Research Documentation: Apa Format

Research Documentation
APA FORMAT
Research Documentation: APA
Format is presented in conjunction
with the Publication Manual
Of the American Psychological
Association, 6th Edition.
Please note:
THE AMERICAN PSYCHOLOGICAL

ASSOCIATION RECENTLY UPDATED ITS
FORMAT FOR WRITING PAPERS. PLEASE
CONSULT WWW.APA.ORG FOR ANY CHANGES
IN FORMAT NOT RELATED TO RESEARCH
DOCUMENTATION.
Getting Started
 Once you learn the proper format, writing a research

paper isn’t as difficult as it looks.
 This presentation will outline the major components

of an APA research paper.
 You’ll begin by setting up a header, which will be on

every page of your paper.
Setting Up Your Header
1. Double click at the top of the page in the margin space

2. Check the box that reads “Different First Page”
3. Click on “Page Number” and choose plain option located
at the top of the page
4. Before the page number type “Running head:” followed
by a short version of your title IN ALL CAPS, and press
tab twice
5. Go to the second page and repeat the same steps starting
with step number 3 to set up your page number, but this
time only type the short version of your title IN ALL
CAPS
Sample Header
Here is what your title page header should look like:
Here is what your second page header and the rest of your pages should look
like:
Setting Up the Paper
• Next, set your page margins at 1 inch.
• This is also a good time to set your spacing to

Double Space.
• This is the set up for every page of your paper.

Title Page Format
On your title page, you need the following, centered on

your paper:
The title of your paper

Your name
The name of your school
Your instructor may require additional information. See

an example of page 41 of the Publication Manual of the
American Psychological Association, Sixth Edition.
Sample Title Page
Abstract
 An abstract is a short summary of your entire paper.

 At the top of the page, centered, is the heading
Abstract.
 When read alone, the abstract should convey the
meaning of the paper.
 The abstract is typically 150-200 words long.
 The first paragraph is not indented.
Sample Abstract
The Body
 The Body is the main portion of your paper.
 On the first page of your Body, at the top, centered,

type your Title again.
 On the next line, begin the text of your paper.

Sample of the Body of the Paper
Use Sources For Credibility
 The purpose of a research paper is not to give your opinion,
but to report what others have written about a topic.
 However, in some other types of papers, argumentative

papers, for example, you may use research to back up your
opinions.
 You increase your credibility (and usually your grade!)

when you include references (called citations) to scholars
who have written about your topic.
 You do this by including summaries, paraphrases, and

direct quotes in your paper.
APA format uses parenthetical citations
in the body to give credit to sources,
which are paraphrased, summarized, or
quoted in your paper.
 Include the author’s last name, year of

publication, and, if quoting or using
statistics, page number, all separated
by commas.
 “Quote” (Smith, 2004, p. 42).
Parenthetical Citations
 If no author is given, use a
shortened form of the title in
quotation marks. This shortened
form should use the first major title
word (not “a” or “the”) used to
alphabetize your source on the
references page.
 “Quote” (“Going,” 2004, p. 42).
 If there is no date of publication
given, use the abbreviation “n.d.”
in place of the year.
 “Quote” (Smith, n.d., p. 42).
 If you are paraphrasing, and you

are not using statistics from the
text, you do not need to include the
page number.
 Paraphrase (“Going,” 2004).
 If you are citing a webpage that has no
page numbers but does have visible
paragraph numbers, use the
paragraph numbers.
 “Quote” (Smith, 2006, para. 2).
 If you citing a webpage that has no

page or paragraph numbers, use the
title of the section, and count the
paragraphs in the section to find the
paragraph number.
 “Quote” (Smith, 2004, “Findings,”
para. 4).
Signal Phrases
 What is a signal phrase?
 A signal phrase introduces the author, the title of the
document, author credentials, or context for the quote or
paraphrase being used
 How do I cite a signal phrase?
 In his book, Teaching Writing as a Reflective Practice, G.
Hillocks (1995) writes, “…” (p. 26).
 The signal phrase is in red.
 Notice that the parenthetical citation does not need to include the
author’s name or the publication year because it is already
mentioned in the signal phrase.
Summary vs. Paraphrase
Summary Paraphrase
 A summary is a shortened  A paraphrase is approximately

version of a passage rephrased the same length as the original
in your own words. passage but is rephrased in
your own words.
 A summary is briefer than the

 It contains main ideas and sub-
original text and only contains points.
main ideas.
 Include a parenthetical citation
 Include a parenthetical citation followed by a period.
followed by a period.
 Paraphrase (Smith, 2004).
 Summary (Smith, 2004).
Direct Quotes
A direct quote is an original text’s words copied exactly.
Direct quotes should be introduced by a signal phrase, a short, introductory phrase to

give the quote context.
According to the Centers for Disease Control and Prevention, “Breast Cancer is the
number one cause of cancer death on Hispanic women” (Smith, 2006, p. 42).
The quote should be enclosed with a set of quotation marks, followed by a citation
with the year and a page number.
“Quote” (Smith, 2004, p. 42).

For long quotes (more
than 40 words), introduce At the conclusion of Lord of the Flies, Ralph
the quote with a signal
phrase followed by a and the other boys realize the horror of
colon. Then start the
quote on a separate line their actions:
which is indented 5 spaces
(or one ½ inch). The tears began to flow and sobs shook
him. He gave himself up to them now
Type the entire quote,
double-spaced, without for the first time on the island; great,
quotation marks.
shuddering spasms of grief that seemed
In a block quote, the
period comes before the
to wrench his whole body. (Golding, 1954, p.
parenthetical citation.
186)
Block Quotes
Include the parenthetical
citation information
following the quote.
References Page
All sources cited within your paper should be included
on your References page.
 Top of page should contain Title/Page header and the

phrase References centered in the middle of the page.
 Double space citations throughout.
 Alphabetize by author’s last name (or title if no

author).
 Use hanging indent format.

Sample References Page
More Sample References
 Page 59 of the Publication Manual of the American

Psychological Association, Sixth Edition, has an
example of a references page.
 Another sample references page can be found at

http://flash1r.apa.org/apastyle/basics/index.htm
Common Items on a References Page
 The next few slides show the format for the most
common References citations.
 If you are trying to cite a source not covered in this

presentation, check the “Reference Examples”
section of the Publication Manual of the American
Psychological Association, Sixth Edition for a more
extensive list of sources and their formats.
Citing a Book
 Author. (Year). Title. City: Publisher.
 Stone, C.N. (1989). Regime politics: Governing
Atlanta 1946-1988. Lawrence: University Press of

Kansas.
 See the “Reference Example” chapter of the Publication Manual of

the American Psychological Association sixth edition, for more
information see Harris and Kunka The Writer’s FAQs: A Pocket
Handbook Fourth Edition (p. 216-237).
Citing an Article
 Author. (Year). Title. Periodical, Volume(Issue),
Pages. doi:xx.xxxxxx-xx
 Matthews, J. (2003). The Philadelphia experiment.

Education Next, 3(1), 51-56. doi:12-3465678-656
 See the “Reference Example” chapter of the Publication

Manual of the American Psychological Association sixth
edition, for more information see Harris and Kunka The
Writer’s FAQs: A Pocket Handbook Fourth Edition (p. 216-
237).
Citing Electronic Sources
Citing electronic sources is similar to citing print sources, but you will need
to include additional information, including the digital object identifier
(DOI) or the URL of the website.
It is helpful to use the Cut/Paste feature in your word processor. Simply

highlight and cut the DOI or URL, then paste it into the References page.
Citing Electronic Sources
The DOI should be placed at the end of the citation (see
following examples on the next slide).
If the DOI is not available, use the URL for the website’s
main page.
You may also need to remove the hyperlink if the address

appears blue. To remove the hyperlink, right click on the
address and select “Remove Hyperlink” in the menu that
appears.
Citing a Journal Article from a Database
 Author. (Year, Month). Title. Journal, Volume(Issue),

Pages. doi number.
 Walker, G.J., Deng, J., & Dieser, R.B. (2001, October).

Ethnicity, acculturation, self-construal, and
motivations for outdoor recreation. Leisure Sciences,
23, 263-283. doi: 27.4536/235678564 .
 See the “Reference Example” chapter of the Publication Manual of the
American Psychological Association sixth edition, for more information
information see Harris and Kunka The Writer’s FAQs: A Pocket Handbook
Fourth Edition (p. 216-237).
Citing a Web Page
 Author(s). (Date Updated).Title of document. Web Site

Name. Retrieved from http://www.webaddress.com.
 Postrel, V. (2006, March 26). The box that changed the

world. Dynamist.com. Retrieved from
http://www.vpostrel.com/weblog/archives/index.html
 See the “Reference Example” chapter of the Publication Manual of

the American Psychological Association sixth edition, for more
information information see Harris and Kunka The Writer’s FAQs: A
Pocket Handbook Fourth Edition (p. 216-237).
Citing from an Article on a Website
 Author(s). (Date).Title of document. Source Title Volume

number(Issue number). Retrieved from
http://www.webaddress.com.
 Szalavitz, M. (2011, August 9). Why laughing at yourself

may be good for you: First-ever study. Time. Retrieved
from http://healthland.time.com
 Notice that the volume and issue number were not included in the
example. This is because none were listed.
Additional Help
 If you have additional questions about APA citations, consult
the following resources:
◦ The Publication Manual of the American Psychological Association, Sixth
Edition
◦ Your instructor
◦ The Writing Center
◦ The Writer’s FAQ: A Pocket Handbook, Fourth Edition
◦ The APA website: http://www.apa.org
◦ The Purdue OWL APA website:

http://owl.english.purdue.edu/owl/resource/560/01/
Research Documentation: APA Format was
presented by the Stark State Writing
Center, room G200a.
Created July 2008

Updated August 2011
Updated June 2012

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Research Documentation

THE AMERICAN PSYCHOLOGICAL

 Once you learn the proper format, writing a research

 This presentation will outline the major components

 You’ll begin by setting up a header, which will be on

1. Double click at the top of the page in the margin space

• Next, set your page margins at 1 inch.

• This is also a good time to set your spacing to

• This is the set up for every page of your paper.

On your title page, you need the following, centered on

The title of your paper

Your instructor may require additional information. See

 An abstract is a short summary of your entire paper.

 The Body is the main portion of your paper.

 On the first page of your Body, at the top, centered,

 On the next line, begin the text of your paper.

 However, in some other types of papers, argumentative

 You increase your credibility (and usually your grade!)

 You do this by including summaries, paraphrases, and

 Include the author’s last name, year of

 “Quote” (Smith, 2004, p. 42).

 “Quote” (“Going,” 2004, p. 42).

 “Quote” (Smith, n.d., p. 42).

 If you are paraphrasing, and you

 Paraphrase (“Going,” 2004).

 If you citing a webpage that has no

 A summary is a shortened  A paraphrase is approximately

 A summary is briefer than the

Direct quotes should be introduced by a signal phrase, a short, introductory phrase to

“Quote” (Smith, 2004, p. 42).

 Top of page should contain Title/Page header and the

 Double space citations throughout.

 Alphabetize by author’s last name (or title if no

 Use hanging indent format.

 Page 59 of the Publication Manual of the American

 Another sample references page can be found at

 If you are trying to cite a source not covered in this

 Stone, C.N. (1989). Regime politics: Governing

Atlanta 1946-1988. Lawrence: University Press of

 See the “Reference Example” chapter of the Publication Manual of

 Matthews, J. (2003). The Philadelphia experiment.

 See the “Reference Example” chapter of the Publication

It is helpful to use the Cut/Paste feature in your word processor. Simply

You may also need to remove the hyperlink if the address

 Author. (Year, Month). Title. Journal, Volume(Issue),

 Walker, G.J., Deng, J., & Dieser, R.B. (2001, October).

 Author(s). (Date Updated).Title of document. Web Site

 Postrel, V. (2006, March 26). The box that changed the

 See the “Reference Example” chapter of the Publication Manual of

 Author(s). (Date).Title of document. Source Title Volume

 Szalavitz, M. (2011, August 9). Why laughing at yourself

◦ The Writing Center

◦ The Writer’s FAQ: A Pocket Handbook, Fourth Edition

◦ The APA website: http://www.apa.org

◦ The Purdue OWL APA website:

Created July 2008

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