Minutes of The Meeting

ST.
VINCENT LEARNING ACADEMY

San Vicente, Santa Maria, Bulacan
Tel. No. (044) 815-3688
Minutes of the Meeting

GENERAL FACULTY MEETING
1 July 2019, 9:15 AM
Faculty Room
Attendees: Ms. Violeta M. Guerrero Principal

Mrs. Ma. Teresa A. Bertiz HOD, Pre-School Department
Mrs. Analiza C. Sarmiento HOD, Grade School Department
Ms. Reinaflor O. Obrero HOD, Junior High School Department
Mr. William K. Villar HOD, Senior High School Department
Teachers and Advisers Pre-School to Senior High School
I. The meeting started with an opening prayer led by Mrs. Maria Annie G. Villano
II. The meeting was presided by Tr. Violy and the agenda of the meeting are as follows:
A. Feedback and evaluation on Parents’ Orientation
B. Opening Mass
C. Deadlines and submissions
D. School and office services
E. Cancellation of classes
F. Lesson plans and calendar of activities
G. Classroom management and cleanliness
H. BULPRISA preparations
I. Other matters
III. Meeting Proper
A. Parents’ Orientation feedback/evaluation from parents
a. Everyone was asked on how parents commented the activity as well in different
aspect that parents may raise and the following are gathered:
a. One parent requested Ms. Zarrah to include a particular pupil in Learning
Support Program (LSP) in reading and spelling.
b. Another parent commented on neither giving too much assignment nor
was giving it all at the same time and during Friday mentioned to Ms. Liza.
Also, giving too much classroom activities were brought up to her
attention.
c. Tr. Josie raised the concern to let her check first anything that will be posted
especially when there is an event.
b. With the above-mentioned concerns, Tr. Violy reiterated:

i. that it is not allowed to give assignments during Friday, unless
i. teacher’s meeting with the class is only once a week which falls on
Friday, like Tr. Harren’s concern.
ii. the assignment given is to bring materials for science experiments as
raised by Tr. Becca and Tr. Kim.
ii. to coordinate with co-teachers in giving quizzes as she noticed in Lesson
Plans that it is always scheduled on Friday.
iii. as well as Mr. Villar mentioned that the DepEd, as curriculum imply,
requires the students to do an activity than having lecture type class
discussion.
iv. that when it comes to the pupils’/students’ performance, always update
the parent especially in Reading and Comprehension concerns in Grade
School.
v. do not scare the pupils/students by staring with widen eye especially in
Grades 2-3.
c. Facility concerns raised and were noted verbatim are as follows:

i. For Pre-School concerns
i. Using of backpacks should be advised before the classes start or it
should be included in the list of school materials.
ii. Parents who insisted to use trolley bag is advised to write a
waiver/letter.
iii. Sink/Bidet on other CR in Kinder room is not functioning.
ii. For Grade School concerns

i. “Walang pong saksakan para po sa TV.” (Grade 2 - Bronze)
ii. “Mainit po sa room. Mahina po ang aircon.” (Grade 2 - Bronze)
iii. “Additional aircondition unit, not yet installed.” (Grade 2 - Brass)
iv. “No HDMI and extension cord for TV.” (Grade 2 - Brass)
v. “Mainit sa room. Butas ang kisame.” (Grade 3 - Copper)
vi. “Wala pong outlet para po sa TV.” (Grade 5 - Sapphire)
vii. “Half lang po ang naaabot ng aircon. Mainit po sa kabilang side.”
(Grade 6 - Pearl)
iii. For Junior and Senior High School

i. “May tulo po ang kisame at sa may aircon.” (Grade 7 - Honesty)
ii. “May tulo sa loob ng kwarto.” (Grade 7 - Loyalty)
iii. “Mainit sa room, baka pwede magrequest ng wall fan.”
(Grade 7 - Honesty)
iv. “Wala pong outlet.” (Grade 7 - Honesty)
v. “Pakibabaan po ang Smart TV sa B1-B3
vi. “Maikli po ang HDMI cord para makaconnect sa laptop.”
vii. “2 ceiling fans are not working” (Grade 11 - Enterpreneurship)
viii. “When can we use the Science Lab?” (Tr. Becca)
iv. Other facilities

i. Faculty CR, flooded
B. Opening Mass
1. No one noticed that there is no curtain behind the altar during the Mass, so Tr.
Violy caught the attention of the persons-in-charge on the Mass.
2. Also, Mr. Villar added that students should be taught to sing and to participate
in the Mass.
3. Teachers assigned on 2nd & 3rd flrs. should keenly assure the safety and security
of the pupils.
C. Deadlines and submission

1. Teachers are reminded on the following dates:
a. July 5 - submission of syllabus
b. July 8 - submission of test questionnaires, as well for Senior High School
i. Late TQ should be submitted directly to Tr. Violy
ii. SHS-TQ will be checked by Mr. Villar
iii. Everyone was reminded to type their own TQs.
iv. HODs were asked to make the schedule of examination
2. Advisers were asked to start writing the students information in all forms they
have to submit, including the Parents’ Orientation in the number of school days.
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3. Tr. Myka added that if they have questions just ask to the right person to ensure
the details and to avoid mistakes.
4. Also, follow-ups on the non-submitted F-137 should be done by the advisers
especially for the graduating students.
D. School and Office Services

1. Reports had reached to Tr. Violy about customer relations concerns, though it
was addressed already to the person concern, she rightfully mentioned it for all
as we communicate with the stakeholders.
E. Cancellation of Classes
1. Teachers were reminded of the classification of class suspension depends on the
storm-warning signal. However, there is times that neither the municipal mayor
nor the provincial government announced cancellation of class in their discretion
so everybody was advised to keep posted and updated.
2. Teachers were also asked to inform the parents through text or in any means to
update on cancellation of classes.
F. Lesson Plans and Calendar of Activities

1. Tr. Violy noticed that lesson plans and calendar of activities are not jive to each
other. Also, she observed that most of her observed classes abruptly shifting
from pupils/students reprimand to lesson proper.
a. With that, she encouraged everyone to have or use motivations first before
directly starting the lesson.
b. Also, teachers were asked to give more examples for them to share as well,
and give their examples, too.
c. In giving examples, don’t be obvious that it was taken in another book.
Flashcards or index cards could help perhaps if necessary.
d. Don’t be too harsh with the pupils or students nor lessen being too much
dominant in the class.
e. Relax when observed, do what you have to do.
f. In teaching, center your focus to the students not only on where you are
standing. This speaks of the perspective in the class and direction.
G. Classroom Management and Cleanliness

1. When Tr. Violy and Tr. Liza went to the 3rd flr. of Grade School building, they
saw untidy rooms especially Grade 6 - Gold room, also the Grade 10 - Wisdom
room.
a. With this, she reiterated to call the attention of Kuya Ian to get the rubbish
inside the classroom when it is full.
b. Last subject teachers before transferring to another room were asked to
please instruct the pupils and students to clean their rooms before leaving.
c. For grade school pupils, re-orientation on how to properly dispose their
rubbish or how to keep their small trash was suggested.
H. BULPRISA Preparations
1. Tr. Flor was asked if list and line-up for BULPRISA are ready. With this some
concerns were raised.
a. Since not all teachers are amenable to pull-out the participants, self-
discretion on practice will be observed.
b. Students who will participate in BULPRISA will be given proper credit and
exemptions with certain limits. Also, it is clearly agreed that they will be
exempted in First Quarterly Exam or Second Preliminary Exam, which ever
will be the affected period of training in the duration of the event.
Page 3 of 4
I. Other Matters
1. Tr. Violy mentioned that she observed some class that is not orderly. With that,
everybody is asked teach their students to respect whoever is in neither front nor
classmates that are reporting to class.
2. Mr. Villar added that if teachers will going to absent, make sure to leave a
seatwork through the HOD.
3. Also, he added that it is important to have library hours for Senior High School.
So, Tr. Violy asked for the free time of Tr. Boy which is 1:00-4:00 in the afternoon
and to arrange the library.
4. SSG Meeting de Avance and Election will push though, rain or shine if ever there
will be classes on Tuesday, July 2.
5. Mr. Villar asked the SHS teacher to submit their lesson plan in brief and concise
form, most likely if applicable one month LP.
6. He stressed to make a subjective test rather than an objective one. This is to make
the students logically use their thoughts and minds. 30-item test will do.
7. Tr. Violy added to update the classroom’s Essential Questions.
IV. The meeting ended with few reminders and adjourned at around 11:00 in the morning.
Prepared by:
Mr. HARRY LORD M. BOLINA

Guidance Advocate
Approved by:
Ms. VIOLETA M. GUERRERO

Principal
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ST.

VINCENT LEARNING ACADEMY

Minutes of the Meeting

Attendees: Ms. Violeta M. Guerrero Principal

III. Meeting Proper

A. Parents’ Orientation feedback/evaluation from parents

b. With the above-mentioned concerns, Tr. Violy reiterated:

c. Facility concerns raised and were noted verbatim are as follows:

ii. For Grade School concerns

iii. For Junior and Senior High School

iv. Other facilities

C. Deadlines and submission

D. School and Office Services

F. Lesson Plans and Calendar of Activities

G. Classroom Management and Cleanliness

Mr. HARRY LORD M. BOLINA

Ms. VIOLETA M. GUERRERO

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