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Label Control Procedure

This document outlines Penguin Sportswear's label control procedure. It details policies for label storage, issuing, sewing, returns, stock records, and disposals. Labels must be stored securely and restricted to authorized persons only. Detailed processes are described for issuing labels to production based on approved work orders, verifying correct labels are used, handling rejected labels, and reconciling label records. The goal is to ensure tight control and accurate tracking of labels throughout the production and cutting process.

Uploaded by

Sudeesha Wenura Bandara
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
1K views

Label Control Procedure

This document outlines Penguin Sportswear's label control procedure. It details policies for label storage, issuing, sewing, returns, stock records, and disposals. Labels must be stored securely and restricted to authorized persons only. Detailed processes are described for issuing labels to production based on approved work orders, verifying correct labels are used, handling rejected labels, and reconciling label records. The goal is to ensure tight control and accurate tracking of labels throughout the production and cutting process.

Uploaded by

Sudeesha Wenura Bandara
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Penguin Sportswear (Pvt) Ltd

Pallethalawinna

QAP NO. & NAME QAP 08 – Label Control Procedure


REVISION NO. 0
REVISION DATE 01/06/2018

Storage :

1. Label storage access is fully restricted and permits only for authorized persons.
2. Authorized label issuers should be visually displayed.
3. All labels should be stored in buyer wise, style wise, size wise, and country wise in secured.
4. All label issuers should be properly trained.
5. Electronic digital weighing scale is use for counting the labels. Third party calibration must be done
once in every 12 months and maintained the records.
6. “Work Instruction for Label Issuers” should be displayed in native language.

Issuing :

7. “Approved Trim Card” should be available at label issuing room.


8. Material Requisition Note (MRN) should be raised as per the cut qty. for issuing labels to production.
9. As per the MRN label bulk will be prepared and Issue Notes will be updated.
10. Label issuers shall ensure to put correct labels at poly bags.
11. Input recorders should verify the correct label description, qty., and signed in the cut numbering report.

Sewing :

12. Label procedure awareness should be conduct for all label attached sewing operators.
13. Labels at production floor should be secured.
14. Label attached sewing operators should verify the labels accuracy before the first attachment.
15. Label attached sewing operators should maintain single size labels at each time during the operation.
16. Lockable boxes should be provided to each sewing line to store rejected labels and excess labels.
17. During re-cutting procedure label should be attached to the cut panel.

Label Returns :

18. Separate location should be reserved to store rejected labels.


19. Rejected labels should be properly documented Date, Line #, Buyer, Style #, Label Description,
Rejected Qty., Issued Qty., and Received person’s name.
20. Return Notes will be raised after each style ending and handed over to the RM Stores with the balance
label quantity.

Prepared By : Manager – Compliance : …………………..………….

Authorized By : Director – Finance : …………………..………….

1
Penguin Sportswear (Pvt) Ltd
Pallethalawinna

QAP NO. & NAME QAP 08 – Label Control Procedure


REVISION NO. 0
REVISION DATE 01/06/2018

Stock Records :

21. Stock records are maintained for all labels in style wise at IFS
22. Stock records are should be tallied with system bin card qty. and physical qty.

Disposals :

23. Labels Summary Report maintained for each reconciled styles.


24. All excess labels will be disposed once in every 06 months period by removing buyer logo.

Documents :

QAP 08A Label Bin Card


QAP 08B Material Requisition Note (MRN)
Issue Notes
Trim Card
Rejected Labels Book
Labels Summary Report
Labels Destruction Report

Prepared By : Manager – Compliance : …………………..………….

Authorized By : Director – Finance : …………………..………….

2
Penguin Sportswear (Pvt) Ltd
Pallethalawinna

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3
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13. ×ñK@;Ów @LbL s>h` @vNï ×@Q;yKñ¡yýó@V.

Prepared By : Manager – Compliance : …………………..………….

Authorized By : Manager – Operations : …………………..………….

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