilities and free access to his works and records to the Inspector, Progress Officer or
such other Officer nominated for the purpose. Inspector of stores, i.e. supplies made by the successful tenderer against
the supply order mentioned at (15) above, shall be carried out by the Inspector/Consignee at the colliery site/stores or by
the Inspecting Wing (inclusive of all its branch offices) of the DGS&D, New Delhi or any other agency as may be specified
in the supply order. Where necessary, inspection may be carried out at the supplier’s premises.
23. Coal India Ltd. and/or its subsidiary companies do not bind itself to accept the lowest or any tender and reserves to itself
the right of accepting the whole or any part of the tender or portion of the quantity offered and the tenderer shall supply
the same at the rate quoted.
24. The supplier shall at all times indemnify Coal India Limited and its subsidiary companies against all claims which may be
made in respect of the supplies for infringement of any right protected by patent, Registration of Design or Trade Mark,
provided that in the event of any claim in respect of alleged breach of Letter Patent, Registered Design or Trade Mark
being made against Coal India Ltd. and/or its subsidiary companies, the said authority shall notify the supplier of the same
and the supplier shall be at liberty at his own expense to settle any dispute or to conduct any litigation that may rise there
from.
25. Carrying Vessels for Imported Items
In case of machinery imported from abroad, it is preferable that shipment should be affected in Indian Vessels, wherever
possible. Supplies will however not be delayed on this account.
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
26. Freight
The stores shall be dispatched at public tariff rates in the case of FOR station of dispatch contract and the stores shall be
booked at full wagon rates whenever available and by the most economical route or by the most economical tariff
available at the time of dispatch as the case may be. Failure to do so will render the supplier liable for any avoidable
expenditure causes to the purchaser. Where alternative routes exist, Coal India Limited/and or its subsidiary companies
shall, if called upon also to do indicate the most economical route available or name the authority whose advice in the
matter should be taken and acted upon. If any advice of any such authority is sought, his decision or advice in the matter
shall be final and binding on the supplier.
27. Passing of Property

Property in the stores shall not pass to the purchaser unless and until the stores have been delivered to the consignee or
interim consignee as the case may be in terms of the contract.
28. Laws Governing the Contract

(i) This contract shall be governed by the Laws of India for the time being in force.
(ii) Irrespective of the place of delivery, the place of performance of place of payment under the contract, the contract
shall be deemed to have been made at the place from which the acceptance of tender or supply order has been
issued.
(iii) Jurisdiction of Courts
(iv) The courts of the place from the acceptance of tender has been issued shall alone have jurisdiction to decide any dispute arising
out of or in respect of the contract.
(v) Marking of Stores
(vi) The marking of the stores must comply with the requirements of the law relating to Merchandise Marks for the time being
inforce in India.
29. Corrupt Practices
(i) The supplier shall not offer or give or agree to give to any person in the employment of the purchaser or working under the
orders of Coal India Ltd. and/or its subsidiary companies any gift or consideration of any kind as an inducement or reward for
going or forbearing to do or for having done or forborne to do any act relating to the obtaining or execution of the contract or any
other contract with the purchaser or for showing or forbearing to show favour or disfavour to any person in relation to the
contract or any other contract with the purchaser. Any breach of the aforesaid condition by the supplier or any one employed by
him or acting on his behalf(whether with or without the knowledge of the supplier) or the Commission of any offence by the
supplier or by any one employed by him or acting on behalf under Chapter IX of the India Penal Code, 1860 or the Prevention of
Corruption Act, 1947 and any amendments thereto or any other Act enacted for the prevention of corruption by Public Servants
shall entitle Coal India Limited and or its subsidiary companies to cancel the contract and all or any other contract with the
supplier and to recover from the supplier the amount of any loss arising from such cancellation in accordance with the provisions
of Clause 20.
(ii) Any dispute or difference in respect of either the interpretation effect or application of the above condition or of the amount
recoverable, the re-under by the purchaser from the supplier shall be decided by Coal India Limited and its subsidiary companies
whose decision thereon shall be final and binding on the supplier.
30. Insolvency and Breach of Contract
(i) Coal India Limited and/or its subsidiary companies may at any time by notice in writing, summarily determine the contract
without compensation to the supplier in any of the following event, that is to say
If the supplier being an individual or if a firm any partner thereof, shall at any time be adjusted insolvent or shall have a receiving
order or order for administration of his estate made against him or shall take any proceeding for composition under any
Insolvency Act for the time being in force or make any conveyance or assignment of his effects or enter into any arrangements or
composition with his creditors or suspend payment or if the firm be dissolved under the Partnership Act.
(ii) If the supplier being a company is would up voluntarily by the order of a court or a Receiver, Liquidator Manager on behalf of
the Debenture-Holders is appointed or circumstances shall have arisen which entitles the court or Debenture-Holders to appoint a
Receiver, Liquidator or Manager.
(iii) If the supplier commits any breach of the contract not herein specifically provided For, Provided always that such determination
shall not prejudice any right of action or remedy which shall have accrued or shall accrue thereafter to the purchaser and
provided also the supplier shall be liable to pay to the purchaser for any extra expenditure he is thereby put to and the supplier
shall under no circumstances be entitled to any gain on repurchase.
31. Terms of Payment
(i) For all stores, 100% payment should be made on receipt of the consignment at site and acceptance by the consignee as per actual
payment term stipulated in the contract. The number and date of Railway receipt, Bill of Lading, Air Way Bill or Consignment
Note under which the goods charged for in the bill are dispatched by Railway, Ship, Air or Road respectively, and the number
and date of the letter with which such Railway Receipt, Bill of Lading, Air Way Bill or Consignment Note is forwarded to the
consignee should be quoted on the bill. In the case of stores dispatched by post, the postal receipt should be attached in original
to the bill and its number and date quoted therein.
(ii) Payment against the supply orders placed either by the Subsidiary company or by CIL shall be arranged by the Subsidiary
Companies, if not specified otherwise. Wherever order is placed by CIL on any foreign supplier involving requirement of more
than one Subsidiary Co., payment shall be arranged by CIL normally through Letter of Credit.
(iii) Payment for Agency Commission, if any, involved, may be considered in case of necessity, subject to compliance of the
Government of India Guidelines issued from time to time. The name of the Indian Agent with their full address and the quantum
of Agency Commission, if any, payable, shall have to be mentioned in the supply order itself.
(iv) Payment from CIL may also be considered, if felt necessary, by the CIL management, even though order is placed against the
requirement of one subsidiary company by CIL .
(v) Specific payment term may be formulated in accordance with the provisions laid down (as applicable) at Chapter-IX of the
Purchase Manual.
32. Progress Reports
(i) The supplier shall from time to time render such reports concerning the progress of the contract and/or supply of the stores in
such form as may be required.
(ii) The submission, receipt and acceptance of such reports shall not prejudice the right of the purchaser under the contract, nor shall
operate as an estonnel against the purchaser merely by reason of the fact that he has not taken notice of or objected to any
information contained in such report.
33. All disputes arising out of the contract shall be under the jurisdiction of Ranchi court only and as per “Law of the land”.
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
Annexure-A
TECHNICAL SPECIFICATION
Tender Inviting Authority:General Manager (Purchase) CCL

Name of Work: Procurement of various types 11KV grades copper and aluminum Power cables
NIT No: CCL/SM/VSS/11KV GRADE POWER CABLES/16-17
Bidder Name:Universal Cables Limited Satna (M.P.)
TECHNICAL PARAMETER SHEET
Evaluation
Bidder
Criteria (To Required Value Eligibility
S. Item 's Unit of Bidder'
Description of Specification be selected *
No Code Eligibi Measu s value
Item * Parameter * from drop Specific
* * lity re * *
down box in Start End ation
Status
each cell) * Value Value wise Overall
ISI marked ,11 KV, 3
11 KV, 3 core , Core, 50 sq. mm PVC,,
PVC ,Al Power double wire armoured, Al
AGREED or
3 item3 Cable - 50 sq. 0 Power Cable (for mining NA
DISAGREED
AGREE AGREE TRUE
mm (for mining operation), conforming to
operation) IS : 1554 (part II)/1988 or
latest
(1) OFFERED
MTRS BETWEEN 250 1000 1000 TRUE
QUANTITY :-
(2) SPECIFICATION:
Manufacture, testing,
supply and delivery in
proper packed condition
of 11 kV grade, PVC
insulated, PVC sheathed, AGREED or AGRE
NA AGREE TRUE
Galvanized double steel DISAGREED E
wire armoured, PVC outer
sheathed by extrusion, Al
conductors power cables
conforming to IS : 1554
(part II)/1988 or latest.
(3)OTHER FEATURES
WITH REGARD TO
OFFERED CABLES :-(i)
Should have ISI marked
& Cables shall also AGREED or AGRE COMP
NA AGREE TRUE LIED
comply to the D.G.M.S. DISAGREED E
Circular no. D.G.M.S.
Tech.Circular
(Electrical),(Approval)
No.12Dhanbad, 25/05/15..
(ii) Length of cable in a
AGREED or AGRE
drum-as per clause 7.3 of NA
DISAGREED E
AGREE TRUE
Technical specification
(iii) The references of
standards in respect of
conductors, galvanized
steel wires, PVC
Insulation and sheath, AGREED or AGRE
NA AGREE TRUE
Cable tests, cable drum DISAGREED E
etc shall be in accordance
with relevant IS laid down
in IS : 1554 (part II)/1988
or latest.
(iv) IDENTIFICATION :
It shall be as per Sl No. 4 AGREED or AGRE
NA AGREE TRUE
of technical specification DISAGREED E
of NIT.
(v) MARKING &
PACKING: It shall be as AGREED or AGRE
NA AGREE TRUE
per Sl No. 7 of technical DISAGREED E
specification of NIT.
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
(vi) Testing of cables: It
shall be as per Sl No. 5.0 AGREED or AGRE
NA AGREE TRUE
of NIT.
(vii) Pre - Despatch
Inspection & Tests: It
AGREED or AGRE
shall be as per Sl No. 8.0 NA
DISAGREED E
AGREE TRUE
of technical specification
of NIT.
(4) The bidder should
agree to all terms,
condition, parameter as
AGREED or AGRE
laid down in DGMS NA
DISAGREED E
AGREE TRUE
Tech.Circular
No.12 Dhanbad, 25/05/15
(5) The manufacturer
should abide by clause no. AGREED or AGRE
NA AGREE TRUE
6 of Technical DISAGREED E
specification
(6)DOCUMENTS TO BE
SUBMITTED WITH
AGREED or AGRE
OFFER : It shall be as NA
DISAGREED E
AGREE TRUE
per Sl No. 9.0 of technical
7)DOCUMENTS TO BE
SUBMITTED WITH
SUPPLY:- Successful
AGREED or AGRE
bidder shall have to NA
DISAGREED E
AGREE TRUE
submit as per Sl No. 10.0
of NIT.
11 KV, 3 core , Core, 70 sq. mm PVC,,
AGREED or AGRE
DISAGREED E
AGREE TRUE
mm (for mining operation) , conforming to
latest
(1) OFFERED
QUANTITY :-
(2) SPECIFICATION:
Manufacture, testing,
supply and delivery in
proper packed condition
of 11 kV grade, PVC
insulated, PVC sheathed,
AGREED or AGRE
Galvanized double steel NA
DISAGREED E
AGREE TRUE
wire armoured, PVC outer COMP
sheathed by extrusion , LIED
Al conductors power
cables conforming to IS :
1554 (part II)/1988 or
latest.
(3)OTHER FEATURES
WITH REGARD TO
& Cables shall also AGREED or AGRE
NA AGREE TRUE
Tech.Circular
No.12Dhanbad, 25/05/15..
AGREED or AGRE
DISAGREED E
AGREE TRUE
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
steel wires, PVC
NA AGREE TRUE
in IS : 1554 (part II)/1988
or latest.
NA AGREE TRUE
of NIT.
(v) MARKING &
NA AGREE TRUE
NA AGREE TRUE
of NIT.
(vii) Pre - Dispatch
AGREED or AGRE
DISAGREED E
AGREE TRUE
of NIT.
agree to all terms,
AGREED or AGRE
DISAGREED E
AGREE TRUE
Tech.Circular
No.12 Dhanbad, 25/05/15
NA AGREE TRUE
specification
(6)DOCUMENTS TO BE
SUBMITTED WITH
AGREED or AGRE
DISAGREED E
AGREE TRUE
7)DOCUMENTS TO BE
SUBMITTED WITH
SUPPLY:- Successful
AGREED or AGRE
DISAGREED E
AGREE TRUE
of NIT.
11 KV, 3 core ,
Core, 120 sq. mm PVC,
PVC ,Al Power
double wire armoured, Al
Cable - 120 AGREED or AGRE
5 item5 0 Power Cable(for mining NA
DISAGREED E
AGREE TRUE
sq. mm (for
operation), conforming to
mining
IS : 1554 (part II)/1988 or
operation)
latest
(1) OFFERED
QUANTITY :-
(2) COMP
SPECIFICATION:Manuf LIED
acture, testing, supply and
delivery in proper packed
condition of 11 kV grade,
PVC insulated, PVC AGREED or AGRE
NA AGREE TRUE
sheathed, Galvanized DISAGREED E
double steel wire
armoured, PVC outer
sheathed by extrusion Al
conductors power cables
conforming to IS : 1554
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
(part II)/1988 or latest.
(3)OTHER FEATURES
WITH REGARD TO
NA AGREE TRUE
Tech.Circular
No.12Dhanbad, 25/05/15..
AGREED or AGRE
DISAGREED E
AGREE TRUE
steel wires, PVC
NA AGREE TRUE
in IS : 1554 (part II)/1988
or latest.
NA AGREE TRUE
of NIT.
(v) MARKING &
NA AGREE TRUE
NA AGREE TRUE
of NIT.

AGREED or AGRE
DISAGREED E
AGREE TRUE
of NIT.
agree to all terms,
AGREED or AGRE
DISAGREED E
AGREE TRUE
Tech.Circular
No.12 Dhanbad, 25/05/15
NA AGREE TRUE
specification
(6)DOCUMENTS TO BE
SUBMITTED WITH
AGREED or AGRE
DISAGREED E
AGREE TRUE
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
7)DOCUMENTS TO BE
SUBMITTED WITH
SUPPLY:- Successful
AGREED or AGRE
DISAGREED E
AGREE TRUE
of NIT.
11 KV, 3 core , Core, 185 sq. mm PVC,
AGREED or AGRE
6 item6 Cable - 185sq. 0 Power Cable (for mining NA
DISAGREED E
AGREE TRUE
Mm (for mining operation) conforming to
latest
(1) OFFERED
QUANTITY :-
(2)
SPECIFICATION:Manuf
PVC insulated, PVC
sheathed, Galvanized AGREED or AGRE
NA AGREE TRUE
double steel wire DISAGREED E
armoured, PVC outer
sheathed by extrusion ,
Al conductors power
1554 (part II)/1988 or
latest.
(3)OTHER FEATURES
WITH REGARD TO
NA AGREE TRUE
comply to the D.G.M.S. DISAGREED E COMP
Circular no. D.G.M.S. LIED
Tech.Circular
No.12Dhanbad, 25/05/15..
AGREED or AGRE
DISAGREED E
AGREE TRUE
steel wires, PVC
NA AGREE TRUE
in IS : 1554 (part II)/1988
or latest.
NA AGREE TRUE
of NIT.
(v) MARKING &
NA AGREE TRUE
NA AGREE TRUE
of NIT.
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
(vii) Pre - Dispatch
AGREED or AGRE
DISAGREED E
AGREE TRUE
of NIT.
agree to all terms,
AGREED or AGRE
DISAGREED E
AGREE TRUE
Tech.Circular
No.12 Dhanbad, 25/05/15
NA AGREE TRUE
specification
(6)DOCUMENTS TO BE
SUBMITTED WITH
AGREED or AGRE
DISAGREED E
AGREE TRUE
7)DOCUMENTS TO BE
SUBMITTED WITH
SUPPLY:- Successful
AGREED or AGRE
DISAGREED E
AGREE TRUE
of NIT.

11 KV, 3 core , Core, 240 sq. mm PVC,
AGREED or AGRE
DISAGREED E
AGREE TRUE
mm (for mining operation), conforming to
latest
(1) OFFERED
QUANTITY :-
(2)
SPECIFICATION:Manuf
PVC insulated, PVC
sheathed, Galvanized AGREED or AGRE
NA AGREE TRUE
double steel wire DISAGREED E
armoured, PVC outer COMP
sheathed by extrusion , LIED
Al conductors power
1554 (part II)/1988 or
latest.
(3)OTHER FEATURES
WITH REGARD TO
NA AGREE TRUE
Tech.Circular
No.12Dhanbad, 25/05/15..
AGREED or AGRE
DISAGREED E
AGREE TRUE
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
steel wires, PVC
NA AGREE TRUE
in IS : 1554 (part II)/1988
or latest.
(iv) IDENTIFICATION:
NA AGREE TRUE
of NIT.
(v) MARKING &
NA AGREE TRUE
NA AGREE TRUE
of NIT.
AGREED or AGRE
DISAGREED E
AGREE TRUE
of NIT.
agree to all terms,
AGREED or AGRE
DISAGREED E
AGREE TRUE
Tech.Circular
No.12 Dhanbad, 25/05/15
NA AGREE TRUE
specification
(6)DOCUMENTS TO BE
SUBMITTED WITH
AGREED or AGRE
DISAGREED E
AGREE TRUE
7)DOCUMENTS TO BE
SUBMITTED WITH
SUPPLY:- Successful
AGREED or AGRE
DISAGREED E
AGREE TRUE
of NIT.
A. Technical specifications for ISI Marked PVC insulated double armoured 11 kV

PVC Power cables with copper/Aluminum Conductors for mining operation
1. Scope: Specification covers the manufacturing, testing, supply and delivery in proper packed
condition of 11kV grade, PVC insulated, PVC sheathed, Galvanized double steel wire armoured,
Cu/Al conductors power cables for use in mining areas of CCL.
2. The cable shall be ISI marked. Cables shall also comply to the D.G.M.S. Circular no.
D.G.M.S. Tech. Circular (Electrical),(Approval) No.12Dhanbad, 25/05/15.
3 Applicable Standards: The cables shall conform to IS: 1554 (Part II)/1988 for 11 KV Cu/Al
cables -with latest amendments. The construction of cables for use in mines shall also comply
with the relevant provisions of the Central Electricity Authority (Measures relating to Safety and
Electric supply) Regulations, 2010 as amended from time to time.
4 Identification:
4.1 Manufacturer's Identification: The manufacturer shall be identified throughout the length of
the cable by means of a tape bearing the manufacturer's name or trademark or by manufacturer's
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
name or trademark being indented, printed or embossed on the cable. In case none of these
methods can be employed or if the purchaser so desires, colour identification threads in
accordance with a scheme approved by the Bureau of India Standards (BIS)/ relevant
international standard shall be employed. The indentation, printing or embossing shall be done
only on the outer sheath.
4.2 Cable Identification – The word ‘ELECTRIC’,’MINING’ and ‘CCL’ ‘shall be indented,
printed, or embossed throughout the length of the cable at an interval of 5 M or less. The
indentation, printing or embossing shall be done only on the outer sheath at an interval of 5
m or less.
4.3 Voltage Identification: The voltage grade of the cable shall be identified throughout the length
of the cable by means of a tape bearing the voltage grade of the cable (for example 6.35/11kV)
or by the voltage grade being printed, embossed or indented on outer sheath.
4.4 Type of Cable: The cable type shall also be marked using the appropriate designation as given
in the relevant standard (BIS) / relevant international standard throughout the length of cable by
any of the means indicated above.
5. TESTING OF CABLES :
The tests on cables are broadly grouped as routine tests, type tests, acceptance tests and optional
tests.
5.1 Routine Tests - Tests made by the manufacturer on all finished cable lengths to Demonstrate
the integrity of the cable.
5.2 Type Tests - Tests required to be submitted along with supply on a type of cable in order to
demonstrate satisfactory performance characteristics to meet the intended application.
Note : The Type test report of the cable made at a laboratory as mentioned in the DGMS
Approval Policy 2015 or its revised version for the parameters specified under the relevant
standard shall be accepted.
5.3 Acceptance Tests - Tests carried out on samples taken from a lot for the purpose of acceptance of
the lot.
5.4 Optional Tests - Special tests to be carried out, when required, by agreement between the
purchaser and the supplier.
6. THE MANUFACTURER SHALL:
6.1 Have Reliable and adequate facility for manufacturing & testing of cables and fully responsible
for its quality. The Indigenous cable manufacturers shall have valid BIS license.
6.2 Take a note of the relevant standards amended from time to time, provisions of the Central
Electricity Authority (measures relating to safety and electric supply),Regulations, 2010 and any
other Instructions / circulars issued from DGMS in respect of manufacturing of cables.
6.3 Furnish to the user all the type and routine test reports, cross sectional drawings of the cables,
giving dimensional details for each size of cable. An illustrated literature on the cable, giving
technical information on current ratings, cable constants, short circuit ratings, de-rating factors for
different types of cables. The manufacturer shall also furnish other details like packing date,
weights and other relevant information pertinent to their product (s) to the user(s), along with each
consignment.
6.4 Shall seal the cable ends properly so that ingress of moisture is completely prevented.
a. The individual core endings shall be sealed effectively with water resistant compound applied
over the core and provided with a heat shrinkable cap of sufficient length with adequate cushion
space so that the conductor does not puncture the cap in case of movement of the core during
unwinding or laying. Before sealing, the semi-conducting layer on the cores may be removed for
about 2mm at each end, to facilitate checking the insulation resistance from one end, without
removing the reeling cap at the other end.
b.The multi cores should have an overall heat shrinkable cap with adequate end clearance and
sufficient cushioning to prevent puncturing of the overall sealing cap due to stretching of the
cores. The sealing cap shall have sufficient mechanical strength and shall prevent ingress of
moisture into the cable. The ends of single core cables shall also be sealed on the same lines to
prevent entry of moisture
6.5 Any other precautions to preserve the quality of cables shall be duly taken by the manufacturer.
7 MARKING AND PACKING
7.1 The cables shall be wound on a drum (as per IS 10418).
7.2 The cut ends of the cable shall be sealed by means of non-hygroscopic sealing material.
7.3 Length of cable in drum: (For item at Sl. no. 1-6) 250 mtrs +/- 5% - except for the last drum
in which quantity may vary .
7.4 The Cable shall carry the following information either stenciled on the drum or contained in a
label attached to it:
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
a. Reference to the relevant Standard;
b. Manufacturer's name, brand name or trademark;
c. Type of cable and voltage grade;
d. Number of cores;
e. Nominal cross-sectional area of the conductor;
f. Cable type;
g. Length of cable on the drum;
h. Direction of rotation of drum (by means of an arrow);
i. Approximate gross mass;
j. Country of manufacture; and
k. Year of manufacturer.
8 PRE-DESPATCH INSPECTION & TESTS :
8.1 The cables will be inspected by CCL’s representative/ third party inspection agency at
manufacturer’s works before dispatch to ascertain the conformity of the cables to supply order
specification, relevant ISs, statutory regulations (As per D.G.M.S. Circular no. D.G.M.S. Tech.
Circular (Electrical), (Approval) No.12 Dhanbad, 25/05/15 etc) and type test certificates.
8.2 The manufacturer shall make available to the inspector, the required test facilities with necessary
support for conducting all the acceptance tests and routine tests As per D.G.M.S. circular no.
D.G.M.S. Tech. Circular (Electrical),(Approval) No.12 Dhanbad, 25/05/15.
8.3 The manufacturer shall make available to the inspector the following documents during
inspection.
a. Copies of relevant IS specifications, viz. IS: 1554, IS: 8130, IS: 5831, and IS: 10810 etc.
b. Copies of type test certificate made at a laboratory as mentioned in the DGMS approval policy
2015 or its revised version
c. Copy of valid BIS license for use of BIS certification mark.
9 DOCUMENTS TO BE SUBMITTED WITH OFFER :
9.1 Self-authenticated& notary certified copy(ies) of supply order as per provenness criteria of NIT
9.2 The firm shall upload the Self authenticated & notary certified copy of the currently valid BIS
license/BIS schedule/BIS endorsement) showing coverage of the tendered item(s) and indicating
size, voltage & validity for tendered/quoted item(s).
9.3 Undertaking from the bidder for the compliance of DGMS Tech. Circular (Electrical),(Approval)
No.12 Dhanbad, 25/05/15
9.4 Undertaking under affidavit that “the items covered under supply order enclosed with their offer
have been successfully executed”.
9.5 DULY FILLED IN AND SIGNED Technical Parameter sheet at Annexure A for the quoted cable
10 DOCUMENTS TO BE SUBMITTED WITH SUPPLY:
10.1 Self-authenticated& notary certified copy of valid BIS license (complete license) for use of BIS
certification mark on the offered cables valid on the date of supply
10.2 Undertaking from the bidder for the compliance of DGMS Tech. Circular (Electrical),(Approval)
No.12 Dhanbad, 25/05/15
10.3 Self-authenticated& notary certified copy of Test reports (Routine Tests, Type Tests, and
Acceptance Tests) as per DGMS circular no. D.G.M.S. Tech. Circular (Electrical),(Approval)
No.12 Dhanbad, 25/05/15
10.4 Technical brochures/leaflets indicating all the details of the cable
ANNEXURE
Technical specifications for ISI Marked PVC insulated double armoured 11 kV PVC
Power cables with copper/Aluminium Conductors for mining operation
S.No. Description Bidder to Indicate
1 Standard to which the cable conforms IS:1554 (Part-2)-1988 with Agree/Disagree
latest amendments
2 Conductor Conductor shall be plain Agree/Disagree
copper or Aluminium wires
(As per SOR) complying
with IS:8130-1984
3 IS:5831-1984 with Agree/Disagree
Insulation material of PVC compound conforming
latest amendments
to Type B compound
4 BIS marking The cable shall Agree/Disagree
carry BIS
certification mark.
5 The construction of cables for use in mines shall also comply with the Agree/Disagree
SO No. 001:05:2:02:17 - 003 Dated: 22.04.2017
relevant provisions of the Central Electricity Authority (Measures relating
to Safety and Electric supply) Regulations, 2010 as amended from time to
time.
6 Rated voltage As per schedule of Agree/Disagree
requirement
7 Number of cores 3 Cores Agree/ Disagree
8 Inner sheath Material PVC Agree/ Disagree
9 Application Extruded Agree/ Disagree
10 Armouring Type Double Agree/ Disagree
11 Material Galvanized, round Agree/ Disagree

steel wire armoured.
12 Resistance of armour The resistance of armour shall not Agree/Disagree
exceed that of conductor as specified in
IS: 8130-1984 by more than 33 percent.
13 Outer sheath – PVC compound conforming to type Agree/Disagree
Material ST1 as per IS: 5831-1984 with latest
amendments. Outer Sheath shall be
applied by Extrusion
14 Length The cable shall carry sequential Agree/Disagree
marking progressive length marks at an interval
of every 5 (five) meters on the outer
sheath by indelible ink having suitable
colour contrast with the colour of the
sheath.
15 Nominal cross sectional area As per schedule of requirement Agree/Disagree
of conductor
16 Total length of cable As per schedule of requirement Agree/Disagree
required
17 Identification As per clause 4.0 of Technical specification Agree/Disagree
18 Testing Of Cables As per clause 5.0 of Technical Agree/Disagree

specification
19 The manufacture must confirm Clause 6 of Technical specification Agree/Disagree
to agree to
20 Marking and Packing As per clause 7.0 of Technical Agree/Disagree
specification
21 Predispatch Inspection & Tests As per clause 8.0 of Technical Agree/Disagree
specification
22 Documents to be submitted with As per clause 9.0 of Technical Agree/Disagree
offer specification
23. Documents to be submitted with As per clause 10.0 of Technical Agree/Disagree
supply specification
24 Make of the cable “UNISTAR”

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CENTRAL COALFIELDS LIMITED

(A Subsidiary of Coal India Limited)

FORMAL SUPPLY ORDER BY REGD.POST

Sub:Procurement of11KV, 3 Core, PVCArmoured Power Cables.

Total Order Value 3370657.50

All other terms and conditions shall be as per NIT.

(Vijay Shankar Singh) (RKL Reddy)

(Vijay Shankar Singh) (RKL Reddy)

9. (a)Subletting and Assignment

11. Use of raw materials secured with Government assistance.

(iv) Liability for Costs of Laboratory Test

(vii) Inspector Final Authority and to Certify Performance

(xiii) Removal of Rejection

27. Passing of Property

28. Laws Governing the Contract

Tender Inviting Authority:General Manager (Purchase) CCL

(vii) Pre - Despatch

ISI marked ,11 KV, 3

A. Technical specifications for ISI Marked PVC insulated double armoured 11 kV

11 Material Galvanized, round Agree/ Disagree

18 Testing Of Cables As per clause 5.0 of Technical Agree/Disagree

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