Article HRIS AdoptionFinal PDF
Article HRIS AdoptionFinal PDF
Article HRIS AdoptionFinal PDF
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1 Introduction
One of the most spectacular changes of this century is no doubt the development of
Information and Communication Technologies (ICTs). Many organizations are
becoming more are more dependent and use them for their daily management so as to
achieve their goals and take more advantage of information technology (IT) and
human resource management (HRM), the two constructs being correlated. Human
resource information system (HRIS) plays an important role in the modern enterprise
management [1]. More than being at the heart of HR, HRIS is increasingly occupying
the “heart of the firm” because it brings together all the different actors of the social
capital [2]. In the past years, researchers have attempted to give a definition of HRIS,
but Tannenbaum’s definition is the one that is commonly accepted in the literature
review. It is composed of three main concepts, namely: HR, Information, and System.
HRIS is defined as a “system used to acquire, store, manipulate, analyze, retrieve and
distribute pertinent information about an organization’s human resources” [3].
As a matter of fact, HRIS allows managers not only to follow up their employees’
work on a regular basis, but also to offer indicative dashboards that are very necessary
for a better implementation of a HR strategy aligned with the business strategy [4].
Scholars have agreed that using HRIS can provide a number of benefits, not only for
the HR function, but also for line managers and the whole organization [5]. While
medium and large organizations have spent a huge amount of money and reserves on
implementing HR software [6], efforts and considerable resources are to be dedicated
small organizations as well. Some of the disadvantages of a HRIS [4] involve data
entry errors, cost factor such as costly technology to update in system, initial
investment cost and training costs of users [7, 8], cost per-hire for a new employee in
a specialized field, high cost and risk of implementing new software [9], malfunctions
or insufficient applications to support human resources needs, staffing because of a
strong demand in specialized knowledge and the finding of qualified specialist with
human resources functional area knowledge, security due to unauthorized access and
hacking strategic information.
Taking into consideration that Information and communication technologies (ICTs)
continue to be the main drivers of the information society, Cameroon is one of the
countries of the sub-Saharan regions which offers a range possibility of IT
development. The World Development Report 2016: Digital Dividends, published in
January 2016, revealed that the Internet penetration rate in sub-Saharan Africa is in
constant growth (from 1.22% in 2006 to 10.84% in 2014). The Bretton Woods
institutions believes efforts have to be done. Thus, Cameroon, due to its geography
strategic position, can play a major role as a driver for the digital economy in the sub-
region. According to the 2015-16 Affordability Report, released in February 2016 by
the Alliance for Affordable Internet (A4AI), Cameroon is the 19th country in Africa
with an Affordability Drivers Index (ADI) of 25.97%, which is certainly low but
encouraging. Moreover, according to the McKinsley Global Institute (MGI), in one of
its report published in august 27th, 2014, Cameroon is ranked 8th in Africa, in a
ranking on the level of involvement of new technologies.
As other developing countries, Cameroon is facing many challenges in the
adoption of technology (HRIS as well), specifically the involvement of end users, the
management reluctance; the cost factor , the work culture, the training and learning,
the lack of technological knowledge and a strong organizational internal resistance, to
name but a few. Despite the importance of HRIS in any modern organizations, some
authors seem to agree that HRIS adoption remains insignificant and still suffers a low
level of investigation [10], particularly in developing countries [11] like Cameroon
[12]. Regarding specifically the case of SMEs, IT adoption by this corporate category
has been a regular topic of few studies [13]; but, in this regard, much has to be done
in the context of Cameroon. This research paper aims to contribute to filling that gap
in the relevant literature, by analyzing some critical factors influencing the Use of
HRIS.
2 Theoretical Background
HRIS must be able to cover all the HR management processes, and the various tasks
computerized so as to better respond to the needs and thereby to assist management in
a better decision-making process [14]. Efficient, regular management is only ensured
owing to HRIS adoption [15]. One of the usages of a well integrated HRIS will be
through simple spreadsheets and easily performed complex calculations [16]. The
significance of the implementation of an IT system such as HRIS will vary from one
organization to another. Therefore, HRIS helps in proper planning of HR [17],
keeping records, managing talent and knowledge and enhancing decision-making
[18]. Firms are facing many challenges when it comes to implementing new
technologies, especially in a globally changing environment; so goes with HRIS, the
adoption and use of which is possible only when the potential adopters forecast and
perceive the net benefits of it, such as competitive advantage [19].
Some research works have explored factors influencing the adoption of the human
resource information system (HRIS) in a growing economy, notably in sectors such as
banking [20, 21] and the academic environment [22, 23]. Alam et al. [24] performed a
survey to identify critical factors influencing the decision of hospitals’ management in
Bangladesh to adopt HRIS. They used the Human-Organization-Technology fit
(HOT-fit) model and the Technology-Organization-Environment (TOE) framework.
They found that IT infrastructure, top management support, IT capabilities of staff,
perceived cost, and competitive pressure are the main critical factors which have a
significant effect on the decision to adopt HRIS. In addition, they discovered that the
technological dimension stood as the most significant dimension.
On their part, Mamum and Islam [25] revealed that management perception toward
HRIS performance fully depended on the experience, gender and education of
managers, but was at the same time associated with the organizational origin. Bal et
al. [26] rather asserted that performance with the HRIS is influenced by system
quality, information quality and perceived ease of use. The fact that HR department
staff lack knowledge about HRIS [12] does not underrate the importance of this
technology. Haines and Petit [27] earlier founded that the presence of a specialized
HRIS unit would increase system usage.
Few researches have been carried out on the effects of usage. Ron Hanscome [28],
research director of HCM technologies at Gartner Inc., said industry vendors now
view the user experience as a competitive battleground. As a consequence, user
experience is now used as one of those things where a major change might happen
frequently. It would therefore be essential to continuously evolve and improve user
experience, as it would have an effect on future implementation, because of usage
experience and each software update would in turn have an incremental improvement
in usability.
Among the various models and theories proposed for the adoption of ITs, the
Unified Theory of Acceptance and Use of Technology (UTAUT), formulated by
Venkatesh et al. [29], is a model of technology acceptance that aims to describe the
intended use of an information system by users. In a consumer acceptance and use
context, Venkatesk et al. [30] adapted the four constructs (i.e. Performance
Expectancy, Effort Expectancy, Social Influence, and Facilitating Conditions) of
UTAUT that influence behavioral intention to use a technology and/or technology
use. Based on literature review, it has been confirmed that many scholars have used
this model in their studies, using subset constructs, in various context. For example,
Al-Khowaiter et al. [31] used the social influence construct in a context of a public
administration in Saudi Arabia and found that it has both direct and indirect effect for
encouraging employees to use HRIS. Moreover, Rahman et al. [21] in their study
identified the four above mentioned constructs of UTAUT and proposed a simplify
conceptual model without moderating effects (age, gender, experience).
Based on these prior studies, we conceptualize the research model below (Fig. 1).
Thus, this study endeavors to test hypothesis regarding HRIS adoption and the
variability of Facilitating Conditions and Adoption Intention toward HRIS’s use in
terms of age, gender and education.
Facilitating Conditions. Many salient factors produce a unique and direct effect on
use, without the intermediation of the intention to adopt. They can be considered as a
degree to which an individual believes that the perception or non-perception of
subjective elements could support the use of the system [29].
H1: Facilitating Conditions have a positive influence on the Use of HRIS.
Internal Social Influence. Venkatesh et al. [29]. stated that it is the degree to which
an individual perceives that the people he considers important think he should use a
system. And in that case, such people will encourage him.
H2: Internal social influence has a positive influence on the intention to adopt
HRIS.
Performance Expectancy. It is a degree to which an individual believes that using
the system will have a positive effect on its job performance, so as to attain personal
gains [29]. It is an outcome expectation at the individual level, viewed as a perceived
usefulness.
H3: Performance expectancy influences users’ intention to adopt HRIS.
Adoption Intention. The Adoption Intention is influenced by users’ attitude and
perceived usefulness of the system by end users. It describes that desire to use the
system. People who intend to adopt a technology are more likely to use it [29] as the
Use describes the intensity of the use of HRIS in daily life.
H4: The intention to adopt HRIS has a positive influence on the Use of HRIS.
Age, Gender, and Education. The effects of Facilitating Conditions and Adoption
Intention on Use will be significantly different for each specific group of moderators.
H5 (a-c): Age, gender, and education are significantly different for the relationship
between Facilitating Conditions and Use of HRIS
H6 (a-c): Age, gender, and education are significantly different for the relationship
between Adoption Intention and Use of HRIS
3 Methodology
Firms were not targeted neither for their industry nor their category. Perhaps the
target population of respondents for this research was made up of employees working
in various public and private organizations in Yaounde and Douala, two cities of
Cameroon, mainly in the HR department, using the HR software to accomplish their
daily tasks. The sampling frame was a list of workers at the HR department without
HR Managers. Items for constructs used in the research model were developed from
previous research, and then modified for use in HRIS within the Cameroonian
context, in order to enhance their validity. The nature of this research work is
hypothetico-deductive, and only quantitative data have been used to conduct the
study. These data has been collected from primary source through conducting both
online and field survey. The survey has been conducted using structured
questionnaires to collect data and measure the constructs of the above proposed
model, utilizing a seven-point Likert scale ranging from “(1) strongly disagree” to
“(7) strongly agree”. Pre-test with six former students in IS Management (Master’s
level) and pilot study of 20 respondents drawn from our population were carried out
consecutively, and the various feedback received were used in designing and testing
the efficiency of the final questionnaire.
Among the 510 questionnaires sent, 278 were returned and only 258 were usable,
giving a response rate of 50.58%. Exploratory Factor Analysis has been conducted to
ensure reliability and convergent validity of each item of our model. Then Structured
Equation Modeling (SEM) has been performed to identify the relationship between
constructs. The SmartPls 3.2.6 software developed by Ringle et al. [32] has been used
to perform the analyses [33].
Of the 258 respondents, 138 were women (53.49%). It is a fairly average distribution.
Concerning educational background, the majority of the respondents 62.79% are
holders of a master’s degree while 29.46% are bachelor’s degree holders. It can be
noted that the HR training program ends at least at the level of bachelor’s degree.
That is why our population is more concentrated on these two levels. The
participants’ average age was between 20 and 40 (80.24%), which is an eloquent
proof of the HR services/departments’ inclination for a relatively young staff.
Table 2 shows that CR value ranges from 0.838 to 1.000 ˃ 0.7, and that the
Cronbach’s Alpha of the construct ranges from 0.769 to 1.000 ˃ 0.7., which indicates
a strong internal consistency and reliability of our constructs. As for AVE, their value
ranges from 0.528 to 1.000 ˃ 0.5. Based on these previous findings, we can conclude
that the convergent validity is insured. As for the HTMT ratios of correlation between
the constructs, the different corresponding values are set forth in Table 3. Such values
are acceptable because they are below the threshold of 0.90 [34]. On the basis of the
findings, both the reliability and validity of the constructs are guaranteed.
Structural Model. The Bootstrapping method allows testing the significance of the
relationship between the constructs featuring in the model through the interpretation
of the t-statistics, as well as the correlation between these constructs by looking
deeply on the values of the path coefficient.
To express some significance, the t-statistics must be greater than 1.96. Table 4
summarizes these values.
Table 4 shows that the relationships Adoption Intention -> Use (t = 37.096), Internal
Social Influence -> Adoption Intention (t = 5.347) and Performance expectancy ->
Adoption Intention (t = 21.514) have significant effects on the adoption of HRIS.
Thus, these findings support hypotheses H2, H3 and H4. However, Table 5 highlights
the values « R2 » and « R2 adjusted » of the latent constructs « Adoption Intention »
and « Use ». The variable « Adoption Intention » is explained at 55% by the variables
« Internal Social Influence » and « Performance expectancy », but in turn it explains
up to 72% of the variance of the variable « Use ». As far as the values of R² are
greater than 0.25, we can conclude that our model is quite good and interesting [34].
Multigroup Analysis (MGA). The multigroup analysis assesses whether predefined
data groups present significant differences for the group-specific model estimations.
For this purpose, we decided to use the PLS-MGA approach (Partial Least Squares
Multigroup Analysis). It focuses on the bootstrapping results for each group [37]. The
PLS-MGA method [38] represents an extension of Henseler’s MGA [37]. This
method is an important non-parametric test for the comparison of the group-specific
bootstrapping PLS-SEM results. p-value smaller than 0.05 or larger than 0.95
indicates a significant difference from the probability of 0.05.
For the sake of simplifying our study, we decided to restrict analyses to only the two
groups relating to age and education profile: GROUP_AGE(20-30) vs
GROUP_AGE(31-40) and GROUP_EDUC(Bachelor’s degree) vs GROUP_EDUC
(Maîtrise/Master). We considered the others values irrelevant.
Table 6 shows that the two groups of age are significantly different for the
relationship Adoption Intention -> Use (p-value = 0.000 ˂ 0.05). The analysis of the
values of each group path coefficient: GROUP_AGE (20-30) (path coefficient =
0.885 – R2 = 0.910) and GROUP_AGE (31-40) (path coefficient = 0.451 – R2 =
0.327) reveals that the first group is stronger than the second group, which means that
respondents’ age range 20-30 has a more significant effect on that relationship than
the one ranging from 31 to 40 does. Apparently, the younger respondents will be
more sensitive due to their age as they are likely to have a good intention to adopt
new technologies.
Table 7 shows that the two education groups are significantly different as
concerning the relationship Adoption Intention -> Use (p-value = 0.002 ˂ 0.05). The
values of path coefficient are fairly equal between the two groups:
GROUP_EDUC(Bachelor’s degree) (path coefficient = 0.890 – R2 = 0.919); and
GROUP_EDUC(Master) (path coefficient = 0.732 – R2 = 0.0582). However, although
they are not so different from each other, the analysis of the values of R2 highlights
that Bachelor’s degree holders have a stronger explanation on the Use of HRIS than
Master’s degree holders. Given their lower level of education as compared to the
other group, holders of bachelor’s degree are more enthusiastic and willing to learn
more in order to gain more advantage. So, they will supply more efforts.
As for Table 8, there is no significant difference between the two groups of gender
as it may appear in the relationships Adoption Intention -> Use (p-value = 0.318 ˃
0.05) and Facilitating Conditions -> Use (p-value = 0.162 ˃ 0.05). Moreover, paths
coefficients’ values for each gender group are fairly equal in absolute value (path
coefficient = 0.874 for F and 0.841 for M for the relationship Adoption Intention ->
Use and path coefficient = 0.018 for F and –0.061 for M for the relationship
Facilitating Conditions -> Use). On the other side, for the same gender group, these
values are greater for the link Adoption Intention -> Use although their contributions
to R2 are fairly equal in each group.
Based on these findings, it clearly appears that the hypotheses H6a and H6c are
supported
5 Discussions
6 Conclusion
This research work has extended the understanding of HRIS adoption by testing the
phenomenon in a developing economy. It is obvious that organizations can benefit
from HRIS only if this system is effectively adopted and used by the adopters. Such
adoption and use will involve the engagement of all stakeholders within the
organization’s chain, from the end users to the managers. The aim of this study was to
identify critical factors that can influence the adoption of HRIS within our context.
The review of the literature has already acknowledged that several factors do
influence the HRIS adoption at different levels and contexts. For such factors,
including factors of UTAUT, it was showed that performance expectancy and internal
social influence produced positive effects on the intention to adopt HRIS, and that age
and education, have significant group-specific difference in the relationship between
Adoption Intention and Use. By contrast, there is no significant difference between
gender groups. Using UTAUT in our model, our study has confirmed―and
sometimes denied―many of the findings developed in the extant literature; better
still, it has once more demonstrated that UTAUT is one of the predictive models for
IT adoption.
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