UserManual PayTime PDF

Application We Provide….
 PayTime (Desktop based Attendance & Payroll)

 PayTime ESS (Employee Self Service)
 PayTime SMS (SMS on Event)
 Web based Time Attendance
 Web based Payroll
 Work force Management System
 Bio-Login Application
 Access Control System
Website: www.mantratec.com
PAYTIME PLATFORM SUPPORT:- ........................................................................................................................................ 4
SQL CONNECTION PARAMETER:- ....................................................................................................................................... 4
LOGIN:- .............................................................................................................................................................................. 5
1. DASHBOARD:- ........................................................................................................................................................... 6
1.1 ADMIN DASHBOARD ...................................................................................................................................................... 7

1.2 EMPLOYEE DASHBOARD ................................................................................................................................................. 8
2. MASTERS:- ................................................................................................................................................................. 9
2.1 COMPANY MASTER ..................................................................................................................................................... 10

2.2 OTHER COMPANY ....................................................................................................................................................... 11
2.3 BRANCH MASTER ........................................................................................................................................................ 12
2.4 DEPARTMENT MASTER ................................................................................................................................................. 13
2.5 DESIGNATION MASTER................................................................................................................................................. 14
2.6 SHIFT MASTER............................................................................................................................................................ 15
2.7 SHIFT GROUP MASTER ................................................................................................................................................. 16
2.8 HOLIDAY MASTER ....................................................................................................................................................... 17
2.9 LEAVE TYPE MASTER ................................................................................................................................................... 18
2.10 DEVICE MASTER.......................................................................................................................................................... 19
2.11 PALM ENROLLMENT & VERIFICATION .............................................................................................................................. 20
2.12 SCHEDULE MASTER ..................................................................................................................................................... 21
2.13 TRANSACTION YEAR ..................................................................................................................................................... 22
3. TRANSACTION: ........................................................................................................................................................ 23
3.1. M ANUAL PUNCHING .................................................................................................................................................. 24

3.2. SHIFT ALLOCATION ...................................................................................................................................................... 25
3.3. P ALM VERIFY ............................................................................................................................................................ 26
3.4. ON DUTY/LEAVE MODULE ........................................................................................................................................... 27
3.5. LEAVE SANCTION ........................................................................................................................................................ 28
3.6. LEAVE ENCASH/CARRYFORWARD ................................................................................................................................... 29
3.7. LEAVE ENCASH/CARRYFORWARD ROLLBACK ..................................................................................................................... 30
4. USER MANAGEMENT: .............................................................................................................................................. 31
4.1. R OLE M ASTER ......................................................................................................................................................... 32

4.2. R IGHT D ISTRI BUTION .............................................................................................................................................. 33
4.3. U SER M ASTER ......................................................................................................................................................... 34
5. MFS: ........................................................................................................................................................................ 35
5.1. MFS - F INGER E NROLL MENT .................................................................................................................................. 36

5.2. MFS - F INGER V E RIFY ............................................................................................................................................ 37
5.3. MFS - D ELETE E NROLLMENT .................................................................................................................................. 38
5.4. MFS - F INGER P RINT I MA GES ................................................................................................................................ 39
6. DOWNLOAD: ........................................................................................................................................................... 40
6.1. DATA DOWNLOAD (USING LAN) ................................................................................................................................... 41

6.2. DATA DOWNLOAD BIO TIME 8 (USING LAN) ................................................................................................................... 42
6.3. DATA DOWNLOAD (USING COM PORT OR USB PORT) ....................................................................................................... 43
6.4. DATA DOWNLOAD BIO TIME 8(USING COM PORT OR USB PORT) ....................................................................................... 44
6.5. DATA DOWNLOAD (USING TEXT FILE/SD CARD/PEN DRIVE)............................................................................................... 45
6.6. DATA RECEIVE (PROCESS) ............................................................................................................................................. 46
6.7. DATA ROLLBACK ......................................................................................................................................................... 47
6.8. DELETE TRANSACTION .................................................................................................................................................. 48
Website: www.mantratec.com Page 2 of 79
6.9. DELETE MANAGER ...................................................................................................................................................... 49
6.10. START-STOP SERVICE ................................................................................................................................................... 50
6.11. SET USER NAME ON DEVICE .......................................................................................................................................... 51
6.12. TRANSACTION MONITOR .............................................................................................................................................. 52
7. ALERTS: ................................................................................................................................................................... 53
7.1. EMAIL SMTP CONFIGURATION...................................................................................................................................... 54

7.2. EMAIL REPORT CONFIGURATION .................................................................................................................................... 55
7.3. SMS USER CONFIGURATION ......................................................................................................................................... 56
7.4. SMS EVENT ALLOCATION ............................................................................................................................................. 57
7.5. SEND CUSTOM SMS .................................................................................................................................................... 58
7.6 SMS STATUS REPORT .................................................................................................................................................. 59
8. ANDRO SETTINGS: ................................................................................................................................................... 60
8.1 ANDRO USER ............................................................................................................................................................. 61

8.2 ANDRO SYSTEM SETTING .............................................................................................................................................. 62
9. UTILITY: ................................................................................................................................................................... 63
9.1 MASTER IMPORT......................................................................................................................................................... 64

9.2 ATTENDANCE PARAMETER ............................................................................................................................................ 65
9.3 ATTENDANCE RULE...................................................................................................................................................... 67
9.4 CHANGE PASSWORD. ................................................................................................................................................... 68
9.5 DATA BACKUP ............................................................................................................................................................ 69
9.6 OPEN APPLICATION FOLDER .......................................................................................................................................... 70
9.7 QUERY EXPRESS ................................................................................................................................................................ 71
9.8 RESET SQL CONNECTION ..................................................................................................................................................... 72
10. HELP: .......................................................................................................................................................................... 73
11. REPORTS: ................................................................................................................................................................... 75
11.1 DAILY REPORT.................................................................................................................................................................. 77

11.2 MONTHLY REPORT............................................................................................................................................................ 79

PayTime Platform Support:-
 Hopefully, this list will grow a lot.
 Windows XP (32 bits & 64 bits)

 Windows 7 (32 bits & 64 bits)
 Windows Vista (32 bits & 64 bits)
 Window 8 & 8.1 (32 bits & 64 bits)
 Window 10 (32 bits & 64 bits)
 Windows Server 2003 (32 bits & 64 bits)
SQL Connection Parameter:-
 After Installation of PayTime above screen will be opened.
SQL Server Name: - Name of SQL Server (By Default is .\Mantra)

Database Name: - PayTime (It’s read only)
SQL Mode: - SQL Server or Windows Authentication
SQL User Name and SQL Password: - You need to provide SQL User Name and
Password if you have selected SQL Authentication.

Login:-
 After saving SQL Server Parameter, PayTime Login screen will be opened.
 PayTime Main screen will be opened after providing correct User Name and Password.
 15 days Trail Version will be provided, after that you need to take License.
 By Default User Name is admin and Password also is admin.
 After Three continuous incorrect attempts for login into PayTime, it will be closed.
 And you need to start it again.

1. Dashboard:-
 The Dashboard Menu has the following items.
1.1. Admin Dashboard
1.2. Employee Dashboard

1.1 Admin Dashboard

1.2 Employee Dashboard

2. Masters:-
 The Master Menu has the following masters.
1. Company Master
2. Other Company
3. Branch Master
4. Department Master
5. Designation Master
6. Shift Master
7. Shift Group Master
8. Employee Master
9. Holiday master
10. LeaveType Master
11. Device master
12. Palm Enrollment
13. Schedule Master
14. Transaction Year

2.1 Company Master
 Save your Company Name, Address, Contact Number, Mobile No (SMS) and Email ID.
 If Company Head SMS is tick mark in Alert -> SMS Event Allocation then SMS for Employee summary will
get on Mobile No (SMS).
 If you required All Employees Attendance Reports in Company Email ID then tick mark the Option as
shown in above screen.

2.2 Other Company
 Save all Company Details other than main Company in Other Company.
 To add new Company, Click on ‘New’ and then fill Name, Address, Contact Number, Mobile No
(SMS) and Email ID then click on ‘Save’.
 On right side screen, it displays all Companies which already entered by you.
 It allows you to delete Company entries on clicking on ‘Delete’.

2.3 Branch Master
 Save all Branch details of Company in Branch Master.

 To add new Branch, click on ‘New’ and then select Company then click on ‘Save’.
 On right side screen, it displays all Branches which already entered by you.
 It allows you to delete Branch entries on clicking on ‘Delete’.

2.4 Department Master
 Save all available Departments in Department Master.

 To add new Department, Click on ‘New’ and Then fill Name and Head of Department information
and then click on ‘Save’.
 On right side screen, it displays all Departments which already entered by you.
 It allows you to delete Department entries on clicking on ‘Delete’.
 If Department Head required Attendance Reports of all his/her Employees then tick mark option
as shown in Screen.

2.5 Designation Master
 Save all available Designation in Designation Master.

 To add new Designation, Click on ‘New’ and Then fill Name of Designation and Click on ‘Save’.
 On right side of screen, it displays all Designations which already entered by you.
 You can delete Designation entries on clicking on ‘Delete’.

2.6 Shift Master
 Save all Shifts available in the Company to Shift Master.

 Name: - Name of Shift
 Shift Group: - Assign Shift to Shift Group (in Auto shift assign Shift Group to Employee)
 Time: - Start Time and End Time of Shift
 Duration: - It will be automatically calculated based on Shift Start Time and End Time.
 Recess Duration: - It will be deducted from Total Hours if Total Hours more than 05:00 Hours.
 Min Hrs. for Half Day: -
 If Employee worked more than Min Hrs. for Half Day then his/her attendance will be count as
Half Day.
 If Employee worked less then Min Hrs. for Half Day then his/her attendance will be count as
Less Hour.
 Min Hrs. for Full Day: -
 If Employee worked more than ‘Min Hrs. for Half Day’ then his/her attendance will be count as
Present.
 And if Employee worked more than ‘Min Hrs. for Full Day’ then working Hours more than ‘Min
Hrs. for Full Day’ will be considered Over Stay (OS).
 Absent SMS Schedule Time:-
 Enter Schedule SMS Time if Employee will be absent in that Shift
 Grace Time Before:-
 It is for Future enhancement. Default Value is 60 minutes and No need to change that value

2.7 Shift Group Master
 Save all available Shift Group in Shift Group Master.

 To add new Shift Group, Click on ‘New’ and Then fill Name of Shift Group and Click on ‘Save’.
 On right side of screen, it displays all Shift Group which already entered by you.
 You can delete Shift Group entries on clicking on ‘Delete’.

2.8 Holiday Master
 Save all Holidays in Holiday Master.

 To add new Holiday, Click on ‘New’ and Then fill Name of Holiday, Select Holiday Date and Click
‘Save’.
 On right side of screen, it displays all Holidays which already entered by you.

2.9 Leave Type Master
 Save all Leaves in Leave Type Master.

 To add new Leave, click on ‘New’, fill Name of Leave Type, Description, check weather Leave is
Carry forward or Encashable, Half Leave Application or Not and then click ‘Save’.
 On right side of screen, it displays all Leave Types which already entered by you.

2.10 Device Master
 Configuration of All Devices are needed to save in Device Master.

 Device ID, Device IP, Port Number, Device Password Details will be got from your Device Menu.
 You can set Device Mode to IN, OUT or Default.
Device Mode:-
 IN – All entries downloaded from the Device will be considered as IN Entries.
 Out – All entries downloaded from the Device will be considered as Out Entries.
 Default – In – Out will be considered from Device In – Out Flag.
 You have to select Device Type from list displayed in Device Type Fields.
Push Data Configuration:-
Server Port – On this Port, Device will sent Data to Server, show this port will be accessible from
Device & enter same Port in “Server Port” in Device Menu.
Server IP/Host IP (At Device Level) – This value need to set in Device Menu and it should be IP
address of Server where PayTime Push Data Service is running.

2.11 Palm Enrollment & Verification
 Employee Left and Right Hand Palm can be enrolled from Palm Enrollment.
 First it is in Verification Mode, if it not verified then it allows you to enroll the palm.
 If Palm is verified then his/her information will be displayed right side of the screen as shown in
below Screen.
Palm Verification:-

2.12 Schedule Master
You can create below Types of Scheduler Master
1) Data Download from Devices : For Device Data Download

2) Email Sending Scheduler : For Emailing Attendance Report
3) Andro Scheduler : For Synchronizing Data for Android APK
 Device Transaction will be automatically download as per entry done in Schedule Master.
 There are different ways that you can manage scheduling of Device Transaction.
1) Recurring Continuously
2) Recurring on Specified Time
a) Daily
b) Weekly
c) Monthly
 You can set Daily Frequency for all three above conditions.
 For Example: - Above Screen shows that Data will download at Every Minute between 12:00
PM to 12:30 PM on Every Day.

2.13 Transaction Year
 Save Transaction Period in Transaction Master.

 To add new Transaction, click on ‘New’, Select Transaction “From Year”, ”From Month”, “To Year”
and “To Month” and then click ‘Save’.
 On right side of screen, it displays all Transaction Years entries which already entered by you.

3. Transaction:
 The Transaction Menu has the following Items.
1. Manual Punching
2. Shift Allocation
3. Palm Verify
4. OnDuty/Leave Entry
5. Leave Sanction
6. Leave Encash/Carryforward
7. Leave Encash/Carryforward Rollback

3.1. Manual Punching
 Manual entries of attendance with IN – OUT timing and attendance date can be entered by
selecting manual punching option in Transactions menu.
 To save manual entry, select Employee from list, mode of IN – OUT, IN –OUT timing with date and
for which Device you want to do manual punching then click on ‘Save’.
 It is very useful in case of employee forgot to punch in device Terminal.
 If you want to delete manual punch after process (Data receive) then Roll back of that Employee’s
data from selected date. Now go to in manual punching and you can delete the records.
 Note: - After Manual Punch, Data Receive Process must require for displaying this manual punch
on all Attendance reports.

3.2. Shift Allocation
 Shift Allocation allows you to allocate Shift to Employee for particular date range.
 To allocate Shift, You need to select Shift, date range and Employees from the list and Click on
‘Save’.
 By Default Employee shift will be carried out from Employee Master. But if your Shift changed on
Daily, Weekly or Monthly Basis then you can allocate from above screen.
 Third List display already allocated shift details of Employee Between selected dates.
 You can assign Weekly off and Holiday off for selected dates from above screen.

3.3. Palm Verify
 Palm Verify allows you to verify you palm which already enrolled from Master -> Palm Enrollment.
 If Palm is verified successfully then Message will be shown as ‘Verification Successfully Completed’
and in Case of unsuccessfully matching below screen will be displayed.

3.4. On Duty/Leave Module
1. On Duty Entry:-
 If Employee went for Company related work and unable to punch on Device Terminal.
 In Attendance Report, status will be shown as ‘OD’.
2. Leave Entry:-
 You can add Employee’s Full Day or Half Day Leave as per balance available for particular
Leave.
 In Attendance Report, status will be shown as ‘CL’ or ‘SL’ or ‘EL’ or ‘SP’ or ‘C’ or ‘PL’ or ‘ML’.
 In Half Leave case ‘H’ will be Append before Leave Type Name.
For example: - For Half CL, state will be shown as ‘HCL’.

3.5. Leave Sanction
 Leave Sanction allows you to sanction Leaves to Employee for particular Transaction Year as per
sanction date.
 For sanctioning Leave, You need to select Leave, Enter Leave Amount and Employees from the list
and Click on ‘Save’.
 Third List display already sanctioned Leaves of Employee.

3.6. Leave Encash/Carryforward
 Leave Encash/Carryforward will Encash or Carryforward Leaves to Next Transaction Year.

 You need to select Department, Employees and then Click on ‘Save’.

3.7. Leave Encash/Carryforward Rollback
 Leave Encash/Carryforward will Rollback your Encash or Carryforward Leaves.

 You need to select Department, Employees and then click on ‘Rollback’.

4. User Management:
 The User Management has the following Items.
1. Role Master
2. Right Distribution
3. User Master

4.1. Role Master
 Save all Roles in Role Master.

 To add new Role, Click on ‘New’ and then Select Granted Companies, fill Role Name and click on
‘Save’.
 User who have above role assign will have rights of those companies which are selected in above
screen.
 On right side screen, it displays all Roles which already entered by you.
 It allows you to delete Role entries on clicking on ‘Delete’.

4.2. Right Distribution
 All roles which are entered in Role Master will be displayed in above screen.
 From above screen, you can configure which type of rights like Add, Edit, Delete or Read will be
given for selected role.

4.3. User Master
 Save all Users of PayTime Login in User Master.

 To add new User, Click on ‘New’ and then Select Role, fill User Name, Password, Confirm Password
and click on ‘Save’.
 User will have rights as per selected Role.
 It allows you to delete User entries on clicking on ‘Delete’.

5. MFS:
 The MFS has the following Items.
1. Enrollment
2. Verification
3. Delete Enrollment
4. Finger Print Images

5.1. MFS - Finger Enrollment
 You can enroll three fingers of each Employees from above screen.
 Duplicate fingers will be not allowed in enrollment.

5.2. MFS – Finger Verify
 You can Verify (1:1) or Identify (1: N) finger by clicking on “Start Verification”.
 Photo, Employee ID and Employee Name will be displayed of matched Employee.

5.3. MFS – Delete Enrollment
 It allows you to delete Employee’s Finger enrollment.

5.4. MFS – Finger Print Images
 You can export Enrolled Finger Print in JPEG, JPG, BMP, PNG or TIF.

6. Download:
 The Data Download Menu has the following Items.
1) Data Download (Using LAN)
2) Data Download (Using COM or USB Port)
3) Data Download (Using Text file / SD Card / Pen Drive)
4) Data Download Bio Time 8 (Using LAN)
5) Data Download Bio Time 8(Using Com or USB Port)
6) Data Receive
7) Data Rollback
8) Delete Transaction
9) Delete Manager
10) Start-Stop Download Scheduler
11) Set User Name On Device
12) Transaction Monitor

6.1. Data Download (Using LAN)
 It allows you to Download Data Form all Devices except BioTime 8.
Downloaded logs will

be displayed here.
Select
device to
download
If Device not connected then

Error Message will be displayed.
 If device is not connected then it shows message Device Can not connected.
 For rectify this, you have to check three parameter values of Device in Device Master.
 Device ID: Check In your Physical Device Put same on Device Master.
 Device IP: Check In your Physical Device Put same on Device Master and Which IP you used is
not used by another PC. For Example one PC’s IP is 192.168.0.205. That IP you cannot use for
data download.
 Port Number: Check Port number in your Physical Device put same on Device Master.

6.2. Data Download Bio Time 8 (Using LAN)
 It allows you to Download Data Form BioTime 8 Device.

be displayed here.
Select device
to download


6.3. Data Download (Using Com Port or USB Port)
 It allows you to Download Data using USB Port or Com Port Communication.

be displayed here.
Select device
to download


6.4. Data Download Bio Time 8(Using Com Port or USB Port)
 It allows you to Download Data Form BioTime 8 using COM Port or USB Port.

be displayed here.
Select device
to download


6.5. Data Download (Using Text File/SD Card/Pen Drive)
 It allows you to import raw data taken from Device Terminal trough pen drive, SD Card or
USB/COM port. It is very useful when TCP/IP connection not available and you required
downloading data from Device.
 To Import Device Data, you require to select Device, File Type (CSV or TSV), Browse the file and
Click on Import.

6.6. Data Receive (Process)
 After Data downloading from Device Terminal, you must require to process data to generate
attendance Reports.

6.7. Data Rollback
 If you required data back again for reprocessing then it will be done using Data Rollback.
 You need to select Date from which data is rollback and also select employees from the list.
 After rollback you must to do data receive.

6.8. Delete Transaction
 It allows you to delete all Transaction from the Software.

 You need to select Date from which data is required to delete.

6.9. Delete Manager
 It allows you to Delete Manager from BioTime Device.

 Device can be connected to LAN or USB.
 If Device is connected via LAN then select device from left panel of above screen and click on
‘Delete Manager’ and if Device connected via USB then click on ‘Delete Manager (Using COM
Port)’

6.10. Start-Stop Service
 You can start below Services.

1) Data Download
2) MFS Verification
3) Email Sending Service
4) Push Data Device Service
5) SMS Service
 After entering details in Scheduler Master, You need to start Data Download, MFS Verification and
Email Sending Service by clicking on ‘Start’.
 You can show Data Download log by clicking on ‘Download Logs’ and SMS log by clicking on ‘SMS
Logs’.

6.11. Set User Name on Device
 It allows you to set User Name on BioTime - Device which you have entered in Employee Master
so when Employee will punch on BioTime - Device then Employee ID as well as Employee Name
will be Display on Device.
 You required selecting Device shown in left panel of above Screen and Employee Name and then
click on Set ‘User Name’.

6.12. Transaction Monitor
 After starting Push Data Service, Transaction Data will be displayed in Transaction Monitor and
this List will be refreshed after few secs (Default Value will be 10 Seconds)
 You need to enter Employee record in Employee Master first.

7. Alerts:
 The Alerts Manu has the following Items.
1) Email SMTP Configuration
2) Email Report Configuration
3) SMS User Configuration
4) SMS Event Allocation
5) Sent Custom SMS
6) SMS Status Report

7.1. Email SMTP Configuration
 You need to enter Email SMTP Configuration for sending Attendance Reports on Schedule Timing.
Credential Email ID: - Email ID from Attendance Reports will be sent.
Credential Email Password: - Password for that Email ID.
 First you need to Test Connection, on successful of that, you will allow to save configuration.

7.2. Email Report Configuration
Send Report To:-

 You can configure that email will be sent to which Entity like Company Head, Department Head or
All Employees.
Which Reports To Send:-

 You can configure that which Reports will be set in Email for Daily and Monthly both.
 You can sent daily and monthly Reports manually or can configure schedule from Scheduler
Master.
 For sending Email manually select Date or Month and then click on Send Email.

7.3. SMS User Configuration
 You need to enter SMS User Credential detail in above screen.

7.4. SMS Event Allocation
 Employee can get SMS on below Events as per SMS Event Allocation.
1. On Every Punch
2. On Absent
3. Birthday SMS (SMS will get as per Schedule Timings)
 Company Head can get SMS of Attendance Summary of Employees on Schedule Timing.

7.5. Send Custom SMS
 You can sent Bulk SMS to selected Employees from above screen.

7.6 SMS Status Report
 You can generate SMS status report by selecting Date and Event Type.

8. Andro Settings:
 The Andro Settings has the following Items.
1) Andro User
2) System Settings

8.1 Andro User
PayTime ESS Service

 First, you need to install Android Service from http://biopay.timetrak.in.
 For installation click on PayTime ESS link, it will open PayTime ESS Web Page , in that click
PayTime ESS Service,
 It will download Setup file “PayTimeAndroSetup.msi”, just install that Setup.
PayTime Andro
 After installing above PayTime ESS Setup, you can allow Employee to login as “Employee”
Or “Admin”.
 You can download PayTime Android APK from Google Play Sore by searching “PayTime Mantra
Softech”.

8.2 Andro System Setting
 For Login in PayTime Android APK, you required UCC (Unique Company Code).
 You can create, your Unique Company Code from above Andro System Setting.
Note: - Internet is required for creating this UCC Code.

9 . Utility:
 The Utility Manu has the following Items.
1) Master Import
2) Attendance Parameter
3) Change Password
4) Data Backup
5) Query Analyze
6) Query Express
7) Open Application Folder
8) Reset SQL Connection

9.1 Master Import
 It allows you to import Employee Master Entries which can be in CSV or Excel file.
 Help will describes which fields are mandatory to import Employee Data.

9.2 Attendance Parameter
Attendance Parameters:-
1. Out Punch Accepted within – To assign maximum working hours limit.
2. Time Duration between Two Punches – Allowed second punch as per the assign time for particular
Employee.
e.g. – If you have set 1 minute
First punch: - 10:20:15 AM
Second punch: - 10:20:20 AM
Third punch: - 10:22:00 AM
Than only first and third punches will be considered and the second punch will be discard.
3. Grace time for Late IN – if you assign 15 minutes and an employee comes after 15 minutes
of Shift Start Time then it will be considered as a late comers.
4. Grace time for early out – if we assign 15 minutes and an employee goes early 15 minutes of
Shift End Time then it will be considered as early goers.
5. Application mode:
 Fixed – You can set Device Terminal as IN or OUT Source.
 Manual – If you want IN or OUT key from machine then set Application mode to Manual.
 Auto – In Auto mode software will automatically calculate IN and OUT Time as par First IN
First Out method. It will not consider IN or OUT key from machine.
6. Monthly Report Start Day:
 It allows you to generate All Monthly Report from Particular date of Month.

 e.g. – Current Month is February and you required all Monthly Report from 25 January to 24
February then set Monthly Report Start Day to 25.
7. Database Backup:
 If Weekly Backup is marked than Application will take Weekly backup will Application close.
 If Daily Backup is marked than Application will take Daily backup on every Application close.
MFS100 Parameters:-
1. MFS100 Popup Time

 After starting Service of MFS100, when you put finger on MFS 100 scanner, popup screen will be
displaced and that popup Time can be set from above screen.
2. MFS100 Verification Mode
 You can set Authentication Mode as 1: N or 1:1.
OT Parameters:-
 You can set Minimum Hours to calculate as OT Hours. E.g. if you want OT hour will be calculated
after completion of 30 minutes then you can set as per that.
 OT Hours can be calculated as
1. Working Hours – Shift Hours
2. Working Hours – Present Hours
3. After Shift End Time
4. Before Shift Start Time
 If you want to set Weekly off Hours and Holiday off Hours as OT Hours than can tick mark option
as per shown in above screen and also set Minimum Hours for calculating OT.
 If Weekly off and Holiday off need to set as ‘Absent’ for Employee who are not present for
whole month than set tick mark option as per shown in above screen.

9.3 Attendance Rule
1) Present Rules
a) Any Error Case: Status will be calculated as Present for all Error Case Punches.
b) Calculate Half Day/Present: Status will be calculated as Present or Half day base on Total
Hours in Error Case Punches.
2) Half Day Rules
a) Late Count : After define Late Count , status will be calculated as Half day
b) Early Dept Count : After define Early Departure Count, status will be calculated as Half day
c) Late or Early Dept. Count : After define Late or Early Dept. Count, status will be calculated
as Half day
3) Absent Rules
a) Late Count : After define Late Count , status will be calculated as Absent
b) Early Dept Count : After define Early Departure Count, status will be calculated as Absent
c) Late or Early Dept. Count : After define Late or Early Dept. Count, status will be calculated
as Absent
4) Total Hours Rules
a) After Shift Start Time : Total Hours will be calculated after Shift Start Time
b) Before Shift End Time : Total Hours will be calculated before Shift End Time

9.4 Change Password.
 It allows you to change password of Current User.
 You need to first enter old Password, New Password, and Confirm Password and then click on
‘Save’.

9.5 Data Backup
 You can take back up of your Data on selected path.

9.6 Open Application Folder
 It opens folder where PayTime is installed in System.

9.7 Query Express
 Query Express is used for checking and executing query in Database.

9.8 Reset SQL Connection
 It allows you reset SQL Parameters at run time. Application will be automatically restart after
resetting SQL Parameters.

10. Help:
 The Help Manu has the following Items.
1. Attendance
2. Payroll
3. ESS Android
4. ESS Web
5. Show Status bar
6. About
7. Upgrade/Downgrade

1. Attendance – Attendance Manual file (pdf) will be opened.
2. Payroll - Payroll Manual file (pdf) will be opened.
3. ESS Android – Employee Self Service Manual for Android will be opened.
4. ESS Web – Employee Self Service Manual for Web will be opened.
5. Show Status bar – You can show or hide status bar.
6. About - It will display current version Information of PayTime.
7. Upgrade/Downgrade
 It allows you to downgrade from Enterprise to Standard or upgrade from Standard to Enterprise.

11. Reports:
 The Reports Menu has the following Attendance Reports.
Daily Reports:-
1) Daily In-Out Report
2) Daily In-Out With Device Name Report
3) First IN Last out Report
4) Daily IN Register
5) Error Case Report
6) Absent Report
7) Late In Report
8) Early In Report
9) Early Departure Report
10) Late Departure Report
11) OT Report
12) Continuous Late Arrival Report
13) Continuous Early Departure Report
14) Continuous Absenteeism Report
15) Machin Raw Transaction Report
16) Manual Punch Report
Monthly Reports:-
1) Monthly Muster Report
2) Monthly Working Duration Report
3) Monthly Late In Report
4) Monthly Early Departure Report
5) Monthly OT Report
6) Monthly Summary Report
7) Monthly Shift Report
8) Monthly Hourly Report
9) Monthly Hour Summary Report
10) Monthly Department Summary Report
Daily Summary Reports:-
1) Department Summary Report
2) Early In Summary Report
3) Late Summary Report
4) Early Departure Summary Report
5) OT Summary Report

Leave Reports:-
1) Leave Consume Report
2) Leave Balance Report
Master Reports:-
1) Company Report
2) Branch Report
3) Department Report
4) Designation Report
5) Employee Details Report
6) Shift Report
7) Holiday Report
8) Leave Type Report

11.1 Daily Report
 You can generate Daily Report for Particular Date Range and Selected Employees.
 You can generate Attendance Report in two Modes.
1) Print Previewer
2) On Window
1) Print Preview
 In Print Preview, you will get Report in Crystal Report Viewer.

2) On Window
 In Window Mode, you will get Report in Grid format and after doing customization like add or remove
fields and change grouping, you will exports it to formats like PDF, Excel, CSV, HTML and Text.
1) You can add or Remove Fields

E.g. in Above Report If you Need Less Hour after field of OT Hrs then you only need to Drag ‘LessHr’
From list located at right corner of screen to Report behind field of ‘OTHr’.
2) You can change Grouping
E.g. In above Report Grouping is done by Name; if you need that by Shift then you only need to Drag
‘Shift’ to Group Header Area.
3) Hide Columns Selector: - It will hide columns selected displayed in right corner of screen.
4) Show Row Filter: - it allows you to filter your grid data.
5) Merge Cell: - It will merge cells if any columns are repeated in grid.
6) Embedded Navigator: - Embedded Navigator will allow you to navigate through Report easily.
7) Look Feel: - You can apply different Themes like Office 2003, XP, and Mixed XP.
8) Skin: - You can apply different Skin like Caramel, Black, Blue, Lillian.
9) Fit to Pages: - if Report is growing in more than one page then you can set it to single page.
10) Margin: - You can manage Top, Bottom, Left, Right margin for Page Setup.

11.2 Monthly Report
 You can generate Monthly Report for selected Month and Employees.
- The End -

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Application We Provide….

 PayTime (Desktop based Attendance & Payroll)

SQL CONNECTION PARAMETER:- ....................................................................................................................................... 4

1.1 ADMIN DASHBOARD ...................................................................................................................................................... 7

2.1 COMPANY MASTER ..................................................................................................................................................... 10

3.1. M ANUAL PUNCHING .................................................................................................................................................. 24

4.1. R OLE M ASTER ......................................................................................................................................................... 32

5.1. MFS - F INGER E NROLL MENT .................................................................................................................................. 36

6.1. DATA DOWNLOAD (USING LAN) ................................................................................................................................... 41

7.1. EMAIL SMTP CONFIGURATION...................................................................................................................................... 54

8.1 ANDRO USER ............................................................................................................................................................. 61

9.1 MASTER IMPORT......................................................................................................................................................... 64

11. REPORTS: ................................................................................................................................................................... 75

11.1 DAILY REPORT.................................................................................................................................................................. 77

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 Windows XP (32 bits & 64 bits)

SQL Connection Parameter:-

 After Installation of PayTime above screen will be opened.

SQL Server Name: - Name of SQL Server (By Default is .\Mantra)

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 Save all Branch details of Company in Branch Master.

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 Save all available Departments in Department Master.

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 Save all available Designation in Designation Master.

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 Save all Shifts available in the Company to Shift Master.

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 Save all available Shift Group in Shift Group Master.

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 Save all Holidays in Holiday Master.

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 Save all Leaves in Leave Type Master.

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 Configuration of All Devices are needed to save in Device Master.

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You can create below Types of Scheduler Master

1) Data Download from Devices : For Device Data Download

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 Save Transaction Period in Transaction Master.

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 Leave Encash/Carryforward will Encash or Carryforward Leaves to Next Transaction Year.

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 Leave Encash/Carryforward will Rollback your Encash or Carryforward Leaves.

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